Resource Development 6 Month Strategic Plan

Overview

The Open Source Ecology Resource Development Strategy will unfold in three phases:

Phase 1: Fulfilling Existing Contractual Obligations

Phase 2: Preparing for New Contracts

Phase 3: Seeking New Contracts

Organization Charts

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Phase 1

By committing to fulfilling our existing obligations with foundations and reporting on how our current grants have been used, we establish a track record that will help us receive further funding, and at a larger level, in the future. The process of tracking how our existing grants have been used will lay the groundwork for a systemic approach to handling finances within the organization. The majority of these tasks will be completed during the September and October months of 2012, leaving the remainder of the year open for the completion of Phase 2 and the beginning of Phase 3.

Grant Reporting

Stichtung Benevolentia

• Grant Report - 9/12/2012
• Grant Report Video - 9/12/2012
• Request for Further Funding - 01/05/2013

Ewing Marion Kauffman Foundation

• Grant Report - 10/01/2012
• Request for Disbursement of Remaining Funds - 10/10/2012
• Grant Report Video - 2/15/2013
• Request for Further Funding - 2/15/2013

Shuttleworth Foundation

• Grant Report - 10/01/2012

Schumaker Family Foundation

• Grant Report - 10/01/2012
• Meeting With Board - Q4 2012

Phase 2

In order to prepare for new grant contracts, during Phase 2, we will focus on developing the multiple aspects of the non-profit/for-profit hybrid social enterprise. The major significant intention behind this campaign should be the development of a robust organization that is capable of achieving its mission. Established standards within the non-profit sector exist for a reason, and we can incorporate the best of what is out there to accelerate our ability to be effective in our work. The resource development team will focus on preparing Open Source Ecology for Mezzanine-stage Funding:

"Mezzanine-stage funding is a venture capital term used to describe later-stage financing for a company that is between a startup (seed funding) phase and an initial public offering. [The Skoll Foundation] deem[s] a social entrepreneurial organization to be at the mezzanine level if it has a proof of concept, documented its outcomes and developed a written plan to scale up its innovations, but has not yet achieved its full potential as related to geographic expansion and/or widespread adoption."

The significant categories of development include: Management, Finances, Policies & Legal Framework, Planning, Program Development, Communication, and Strategic Partnerships

Management

Board of Directors

• First Meeting - 09/10/2012

• Ratify founding documents, essential policies, and strategic plan
• Elect officers
• Establish BOD recruiting strategy
• Establish BOD deliberation process
• Form an Audit Committee
• Establish OSE Fiscal Calendar

• BOD Recruiting Strategy (Q4 2012)

• Identify Criteria - Industry Standards & OSE Criteria for Selection
• Nomination Form
• Nomination Campaign Video
• Nomination Campaign
• Recruiting meetings
• Final selection & vote

• BOD Committees

• Finance Committee (2012)
• Fundraising Committee (2012)
• Evaluations Committee (2013)
• Executive Committee (2013)
• Product/Program Development Committee (2013)
• Promotion/Sales Committee (2013)

Finances

General Steps

• Track all expenditures in a spreadsheet (Parker) & scan receipts & link to them in the spreadsheet
• Create accounting strategy with Ynternet's accountant (Dominique Schuwey) - 09/2012
• Prepare grant reports (see above) & financial statements - 09/2012-10/15/2012
• Transfer True Fans contributions to the OSE Bank Account - 09/31/2012
• Review OSE's current financial condition with Dominique Schuwey - 10/15/2012
• Establish OSE Accounting System 2.0 - 10/15/2012
• Use OSE Accounting System 2.0 for 3 months before hiring an accountant.
• File IRS Form 990 - 5/15/2013

Audit

• Form an Audit Committee - 09/10/2012
• Develop an audit preparation strategy
• Implement an audit preparation plan
• Review financials in-house & vote to solicit an independent audit - 11/2012
• Solicit an independent audit - 12/2012

Budget

• Draft OSE Budget for 2012
• Solicit review of proposed budget
• Ratify budget with the Board of Directors & publish it - 09/10/2012
• Draft OSE Budget for 2013 - 12/2012
• Solicit review of proposed budget - 12/2012
• Ratify budget with the Board of Directors & publish it - 12/2012

Policies & Legal Framework

The following will be established during the first OSE Board of Directors meeting on September 10, 2012.

• Conflict of Interest Policy
• Document Retention Policy
• Whistleblower Policy
• Donor Policy
• Non-Discrimination Policy
• Board Resolutions Records
• Board Minutes Records

Establish a Document Retention System

• Build office
• Acquire a locking file cabinet
• Organize file cabinet

501c3 Status

• Coordinate application status with lawyer - Q4 2012/Q1 2013

Establish For-Profit Entity - Q4 2012

• Research social enterprise models & determine industry standards
• Form legal entity
• Establish legal relationship between the non-profit and for-profit branches of OSE

Establish 501c2 Land Trust

• We can form the 501c2 subsidiary after we are granted 501c3 status

Phase 3

Grants Strategy

The grants strategy will be developed on an ongoing basis. The existing calendar needs to be updated to reflect all current foundation prospects, government prospects, and private contributor prospects. Other developments will include the cultivation of a contacts management database, the modularization of the grants language/the creation of a grant template, and the solicitation of outside review from industry professionals.

Grants Calendar

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