Katie 2013 Log: Difference between revisions

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(Replaced content with "==Sat Sep 01, 2013== *OSE Standard Identification Codes (SIC) created and forwarded to DM for review ==Archived Katie Log August 2013== ==[[Archived Katie Log J...")
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*[[OSE Standard Identification Codes (SIC)]] created and forwarded to DM for review
*[[OSE Standard Identification Codes (SIC)]] created and forwarded to DM for review


==Fri Aug 30, 2013==
==[[Archived Katie Log August 2013]]==
 
*ADP followed up this AM, triggered by filling out ADP's requested survey on customer service. Current ADP POC is Becky Beck 866-940-2311 Ext 2532
**Scheduled ADP Orientation class September 10th 130-430PM CST
*One stop shop for OSE Scheduling products - [[OSE Schedule]] templates for 4th 2013 and 1st 2014 Quarters, added [[Product Lead GVCS Rollout Schedule]]
*GVCS Rollout Schedule meeting in PM and OSE Schedule
*Deleted GVCS Roll Out Schedule wiki page, Product Lead Roll Out Schedule wiki page, created [[Product Lead GVCS Rollout Schedule]] wiki page
*[[OSE Ford Ranger]]
**FeF Truck status - hood temporarily fixed, gas tank is still outstanding, if truck is needed then provide $25 payment upon pickup and [http://www.yellowpages.com/maysville-mo/mip/m-r-automotive-459351565 M&R]
**Added M & R Automotive to [[Vendor Database]]
*[[Routine Executive Staff Meeting]] - Archived V.08-30-2013 and '''prepped'' V.09-03-2013: added Design Sprint Schedule discussion point, Ford truck status, updated Current Week Priorities (''identified and annotated minimal inputs needed from Executive Staff'')
*From [[OSE Design Sprint]], archived Design Process here, [[Development Process Archive]], and updated with [[Development Process]] link
*Cloverdale contact out of the office - call back Sept 3 to confirm LifeTrac 6 steel order pick up date
*HabLab laundry
*Updated [[Bed Logistics]] - hardcopy on HabLab Message Board
*Spark payment en route
*Deleted OSE Truck Logistics Log to create [[OSE Ford Ranger]]. New wiki page is comprehensive, includes maintenance log. Updated [[OSE Organization and Operations Manual]] and [[DPV Orientation and Message Board]]
*OSE [[Development Process]] Product Development Board - added Step Instruction and Sample Deliverable for
**60: Compile BOM
**65: Complete requisition form for ordering parts
*OSHA standards hung
*HabLab clock fixed
 
==Thur Aug 29, 2013==
 
*Mailing [http://www.bradley-morris.com/ Bradley-Morris] 2nd installment to invoice 21214
*Updated [[Bed Logistics]] and added to [[DPV Orientation and Message Board]]
*Created [[Bill of Materials Microhouse]] using [[BOM Template]] - Lucas receiving Cameron Lumber order, coordinating with Chris, Marcin, and Gary to confirm outstanding items [[Bill of Materials Microhouse]]
*[https://www.unishippers.com/index.html Unishippers] - On Aug 28 quoted $600 without remaining order, Aug 29 updated quote is $775 without tarps
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDF5UkdnS0JPQV9wd1hxdVFlNE1pTVE#gid=1 Benefits Research] with quotes received (today)
*Followed up with Gerard - possibly meeting after Labor Day weekend
*Added to OSE Organizational and Operations Manual]]
**[[Executive Staff Contact Information]] - hardcopy in HabLab office
 
==Wed Aug 28, 2013==
 
*ADP  has not processed AutoPay paperwork, submitted their (ADP) transaction survey with comments to trigger processing
*Provided information needed for quote to [http://www.aetna.com/ Aetna] representative - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDF5UkdnS0JPQV9wd1hxdVFlNE1pTVE#gid=1 Benefits Research]
*All [[Development Process]] products hard-copied
 
