Workshop Guidelines

User Rules

General Guidelines

As the Product Lead I have a few hard and fast rules that are non negotiable when you are here at OSE.

1. I will not tolerate a cluttered or messy shop. Please treat the shop as what it truly is, an experimental and prototyping facility. Although we are not NASA, we will act like in when it comes to our shop space and tools.
2. Tool Control is something you will be intimately familiar with, you DO NOT lose your TCN Tokens and you DO NOT lose tools, we will literally stop the shop, check pockets, bags, purses and will not leave until a tool is found, or someone takes responsibility for the loss.
3. Saving the best for last is safety, we can fix machines, it is much harder to fix a person. At no time is anything in the shop or any timeline worth involving yourself in an unsafe situation. If you are tired, say something and don't use the machinery. If you don't feel well let someone know. Were here to help change the world, but we can't do that without the help of one another, so be careful and above all stay safe in the environment while watching out for one another.
4. The above rules will be known by all shop members in detail... learn them, live them, LOVE them!

Failure to follow the following rules can result in the loss of shop privileges and or cause injury and death

1. The Product Lead is the individual in authority of all matters regarding the use, maintenance, permissions, organization, cleanliness, tooling, scheduling, expansion, and any other matters related to the safe and effective use of the workshop and areas near by.
2. Workshop hours are from 9 AM to 9 PM. No one is allowed to work in the workshop alone without permission of the Product Lead.

Tool Control in the Work Shop

1. Participants are authorized to use tools only upon taking a class for a particular tool and after having passed an exam for that tool and receiving their Tool Control Number or TCN. See Authorized User List
2. If one is not authorized to use a certain tool, one may use that tool only with supervision of the Product Lead or someone else who is explicitly authorized by the PL to use that tool.
3. Tools at OSE will have an EXACT place to be returned to, you will have a TCN or a Tool Control Number that will allow you to check out tools to use. Your TCN will be traded one for one with a tool in the fashion of a token with a number that is unique to the owner. If a tool is not in place and a token is not in the empty area, ALL WORK WILL STOP immediately until either the tool is found, or a token is allocated for the tool.
4. At the end of the day, all tools will be accounted for prior to anyone leaving the shop. If a tool is missing everyone will participate in locating said tool. If procedure is followed this should be as simple as finding the individual who belongs to the TCN and retrieving the tool.
5. If you do not have a TCN (Tool Control Number) you are not allowed to use any tools without the approval of the Product Control Manager or the Executive Director.
6. TCN's shall not be shared. If you do not have your TCN and or approval from the Product lead or ED, you do not use a tool. If you are found sharing your TCN to allow others to check out tools, your TCN can be revoked.
7. Tools may be shared in the same area as long as the person who checked the tool out is in agreement. However, if you checked the tool out and loan it to someone else and said tool is missing, YOU not the other individual are responsible for the tool. If the Tool is missing, you will be on the hook for reimbursement, not whomever you loaned the tool to!
8. To reiterate one last time: If a tool is missing that you have checked out, you are responsible for the replacement. Many tools here at OSE can be quiet expensive, so we encourage you to keep 100% accountability AT ALL TIMES of all equipment.

Workshop Conduct and Safety Contract

1. Supervisor refers to either the Product Lead or an individual authorized by the Product Lead to oversee the workshop.
2. Workshop refers to any of the metal, wood or machine shops at OSE.

