Admin Assistant

Documentation of Meetings or Discussions, Conferences, and Visits

Meetings, internal and external - Meetings minutes are documented on the wiki where functionally appropriate and categorized as OSE Meeting Minutes, see Category:OSE Meeting Minutes

Executive Staff Meeting

Routine Executive Staff Meeting - Executive Staff Member schedules the meeting on OSE Schedule. Executive Staff Member archives slides after each meeting and creates the slides for the upcoming meeting. Executive Staff Members update slides as needed.

Billing Calendar

Monthly

• Automatic payment to PSWD water bill. Bank account 5785.
• Automatic payment to R&W Container. Bank account 5785.
• Automatic payment to Hetzner. Debit card ending in 2595.
• Automatic payment to CenturyLink. Bank account 5785.
• Automatic payment to Ameren. Bank account 5785.
• Automatic payment to Latakoo. Debit card ending in 2595.

Yearly

• June 4, 2014 - Progressive Truck Insurance expires
• Trovebox

Corporate Calendar

• May 15 - 990 due unless OSE applied for an extension prior to this date
• August 31 - File MO Registration Report - Failure to file results in dissolution of entity. https://www.sos.mo.gov/BusinessEntity/annualreport/reportstart.asp, Filing Fee $10.00

Logs

Travel Expense Log

Material, RFQ, and Work Requisition

Templates

Letter Head

OSE Template: Notes

OSE Invoice Template

Contract Template

Donation Receipts Template

Standard Identification Codes

OSE Standard Identification Codes (SIC) - to support Documentation Manager

Sketchup Pro

Sketchup Pro - expires 10/31/14

Google Admin

1. Point your browser to admin.google.com. The URL redirects you to the Google accounts sign-in page.
2. Enter your administrator (marcin@opensourceecology.org) account email address (including username and domain) and password.
3. Click Sign in. The Admin console appears.

Positional Email Management ensures 1) that copies of positional emails are automatically forwarded to respective professional email accounts and 2) that original emails are stored in the positional email accounts. OSE Protocol: Positional Email Management

Employee Handbook

Employee Handbook

Standard Formatting

Font and Header

Arial, 12 pt font

OSE Category: Name

Owned by: Positional Role

POC for collaboration: positionalrole@opensourceecology.org

V.MM-DD-YY

Internal Document Classifications

All documents not classified as internal documents are assumed OPEN SOURCE or PUBLIC. Internal documents have sensitive information, such as account information and employee information. Internal documents must be labeled as EXECUTIVE STAFF ONLY', exceptions are 'EXECUTIVE STAFF ONLY// REL TO DPV' or EXECUTIVE STAFF ONLY// REL TO SHUTTLEWORTH