*Submitted [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdE8ta3lldFhxQXJhTFViaVNhUFAxcXc#gid=0 LifeTrac 6 Steel Order] information to:
**[http://www.uship.com/ UShip], [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpVVNwUF9FalBITnc/edit?usp=sharing see here]
**[http://www.freightquote.com/qstp/mainmenu.aspx Freightquote] - representative provided lower quote than website ($760 without remaining order, emailed with updated shipping info)
**[https://www.unishippers.com/index.html Unishippers] - ($600 without remaining order, phoned with updated shipping info)
**[http://www.getloaded.com/ GetLoaded] - representative will contact OSE by Aug 28
**[http://www.legacytransportation.org/ Legacy Transportation]
**Note: [https://www.shiply.com/ Shipfly does not operate in the US]
**Updated [[Vendor Database]] and [[Critical, IT, Vendor, and Media Account Management]] with vendor shipping information
**Steel order input from Cloverdale Manufacturing
***½” steel plate parts = 2533lb, 20 pcs of 4” sq. tube ¼” wall = 2442lb, 16 pcs of 4” sq. tube ½” wall = 3461lb  (left from last order), '''Total''' weight = 8436lb
 
*Hetzner, OSE server information:
**Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Critical, IT, Vendor, and Media Account Management]
**Updated accounting, address, and email information
**Updated [[OSE Organization and Operations Manual]] under INTERIM Protocol: Down URL or server
**Updated [[DPV Orientation and Message Board]]
**Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Account Management] document and embedded in [[Critical, IT, Vendor, and Media Account Management]]
*Created [[Wednesday Blog Update Compiling Document]] - Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit Wednesday Blog Update Compiling Document] with September 3 template, ready for next week's inputs.
*Created:
<div style="margin-bottom: 2em; padding: .5em 1em; background: #e8f1ff; border: 2px solid #000;"><p style="text-align:justify; font-size:115%;">'''NOTE''': The following product is an internal document used to compile Wednesday blog inputs from Executive Staff.</p>
ops@opensourceecology.org</div>
*Removed all non Executive Staff besides Lucas from PM client list and OSE Schedule
*Added to PM calendar: Tues Executive Staff Meeting (1230PM CST), Friday Design Sprint, LifeTrac 6 Discussion, Thurs Shuttleworth Meeting, Ops Meeting, Tues Shuttleworth Meeting, Tues Ops Meeting
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/1lgDW0ljL8i1jzMoU3Ew-rKKn8k33iaqpsDYbtyd1GBE/edit# James Slade Contract] per Aug 27th meeting
*Inputted generic [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG50OGVlQ29QM3NXUDBvVENaNjlrY1E#gid=0 Healthcare Preferences] from staff  into [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDF5UkdnS0JPQV9wd1hxdVFlNE1pTVE#gid=0 Benefits Research] - reviewed quotes, but waiting on additional quotes to forward for third party decision
 
==Tues Aug 27, 2013==
 
*[[OSE Operations]] - brief to Berea interns - brief shifted to Thursday 430PM CST - updated in PM and OSE Schedule, notified attendees
*[[Solar]] - see meeting notes, provided [https://drive.google.com/a/opensourceecology.org/?tab=mo#folders/0B1Cf1fl002zpaDlacldRejl2aTQ Ameren bill] to [http://www.advancedenergysolutionsmo.com/ AES]
*Placed disclaimer and categorized as Outdated Information [[Money Handling Policy]] wiki page
*Requested from PM if it is possible to extract Critical Path Diagrams like [http://en.wikipedia.org/wiki/Critical_path_method  this].
*'''For future To Do''' - [http://civicrm.org/what/whatiscivicrm What is CiviCRM] - [http://civicrm.opensourceecology.org/user User Login]
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=1 OSE Budget] updated to reflect Sprint phone, payroll transition from biweekly to semimonthly, BofA transactions to date, inputted expected solar payments - will updates Shuttleworth inputs tomorrow
*[[FAQ]] wiki page - Additional questions added and formatting corrected
*[https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit Wednesday Blog Update Compiling Document] - updated
 
----
=== Goals for the Week: ===
#'''Executive Staff Meeting, Monday and Friday
#'''Ensure ADP payroll issues are corrected
#'''Step Instructions and Sample Deliverables
 
=== Recap Last Week: ===
 
#'''Completed [[Development Process]] with Executive Staff
#'''ADP still correcting payroll issues
#'''Response to Letter 1312 submitted
 