General Shop Conduct and Safety Rules

1. Eye protection must be worn at all times when in the workshop. This applies regardless if you are working on machinery or not. Activities of others can affect your safety.
2. Nobody is allowed to work in the any shop alone. Period. You must have at least one other person with you. If there is an accident, the other person can call for help and come to your aid.
3. Obtain first aid immediately for any injury. Report all accidents/injuries to the Product Lead no matter how insignificant they may seem at the time. This will help us to mitigate hazards in the future.
4. Do not operate machinery that you have not been authorized to use. This will protect both you and the equipment from harm. All machine tools require machine specific training and are not to be used unless the shop supervisor grants authorization. See the shop supervisor, not your partner for proper instruction.
5. No pets allowed in the workshop. Pets are a distraction and become a tripping hazard by free roaming the shop floor.
6. NEVER attempt to oil, clean, adjust or repair any machine while it is running. Performing maintenance on moving machinery exposes you to additional hazards.
7. Ensure that all machine guarding is in place and functioning properly. Inform the machine shop supervisor if the guarding is damaged or malfunctioning. Malfunctioning guarding will not properly protect you and becomes a hazard itself.
8. NEVER leave machines running unattended. Others may not notice the machine is running and be injured by moving tooling.
9. NEVER try to stop the machine with your hands or body. Stopping the machine with your body can result in entanglement. Let the machine come to a stop naturally.
10. Always keep hands, hair feet etc. clear of all moving machinery at all times. Be aware of all moving parts, especially cutting tools and chucks.
11. Double-check that tooling and work pieces are properly supported and clamped prior to starting the machine. Starting a spindle with loose tooling or machining a loosely clamped work piece can produce flying hazards.
12. Heavy or unwieldy work pieces often require special support structures to machine safely. Ask for help if you are unsure if your work piece requires additional support.
13. Remove chuck keys, wrenches and other tools from machines after making adjustments. Chuck keys left in the chuck when the machine turns on become dangerous flying objects.
14. Ask for help when moving awkward or heavy objects. This will protect you and those around you from injury.
15. Deburr sharp edges of freshly cut stock. This includes the piece of stock that goes back in the stock rack. Eliminating burred edges minimizes the chances for personal injury and marring of precision machine surfaces.
16. When working with another person, only one person should operate the machine.
17. Food is not allowed in the shop during working hours due to the high probability of foreign particle contamination. It is too easy to ingest something unintentionally form having food in the shop. Drinks that are in a closed container i.e. a bottle with a top are fine, as long as they are not near moving machinery. As stated before, when you are finished with the container throw it away, if bottles or drink containers are found laying around this privilege may be revoked.
18. Do not lean against the machines, it is a safety hazard. It is too easy for a switch to be hit accidentally and an injury to occur. If you need a rest, grab a chair.
19. Do not talk unnecessarily while in the workshop or while operating a machine. Do not talk to others while they are operating a machine. Do not become a distraction to others. Concentrate on the work and the machine at all times, it only takes a moment for an accident to occur. If you must talk, turn off the machine.
20. Make sure you have sufficient light to see clearly when performing any job. Well lit work spaces are much safer and less straining on the operator.
21. Work at a pace that is comfortable for you. Rushing will compromise safe working practices along with part quality and increases the chance of damaging equipment.
22. Listen to the machine(s) - if something does not sound right, shut it down. Often if the machine sounds abnormal to you, it probably is not operating properly. Inform the shop supervisor if you believe the machine to be operating abnormally..
23. Never use compressed air for cleaning machinery. This will embed particulates into the precision machine ways and will drastically reduce the life of the machine tool. Use the supplied chip brushes and rags to clean machinery.
24. Never use compressed air to clean your clothes or any part of your body. Particles can become embedded in skin and eyes. In extreme cases, air can be introduced into the bloodstream.
25. Close workshop doors shut off lights before leaving.
26. If you do not know how to do something – ASK! Do not engage in any activity that may have unusual risk. Trust your judgment.
27. Check with the shop supervisor if you have any doubts about what you are doing.

Shop Cleanliness Rules

1. Keep floors free of oil, grease or any other liquid. Clean up spilled liquids immediately, they are slipping hazards. Use sawdust or dirt to soak up oil
2. Store materials in such a way that they cannot become tripping hazards. Immediately return all excess material to its proper storage place.
3. Put tools away when not in use. See tool control for full details.
4. Place all scrap in scrap containers.
5. Stop work 10 minutes prior to the time you need to leave the shop. This will provide ample time to clean and replace tools to their homes.
6. At the end of your “Shift” for the day, you will be required to account for all of your TCN tokens to show that you do not have any tools checked out prior to leaving the work shop. If you lose a token at any point, you need to immediately inform the supervisor so they may make a note of it. If you fail to notify a supervisor of a lost token, you may be held liable for a missing tool at the end of the day.
7. KEEP THE SHOP CLEAN AT ALL TIMES. It is all of our responsibility to keep the shop clean. There is no excuse for a cluttered/messy work space. If your work space is cluttered, then you are working too fast. Slow down. Know this, you will not anger someone if you clean up after them. In fact, they will likely do the same for you.

Dress Code

1. Steel toed shoes are required. No open toed shoes or high heels. To provide secure footing, choose shoes with softer soles and stable platforms. Wearing appropriate footwear will help protect feet from falling objects and hot sparks or chips.
2. No loose clothing allowed. This includes but is not limited to ties, scarves and loose-sleeved shirts. Short sleeves or sleeves rolled above the elbow are preferred. When welding, long sleeves are require for protection from arc-flash and metal sparks.
3. No shorts, dresses or skirts allowed when working in the metal shop. Burred edges of freshly metal such as sheet stock are razor sharp. Wearing of long pants will protect you and those around you. Additionally, hot chips will burn/cut exposed skin potentially startling the operator. This rule does not apply in the wood shop.
4. Remove all jewelry that could be caught in moving machinery. This includes rings and loose bracelets. Remove necklaces and the like, if not securely restrained.
5. Restrain all hair that has potential for entanglement with moving machinery.
6. Wearing of gloves when working on moving machinery is prohibited. Gloves can easily become entangled in moving machinery and thus are not allowed.. The only exceptions to this rule are; 1) the wearing membranous gloves (such as latex or nitrile) for personal protection or contamination control; 2) The wearing of gloves while using a bench or portable grinder or buffing wheel. If you need to wear gloves, see workshop supervisor for acceptable types for your application.

Specifics

1. Turn off 3-phase generator when not in use

For Emergency Assistance Immediately contact Product Lead or any Executive Team member

Specifics

1. Turn off 3-phase generator when not in use

For Emergency Assistance Immediately contact Shop Manager

Theory

See also OSE Shop 2011

Design