Conflict Resolution Policy: Difference between revisions

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#Redirect [[Conflict Resolution]]
This policy is approved by the '''Open Source Ecology (OSE) [[Board of Directors]]''' as of '''xx, xx, xxxx''' to apply to all OSE projects.<br />
It may not be circumvented, eroded, or ignored.<br />
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{| class="wikitable" style="{{{float|float:right;}}} width:15em; margin-left:0.5em; margin-right:0;"
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! OSE Policies
|-
|
* [[Licensing Policy|Licensing]]
* [[Donor_Policy|Donor Policy]]
* [[Document_Retention_Policy|Document Retention]]
* [[Trademark policy|Trademarks]]
 
* Board and staff
** [[Code of conduct policy|Code of conduct]]
** [[Bylaws#ARTICLE_VIII_-_CONFLICT_OF_INTEREST|Conflicts of interest]]
** [[Conflict Resolution Policy|Conflict Resolution]]
** [[Credit card usage policy|Credit card usage]]
** [[Nondiscrimination_Policy|Discrimination]]
** [[Gift policy|Gifts]]
** [[Purchasing_and_Reimbursement_Policy|Purchasing and Reimbursement]]
** [[Whistleblower_Policy|Whistleblowing]]
|}<includeonly>[[Category:Policy]]</includeonly><noinclude>
{{clear}}
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=Introduction=
 
OSE takes conflict resolution as an opportunity. Conflict is inevitable and it helps the organization to grow - if that conflict is resolved in a timely and costructive way. When a conflict arises, the two parties involved are required to either work it out directly, by mediation or by conciliation. Both parties reserve the right to closure. If either party does not gain sufficient closure, then that party has to the right to pursue such closure. Here are the steps by which this occurs:
 
*'''Right to closure. ''' If two people have a disagreement, the two parties involved are required to work it out between themselves. 'Working it out' means coming to terms where a healthy and positive working/living relationship can be had between the people. If they are incapable of working it out between themselves - as determined by either of the parties or by any other community member - they are required to undergo mediation. Aaron Makaruk will serve as the mediator to resolve the situation, unless Aaron is involved in the conflict, in which case Marcin will be appointed as mediator. If the conflict is between Marcin & Aaron, Yoonseo or Gabi will be the mediators. The mediator is required to seek resolution without triangulating any party involved (ie, talking one-on-one with one side without involving the other person in the discussion). The mediator is required to keep the matter confidential. Both parties are expected to act in good faith.
 
*'''Right to Direct Resolution. ''' The two parties have the right to solve the issue between themselves prior to taking the matter to mediation. Other community members shall not participate in or speak on behalf of the conflicted parties in the Direct Resolution phase - in order to let the two parties work it out directly.
 
*The mediation sessions shall continue until both parties are satisfied. Closure is deemed as not attained under these circumstances:
** Case 1: One party refuses to undergo further mediation. In this case, the other party determines the steps to be taken to achieve resolution.
** Case 2: Both parties still disagree after all reasonable efforts. In this case the matter will be taken to the Board of Elders for resolution.
 
*It can be a good practice on Mediation for the first meeting to establish general guidelines and boundaries to support the two people. The meetings can be conducted using a menu of conflict resolution tools such as Process Dialoguing, Nonviolent Communication, or other models.
 
=FeF Conflict Resolution Process=
 
Process for attaining closure:
 
#Best route is personal resolution of conflict involving the relevant parties.
#If a satisfactory solution is not obtained, if it is avoided, or is otherwise not practical, then each of the parties has a right to request binding mediation. Binding mediation means that upon request, the other party is required to undergo mediation.
#To engage in mediation, the requesting party must submit an oral and/or written notice of grievance to both the other party and to the mediator. The grievance should contain a brief summary of the issue with key relevant facts, and it should also include a condition of satisfaction for resolution (ex., for me to have a resolution, I need x). The second party is encouraged to write a written response to the mediator and other party - of key issues with relevant facts from their own perspective. The intent of the written notice and response is to tame enflamed emotions - and to have both parties come to the meeting after having done some thinking and clarification on the issues involved. If the dispute is mild, then the written notice may be waived. It is required that both parties come to the mediation session with open minds - for example - such that the conditions of satisfaction are not set in stone and alternative solutions may be pursued upon mutual agreement. It is required that each party respect each other's right to a process and right to closure. Right to closure is that each party must feel satisfied that all possible steps were taken, and that each party is at peace. Each party reserves a right to call a mediation meeting within 24 hours of the point of submitting their notice - for the purpose of rapid resolution of sensitive, timely issues. The right of each party to pursue closure is deemed as a non-negotiable right - and engaging the conflict resolution process shall be prioritized over other activities at FeF until satisfactory closure is obtained by both parties. The reason for this is that relations on site need to be positive and healthy for the community - otherwise morale, productivity, and creativity are compromised in the community. This is especially important because of the close-knit nature of the community where people live and work together.
*If mediation doesn't provide a solution, binding arbitration shall be undertaken with a Conflict Resolution Board. The Conflict Resolution Board is a group of trusted protectors of the project. These are third parties (not currently members of Factor e Farm) with a more neutral viewpoint, who are professionals in human resources, startups, and enterprise development. The role of these individuals is to provide an objective suggestion in the conflict resolution process with the intent of doing the best for the project.
*The Conflict Resolution Board is presented with a written 1-2 page brief on the situation presented to them by the grieving party. They are requested to ask any questions for clarification, and are required to make an assessment of the situation in the form of a written suggestion as to a desirable course of action within 48 hours of receiving the grievance. The second party in the conflict also has a right to submit their point of view in a 1-2 page brief within 24 hours of being requested to do so by the grieving party.
**The number of the Conflict Resolution Board shall be 3-5 people, with majority of the members constituting quorum.
*Conflict Resolution Board Members are:
**[[Cameron Colby Thompson]], CEO, Honest Policy; OSE Board Member
**[[Karien Bezuidenhuit]], COO of Shuttleworth Foundation
**[[Scott Blessing]], Executive & Leadership Coach, Inspired Leadership Now
**[[Stephanie Rosol]], SupporTED coach, human resources professional
 
**Suggested additional members include:
***Claire Davis, Director of People and Culture, Canonical
***Jose Gil-Duarte, Essentia
 
[[Category:Policies]]
[[Category:Conflict Resolution]]

Latest revision as of 17:09, 30 November 2012

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