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| References
| | =Index Graphic= |
| #[http://opensourceecology.org/wiki/File:Ose-org-chart.png OSE Org Chart]
| | [https://docs.google.com/a/opensourceecology.org/drawings/d/1KOtdOjk7H-kZvDWnfUN0gzhLlEjuB-Jecxk_3oR1W7o/edit Click HERE to access Info Graphic links] |
| #[http://opensourceecology.org/wiki/Organization Organization Projects]
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| #[http://opensourceecology.org/wiki/Technical_Community_Manager_2013 Technical Community Manager 2013]
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| #[http://opensourceecology.org/wiki/Product_Lead_2013 Product Lead 2013]
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| #[http://opensourceecology.org/wiki/Documentation_Manager_2013 Documentation Manager 2013]
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| #[http://opensourceecology.org/wiki/Operations_Manager_2013 Operations Manager 2013]
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| #[http://opensourceecology.org/wiki/Mission_Vision_Values Mission]
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| #[http://opensourceecology.org/wiki/Strategic_Plan_2_Ambitious#Introduction Vision & Strategic Plan]
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| #[http://opensourceecology.org/wiki/Executive_Director Executive Director]
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| #[http://www.blueavocado.org/content/outsource-your-bookkeeping Bookkeeping]
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| #[http://opensourceecology.org/wiki/Accounting_Manual Accounting Manual]
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| <span style="color:red"> Problem (1): Doc Manager, Technical Community Manager, and Product Lead roles are merged. Both are responsible for managing contributions. See problem with the following '''Contributor Management''' sections of each role. | | <html><img src="https://docs.google.com/drawings/d/1KOtdOjk7H-kZvDWnfUN0gzhLlEjuB-Jecxk_3oR1W7o/pub?w=1900&h=700"></html> |
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| <span style="color:red"> Problem (2): [http://opensourceecology.org/wiki/Factor_e_Farm_Community_Standards Factor e Farm Community Standards] and [http://opensourceecology.org/wiki/Workshop_Guidelines Workshop Guidelines] cannot not be written in the first person, need to re-write to ensure one voice.
| | [https://docs.google.com/a/opensourceecology.org/drawings/d/1KOtdOjk7H-kZvDWnfUN0gzhLlEjuB-Jecxk_3oR1W7o/edit edit/comment] |
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| | =Draft Archives= |
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| =OSE Board of Directors=
| | *[https://docs.google.com/a/opensourceecology.org/document/d/11E9JGZfU2cp7ujx4J0VZLPW5QB6O1VpkzjA8u5KGVOM/edit V.11-19-13] |
| ==Board Nomenclature and Structure==
| | *[https://docs.google.com/a/opensourceecology.org/document/d/1YRaJoZ3SZsWMUesmE7HDED_0d3aU_VNBbE8viOKYa7s/edit V.11-06-13] |
| ===Board of Directors===
| | *[https://docs.google.com/a/opensourceecology.org/drawings/d/1x2tIAuqpOzdEO4mjxPYCbT6boqxLQbg3bTjckZph7ec/edit V.10-30-13] |
| *Chair | | *[https://docs.google.com/a/opensourceecology.org/document/d/1CXrkRlF4t1sPYezqujT7-Zv5qLLWVR6xQSR4FBgvmnA/edit# V.10-15-13] |
| *Treasurer | | *[https://docs.google.com/a/opensourceecology.org/document/d/1QC_3_CkOHOop532Rt1RZSMJ9-s-fB7oFOPLIq6Vb2BI/edit V.09-26-13] |
| **Usually a Board-member | |
| **May serve on or Chair the Audit Committee | |
| *Secretary | |
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| ===Committees=== | | =Operations Manual Requirements= |
| * Audit Committee
| | Requirements: |
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| ==Board Responsibilities and Functions==
| | #Graphical index provides overview of scope on a single page.[[Image:check.png]] |
| ===Board of Directors===
| | #It is easily navigable, and transparent to anyone in the world for use and review. [[Image:check.png]] |
| *Board Resolutions
| | #Specific entries are easy to find on wiki - by making page titles very simple to remember or search, for ex., use ''DPV_Tracker'' as opposed to ''2014_DPV_Tracker_Revised_11/20/13'' as a page title. |
| | | #It is easily scalable. [[Image:check.png]] |
| ===Chair===
| | #It is easily updatable. Live Google Doc links to wiki pages.[[Image:check.png]] |
| *Oversee board meetings
| | #It is easily reviewable. [[Image:check.png]] |
| *Collaborate with ED to ensure Board Resolutions are effective
| | #It is self-contained (critical protocols are in the document proper, not as links). [[Image:check.png]] |
| *Call special meetings as needed
| | #It is readily printable. Each wiki page can be printed. [[Image:check.png]] |
| *Collaborate with ED in preparing agenda for board meetings
| | #It is versioned - for version date and person editing. Wiki pages do this automatically.[[Image:check.png]] |
| *Collaborate with ED in conducting new board-member orientation
| | #Viewing permissions are settable. This includes edit on the wiki and viewing/editing on Google Docs. |
| *Oversee searches for a new ED
| | #It is editable only by core team members, while anyone else can view and comment[[Image:check.png]] |
| *Assist Audit Committee
| | #License is CC-BY-SA.[[Image:check.png]] |
| *Lead ED's annual performance evaluation
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| *Lead Board's recruiting of new board-members
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| *Act as an alternate OSE spokesperson
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| *Periodically consult with board-members on their roles and help them assess their performance
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| *Perform all duties as from time to time may be assigned by the board
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| *Ensure Board of Trustees are informed of corporation activities