==Mon Aug 26, 2013==
 
*Contacted ADP - Still using previous system, ADP to finish processing paperwork
*October 18th (Friday) - Marcin to speak at The Feast - coordinate during the week of September 2nd
*Health Insurance - Employee benefits
*Rescheduling meeting with Dr. Mason Peck
*Adjusted internal document - [https://docs.google.com/a/opensourceecology.org/document/d/1lgDW0ljL8i1jzMoU3Ew-rKKn8k33iaqpsDYbtyd1GBE/edit# James Slade]
*[[Routine Executive Staff Meeting]] - Held and updated for Aug 30, 2013 inputs, scheduled on OSE Schedule, scheduled on PM Calendar
*[[Factor e Farm Agriculture Resources]] added John or Brother's Welding - '''To Do'': need to integrate into [[Vendor Database]]
*Inputed Gary's September 9th arrival on PM and OSE Schedule
*Set up autopay for Marcin's [sprint.com Sprint] account - email updated to marcin@opensourceecology.org for future management, updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Critical, IT, Vendor, and Media Account Management] (internal document - labeled EXEC STAFF ONLY)
*The Feast meeting scheduled on PM and OSE Schedule - September 3rd at 1200-1230PM CST - Dial-in information in calendar notes
*Updated [[OSE Organization and Operations Manual]] with the following:
**Operations Manager Admin: Interim protocols: Routine Executive Staff Meeting and Project Manager Communication & Document Classifications
*Updated PM with Lucas arrival, Aug 28 2PM CST United Express, updated PM and OSE Schedule with Lucas departure, Oct 3 9AM CST, info'd PL
*Ops Meeting with Leandra and Cory (T) Wednesday 4PM CST, pending Cory's availability, scheduled in PM and OSE Schedule, notified PL and TCM
*Jelka of [http://www.oneone-studio.com/ one/one - melting media], requested permission to publish [https://docs.google.com/file/d/0B1Cf1fl002zpZTN1TkNiODdLYUk/edit?usp=sharing GVCS photos] in recent '''The New Normal''' book, confirmed photos are free to use
**[http://www.buchmesse.de/de/ Frankfurter Book Fair] and [http://www.typografie.de/ Verlag Hermann Schmidt Mainz]
 
==Fri Aug 23, 2013==
 
*Log in problems - Elifarley is correcting by reducing the options to log in and providing ''How To use OpenID'' instructions, TY Elifarley
**''Create an account'' leads [http://opensourceecology.org/wiki/How_to_get_a_wiki_account here]
**Dead end > Fill out our ''contact form'' and request an account and a user name
*Removed the following from [[Visit Factor e Farm]]
**General Visits - To further public education, participation, hands on experience and still achieve our facility goals, we offer facility tours. Due to the volume of visitors, we are reserving Saturday afternoons for this purpose. Our rate is $500 for the afternoon per group, regardless of the number of people visiting. [[True Fans]] are not required to pay for these tours. We may make exceptions on a case-by-case basis. Once made, the fee is non-refundable. For Visits, lunch is from noon to 1 PM, followed by a tour and a 45 minute Question and Answer session with the Founder afterwards.
**Work Day Visits - Another option is Work Day Group visits, also on Saturdays, where instead of paying for a tour, the group pays a $50 fee  - and puts in an afternoon of work. [[True Fans]] are not required to pay the fee. We do lunch together, and then 4 hours of work. Lunch is noon to 1 PM. This Work Day ends by 5 PM and a one hour tour begins. Work days and tours must be confirmed with payment 2 weeks in advance. Visitors may stay afterwards for dinner at 7 for a discussion with the Factor e Team.
**Work Day - Another option is Work Days, also on Saturdays, where the $50 fee is waived  - and the person or group puts in a full day of work from 9 to 5 PM. Lunch is provided, noon to 1 PM - and we encourage that you bring food to share.  This Work Day visit ends by 5 PM and a tour begins. Visitors may stay for dinner at 7 PM for a discussion with the Factor e Team.
*[https://docs.google.com/a/opensourceecology.org/document/d/17wR2JkM3ttceEqD51Et_xgCF86kETe5GTnKl_JTzv4s/edit# OSE response to Letter 1312] - 1st draft complete, review by ED ongoing
*Re-connecting with [http://www.advancedenergysolutionsmo.com/ Advanced Energy Solutions] - POC: Dave Helsel, 816-390-7733, dave@advancedenergysolutionsmo.com, St. Joseph, MO 64506, Office: 816-232-1205, Fax: 816-233-1207
 
