Dev Team Meeting Notes Protocol - Revision history

Metaverde at 20:43, 30 January 2019

2019-01-30T20:43:59Z

Metaverde: /* Uploading to Youtube */

2019-01-30T20:43:02Z

Uploading to Youtube

← Older revision		Revision as of 20:43, 30 January 2019
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	#Once I have the file renamed and moved to where I know I can find it, I'm ready to upload to YouTube.		#Once I have the file renamed and moved to where I know I can find it, I'm ready to upload to YouTube.

	==Uploading to Youtube==		==Uploading to Youtube/iPhone==
	#Go to your YouTube account. Be sure you're signed in.		#Go to your YouTube account. Be sure you're signed in.
	#Click on the '''camera''' icon at the top of the screen.		#Click on the '''camera''' icon at the top of the screen.
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	#This will take you to a screen where you can see the video uploading and watch the progress.		#This will take you to a screen where you can see the video uploading and watch the progress.
	#Once it's uploaded it can take a minute to appear in your list.		#Once it's uploaded it can take a minute to appear in your list.



	==Archiving Protocol==		==Archiving Protocol==

Metaverde at 20:42, 30 January 2019

2019-01-30T20:42:06Z

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 # A voice will say '''Recording has stopped'''.
 Congratulations. You just used Jitsi to record a meeting.
 ==Archiving Protocol==

Metaverde: /* Archive Current Meeting: YouTube */

2019-01-30T20:16:36Z

Archive Current Meeting: YouTube

← Older revision		Revision as of 20:16, 30 January 2019
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	===Archive Current Meeting: YouTube===		===Archive Current Meeting: YouTube===
	# Go to the YouTube video (on https://www.youtube.com/user/marcinose/) for the meeting you are archiving.		# Go to the YouTube video (on https://www.youtube.com/user/marcinose/) for the meeting you are archiving.
	# Click the "SHARE" button below the video.		# Click the '''SHARE''' button below the video.
	# Click "EMBED" button in the sharing panel that pops up.		# Click '''EMBED''' button in the sharing panel that pops up.
	# Click on the generated <iframe> HTML source and copy it.		# Click on the generated <iframe> HTML source and copy it.
	# Go back to the [[Development Team Log]] tab (click Edit in the top right of the page if you're not already there).		# Go back to the [[Development Team Log]] tab (click Edit in the top right of the page if you're not already there).

Metaverde: /* Archive Current Meeting: Set Edit/Google Slides */

2019-01-30T20:15:40Z

Archive Current Meeting: Set Edit/Google Slides

← Older revision		Revision as of 20:15, 30 January 2019
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	===Archive Current Meeting: Set Edit/Google Slides===		===Archive Current Meeting: Set Edit/Google Slides===

	# The sharing setting needs to say "Anyone on the internet can find and edit". If it says "Anyone with the link can edit" that will not work.		# The sharing setting needs to say '''Anyone on the internet can find and edit'''. If it says '''Anyone with the link can edit''' that will not work.
	# Click blue "Share" button in the upper right-hand corner of the page. The box that appears will say "Share with others" at the top.		# Click blue '''Share''' button in the upper right-hand corner of the page. The box that appears will say '''Share with others''' at the top.
	# Click "Advanced". It is in tiny letters in the bottom right-hand corner of the box. The top of the box that appears will say "Sharing settings".		# Click '''Advanced'''. It is in tiny letters in the bottom right-hand corner of the box. The top of the box that appears will say '''Sharing settings'''.
	# Under "Who has access" click "Change". A box that says "Link sharing" at the top will appear.		# Under '''Who has access''' click '''Change'''. A box that says '''Link sharing''' at the top will appear.
	# Click "On- Public sharing on the web".		# Click '''On- Public sharing on the web'''.
	# Next to "Access: anyone (no sign-in required)" click on the blue letters and set to "Can edit".		# Next to '''Access: anyone (no sign-in required)''' click on the blue letters and set to '''Can edit'''.
	# Click the blue button "Save", then on the next screen click the blue button "Done".		# Click the blue button '''Save''', then on the next screen click the blue button '''Done'''.

