OSE Executive Staff Retreat Agenda

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Deliverables are in bold

Mon July 22, 2013

  1. Identify which Development Process will be templated into Project Manager - currently there are 3 draft processes
    1. Design Process - Draft created by ED and TechComManager
    2. Design/Build Process - Draft created by Product Lead with ED collaboration
    3. Design/Build Development Checklist - Product Lead Design/Build Process with ED checklist incorporated
  2. Build a Development Process Ribbon to represent timelines - time permitting prior to July 22, input example here
  3. Template Development Process into Project Manager or adjust the template Audrey has already worked
  4. Identify which projects are currently ongoing
    1. 6 in 60 closeout
    2. Hydrafabber
    3. CNC Torch Table
    4. Welder
    5. OSCar
    6. Articulated Tractor
    7. Microhouse
  5. Identify where in the above Development Process Ribbon each project is located
  6. In excel, build schedule incorporating ongoing projects and Product Lead Schedule and Development Process Ribbons - this will allow us to tentatively plan, easily moving around projects
    1. Upload schedule into Project Manager - in the future Project Manager will be the first tool to scheduling, but right now this step is necessary > scheduling is the primary focus and by using familiar tools, scheduling will remain the primary focus
  7. Depending which development process is chosen, create a standard module landing page on the wiki - time permitting prior to July 22, input example here
  8. Discuss/determine how tasking will be inputted into Project Manager - Under program umbrellas? What are OSE programs? Are they areas of responsibility each staff member oversees?

Tue July 23, 2013

Wed July 24, 2013

  1. Process Development: Identify protocols that are needed now, establishing ownership and deadlines for completion.
    1. Input tasking out of this discussion into Project Manager

Additional Scheduling Items

  • ED to NOLA July 26-29, 2013
  • (T) End of September - Construction Site Manager on site - (T) Chris Reinhart - reinhart.christopher@gmail.com
  • Designate FeF media days
  • Isaac Wilder - Internet Options - Identify a time to sitdown with Isaac Wilder and discuss a possible relationship/partnership with Free Network Foundation (Follow up with Isaac when discussion date is identified)
  • Steve Long & John Biggs to FeF for filming an OSE "Makers" episode - TechCrunch Makers - Determine the best upcoming machine build or Microhouse build for filming (Follow up with Steve when dates are identified)
  • Close out interview with Cory and Leandra
    • OSE Operations - How OSE Executive Staff works, company processes < ongoing development of company processes
    • OSE Lessons Learned - personal, OSE, product design, and manufacturing, etc. - purpose > to create recruiting video and improve DPV experience
    • Internship Evaluations - see email doc
  • ED to approve Employee Handbook
  • Workshop
  • Dozuki orientation
    • for Executive Staff
    • for collaborators
  • 6 in 60 Open Hotwash - all information to be inputed into Prototype Assessments
  • LifeTrac 5 Open Hotwash - all information to be inputed into Prototype Assessments
  • Infrastructure assessment - purpose to identify needed improvements and prioritize
    • Designated Trash Area
  • Schedule ED to conduct Google Hangout with the True Fans every 2 weeks
  • Monthly Truefans newsletter
  • Creation of a Media and Communications Strategy - press package, social media strategy
  • Schedule weekly Design Sprints - physical space
  • Schedule media interview with Scott Mann, The Permaculture Podcast - 930am and 4pm EST, asked for about an hour of time
  • Sans Retreat - integrate fun events into OSE's ongoing schedule - to include DPVs - this aims to solve overworking Executive Staff & DPVs
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