Executive Assistant

The OSE executive assistant will work with OSE on Mon-Tue to address various administrative tasks:

1. Food and house supply purchases - sends logistics assistant on food buying trip every 2 weeks for Basic Food Items and House Supplies.
2. Weekly local supply trips - sends logistics assistant to buy workshop consumables, tools - Sweiger Shop, Menards, MoKan, and Harbor Freight. Calls in for parts availability.

• Writes checks for approval by ED.
• Must have their own transportation to run errands

Specific Tasks

• Fill out liability release forms - from Visit_Factor_e_Farm page
• Fill contract templates for new participants
• Set up system for purchasing procedure and requisition

Powers

• Providing and processing requisition forms for purchases transition to this process for non-regularly-purchased items
  • 3 bids typical for any purchase
• Access to ED's emails under the condition of confidentiality and agreement to not read personal messages

To be Developed

• Assists in general project management + task fulfillment (Promises of What by when , Conditions of satisfaction)
• Request updates from team members, especially when Marcin is traveling
• Schedules Flash Mob development sessions, and helps the Development teams with recruiting Flash Mob members
• Manages Community Documentation Forum until Community Manager is identified
• Organizes facility tours until Community Manager is recruited
• Assists in cross-training session programming
• Track and visualize True Fans numbers
• Requesting updates from all team members