	===Archive Current Meeting: YouTube===		===Archive Current Meeting: YouTube===

Metaverde: /* Recording Meeting on Jitsi */

2019-01-30T20:12:28Z

Recording Meeting on Jitsi

← Older revision		Revision as of 20:12, 30 January 2019
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	# It will say '''Recording''' then '''Upload to DropBox''' then '''Logged in as...''' with your email, the amount of space in your DropBox (OSE meetings fill up the DropBox fast), then '''Are you sure you would like to start recording?'''		# It will say '''Recording''' then '''Upload to DropBox''' then '''Logged in as...''' with your email, the amount of space in your DropBox (OSE meetings fill up the DropBox fast), then '''Are you sure you would like to start recording?'''
	# Click '''Confirm'''.		# Click '''Confirm'''.
	# A voice should say "Recording is on" and a red dot with '''REC''' in it should appear in the upper right of the screen.<br>		# A voice should say '''Recording is on''' and a red dot with '''REC''' in it should appear in the upper right of the screen.<br>
	# Be sure to log in a few minutes early to make sure everything is connected.		# Be sure to log in a few minutes early to make sure everything is connected.
	## The first time you record a meeting you will probably have to log into your DropBox. If you're like me that's a password process, so start early.		## The first time you record a meeting you will probably have to log into your DropBox. If you're like me that's a password process, so start early.

Metaverde: /* Recording Meeting on Jitsi */

2019-01-30T20:12:03Z

Recording Meeting on Jitsi

← Older revision		Revision as of 20:12, 30 January 2019
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	# Use the three dot button in the lower right of the Jitsi screen to bring up the menu.<br> If you don't see it, draw the cursor to the lower part of the screen to bring up the toolbar with the three dots.		# Use the three dot button in the lower right of the Jitsi screen to bring up the menu.<br> If you don't see it, draw the cursor to the lower part of the screen to bring up the toolbar with the three dots.
	# Click on '''Record''' on the popup menu. This will cause a box to appear in the middle of the screen.		# Click on '''Record''' on the popup menu. This will cause a box to appear in the middle of the screen.
	# It will say "Recording" then on the next line "Upload to DropBox." Do not be fooled.<br>		# It will say '''Recording''' then on the next line '''Upload to DropBox'''. Do not be fooled.<br>
	# You will have to click on the '''x''' inside the oval next to the dot.		# You will have to click on the '''x''' inside the oval next to the dot.
	# It will say "Recording" then "Upload to DropBox" then "Logged in as..." with your email, the amount of space in your DropBox (OSE meetings fill up the DropBox fast), then "Are you sure you would like to start recording?"		# It will say '''Recording''' then '''Upload to DropBox''' then '''Logged in as...''' with your email, the amount of space in your DropBox (OSE meetings fill up the DropBox fast), then '''Are you sure you would like to start recording?'''
	# Click '''Confirm'''.		# Click '''Confirm'''.
	# A voice should say "Recording is on" and a red dot with '''REC''' in it should appear in the upper right of the screen.<br>		# A voice should say "Recording is on" and a red dot with '''REC''' in it should appear in the upper right of the screen.<br>
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	# To stop recording run the cursor to the bottom of the screen to bring up the toolbar, click on the three dots, then click on '''Stop Recording'''.		# To stop recording run the cursor to the bottom of the screen to bring up the toolbar, click on the three dots, then click on '''Stop Recording'''.
	# This will bring up a popup menu, which will say 'Recording' then "Are you sure you would like to stop recording?" then '''Confirm'''. Click '''Confirm'''.		# This will bring up a popup menu, which will say 'Recording' then "Are you sure you would like to stop recording?" then '''Confirm'''. Click '''Confirm'''.
	# A voice will say "Recording has stopped."		# A voice will say '''Recording has stopped'''.
	Congratulations. You just used Jitsi to record a meeting.		Congratulations. You just used Jitsi to record a meeting.

