Financial Management

IMPORTANT - OSE's Bank of America statements and notices are mailed to Maysville Tax Service (PO Box 523, Maysville, MO 64469), should Shirley no longer maintain OSE's Quicken, then this needs to be changed - contact BofA to make this administrative change

Receipts

How to file receipts

1. Staple receipt to standard piece of paper
2. Record the receipt's category on the receipt or attached paper - if the transaction falls under a specific R&D, Documentation project then record the project as a Tag
3. File in HabLab office's filing cabinet

Example:

• R&D, Documentation
  • Materials, Parts, and Supplies
    • Tag: Microhouse

Maintaining Quicken

IMPORTANT - OSE's Bank of America statements and notices are mailed to Maysville Tax Service (PO Box 523, Maysville, MO 64469), should Shirley no longer maintain OSE's Quicken, then this needs to be changed - contact BofA to make this administrative change

Tools:

1. Bank of America statements
2. Receipts
3. Quicken Access

1. Open Quicken, located on computer OSE01’s desktop
2. Click One Step Update, located under (not in) Tools
3. BofA password
4. Click All Transactions
5. Sort transactions by date and scroll to most the recent transactions
6. Using Week X - OSE CashFlow - Specification, verify that each transaction is labeled with the correct category.
   1. If a transaction supports a specific project, input the project in Tag. Specific projects to date:
      1. November Prototyping
      2. Microhouse
      3. Microcombine
      4. Lifetrac 6
      5. Lifetrac 5
      6. Lasercutter
      7. CEB
      8. 6 in 60
      9. 3D Printer
      10. Solar
      11. Trencher
   2. If a transaction covers two categories, click on the diverting arrows, located on the transaction’s line, to split the transaction
7. Record additional information in Memo as needed
8. When verifying a check, access log into BofA to access transactions and see the check OR use the check binder located in the HabLab filing cabinet

OSE Accountant (Independent Contractor) - Shirley Marshall with Maysville Tax Service 816.449.5344

Maintaining Operating Budget

1. Input Bank of America Transactions into Operating Budget
2. Insert Note including payee, for, and amount
3. Input future expenses in GREEN to determine spending runway

Payroll and Contracts

Active

Rob Kirk - Rob Kirk Payment Tracker and Information

Chris Reinhart - Chris Reinhart Payment Tracker and Information & contract

Shirley Marshall - Contract

Archive

James Slade Payment Tracker and Information for 2013

2012 Accounting Archive

Open Source Ecology - Accounting Archive