Financial Management - Revision history

Marcin: /* Book Keeping and Accounting */

2014-01-28T20:46:05Z

Book Keeping and Accounting

← Older revision		Revision as of 20:46, 28 January 2014
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			=Invoices=

			[[OSE Invoice Template]] - [https://docs.google.com/a/opensourceecology.org/document/d/1JHezVWYbJApIv_i70ud8gVWzOlRlnCFYDm88zs7a5Ks/edit]

	=Book Keeping and Accounting=		=Book Keeping and Accounting=
	*OSE is currently using the services of Maysville Tax Service		*OSE is currently using the services of Maysville Tax Service

Marcin: /* 2012 Accounting Archive */

2014-01-28T20:43:13Z

2012 Accounting Archive

← Older revision		Revision as of 20:43, 28 January 2014
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	[https://drive.google.com/folderview?id=0Bz7WbjRT9mlmQzFzVmo2M29XLW8&usp=sharing Open Source Ecology - Accounting Archive]		[https://drive.google.com/folderview?id=0Bz7WbjRT9mlmQzFzVmo2M29XLW8&usp=sharing Open Source Ecology - Accounting Archive]

			=Bill Payment=

			*Auto pay = check sent out via Bofa as determined. Like web pay except automatic. All free.
			*Cards - Katie, Marcin, $1000, $150 card

			==As Needed==

			*Labormax - Nicole Koedatich - Payments occur automatically after OSE signs the weekly '''work ticket''' - Corporate Office PO Box 900 Kearney, MO 64060 816-903-5555, nicole.koedatich@labormaxstaffing.com . Routing #.
			*''Pay to account'' set up in BofA:
			**Sweiger Shop, Inc
			**Mark Applegarth
			**Bradley Morris
			**Chad Krejci - Cloverdale Manufacturing
			**Christopher Reinhart
			**Rob Kirk
			**R&W Container

			==Monthly==

			*Automatic payment to PSWD water bill. Bank account 5785 - bank account.
			*Automatic payment to R&W Container. Bank account 5785.
			*Automatic payment to CenturyLink. Bank account 5785.
			*Automatic payment to Ameren. Bank account 5785.
			*Automatic payment to Rob Kirk. Bank account 5785.
			*Automatic payment to Chris Reinhart. Bank account 5785.

			*Automatic payment to Hetzner. Debit card ending in 2595 - Katie's Card.
			*Automatic payment to Latakoo. Debit card ending in 2595.

			==Yearly==

			*June 4, 2014 - [https://docs.google.com/a/opensourceecology.org/file/d/0B6fjnh3lOWcCME1CaVFZNkJyU1E/edit Progressive Truck Insurance] expires, call progressive to re-new insurance policy
			*October 6, 2014 - Trovebox subscription expires, manually re-subscribe

Marcin: /* Book Keeping and Accounting */

2014-01-16T05:34:28Z

Book Keeping and Accounting

← Older revision		Revision as of 05:34, 16 January 2014
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	=Book Keeping and Accounting=		=Book Keeping and Accounting=
	*OSE is currently using the services of Maysville Tax Service, Shirley Marshall, 816.449.5344. Maysville Accounting and Tax Service, 250 E Hwy 6, Maysville, MO - or just PO Box 523. OSE's bank statements and notices are mailed to her at PO Box 523, Maysville, MO 64469.		*OSE is currently using the services of Maysville Tax Service
			:*Shirley Marshall, 816.449.5344. Maysville Accounting and Tax Service, 250 E Hwy 6, Maysville, MO - or just PO Box 523. OSE's bank statements and notices are mailed to her at PO Box 523, Maysville, MO 64469.
			:*maysvilletax at hotmail dot com.

	=Receipts=		=Receipts=

Marcin: /* Nonprofit Status */

2013-11-30T23:50:38Z

Nonprofit Status

← Older revision		Revision as of 23:50, 30 November 2013
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	=Nonprofit Status=		=Nonprofit Status=
			*[[501c3_Application]]

	=2012 Accounting Archive=		=2012 Accounting Archive=

	[https://drive.google.com/folderview?id=0Bz7WbjRT9mlmQzFzVmo2M29XLW8&usp=sharing Open Source Ecology - Accounting Archive]		[https://drive.google.com/folderview?id=0Bz7WbjRT9mlmQzFzVmo2M29XLW8&usp=sharing Open Source Ecology - Accounting Archive]

Marcin: /* Taxes */

2013-11-30T22:14:28Z

Taxes

← Older revision		Revision as of 22:14, 30 November 2013
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	See [[Financial Management]] for 2012 Accounting Archive		See [[Financial Management]] for 2012 Accounting Archive

