View source for Resource Development 6 Month Strategic Plan

=Overview=
The ''Open Source Ecology Resource Development Strategy'' will unfold in three phases:

:'''Phase 1:''' Fulfilling Existing Contractual Obligations

:'''Phase 2:''' Preparing for New Contracts

:'''Phase 3:''' Seeking New Contracts

==Organization Charts==

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[https://docs.google.com/drawings/d/1BK9-cWWh8jtG9iSiJSXiAC__VHvMZqhJ4UxlSKK7bQQ/edit EDIT]

=Phase 1=

By committing to fulfilling our existing obligations with foundations and reporting on how our current grants have been used, we establish a track record that will help us receive further funding, and at a larger level, in the future. The process of tracking how our existing grants have been used will lay the groundwork for a systemic approach to handling finances within the organization. The majority of these tasks will be completed during the September and October months of 2012, leaving the remainder of the year open for the completion of Phase 2 and the beginning of Phase 3.

==Grant Reporting==

===Stichtung Benevolentia=== 
*'''Est 1 day'''
*Grant Report - 9/12/2012
*Grant Report Video - 9/12/2012
*Request for Further Funding - 01/05/2013

===Ewing Marion Kauffman Foundation===
*'''Est 1 day'''
*Grant Report - 10/01/2012
*Request for Disbursement of Remaining Funds - 10/10/2012
*Grant Report Video - 2/15/2013
*Request for Further Funding - 2/15/2013

===Shuttleworth Foundation=== 
*est 2 hours Marcin
*Quarterly Report

===Schumaker Family Foundation=== 
*30 min 
*Grant Report - 10/01/2012
*Meeting With Board - Q4 2012

=Phase 2 - Organizational Stabilization=

In order to prepare for new grant contracts, during Phase 2, we will focus on developing the multiple aspects of the non-profit/for-profit hybrid social enterprise. We are aiming to break new ground - with a unique form of social entrepreneurship - which we defining as [[Distributive Entrepreneurship]]. The major significant intention behind this campaign should be the development of a robust organization that is capable of achieving its mission. Established standards within the non-profit sector exist for a reason, and we can incorporate the best of what is out there to accelerate our ability to be effective in our work. The resource development team will focus on preparing Open Source Ecology for scaling to the next level.

The significant categories of development include: Management, Finances, Policies & Legal Framework, Planning, Program Development, Communication, and Strategic Partnerships

Phase 2 strategy involves positioning ourselves for:
*Solid operational management structure:
**CEO
**[[Director of Development]]
**Operations Manager
**Community Manager - initially addresses documentation standards development and implementation
**Master Prototyper
**Machine Designers (4)
**Documentation Director
This would allow us to reach a milestone of developing and documenting 4 prototypes per month by mind 2013.

For Million Dollar Scale funding, what is the absolute minimum requirement of the organizational management infrastructure (board, committees, accounting, transparency) for us to be well-positioned to receive funding? '''Marcin takes this question to Ruth Ann, Helen, Scott Blessing, Donna Karlin, Kathryn Handin, Gerard Cox, Marissa, Suzi, and Ken Kessler, Sunny, and Michael, Dan McCormick.'''

'''[http://www.charitynavigator.org/index.cfm?bay=search.summary&orgid=11212 Industry Standards: Charity Navigator - Wikimedia Foundation Report]'''

==Management==

===Board of Directors===
*'''First Meeting''' - Done except  for Strategic Plan to be published by the 22nd of Sep, 2012
:*Ratify founding documents, essential policies, and strategic plan
:*Publish a strategic Plan - 2-7 days - how to approach this
:*Elect officers
:*Establish BOD recruiting strategy
:*Establish BOD deliberation process
:*Form an Audit Committee
:*Establish OSE Fiscal Calendar
*'''BOD Recruiting Strategy''' - Ask Marissa of Built to Scale to help define a strategy - 2 weeks from Sep 11, 2012 - (Q4 2012) - goal - spend ~4 hrs; execution over 1.5 years for BoD v2.0
:*Identify Criteria - [[Board_of_Directors_Recruiting_Strategy#Board_Composition_and_Structure|Industry Standards]] & [[Board_of_Directors_Recruiting_Strategy#Criteria_for_Selection|OSE Criteria for Selection]]
:*Nomination Form
:*Nomination Campaign Video
:*Nomination Campaign
:*Recruiting meetings
:*Final selection & vote
*'''BOD Committees''' - this falls out of our BoD recruitmetn stratgey
:*Finance Committee established (2012)
:*Audit committee established (2012)
:*Fundraising Committee (2012)
:*Evaluations Committee (2013)
:*Executive Committee (2013)
:*Product/Program Development Committee (2013)
:*Promotion/Sales Committee (2013)