Metaverde: /* Recording Meeting on Jitsi */

2019-01-30T20:10:29Z

Recording Meeting on Jitsi

← Older revision		Revision as of 20:10, 30 January 2019
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	# Click on '''Record''' on the popup menu. This will cause a box to appear in the middle of the screen.		# Click on '''Record''' on the popup menu. This will cause a box to appear in the middle of the screen.
	# It will say "Recording" then on the next line "Upload to DropBox." Do not be fooled.<br>		# It will say "Recording" then on the next line "Upload to DropBox." Do not be fooled.<br>
	# You will have to click on the x inside the oval next to the dot.		# You will have to click on the '''x''' inside the oval next to the dot.
	# It will say "Recording" then "Upload to DropBox" then "Logged in as..." with your email, the amount of space in your DropBox (OSE meetings fill up the DropBox fast), then "Are you sure you would like to start recording?"		# It will say "Recording" then "Upload to DropBox" then "Logged in as..." with your email, the amount of space in your DropBox (OSE meetings fill up the DropBox fast), then "Are you sure you would like to start recording?"
	# Click '''Confirm'''.		# Click '''Confirm'''.

Metaverde: /* Recording Meeting on Jitsi */

2019-01-30T20:10:07Z

Recording Meeting on Jitsi

← Older revision		Revision as of 20:10, 30 January 2019
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	# You will have to click on the x inside the oval next to the dot.		# You will have to click on the x inside the oval next to the dot.
	# It will say "Recording" then "Upload to DropBox" then "Logged in as..." with your email, the amount of space in your DropBox (OSE meetings fill up the DropBox fast), then "Are you sure you would like to start recording?"		# It will say "Recording" then "Upload to DropBox" then "Logged in as..." with your email, the amount of space in your DropBox (OSE meetings fill up the DropBox fast), then "Are you sure you would like to start recording?"
	# Click "Confirm".		# Click '''Confirm'''.
	# A voice should say "Recording is on" and a red dot with "REC" in it should appear in the upper right of the screen.<br>		# A voice should say "Recording is on" and a red dot with '''REC''' in it should appear in the upper right of the screen.<br>
	# Be sure to log in a few minutes early to make sure everything is connected.		# Be sure to log in a few minutes early to make sure everything is connected.
	## The first time you record a meeting you will probably have to log into your DropBox. If you're like me that's a password process, so start early.		## The first time you record a meeting you will probably have to log into your DropBox. If you're like me that's a password process, so start early.
	## DropBox doesn't hold many meetings. It might be too full to record the entire meeting, in which case you will need to create a new DropBox to use, with a different email, obviously, or purge the DropBox you have. I missed recording a meeting because my DropBox was too full.		## DropBox doesn't hold many meetings. It might be too full to record the entire meeting, in which case you will need to create a new DropBox to use, with a different email, obviously, or purge the DropBox you have. I missed recording a meeting because my DropBox was too full.
	# To stop recording run the cursor to the bottom of the screen to bring up the toolbar, click on the three dots, then click on "Stop Recording."		# To stop recording run the cursor to the bottom of the screen to bring up the toolbar, click on the three dots, then click on '''Stop Recording'''.
	# This will bring up a popup menu, which will say "Recording" then "Are you sure you would like to stop recording?" then "Confirm". Click "Confirm".		# This will bring up a popup menu, which will say 'Recording' then "Are you sure you would like to stop recording?" then '''Confirm'''. Click '''Confirm'''.
	# A voice will say "Recording has stopped."		# A voice will say "Recording has stopped."
	Congratulations. You just used Jitsi to record a meeting.		Congratulations. You just used Jitsi to record a meeting.

