OSE Executive Staff Retreat Agenda

Deliverables are in bold

Mon July 22, 2013

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1. Identify which Development Process will be templated into Project Manager - currently there are 3 draft processes
   1. Design Process - Draft created by ED and TechComManager
   2. Design/Build Process - Draft created by Product Lead with ED collaboration
   3. Design/Build Development Checklist - Product Lead Design/Build Process with ED checklist incorporated
2. Build a Development Process Ribbon to represent timelines - time permitting prior to July 22, input example here
3. Template Development Process into Project Manager or adjust the template Audrey has already worked
4. Identify which projects are currently ongoing
   1. 6 in 60 closeout
   2. Hydrafabber
   3. CNC Torch Table
   4. Welder
   5. OSCar
   6. Articulated Tractor
   7. Microhouse
5. Identify where in the above Development Process Ribbon each project is located
6. In excel, build schedule incorporating ongoing projects and Product Lead Schedule and Development Process Ribbons - this will allow us to tentatively plan, easily moving around projects
   1. schedule needs to prioritize finishing outstanding 6 in 60 machines
   2. Upload schedule into Project Manager - in the future Project Manager will be the first tool to scheduling, but right now this step is necessary > scheduling is the primary focus and by using familiar tools, scheduling will remain the primary focus
7. Depending which development process is chosen, discuss Landing Pages - will they be module or machine based, will they be wiki or Dozuki based?
   1. Schedule Saturday Documentation Sprint, introducing Dozuki
   2. Build 50 machine Dozuki/Wiki Landing Pages or Unknown number of module Dozuki/Wiki Landing Pages - include Infographics
8. Discuss/determine how tasking will be inputted into Project Manager - Under program umbrellas? What are OSE programs? Are they areas of responsibility each staff member oversees?

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Wed July 24, 2013

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1. Process Development: Identify protocols that are needed now, establishing ownership and deadlines for completion.
   1. Input tasking out of this discussion into Project Manager

Additional Scheduling Items

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1. ED to NOLA July 26-29, 2013
2. Schedule Saturday Documentation Sprint
   1. Introduce Dozuki via a Saturday Documentation Sprint
   2. Discuss landing pages - will they be module or machine based, will they be wiki or Dozuki based?
   3. Build 50 machine Dozuki/Wiki Landing Pages or Unknown number of module Dozuki/Wiki Landing Pages - include Infographics
3. End of September - Construction Site Manager on site - Chris Reinhart - reinhart.christopher@gmail.com
4. Designate FeF media days
5. Isaac Wilder - Internet Options - Identify a time to sitdown with Isaac Wilder and discuss a possible relationship/partnership with Free Network Foundation (Follow up with Isaac when discussion date is identified)
6. Steve Long & John Biggs to FeF for filming an OSE "Makers" episode - TechCrunch Makers - Determine the best upcoming machine build or Microhouse build for filming (Follow up with Steve when dates are identified)
7. Close out interview with Cory and Leandra
   1. OSE Operations - How OSE Executive Staff works, company processes < ongoing development of company processes
   2. OSE Lessons Learned - personal, OSE, product design, and manufacturing, etc. - purpose > to create recruiting video and improve DPV experience
   3. Internship Evaluations - see email doc
8. ED to approve Employee Handbook
9. Workshop
   1. One initial inventory and organization of shop asap
   2. Shop Layout
      1. Inventory Storeroom or Designated Area
      2. Tools Storeroom or Designated Area
      3. Finished Goods Designated Area
   3. Asses broken equipment (3 of 4 mag drills)
   4. Ensure routine organization and inventory prior to each build
   5. Develop Workshop Safety and Orientation Course - Workshop Guidelines
   6. OSHA - General Industry
      1. OSHA - Occupational Noise Exposure
      2. OSHA - Personal Protective Equipment
      3. OSHA - General Environmental Controls
10. Dozuki orientation
    1. for Executive Staff
    2. for collaborators
11. 6 in 60 Open Hotwash - all information to be inputed into Prototype Assessments
12. LifeTrac 5 Open Hotwash - all information to be inputed into Prototype Assessments
13. Infrastructure assessment - purpose to identify needed improvements and prioritize
    1. Designated Trash Area
14. Schedule ED to conduct Google Hangout with the True Fans every 2 weeks
15. Monthly Truefans newsletter
16. Creation of a Media and Communications Strategy - press package, social media strategy
    1. Media interview with Scott Mann, The Permaculture Podcast - 930am and 4pm EST, asked for about an hour of time
    2. Media interview with Sean Kaminsky, The Story of Seeds
17. Schedule weekly Design Sprints - physical space
18. Sans Retreat - integrate fun events into OSE's ongoing schedule - to include DPVs - this aims to solve overworking Executive Staff & DPVs
    1. Royals - 1hr 7min south of Maysville
    2. St. Jo nightlife
    3. St. Jo art & culture
19. Time for Ops Man to review and implement OSHA standards
20. Refine/review Community Standards
    1. OSHA standards
    2. Address why DPVs are not reading the standards prior to arriving
21. Add to Test Plan
    1. Backhoe to put in the drainage tubes through the forest
    2. Bulldozer to level grounds
    3. Microtrac to mow
    4. Open up access to HabLab through the forest road and close direct access road
22. IP Agreement on wiki