Executive Assistant - Revision history

Marcin at 16:13, 24 November 2013

2013-11-24T16:13:09Z

← Older revision		Revision as of 16:13, 24 November 2013
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	The OSE executive assistant will work with OSE on Mon-Tue to address various administrative tasks:		The OSE executive assistant will work with OSE on Mon-Tue to address various administrative tasks:

	#Food and house supply purchases - sends logistics assistant on food buying trip every 2 weeks for [[Basic Food Items]] and [[~~Household~~ Supplies]].		#Food and house supply purchases - sends logistics assistant on food buying trip every 2 weeks for [[Basic Food Items]] and [[House Supplies]].
	#Weekly local supply trips - sends logistics assistant to buy workshop consumables, tools - Sweiger Shop, Menards, MoKan, and Harbor Freight. Calls in for parts availability.		#Weekly local supply trips - sends logistics assistant to buy workshop consumables, tools - Sweiger Shop, Menards, MoKan, and Harbor Freight. Calls in for parts availability.
	#		#

Marcin at 16:01, 24 November 2013

2013-11-24T16:01:07Z

← Older revision		Revision as of 16:01, 24 November 2013
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			The OSE executive assistant will work with OSE on Mon-Tue to address various administrative tasks:

			#Food and house supply purchases - sends logistics assistant on food buying trip every 2 weeks for [[Basic Food Items]] and [[Household Supplies]].
			#Weekly local supply trips - sends logistics assistant to buy workshop consumables, tools - Sweiger Shop, Menards, MoKan, and Harbor Freight. Calls in for parts availability.
			#

	*Writes checks for approval by ED.		*Writes checks for approval by ED.
	*Must have their own transportation to run errands		*Must have their own transportation to run errands

Marcin at 15:57, 24 November 2013

2013-11-24T15:57:30Z

← Older revision		Revision as of 15:57, 24 November 2013
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	*Do biweekly [[OSEmail]]
	*Creates [[Micro Instructionals]] related to [[Rapid Development Platform]].
	*Makes purchasing trips and procures supplies.
	*Manages True Fans
	*Writes checks for approval by ED.		*Writes checks for approval by ED.
	*Must have their own transportation to run errands		*Must have their own transportation to run errands

Marcin at 16:04, 2 November 2012

2012-11-02T16:04:43Z

← Older revision		Revision as of 16:04, 2 November 2012
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	*Helps Executive manage email communications, negotiates speaking engagements		*Do biweekly [[OSEmail]]
	*Do [[~~Weekly Update Blog Post~~]]		*Creates [[Micro Instructionals]] related to [[Rapid Development Platform]].
	*~~Manages microtasks for all project collaborators on~~ [[~~Flashy XM~~]] [[~~Scrumy~~]] ~~board~~		*Makes purchasing trips and procures supplies.
	*Maintains the Executive's and community's schedule		*Manages True Fans
	*Makes ~~phone calls to help with the Executive's work day.~~		*Writes checks for approval by ED.
	*Organizes conference calls, interviews, and ~~other meetings for the Executive~~
	*Helps to organize work days on-site
	*Tue - cross training; Thu - community visioning; Sat - group work day. Scrum every day.
	*~~Assists in collaborative visioning session programming~~
	*~~Orders materials and supplies for the project. Submits requisition forms for Executive's approval.~~ Writes checks for approval by ED.
	*Must have their own transportation to run errands		*Must have their own transportation to run errands

	=Specific Tasks=		=Specific Tasks=
	*Organizes Daily Assessment database

	*Maintain weekly backup of control panel of [[Flashy XM]] platform
	*Negotiate Dropped Backers from Kickstarter
	*'''Fill out liability release forms''' - from [[Visit_Factor_e_Farm]] page		*'''Fill out liability release forms''' - from [[Visit_Factor_e_Farm]] page
	*Take care of insurance for FeF
	*'''Fill contract templates for new participants'''		*'''Fill contract templates for new participants'''
	*Track commitments
	*Set up system for purchasing procedure and requisition		*Set up system for purchasing procedure and requisition

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	*Providing and processing requisition forms for purchases transition to this process for non-regularly-purchased items		*Providing and processing requisition forms for purchases transition to this process for non-regularly-purchased items
	**3 bids typical for any purchase		**3 bids typical for any purchase
	*Request updates from team members, especially when Marcin is traveling
	*Access to ED's emails under the condition of confidentiality and agreement to not read personal messages		*Access to ED's emails under the condition of confidentiality and agreement to not read personal messages

	=To be Developed=		=To be Developed=
	*Assists in general project management + task fulfillment (Promises of What by when , Conditions of satisfaction)		*Assists in general project management + task fulfillment (Promises of What by when , Conditions of satisfaction)
	**Uses task tracking platform of their choice		*Request updates from team members, especially when Marcin is traveling
	**Embeds task tracking on wiki
	*Schedules Flash Mob development sessions, and helps the Development teams with recruiting Flash Mob members		*Schedules Flash Mob development sessions, and helps the Development teams with recruiting Flash Mob members
	*Manages Community Documentation Forum until Community Manager is identified		*Manages Community Documentation Forum until Community Manager is identified

