OSE Organization and Operations Manual

References

1. OSE Org Chart
2. Organization Projects
3. Technical Community Manager 2013
4. Product Lead 2013
5. Documentation Manager 2013
6. Operations Manager 2013
7. Mission
8. Vision & Strategic Plan
9. Executive Director
10. Bookkeeping
11. Accounting Manual
12. Employee Handbook

Problem (1): Doc Manager, Technical Community Manager, and Product Lead roles are merged. Both are responsible for managing contributions. See problem with the following Contributor Management sections of each role.

Problem (2): Factor e Farm Community Standards and Workshop Guidelines cannot not be written in the first person, need to re-write to ensure one voice.

Problem (3): Create Media Package or Press Kit

Technical Community

Tech Community Protocols

• INTERIM Protocol: DPV Application to Approval process: 2013 DPV/Intern/Work Day Tracker, ensure ED approves DPVs
• INTERIM Protocol: Design Sprint Set Up: OSE Technical Team Culturing Survey

Product Lead

Product Lead Nomenclature and Structure

• Reports to Operations Manager

Product Lead Responsibilities and Functions

Problem (1)

Contributor Management

• Responsible for managing technical contributions from a broad range of dedicated staff and contract-based developers - designers, fabricators, engineers, consultants, and others
• Maintains a contributor database with assistance from Technical Community Manager
• Engages in Talent Search for top machine design and prototyping talent
• Collaborates with Technical Community Manager on special development events

Development

• Assists ED in defining specific task priorities for the Prototyping Plan of 2013
• Assists ED in developing effective protocols and innovative tools for streamlining development
• Maintains and updates OSE Development Handbook, a guide for effective open source product development
• Specifies scopes of work, specifications, and clear conditions of satisfaction for design and prototyping work
• Manages production runs
• Works with Documentation Manager to assure delivery of documentation
• Publishes RFPs and solicits bids

Tool and Material Organization and Inventory

• Manages workshop

Product Lead Rules and Regulations

FeF

• Factor e Farm Community Standards

Workshop

• Workshop Guidelines

DPV

• The DPV's normal work schedule is synonymous with OSE's normal work schedule. Per OSE Employee Handbook, OSE’s normal work schedule is a minimum of 40 hours, 5 days per week, Monday through Friday, generally between the core hours of 9:00 a.m. and 6:00 p.m. A daily one-hour unpaid personal time or lunch period is not considered time worked and is not included in the 40-hour calculation. Employees are expected to take at least one-half hour per day for personal time. Personal time is intended to create a routine break in working hours, effectively sustaining productivity.

Product Lead Protocols

• INTERIM Protocol: PENDING OSE Protocol: Quality Control Sprint Management
• INTERIM Protocol: PENDING OSE Protocol: DPV and Intern Daily Schedule
  • Purpose - provide communication to DPVs, Interns, Operations Manager, and Executive Director and oversight by Operations Manager and Executive Director
  • Scope - DPV and Intern Daily Schedule is entered on OSE Schedule
  • Responsibilities
    • Product Lead - Responsible for updating OSE Schedule re: DPVs and Interns on a daily and need basis. Responsible for effective and reasonable man-hour management and oversight re: DPVs and Interns.
    • Operations Manager and Executive Director - Responsible for effective and reasonable man hours oversight.
    • Operations Manager - Responsible for sharing OSE Calendar with current DPVs and Interns and un-sharing OSE Calendar with departed DPVs and Interns.
• INTERIM Protocol: Interim Protocol: DPV Daily Meal
  • Product Lead maintain oversight by ensuring DPVs clearly communicate and decide how daily meal allotments will be used.
  • Product Lead mediate as needed.
• INTERIM Protocol: Prototype Assessment
  • Product Lead is responsible for completing Prototype Assessment 2 weeks after build completion unless directed otherwise.

Product Lead Products

• Hablab Chore Chart & Laundry Schedule
• Prototype Assessment

Documentation

Documentation Nomenclature and Structure

• Reports to Operations Manager

Documentation Responsibilities and Functions

Problem (1)

Contributor Management

• Engages in Talent Search to find key contributors
• Maintains a documenter database with assistance from Technical Community Manager

Documentation

• Responsible for managing delivery of technical documentation for the Global Village Construction Set
• Assists ED in developing effective protocols and innovative tools for streamlining the delivery of documentation
• Produces contract scopes of work and specifications to technical writers, videographers, and other documenters
• Maintains and updates OSE Documentation Handbook, a guide for effective open source product development
• Publishes RFPs and solicits bids for documentation work

Events

• Collaborates with Technical Community Manager on special documentation-producing events, such as book sprints, video editing hackathons, and others.

Videography and Public Updates

• Develops a remote video editing protocol
• Works with Product Lead to coordinate delivery of documentation

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