Google Workspace

As a legally-registered NGO (non-profit in the US), Open Source Ecology has a free Google Workspace (aka Google Apps [gapps] or Google Suite [gsuite]) account.

Why?

Google Workspace lets us create Google accounts with a username on the @opensourceecology.org domain. For example, when OSE users manage email, we can do so from a gmail-like UI. While we have access to numerous apps in Google Workspace, OSE specifically makes heavy use of the following apps:

1. Google Mail
2. Google Calendar
3. Google Docs
4. Google Drive
5. Google Meet
6. Google Groups
7. Google Slides
8. etc

Google Groups

OSE uses (internal-only) Google Groups for creating one-to-many email lists (a designated email account that reaches the inbox of many people at OSE).

Because

1. Google doesn't support the concept of "shared accounts", ,
2. Google may lock you out of being able to login to your account if their anomaly detection system thinks an account is being shared,
3. Google won't let you turn-off their "suspicious login" feature that locks you out of your own account -- even if their system is faulty and blocking you from logging in, even when you entered the correct password
4. Google doesn't let you forward mail from one account to many accounts

If you want to create a one-to-many email address (eg tractor-team@opensourceecology.org) for which there are many recipients, the way to do this in Google Workspace is to create a "Google Group".

1. References