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| ===Treasurer===
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| *Manage Board's review of and action related to its financial responsibilities
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| *Work with the ED to ensure that appropriate financial reports are prepared and made available to the board
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| *Regularly review reports to Board on key financial events, trends, concerns, and assessment of fiscal health
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| *Review and present annual budget to the board for approval
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| *Provide financial and operational advice and guidance to the board as required
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| *Work with ED to ensure appropriate financial controls and processes
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| *May work directly with other staff to develop and implement financial procedures and systems
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| *Review the annual audit and answer board-members' questions about the audit
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| *Perform all duties of the Office of the Executive Treasurer and such other duties as may be assigned by the Chair or the Board of Trustees
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| ===Secretary===
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| *Maintain all board records, ensuring accuracy, safety, and security
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| *Record and review board minutes
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| *Ensure all notices are duly given in accordance with the provisions of the Bylaws or as required by law
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| *Perform all duties of the Office of the Executive Secretary and such other duties as may be assigned by the Chair or the Board of Trustees
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| * Assume responsibilities of the chair in the absence of the board chair and vice chair
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| ==Board Rules and Regulations==
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| ==Board Protocols==
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| ==Board Organizational Change Criteria and Procedures==
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| =OSE International Organization, Mission, and Functions=
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| ==OSE International Nomenclature and Structure==
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| ==OSE International Mission, Vision, and Strategic Plan==
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| ===Mission===
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| ''Open Source Ecology is accelerating the growth of the next economy, the Open Source Economy, that optimizes both production and distribution, while promoting environmental regeneration and social justice. We are building the Global Village Construction Set, a high-performance, modular, do-it-yourself, low-cost platform, that allows for the easy fabrication of the 50 different industrial machines that it takes to build a small, sustainable civilization with modern comforts.'' | |
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| ===Vision===
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| *Eliminate Material Scarcity: 50 machines of the Global Village Construction Set - Village in a Box
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| *Freedom for All: Elimination of war, by eliminating conflict of resource scarcity
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| *Enabling the Human Spirit: With a community of 12 people and 2 hours of work each day, it is possible to reach a modern standard of living from local resources - an ultimate standard of human potential
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| *Open Invitation: Benefits of Open Source beyond software
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| ===Strategic Plan===
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| '''Distributive Enterprise Platform (Present - year end 2013)''' | |
| *Develop the Distributive Enterprise Platform, a scalable, open source product development methodology.
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| '''Civilization Starter Kit (2014 - 2015)'''
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| *Produce the Civilization Starter Kit upon completion of the GVCS, by effectively demonstrating the development of 6 parallel projects via the Distributive Enterprise Platform
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| '''Immersion Curriculum for Distributive Enterprise Fellows (2016 - 2018)'''
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| *Create Immersion Curriculum for Distributive Enterprise Fellows, a 2 year immersion program and curriculum for distributive entrepreneurs to build OSE economic hubs worldwide. To be built in 2016, OSE Incubator, the first training campus, graduates the first class of 12 Fellows in 2018.
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| '''OSE Incubator (2016 - 2022)'''
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| *From start of immersion training, erect new OSE Incubators on 3 year cycles, reaching 144 OSE Incubators by 2022.
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| '''OSE Campus (By 2028)'''
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| *OSE Incubators train other distributive entrepreneurs to start productive facilities within their local communities to be named OSE Campuses. OSE Campuses focus on the production of all tools relevant to creating a complete economy. The goal is to incubate 12 OSE Fellows per class. The Fellows start Campuses world-wide, reaching over 3000 total OSE Campuses by 2028.
