Andreas steam camp proposal

STEAM camp

Key documents:

• OSE Event Trello Board
• Project charter (co-create)
• Project plan skeleton To be filled during after collecting needs.

Status

At green light:

• Status: Team building Hold recruitment strategy meeting 3rd November
• Status: Course development: Hold course content development & event strategy meeting 2nd November
• Status: Event: Combine with the meeting above. (meeting does not include marketing plan, but short intro to best marketing bang-for-the-bucks from + Free Social media advertisement consulting from an industry leader in social-media ads.)

STEAM camp documents

• Editable Copy of the STEAM Camp Senior Project Manager Announcement
• OSE Event Trello Board
• OSE Recruitment Pipeline
• Recruitment plan (input from recruitment strategy call)
• Course content tracker
• Event and course plan (input from course development strategy meeting)
• Cashflow document
• OSE STEAM camp team building
• Project charter
• Project plan
• Marketing strategy & budget
• WBS, Gantt, Resource analysis
• To add: Milestones->Timeline,WBS->Resource analysis->budget, fill out the content of the project plan (after strategy meetings to capture real needs)
• Team pages including charters, plan, schedules and meeting minutes: recruitment, course content, event, marketing

Project Process, Milestones, Schedule

Project Lifecycle

1. Initiating: November
   1. Establish project objectives
2. Planning: November
   1. Define the work
   2. Schedule work and resources
3. Executing: December
   1. Perform the work
   2. Provide reports
4. Controlling: Through the project
   1. Track actual performance
   2. Analyse project progress
   3. Initiate corrective actions
   4. replan as required (Back to step 2)
5. Closing
   1. Complete the project

Rough Timeline

November: Initiating and Planning

• Leadership and project administration - Strategy meeting - 2nd November
  • Decide project leadership methodology by analyzing type of project (known/unknown goal/method ->traditional,agile,mixture)
  • Uncover hidden assumptions, capture needs, define limitations
  • Delimitations & Define criteria of success

• Course content - Strategy meeting - 2nd November
  • How far are we?
  • Who is expected to do what?
  • Top-down time estimation: do we know how long type content takes to develop? -> if not: bottom-up time estimations

• Event plan - Strategy meeting - 3nd November
• Recruitment and team-building - Strategy meeting -3nd November
• Marketing plan - Intro meeting - 9th November
• Supportive doc - Finnish the Project charter together - 3rd November