==Thur Aug 22, 2013==
 
*Completed [[Development Process]] admin
**Master Product Development Board ready for PL and DM inputs
*Updated [[Routine Executive Staff Meeting]] and [[Action Item Tracker]] with tasking to 1) Line out extra steps and annotate a personal due date for Step instructions and Sample Deliverables
*Staff Funding/Prototyping Shuttleworth Invoices submitted - internal documents - [https://docs.google.com/a/opensourceecology.org/document/d/1BOBizhLh4qta3Hw50ipB1GrekIoJpvz0oLNS09rGhNM/edit Staff Funding] and [https://docs.google.com/a/opensourceecology.org/document/d/14E9FrKYd4RUNtvU8pnUqqamkjhVvq-RXHHnCU7cLaGQ/edit Prototyping Q3]
**Added [https://docs.google.com/a/opensourceecology.org/document/d/1lu9xCVucn23OEEUrQhKCCeVt0qGAaO5TMUvKdyJKYRM/edit OSE Invoice Template] to [[OSE Organization and Operations Manual]] under Operations Manager Products
*Closed out task 5, and 12 on the [[Development Process]] [[Action Item Tracker]].
*Formatted [[Action Item Tracker]] - to turn red when overdue, automatically updates heading date when opened
*Employee debit cards inactive - BofA contacted and correcting issue
*[[Factor e Farm Agriculture Resources]] - Drop truck with Randy McGuire on August 26 (Monday) - Car Mechanic in Maysville - 816.449.2050 shop
*Confirm whether Marcin is leaving tomorrow, if so what time? what time returning?
*Zach Hoeken Smith (T) arriving September 18 - MakerBot Founder
**Inputed OSE Schedule & PM
*Confirmed SESLOC transfer complete
*CenturyLink tech instilled new wireless modem - updated [[OSE Internet and Phone - CenturyLink]]
*OSE Infrastructure - Executive Staff computers enroute
*Insurance issues - corresponding with CBIZ - CBIZ going back to markets with specific requests regarding quotes
 
==Wed Aug 21, 2013==
 
*Finished [[Future State August 2013]] - Create [[Development Process]] wiki page with:
** '''To do''' Master Product Development Board
**Bubble charts created (1-5)
**Internal Development Process Matrix - Issues Column to be discussed routinely to ensure process is constantly improved based on user feedback
**Action Item Tracker
*[[OSE Internet and Phone - CenturyLink]] - connection intermittent - called to troubleshoot
**Spoke with CenturyLink support:
***Learned that one of OSE internet lines has been ''on vacation'' since Feb 2013. This was not communicated during previous calls to CenturyLink on July 12, 2013. To compensate, CenturyLink is providing internet service for 1 year at a discount rate. The rate expires and increases on August 22, 2014; order number associated: 1182581932
**During technical assistance call:
***Troubleshoot DSL/phone line filter. Filter is not the problem.
***CenturyLink verified the problem is not a programing issue.
***Intermittent sync - speed issue on customer end, so tech will verify surfing speed with customer on location - no later than 340PM CST, ticket number 6152743
*Updated [[DPV Orientation and Message Board]] with [[OSE Internet and Phone - CenturyLink]]
*Updated [[OSE Organization and Operations Manual]] with the following:
**Operations Manager Products - [[OSE Internet and Phone - CenturyLink]]
*The Spark Invoice coordinated, reworked, and submitted
 