Metaverde at 20:08, 30 January 2019

2019-01-30T20:08:08Z

← Older revision		Revision as of 20:08, 30 January 2019
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	==Recording Meeting on Jitsi==		==Recording Meeting on Jitsi==
	# Use the three dot button in the lower right of the Jitsi screen to bring up the menu.<br> If you don't see it, draw the cursor to the lower part of the screen to bring up the toolbar with the three dots.		# Use the three dot button in the lower right of the Jitsi screen to bring up the menu.<br> If you don't see it, draw the cursor to the lower part of the screen to bring up the toolbar with the three dots.
	# Click on "Record" on the popup menu. This will cause a box to appear in the middle of the screen.		# Click on '''Record''' on the popup menu. This will cause a box to appear in the middle of the screen.
	# It will say "Recording" then on the next line "Upload to DropBox." Do not be fooled.<br>		# It will say "Recording" then on the next line "Upload to DropBox." Do not be fooled.<br>
	# You will have to click on the x inside the oval next to the dot.		# You will have to click on the x inside the oval next to the dot.

← Older revision		Revision as of 20:43, 30 January 2019
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	Within about 24 hours of a meeting, Marcin makes the meeting recording available on youtube, at which point the [[Current Meeting]] should get moved to the [[Development Team Log]] page and the [[Current Meeting]] page needs to be updated with the next meeting.		Within about 24 hours of a meeting, Marcin makes the meeting recording available on youtube, at which point the [[Current Meeting]] should get moved to the [[Development Team Log]] page and the [[Current Meeting]] page needs to be updated with the next meeting.

	===Archive Current Meeting: Google Slides===		==Archive Current Meeting: Google Slides==
	# Open [[Development Team Log]], click the '''Edit''' tab and scroll down to the last meeting archived.		# Open [[Development Team Log]], click the '''Edit''' tab and scroll down to the last meeting archived.
	# Make a copy of the last archived meeting and paste the copy right above it, change the date to the new meeting you are about to be archiving.		# Make a copy of the last archived meeting and paste the copy right above it, change the date to the new meeting you are about to be archiving.
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	## Check that there is a new section for the meeting you are archiving and that the google slide points to the correct document and is of the correct size (like the others). (The YouTube video will be incorrect, we'll do that next.)		## Check that there is a new section for the meeting you are archiving and that the google slide points to the correct document and is of the correct size (like the others). (The YouTube video will be incorrect, we'll do that next.)

	===Archive Current Meeting: Set Edit/Google Slides===		==Archive Current Meeting: Set Edit/Google Slides==

	# The sharing setting needs to say '''Anyone on the internet can find and edit'''. If it says '''Anyone with the link can edit''' that will not work.		# The sharing setting needs to say '''Anyone on the internet can find and edit'''. If it says '''Anyone with the link can edit''' that will not work.
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	# Click the blue button '''Save''', then on the next screen click the blue button '''Done'''.		# Click the blue button '''Save''', then on the next screen click the blue button '''Done'''.

	===Archive Current Meeting: YouTube===		==Archive Current Meeting: YouTube==
	# Go to the YouTube video (on https://www.youtube.com/user/marcinose/) for the meeting you are archiving.		# Go to the YouTube video (on https://www.youtube.com/user/marcinose/) for the meeting you are archiving.
	# Click the '''SHARE''' button below the video.		# Click the '''SHARE''' button below the video.
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	## Check that now the date in the meeting header, the google slide and the youtube video all have the same meeting date. You are done with archiving.		## Check that now the date in the meeting header, the google slide and the youtube video all have the same meeting date. You are done with archiving.

	===Setup Next Current Meeting: Google Slides===		==Setup Next Current Meeting: Google Slides==
	# Go back to the [[Current Meeting]] tab (if you need to, exit from the edit mode by clicking ```Read``` link in the top) and click '''edit''' link below the google slide to go to google docs.		# Go back to the [[Current Meeting]] tab (if you need to, exit from the edit mode by clicking ```Read``` link in the top) and click '''edit''' link below the google slide to go to google docs.
	# In Google Slides make a copy of the old meeting: '''File''' -> '''Make a copy...'''		# In Google Slides make a copy of the old meeting: '''File''' -> '''Make a copy...'''