Admin Assistant: Difference between revisions

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=Core Function=
=2021=
*1 Day per week
*[[Invoicing]]
*$20/hr = $8k/yr
*[[Invitation Letters]]
*2 hours logistics (interviews + arrivals and departures Calendar), 2 hrs operations (infrastructure, supplies, etc), 2 hrs ordering (Amazon Prime), 2 hours book keeping and accounting


=House Keeper=
=2018 And Earlier=
*Maintains 3 acre garden plot
*See [[Admin 2018]]
*Plans agriculture work activities with students
*Produces 20,000 lb of produce for the year
*Maintains year-round greenhouse with basic crops
*Produces 1 acre of sunflowers (60 gallons of oil)
*Cooks breakfast and dinner for everyone
*Uses tractors and implements to grow food
*Buys food
*Runs recreation program - movie nights, ping pong tournament, fire pit, and maintains swimming pool
 
=Documentation of Meetings or Discussions, Conferences, and Visits=
 
Meetings, internal and external - Meetings minutes are documented on the wiki where functionally appropriate and categorized as OSE Meeting Minutes, see [http://opensourceecology.org/wiki/Category:OSE_Meeting_Minutes Category:OSE Meeting Minutes]
 
==Executive Staff Meeting==
 
[[Routine Executive Staff Meeting]] - Executive Staff Member schedules the meeting on ''OSE Schedule''. Executive Staff Member archives slides after each meeting and creates the slides for the upcoming meeting. Executive Staff Members update slides as needed.
 
=Corporate Calendar=
 
*May 15 - [http://www.irs.gov/Charities-&-Non-Profits/Form-990-Resources-and-Tools-for-Exempt-Organizations 990] due unless OSE applied for an extension prior to this date
*August 31 - File MO Registration Report - Failure to file results in dissolution of entity.  https://www.sos.mo.gov/BusinessEntity/annualreport/reportstart.asp, Filing Fee $10.00. [[OSE Charter Number and Standing]].
 
=Logs=
 
*[[Travel Expense Log]]
*[[Material, RFQ, and Work Requisition]]
 
=Templates=
*[https://docs.google.com/a/opensourceecology.org/document/d/1XZNJCsdzg99rVK1JIXPVHenVNJTd-EIxP_wB8PVYLmY/edit Letter Head]
*[https://docs.google.com/a/opensourceecology.org/document/d/1HYs7_7wGMVaCJSeLWS2ZInOpTJHLy_M0oNvrWASrqYY/edit OSE Template: Notes]
*[https://docs.google.com/a/opensourceecology.org/document/d/1lu9xCVucn23OEEUrQhKCCeVt0qGAaO5TMUvKdyJKYRM/edit OSE Invoice Template]
*[https://docs.google.com/a/opensourceecology.org/document/d/1yxmhdSKzMSJdpb9CS7SkLRgoRQZr178r7lOJNhmBU70/edit Contract Template]
*[https://drive.google.com/file/d/0B1Cf1fl002zpSjlZSW1oSXpkNXc/edit?usp=sharing Donation Receipts Template]
 
=Standard Identification Codes=
[[OSE Standard Identification Codes (SIC)]] - to support Documentation Manager
 
=Sketchup Pro=
[[Sketchup Pro]] - expires 10/31/14
 
=Google Admin=
#Point your browser to admin.google.com. The URL redirects you to the Google accounts sign-in page.
#Enter your administrator (''marcin@opensourceecology.org'') account email address (including username and domain) and password.
#Click Sign in. The Admin console appears.
 
Positional Email Management ensures 1) that copies of positional emails are automatically forwarded to respective professional email accounts and 2) that original emails are stored in the positional email accounts. [https://docs.google.com/a/opensourceecology.org/document/d/1PO4RWnb9P3DEvJH2bGQwgx31qTsUf9GjW7e5klDRA1o/edit OSE Protocol: Positional Email Management]
 
=Employee Handbook=
 
[https://docs.google.com/a/opensourceecology.org/document/d/1ajV3STgn-4k4_Kn0zwo2eEbmyy7C-UxM9N1e7lK8b1Q/edit?usp=sharing Employee Handbook]
 
=Temporary Work=
*[[LaborMax]]
 
=Standard Formatting=
 
==Font and Header==
Arial, 12 pt font
 
 
OSE Category: Name
 
Owned by: Positional Role
 
POC for collaboration: positionalrole@opensourceecology.org
 
V.MM-DD-YY
 
==Internal Document Classifications==
 
All documents not classified as internal documents are assumed OPEN SOURCE or PUBLIC. Internal documents have sensitive information, such as account information and employee information. Internal documents must be labeled as '''EXECUTIVE STAFF ONLY'''', exceptions are ''''EXECUTIVE STAFF ONLY// REL TO DPV'''' or '''EXECUTIVE STAFF ONLY// REL TO SHUTTLEWORTH'''
 
=Links=
*[[OSE Incorporation]]
*
*Wikipedia Admin Assistant - [http://en.wikipedia.org/wiki/Administrative_Assistant]
*Temp agencies - [http://www.encorejobs.com Encore Jobs], [http://www.alliedstaffing.com/best-supply-chain-recruiters-and-staffing-agencies-in-north-kc-mo/ Allied Staffing], [https://www.google.com/search?q=temp+agency+kansas+city&oq=temp+agency+kansas+city&aqs=chrome..69i57j0l5.7060j0j7&sourceid=chrome&espv=210&es_sm=119&ie=UTF-8 Google Search], [http://www.yellowpages.com/saint-joseph-mo/employment-agencies St. Joseph options]

Latest revision as of 21:28, 8 June 2021

2021

2018 And Earlier

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