==Tue Aug 20, 2013==
 
*Working [[Future State August 2013]] to completion
**Updated [[OSE Development Method Planning]] to reflect current planning
*Updated [[OSE Organization and Operations Manual]] with the following:
**Product Lead Protocols with Interim Protocol: OSE Shop Inventory
**Product Lead Products with products supporting Interim Protocol: OSE Shop Inventory
**Operations Manager Admin: Infrastructure - [https://docs.google.com/a/opensourceecology.org/drawings/d/1nl4_s9RbLVY8sq38M25Dr6ZjyK3l6arlNpEnG_11GRo/edit OSE Farm Map]
**Tech Community Manager Admin [https://docs.google.com/a/opensourceecology.org/document/d/15LgiZObYifnxlpY_Evgcnd8122Di7RxlQdhYa5o2R8c/edit Volunteer Management Systems - Research]
*Wiki search engine extensions - See Custom Search box in upper right hand corner of this page, alternatives: [http://www.mediawiki.org/wiki/Extension:SphinxSearch Sphinx Search], [http://www.mediawiki.org/wiki/Extension:Zend_Search_Lucene_for_MediaWiki Zend], [http://www.mediawiki.org/wiki/Extension:Lucene-search Lucene], [http://www.mediawiki.org/wiki/Extension_Matrix/search Matrix]
*Updated meeting time with Mason Peck, August 26 (PM and OSE Schedule)
*Gaining access to OSE [[CiviCRM]] - Elifarley suppoting
*Complete - ADP from bi-weekly to 1st & 15th - simplifying admin
*Tracking meeting with Gerard (ongoing)
*Provided High Resolution Media of CEB to Justin Gantz - an architect possibly using the CEB in a humanitarian construction project
*Complete 4 of 4 monthly SESLOC transfers
* [[Cloverdale Manufacturing]] [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpWXlZa3k1SnpDYWs/edit?usp=sharing Quote] for LifeTrac 6 steel - sent 1/2 payment to ensure work begins - notified Chad
**Updated [[Cloverdale Manufacturing Order Instructions]] - wire transfers preferred
*Spoke with Agent S. Davis re: 501(c)(3) status and response scope to Letter 1312
*Provided The Spark response regarding final invoice - internal document, [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFlSS3RxWjRZNFhPVXNDSEJqRndCZGc#gid=0 The Spark and OSE LifeTrac 5 expenses]
*Coordinating meeting with [http://feastongood.com/2013/ The Feast], Monday August 26 (The Feast Conference October 16-18, 2013) - updated in OSE Schedule and PM
**Jerri Chou, Miraya Berke
*[http://www.autodesk.com/ Autodesk] [https://docs.google.com/a/opensourceecology.org/document/d/1Zbk0G7RSBbb9RWx8rqUbHdt57I-4m2yxSA1de_8YPvI/edit Email Notes - Aug 20, 2013]
*Submitted request for [http://sketchup.com/3Dfor/non-profits SketchUp Pro for non-profits, specifically to support Autodesk use]
*[[DPV Orientation and Message Board]] updated with printing information
*Latakoo account info updated from card 8851 to 2595
**POC - Jade (512) 502 5666
 
----
=== Goals for the Week: ===
 
#'''Continue executing [[OSE Development Method Planning]]''', formally known as the Development Process and System Engineering Implementation Plan
#'''Ensure ADP completes payroll corrections
#'''Respond to Letter 1312''' - specifically connect with IRS agent to determine scope of response
 
=== Recap Last Week: ===
 
#'''Did not complete [[Future State August 2013]]''', ongoing into this week
#'''Completed short-term tax deliverable and working with ADP to correct payroll discrepancies''' (progress made)
 
==Mon Aug 19, 2013==
 
*Completed 3 of 4 monthly SESLOC transfers
*Continue working APD issues - signed and returned [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpTFJ5ZGpXZm9PdTQ/edit?usp=sharing ADP contract] - internal OSE document
*Determined a monthly budget target - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=1 Operating Budget] - internal OSE document
 
==Fri Aug 16, 2013==
 
*[[Future State July 2013]] - ongoing
*[[Parts Sourcing]] - added [[Vendor Database]] - need to integrate
*Updated [[Bed Logistics]]
 