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| ==OSE International Responsibilities and Functions==
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| ==OSE International Rules and Regulations==
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| ==OSE International Organizational Change Criteria and Procedures==
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| =Executive Director=
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| ==ED Nomenclature and Structure==
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| ==ED Responsibilities and Functions==
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| ===Recruiting and Strategic Partnerships===
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| *Recruit and on-board Executive Staff
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| *Develop strategic partnerships
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| ===Standards Development===
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| *Develop documentation and development standards
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| *Oversee execution of standards
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| ===Structuring and Oversight===
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| *Implements legal and financial compliance and operations
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| *Manage Executive Staff
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| ===Plan and Budget===
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| *Define development plan and budget
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| ===Development Scope Expansion===
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| ==ED Rules and Regulations==
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| ==ED Protocols==
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| ==ED Products==
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| ==ED Admin==
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| ==ED Organizational Change Criteria and Procedures==
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| =Operations=
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| ==Operations Nomenclature and Structure==
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| *Reports to ED, and helps ED manage other executives
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| ==Operations Responsibilities and Functions==
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| ===General Operations ===
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| *Responsible for managing a full range of Open Source Ecology operations - design, fabrication, testing, pilot projects, documentation, production runs, special events, construction, communications, fundraising, office operations, facility maintenance and upgrades, and others
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| ===Structure===
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| *Assists ED in developing organizational structure, infrastructure, and protocols - including office, internet, and prototyping infrastructure
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| ===Production Management===
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| *Sets up and manages a production-based, for-profit branch of OSE operations
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| *Maintains and Updates OSE Operations Handbook (everything from email handling for the Assistant, blogging procedures, to financial controls)
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| *Oversees facility and its development + production program
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| ===Financial Management===
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| *Cash management
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| * Financial reports to the Board of Directors
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| *Budget oversight with ED review and approval
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| *Annual forecasting
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| * Financial Accounting
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| *Grant reports to foundations, corporations, other funders
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| *Grant allocation
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| ===Contracts===
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| *Compose and negotiate contracts for staff and contractors, and assists other executives in composing/negotiating contracts
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| ===Recruiting===
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| *Helps ED in recruiting, makes hiring suggestions, and on-boards new candidates
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| ===Agriculture and Environmental Regeneration===
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| ===Legal and Administrative===
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| ===Public Representation===
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| *Manages Public Affairs until this role is filled by others
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| ===Conflict Resolution===
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| *Builds processes for effective team communication
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| ==Operations Rules and Regulations==
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| ==Operations Protocols==
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| ===Public Relations, Media===
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| *<span style="color:Green"> July 2, 2013 note: ready for ED review - [https://docs.google.com/document/d/1maBkPJ1izokY6XE7GEWXI4JrfGPyANhUwev1pK6EPY4/edit?usp=sharing PENDING OSE Protocol: Wednesday Blog Update]
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| ===Admin===
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| *[http://opensourceecology.org/wiki/OSE_Protocol:_OSE_Protocol_Template OSE Protocol Template]
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| *<span style="color:Green"> July 2, 2013 note: needs revision prior to ED review - [https://docs.google.com/a/opensourceecology.org/document/d/1eB9qKaCYz7w80iLQSKrK3xlsMxND5afAYKyRubUzBzM/edit PENDING OSE Protocol: Critical, IT, Vendor, and Media Account Management]
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| *<span style="color:Green"> July 2, 2013 note: ready for ED review - [https://docs.google.com/a/opensourceecology.org/document/d/1PO4RWnb9P3DEvJH2bGQwgx31qTsUf9GjW7e5klDRA1o/edit?usp=sharing PENDING OSE Protocol: Positional Email Management]
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| *<span style="color:Green"> July 2, 2013 note: ready for ED review - [https://docs.google.com/a/opensourceecology.org/document/d/1L5Uj56iTAj4_66cYRq-YkZwRV4EowB2typGan9komus/edit?usp=sharing PENDING OSE Protocol: Weekly Planning and Review]
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| *<span style="color:Green">INTERIM Protocol: Selecting a Vendor, Contractor, or Service Provider - Minimum of 3 bids are required prior to selecting a vendor, contractor, or service provider
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| *<span style="color:Green"> INTERIM Protocol: Completion of Statement of Work - Authorized personnel initial Statement of Work, submit to Operations Manager for filing
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| ===Accounting===
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| ==Operations Products==
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| *[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdGRyMkRHOEVzbVZ5elg2Mk02YS1YQ3c&usp=sharing Materials Requisition Form Log]
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| *Driving Expense Log
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| ==Operations Admin==
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| ==Operations Organizational Change Criteria and Procedures==
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| =Technical Community=
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| ==Tech Community Nomenclature and Structure==
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| *Reports to Operations Manager
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| ==Tech Community Responsibilities and Functions==
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| <span style="color:red"> Problem (1)
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| ===Contributor Management===
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| *Responsible for managing technical contributions from a broad range of OSE stakeholders - designers, fabricators, builders, architects, engineers, videographers, technical writers, students, and others
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| *Maintains good community relations to facilitate contributions
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| *Maintains and Updates OSE Community Handbook, a guide for remote collaborators
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| *Feeds contributor output to Documentation Manager and Product Lead
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| *Maintains a contributor database
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| ===Talent Search===
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| *Recruits, negotiates and formalizes participation of remote contributors
