Google Workspace: Difference between revisions
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Because | Because | ||
# Google doesn't support the concept of "shared accounts", | # Google doesn't support the concept of "shared accounts", <ref>https://support.google.com/a/answer/33330?hl=en</ref>, | ||
# Google may lock you out of being able to login to your account if their anomaly detection system thinks an account is being shared, | # Google may lock you out of being able to login to your account if their anomaly detection system thinks an account is being shared, <ref>https://support.google.com/a/answer/6002699?hl=en&ref_topic=2759193&sjid=814912251894340756-EU#zippy=%2Cwhen-does-google-consider-a-sign-in-attempt-suspicious</ref> | ||
# Google won't let you turn-off their "suspicious login" feature that locks you out of your own account -- even if their system is faulty and blocking you from logging in, even when you entered the correct password | # Google won't let you turn-off their "suspicious login" feature that locks you out of your own account -- even if their system is faulty and blocking you from logging in, even when you entered the correct password<ref>https://knowledge.workspace.google.com/kb/how-to-disable-login-challenge-security-method-permanently-000007696</ref> | ||
# Google doesn't let you forward mail from one account to many accounts | # Google doesn't let you forward mail from one account to many accounts | ||
If you want to create a | If you want to create a one-to-many email address (eg <code>tractor-team@opensourceecology.org</code>) for which there are many recipients, the way to do this in Google Workspace is to create a "Google Group". | ||
[[Category: IT Infrastructure]] | [[Category: IT Infrastructure]] | ||
[[Category: Software]] | [[Category: Software]] | ||
Revision as of 19:08, 21 September 2024
As a legally-registered NGO (non-profit in the US), Open Source Ecology has a free Google Workspace (aka Google Apps [gapps] or Google Suite [gsuite]) account.
Why?
Google Workspace lets us create Google accounts with a username on the @opensourceecology.org domain. For example, when OSE users manage email, we can do so from a gmail-like UI. While we have access to numerous apps in Google Workspace, OSE specifically makes heavy use of the following apps:
- Google Mail
- Google Calendar
- Google Docs
- Google Drive
- Google Meet
- Google Groups
- Google Slides
- etc
Google Groups
OSE uses (internal-only) Google Groups for creating one-to-many email lists (a designated email account that reaches the inbox of many people at OSE).
Because
- Google doesn't support the concept of "shared accounts", [1],
- Google may lock you out of being able to login to your account if their anomaly detection system thinks an account is being shared, [2]
- Google won't let you turn-off their "suspicious login" feature that locks you out of your own account -- even if their system is faulty and blocking you from logging in, even when you entered the correct password[3]
- Google doesn't let you forward mail from one account to many accounts
If you want to create a one-to-many email address (eg tractor-team@opensourceecology.org) for which there are many recipients, the way to do this in Google Workspace is to create a "Google Group".
- ↑ https://support.google.com/a/answer/33330?hl=en
- ↑ https://support.google.com/a/answer/6002699?hl=en&ref_topic=2759193&sjid=814912251894340756-EU#zippy=%2Cwhen-does-google-consider-a-sign-in-attempt-suspicious
- ↑ https://knowledge.workspace.google.com/kb/how-to-disable-login-challenge-security-method-permanently-000007696