==Thur Aug 15, 2013==
 
*[[Acronyms, Nomenclature, and Definitions]] - inputted acronyms identified during [[Future State July 2013]], made changes based on RC's ([http://opensourceecology.org/wiki/Tibor_Log Tibor]) inputs
*Insurance Quotes and Applications
**[https://docs.google.com/a/opensourceecology.org/document/d/1tlYNYWFF8BYkgVtxry5B22Sdoe3rpJt_VWeDVnjI_HQ/edit?usp=sharing E&O] - Application
**[https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpbWk3M1JfZVRGUzA/edit?usp=sharing D&O] - Quote
**[https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpSWNHOXI0QUNZeGc/edit?usp=sharing Gen Liab and Prop] - Quote
*Confirmed August 26 phone meeting btwn ED & Mason Peck re: NASA, scheduled on OSE Schedule & PM
*Updated [[Routine Executive Staff Meeting]] with Shuttleworth expectations and Other Tasks
 
==Wed Aug 14, 2013==
 
*Created
<div style="margin-bottom: 2em; padding: .5em 1em; background: #e8f1ff; border: 2px solid #000;"><p style="text-align:justify; font-size:115%;">'''DISCLAIMER''': PAGE UNDER CONSTRUCTION</p>
 
ops@opensourceecology.org</div>
 
<div style="margin-bottom: 2em; padding: .5em 1em; background: #e8f1ff; border: 2px solid #000;"><p style="text-align:justify; font-size:115%;">'''DISCLAIMER''': INFORMATION OUTDATED, PAGE UNDER CONSTRUCTION</p>
 
ops@opensourceecology.org</div>
 
<div style="margin-bottom: 2em; padding: .5em 1em; background: #e8f1ff; border: 2px solid #000;"><p style="text-align:justify; font-size:115%;">'''DISCLAIMER''': INFORMATION OUTDATED, WHILE OSE STRUCTURES</p>
 
ops@opensourceecology.org</div>
 
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHJNdFRweHVqR0JMaEZBWkxwQzRpREE#gid=0 Outdated Wiki Pages] - added updates
 
==Tues Aug 13, 2013==
 
*Payment to Sweiger Shop, Inc. mailed - Invoice 40480
*Created [[Ford Truck Logistics Log]] - added to [[DPV Orientation and Message Board]]
*Completed 2 of 4 monthly SESLOC transfers - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=1 Operating Budget]
*Meeting w/ NASA rescheduled/re-coordinated to August 26 - pending response from Joyce
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1rBJOdUq_FyVujc4hzByoMxQxhBQoH67pKW42yc9X12g/edit OSE Template: Field Testing Inquiry Email Response]
*Updated [[OSE Organization and Operations Manual]] with the following:
**Added in Operations Manager Products -  [https://docs.google.com/a/opensourceecology.org/document/d/1rBJOdUq_FyVujc4hzByoMxQxhBQoH67pKW42yc9X12g/edit OSE Template: Field Testing Inquiry Email Response], [[Ford Truck Logistics Log]]
*Reorganized OSE Schedule and [[OSE Development Method Planning]] to support PL onsite FeF by August 14
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/1ZldHumD_aCCwYSrmImVQgjQWVhNld2OaUrwOKBBEFcQ/edit OSE Template: Purchase Inquiry Email Response]
*Created [[Dozuki]] Concept
Facilitating Product Development Board implementation by
#'''Create Module - Product Development Board''' which corresponds to 1) the work uploaded onto [[LifeTrac 6 Modules]] by the current DPVs and 2) the modules outlined by ED on [http://opensourceecology.dozuki.com/c/Development Dozuki]
##[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG1UQzg1Q3NnX0gzNXRWWnBwSjUzOHc#gid=1 Module - Power Cube]
##[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdEJIZFdsajNlMVVxS0Q3RkdBM2VVd3c#gid=1 Module - Cab Frame]
##[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdER2NDJONm9HT3R4VG11UVJ2Q1ZSdmc#gid=1 Module - Foot Pedals]
##[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdGhPX3N6TDlMU0ZQVGhuTXR2SjdUcmc#gid=1 Module - Bobcat Standard Quick Attach]
##[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdE1ZTGEwclNQZnVTT0VfWHRoTkpQbEE#gid=1 Module - Loader Arms]
##[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDJadWhzUll6T01RbGdHc1ljR3N3akE#gid=1 Module - Pivot]
#'''Create wiki page''' to hold Module - Product Development Board
##[[Module - Power Cube]]
##[[Module - Cab Frame]]
##[[Module - Foot Pedals]]
##[[Module - Bobcat Standard Quick Attach]]
##[[Module - Loader Arms]]
##[[Module - Pivot]]
#'''Link Dozuki''' to each wiki page
##[http://opensourceecology.dozuki.com/c/Lifetrac_6_-_Development LifeTrac 6]
##[http://opensourceecology.dozuki.com/c/Module_-_Power_Cube Module - Power Cube]
##[http://opensourceecology.dozuki.com/c/Module_-_Cab_Frame Module - Cab Frame]
##[http://opensourceecology.dozuki.com/c/Module_-_Foot_Pedals Module - Foot Pedals]
##[http://opensourceecology.dozuki.com/c/Module_-_Bobcat_Standard_Quick_Attach Module - Bobcat Standard Quick Attach]
##[http://opensourceecology.dozuki.com/c/Module_-_Loader_Arms Module - Loader Arms]
##[http://opensourceecology.dozuki.com/c/Module_-_Pivot Module - Pivot]
*Linked Dozuki pages to [[LifeTrac 6 Modules]] < not necessary to the overall process
 