Parker Bonnell: /* Powers */

2012-07-28T00:02:14Z

Powers

← Older revision		Revision as of 00:02, 28 July 2012
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	**3 bids typical for any purchase		**3 bids typical for any purchase
	*Request updates from team members, especially when Marcin is traveling		*Request updates from team members, especially when Marcin is traveling
			*Access to ED's emails under the condition of confidentiality and agreement to not read personal messages

	=To be Developed=		=To be Developed=

Parker Bonnell: /* Specific Tasks */

2012-07-27T20:40:51Z

Specific Tasks

← Older revision		Revision as of 20:40, 27 July 2012
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	*'''Fill contract templates for new participants'''		*'''Fill contract templates for new participants'''
	*Track commitments		*Track commitments
			*Set up system for purchasing procedure and requisition

	=Powers=		=Powers=

Marcin: /* Specific Tasks */

2012-07-12T20:20:40Z

Specific Tasks

← Older revision		Revision as of 20:20, 12 July 2012
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	*Maintain weekly backup of control panel of [[Flashy XM]] platform		*Maintain weekly backup of control panel of [[Flashy XM]] platform
	*Negotiate Dropped Backers from Kickstarter		*Negotiate Dropped Backers from Kickstarter
	*'''Fill out liability release forms'''		*'''Fill out liability release forms''' - from [[Visit_Factor_e_Farm]] page
	*Take care of insurance for FeF		*Take care of insurance for FeF
	*'''Fill contract templates for new participants'''		*'''Fill contract templates for new participants'''

Marcin at 20:19, 12 July 2012

2012-07-12T20:19:18Z

← Older revision		Revision as of 20:19, 12 July 2012
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	*Maintain weekly backup of control panel of [[Flashy XM]] platform		*Maintain weekly backup of control panel of [[Flashy XM]] platform
	*Negotiate Dropped Backers from Kickstarter		*Negotiate Dropped Backers from Kickstarter
	*Fill out liability release forms		*'''Fill out liability release forms'''
	*Take care of insurance for FeF		*Take care of insurance for FeF
	*'''Fill contract templates for new participants'''		*'''Fill contract templates for new participants'''

Marcin at 20:17, 12 July 2012

2012-07-12T20:17:10Z

← Older revision		Revision as of 20:17, 12 July 2012
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	*Helps Executive manage email communications, negotiates speaking engagements		*Helps Executive manage email communications, negotiates speaking engagements
			*Do [[Weekly Update Blog Post]]
	*Manages microtasks for all project collaborators on [[Flashy XM]] [[Scrumy]] board		*Manages microtasks for all project collaborators on [[Flashy XM]] [[Scrumy]] board
	*Maintains the Executive's and community's schedule		*Maintains the Executive's and community's schedule

Marcin at 20:15, 12 July 2012

2012-07-12T20:15:03Z

← Older revision		Revision as of 20:15, 12 July 2012
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	*Helps Executive manage email communications		*Helps Executive manage email communications, negotiates speaking engagements
	*Manages microtasks for all project collaborators on [[Flashy XM]] [[Scrumy]] board		*Manages microtasks for all project collaborators on [[Flashy XM]] [[Scrumy]] board
	*Maintains the Executive's schedule		*Maintains the Executive's and community's schedule

	*Schedules Flash Mob development sessions, and helps the Development teams with recruiting Flash Mob members
	*Manages Community Documentation Forum until Community Manager is identified
	*Makes phone calls to help with the Executive's work day.		*Makes phone calls to help with the Executive's work day.
	*Organizes conference calls, interviews, and other meetings for the Executive		*Organizes conference calls, interviews, and other meetings for the Executive
	*Negotiates speaking engagements
	*Organizes facility tours until Community Manager is recruited
	*Helps to organize work days on-site		*Helps to organize work days on-site
	*~~Assists in~~ cross-~~training session programming~~		*Tue - cross training; Thu - community visioning; Sat - group work day. Scrum every day.
	*Assists in collaborative visioning session programming		*Assists in collaborative visioning session programming
	*Orders materials and supplies for the project. Submits requisition forms for Executive's approval. Writes checks for approval by ED.		*Orders materials and supplies for the project. Submits requisition forms for Executive's approval. Writes checks for approval by ED.
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	=Specific Tasks=		=Specific Tasks=
	*Organizes Daily Assessment database		*Organizes Daily Assessment database
	*Track and visualize True Fans numbers
	*Maintain weekly backup of control panel of [[Flashy XM]] platform		*Maintain weekly backup of control panel of [[Flashy XM]] platform
	*Negotiate Dropped Backers from Kickstarter		*Negotiate Dropped Backers from Kickstarter
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	=Powers=		=Powers=
	*Requesting updates from all team members		*Providing and processing requisition forms for purchases transition to this process for non-regularly-purchased items
	*Providing requisition forms for purchases		**3 bids typical for any purchase
			*Request updates from team members, especially when Marcin is traveling

	=To be Developed=		=To be Developed=
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	**Uses task tracking platform of their choice		**Uses task tracking platform of their choice
	**Embeds task tracking on wiki		**Embeds task tracking on wiki
			*Schedules Flash Mob development sessions, and helps the Development teams with recruiting Flash Mob members
			*Manages Community Documentation Forum until Community Manager is identified
			*Organizes facility tours until Community Manager is recruited
			*Assists in cross-training session programming
			*Track and visualize True Fans numbers
			*Requesting updates from all team members

	[[Category:Recruiting]]		[[Category:Recruiting]]