==Finances==
===General Steps=== 
- Initial Thought - get SupporTED strategy, define what we have now - [[Accounting System Status]] 
:*Track all expenditures in a spreadsheet (Parker) & scan receipts & link to them in the spreadsheet
:*Create accounting strategy with Ynternet's accountant (Dominique Schuwey) - 09/2012
:*Prepare grant reports (see above) & financial statements - 09/2012-10/15/2012
:*Transfer True Fans contributions to the OSE Bank Account - 09/31/2012
:*Review OSE's current financial condition with Dominique Schuwey - 10/15/2012
:*Establish OSE Accounting System 2.0 - 10/15/2012
:*Use OSE Accounting System 2.0 for 3 months before hiring an accountant.
:*Review Form 990 with Board of Directors.
:*File IRS Form 990 - 5/15/2013

===Controls===
*Monthly TF report
*Monthly ongoing report
*Quarterly report
*Annual report
*Monthly budget
*Quarterly budget
*Annual budget
*Annual Accrual Accounting - profit & loss, balance
*Requisition process
*Receipts/invoices
*Audit
*Review from Finance Oversight Committee
*Monthly budget allocation 
**Capped debit cards

===Audit===
:*Form an Audit Committee - 09/10/2012
:*Develop an audit preparation strategy
:*Implement an audit preparation plan
:*Review financials in-house & vote to solicit an independent audit - 11/2012
:*Solicit an independent audit - 12/2012

===Budget===
:*Draft OSE Budget for 2012
:*Solicit review of proposed budget
:*Ratify budget with the Board of Directors & publish it - 09/10/2012
:*Draft OSE Budget for 2013 - 12/2012
:*Solicit review of proposed budget - 12/2012
:*Ratify budget with the Board of Directors & publish it - 12/2012

==Policies & Legal Issues==
===First Board Meeting===
''The following will be established during the first OSE Board of Directors meeting on September 10, 2012.''
:*Conflict of Interest Policy
:*Document Retention Policy
:*Whistleblower Policy
:*Donor Policy
:*Non-Discrimination Policy
:*Board Resolutions Records
:*Board Minutes Records
===Document Retention System===
:*Build office
:*Acquire a locking file cabinet
:*Organize file cabinet
:*Train Admin Staff on System
===501c3 Status===
:*Coordinate application status with lawyer - Q4 2012/Q1 2013
===Establish For-Profit Entity===
''Q4 2012''
:*Research social enterprise models & determine industry standards
:*Form legal entity
:*Establish legal relationship between the non-profit and for-profit branches of OSE
===501c2 Land Trust===
:*We can form the 501c2 subsidiary after we are granted 501c3 status
===J1 Visas===
:*Establish contracts with J1 Visa sponsoring organizations
===Insurance===
:*General Liability
:*Directors & Officers Liability
===Use of Trademark Contract===
:*Research Moodle contracts
:*Open Knowledge Foundation references
:*General research

==Planning==
===Strategic Plan===
:*Write draft
:*TED Collaboratorium Review
:*Booktype integration
:*Community Review
:*Board ratification
:*Publication & posting on the website

===Vision, Mission, Values Statements===
:*Vision statement
:*Mission statement
:*Values statement
:*Theory of Change
:*Logic Model

==Communication==
===Wiki===
:*Publish strategic plan
:*Vision, Mission, Values
:*Team
:*Board of Directors
:*Board of Advisors
:*Policies
:*Get Involved
===Main Page===
:*Switch 'About' to a wiki link
:*Switch 'Join' to a wiki page
:*Design updates
===In-House Organization===
:*Contact Use form/email system
:*Organize all passwords/logins
:*Social Media
:*Media package - executive summary, images, logos, etc.
==Strategic Partnerships==
===Guatemala===
:*Proposal First Draft - 09/04/2012
:*LifeTrac first prototype - 10/01/2012
===Tech Schools===
'''James Thornburgh'''
:*james.thornburgh@mccd.edu
:*Fresno State & Merced College
:*First Assignment: PowerCube 6.0 3D models and fabrication drawings
:*Second Assignment: LifeTrac or Sawmill - to be determined
'''Dalayna Williams'''
:*DWilliams24@itt-tech.edu
:*ITT Springfield
:*First Assignment: PowerCube 6.0 3D models and fabrication drawings - 09/14/2012
===Ynternet===
:*Long-term goals of building an OSE Microfactory
:*European Union FP7 grant partnerships in discussion
===Remote Machine Design===
:*Lenny-Wayne Patterson
:*Working on backhoe CAD

=Phase 3=

==Grants Strategy==

The grants strategy will be developed on an ongoing basis. The existing calendar needs to be updated to reflect all current foundation prospects, government prospects, and private contributor prospects. Other developments will include the cultivation of a contacts management database, the modularization of the grants language/the creation of a grant template, and the solicitation of outside review from industry professionals.

===Grants Calendar===
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==Microfunding==
:*Get milestones map written from Brad Lewis & Jacob Dalton
:*Recruit programmers
:*Transfer True Fans to OSE Bank Account
:*Issue monthly True Fans expenditures reports & post to wiki
:*Make a True Fans video template & example video
:*Invite True Fans to use the system

=Resources=

*[[Principles_for_Good_Governance_and_Ethical_Practice|Principles for Good Governance and Ethical Practice]]