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| *Leverages technical contributions from global community to augment the design/protyping/build efforts of the Product Lead
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| ===Events===
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| *Organizes special events, hackathons, Flash Mobs, and other Crowd Design and Manufacturing sessions
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| ===Standards Development===
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| *Assists ED in streamlining a process for effective talent capture from a large pool of contributors by developing effective protocols and innovative tools
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| *Assists ED in developing a scalable, replicable, open source product development process
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| ==Tech Community Rules and Regulations==
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| ==Tech Community Protocols==
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| ==Tech Community Products==
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| ==Tech Community Admin==
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| ==Tech Community Organizational Change Criteria and Procedures==
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| =Product Lead=
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| ==Product Lead Nomenclature and Structure==
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| *Reports to Operations Manager
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| ==Product Lead Responsibilities and Functions==
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| <span style="color:red"> Problem (1)
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| ===Contributor Management===
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| *Responsible for managing technical contributions from a broad range of dedicated staff and contract-based developers - designers, fabricators, engineers, consultants, and others
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| *Maintains a contributor database with assistance from Technical Community Manager
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| *Engages in Talent Search for top machine design and prototyping talent
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| *Collaborates with Technical Community Manager on special development events
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| ===Development===
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| *Assists ED in defining specific task priorities for the Prototyping Plan of 2013
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| *Assists ED in developing effective protocols and innovative tools for streamlining development
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| *Maintains and updates OSE Development Handbook, a guide for effective open source product development
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| *Specifies scopes of work, specifications, and clear conditions of satisfaction for design and prototyping work
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| *Manages production runs
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| *Works with Documentation Manager to assure delivery of documentation
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| *Publishes RFPs and solicits bids
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| ===Tool and Material Organization and Inventory===
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| *Manages workshop
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| ===Commons Maintenance===
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| ==Product Lead Rules and Regulations==
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| *[http://opensourceecology.org/wiki/Factor_e_Farm_Community_Standards Factor e Farm Community Standards]
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| *[http://opensourceecology.org/wiki/Workshop_Guidelines Workshop Guidelines]
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| ==Product Lead Protocols==
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| ==Product Lead Products==
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| ==Product Lead Admin==
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| ==Product Lead Organizational Change Criteria and Procedures==
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| =Documentation=
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| ==Documentation Nomenclature and Structure==
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| *Reports to Operations Manager
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| ==Documentation Responsibilities and Functions==
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| <span style="color:red"> Problem (1)
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| ===Contributor Management===
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| *Engages in Talent Search to find key contributors
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| *Maintains a documenter database with assistance from Technical Community Manager
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| ===Documentation===
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| *Responsible for managing delivery of technical documentation for the Global Village Construction Set
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| *Assists ED in developing effective protocols and innovative tools for streamlining the delivery of documentation
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| *Produces contract scopes of work and specifications to technical writers, videographers, and other documenters
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| *Maintains and updates OSE Documentation Handbook, a guide for effective open source product development
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| *Publishes RFPs and solicits bids for documentation work
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| ===Events===
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| *Collaborates with Technical Community Manager on special documentation-producing events, such as book sprints, video editing hackathons, and others.
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| ===Videography and Public Updates===
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| *Develops a remote video editing protocol
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| *Works with Product Lead to coordinate delivery of documentation
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| ==Documentation Rules and Regulations==
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| ==Documentation Protocols==
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| ==Documentation Products==
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| ==Documentation Admin==
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| ==Documentation Organizational Change Criteria and Procedures==
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| =OSE Regional=
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| ==OSE Regional Nomenclature and Structure==
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| ===OSE North America===
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| ===OSE Europe===
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| ===OSE South America===
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| ===OSE Asia===
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| ===OSE Africa===
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| ===OSE Local Chapters Organizations and Functions===
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| ==OSE Regional Responsibilities and Functions==
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| ==OSE Regional Rules and Regulations==
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| ==OSE Regional Protocols==
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| ==OSE Regional Products==
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| ==OSE Regional Admin==
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| ==OSE Regional Organizational Change Criteria and Procedures==
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| =Cross Organizational Boards/Councils External to OSE=
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| ==Commercial Affiliates==
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| =General Admin=
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| ==''Sensitive'': Bank Information==
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| ==Nonprofit Incorporation Information==
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| ==Vendor==
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| ==Employee==
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| ===[https://docs.google.com/a/opensourceecology.org/document/d/1ajV3STgn-4k4_Kn0zwo2eEbmyy7C-UxM9N1e7lK8b1Q/edit?usp=sharing Employee Handbook]===
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| ==Correspondence and Records Management==
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| ==''Sensitive'': Security==
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| ==Information Technology==
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| ----
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