			=Nonprofit Status=

	=2012 Accounting Archive=		=2012 Accounting Archive=

	[https://drive.google.com/folderview?id=0Bz7WbjRT9mlmQzFzVmo2M29XLW8&usp=sharing Open Source Ecology - Accounting Archive]		[https://drive.google.com/folderview?id=0Bz7WbjRT9mlmQzFzVmo2M29XLW8&usp=sharing Open Source Ecology - Accounting Archive]

Marcin: /* Archive */

2013-11-27T05:19:15Z

Marcin: /* Maintaining Quicken */

2013-11-26T18:35:59Z

Maintaining Quicken

← Older revision		Revision as of 18:35, 26 November 2013
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	#Quicken Access		#Quicken Access

	#Open '''Quicken''', located on computer OSE01’s desktop		#Open '''Quicken''', located on computer OSE01’s desktop, to import all transactions automatically from OSE's bank account
	#Click One Step Update, located under (not in) Tools		#Click One Step Update, located under (not in) Tools
	#~~BofA~~ password		#Type in bank password, then click '''All Transactions'''
	~~#Click~~ '''All Transactions'''
	#Sort transactions by date and scroll to most the recent transactions		#Sort transactions by date and scroll to most the recent transactions
	#Using Week X - OSE CashFlow - Specification, verify that each transaction is labeled with the correct category.		#Using Week X - OSE CashFlow - Specification, verify that each transaction is labeled with the correct category.

Marcin: /* Receipts */

2013-11-26T18:34:18Z

Receipts

← Older revision		Revision as of 18:34, 26 November 2013
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	#File in HabLab office's filing cabinet		#File in HabLab office's filing cabinet
	#Example:		#Example:
	*R&D, Documentation		##R&D, Documentation
	**Materials, Parts, and Supplies		###Materials, Parts, and Supplies
	~~***~~Tag: Microhouse		####Tag: Microhouse

	=Maintaining Quicken=		=Maintaining Quicken=

Marcin: /* Receipts */

2013-11-26T18:33:55Z

Receipts

← Older revision		Revision as of 18:33, 26 November 2013
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	#Record the receipt's category on the receipt or attached paper - if the transaction falls under a specific ''R&D, Documentation'' project then record the project as a ''Tag''		#Record the receipt's category on the receipt or attached paper - if the transaction falls under a specific ''R&D, Documentation'' project then record the project as a ''Tag''
	#File in HabLab office's filing cabinet		#File in HabLab office's filing cabinet
			#Example:
	Example:
	*R&D, Documentation		*R&D, Documentation
	**Materials, Parts, and Supplies		**Materials, Parts, and Supplies

Marcin at 18:33, 26 November 2013

2013-11-26T18:33:25Z

← Older revision		Revision as of 18:33, 26 November 2013
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	~~'''IMPORTANT'''~~ - OSE's ~~Bank of America~~ statements and notices are mailed to ~~Maysville Tax Service (~~PO Box 523, Maysville, MO 64469~~), '''should Shirley no longer maintain OSE's Quicken, then this needs to be changed''' - contact BofA to make this administrative change~~		=Book Keeping and Accounting=
			*OSE is currently using the services of Maysville Tax Service, Shirley Marshall, 816.449.5344. Maysville Accounting and Tax Service, 250 E Hwy 6, Maysville, MO - or just PO Box 523. OSE's bank statements and notices are mailed to her at PO Box 523, Maysville, MO 64469.

	=Receipts=		=Receipts=

← Older revision		Revision as of 05:19, 27 November 2013
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	[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG83N2JpeGZTbE5wQXk4TDJLYUl4UFE#gid=1 James Slade Payment Tracker and Information for 2013]		[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG83N2JpeGZTbE5wQXk4TDJLYUl4UFE#gid=1 James Slade Payment Tracker and Information for 2013]

			=Taxes=
			Due May typically.

			2012 Tax History

			*Two extension requests were submitted for OSE's 2012 taxes, therefore OSE's 2012 taxes were due on November 15, 2012
			*Taxes mailed on November 12, 2012, see receipt to verify (filed in HabLab filing cabinet in ''November 2013'')
			*See ''Taxes'' folder in HabLab filing cabinet for hard copy OSE's 2012 990-EZ and supporting documents used to complete the submission
			**Shirley Marshall, Maysville Tax Service, completed the 990-EZ (approximately 22 hours)- Location: 250 E Highway 6, Maysville, MO 64469, Phone: (816) 449-5344

			See [[Financial Management]] for 2012 Accounting Archive

	=2012 Accounting Archive=		=2012 Accounting Archive=

	[https://drive.google.com/folderview?id=0Bz7WbjRT9mlmQzFzVmo2M29XLW8&usp=sharing Open Source Ecology - Accounting Archive]		[https://drive.google.com/folderview?id=0Bz7WbjRT9mlmQzFzVmo2M29XLW8&usp=sharing Open Source Ecology - Accounting Archive]