*Updated [[Phoenix Assembly Method]] - embedded entire supporting document
 
----
=== Goals for the Week: ===
 
#'''Continue executing [[OSE Development Method Planning]]''', formally known as the Development Process and System Engineering Implementation Plan
#'''Continue to address short-term tax deliverables & payroll questions'''
 
=== Recap Last Week: ===
 
#'''Completed mapping Ideal Future State'''
#'''Completed tax deliverable and payroll questions''' - however, new tax issues and payroll questions were identified, need attention
 
==Mon Aug 12, 2013==
 
*Emailed humane society regarding Boots - is it necessary to feed a ''farm'' cat? - requested they provide documentation supporting either argument
*FeF/HabLab supply order complete- Hand Soap, Fast Orange Hand soap, Foil, Saran wrap, Paper Towels, Printer Paper, Letters, Toilet Paper, Contractor Bags, Plastic Gloves, Earplugs, Printer Ink, 2 stroke oil - see [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=3 Operating Budget]
*Per ED Discussion, updated [[OSE Development Method Planning]] with the following
**Aug 13 - Finish Idea Future State Issues and Risks
**Aug 14 - Map Future State
**Aug 15 - Taking Future State Map, build Master Product Development Template in PM (this action was completed with LifeTrac 6, see PM) and update the [[Master Product Development Board]]
*Managed project folders in PM - Renamed ED folder to Design Sprint, ensuring the focus is projects, rather than resources
*Updated [[FAQ]] wiki with Neon questions, needs ED attention by August 15 - updated in PM, arbitrary date to ensure tracking/completion
*Spent AM coordinating implementation of [[LifeTrac 6 Product Development Board]] - essential to documentation and organization
**Added Step Instructions
***[[Step Instruction: Baseline Product Requirements]]
***[[Step Instruction: Product Development Schedule]]
**Added Sample Deliverables
***[[Sample Baseline Product Requirements]]
**Added Logs
***[[Log: LifeTrac 6 Design Requirements]]
***[[Log: LifeTrac 6 Product Development Schedule]]
*[[Parking Lot]] items addressed
**Created [[DPV Orientation and Message Board]] - Truck Log, Debit Card Log, Bed Logistics, Design Tenets, Master Product Development Board, Wiki Extensions, 3D Warehouse, HabLab Chore Chart, Log Guidelines, Printer Set up
*Created [[DPV Orientation and Message Board]]
*Updated [[Bed Logistics]] with James Slade arriving
*John Stager responded to Alicia Beard's follow up Luzbolt questions - John is also providing her with a photo following his next Luzbolt run
*Invoice 5769 paid to John Bushwood of Brother's Welding
*Updated shipping notes on  [[DPV Orientation and Message Board]]
*Updated [[OSE Organization and Operations Manual]] with the following:
**Added in Operations Manager Protocols - INTERIM Protocol: Embedding products on wiki
***corrected embed of  [[Routine Executive Staff Meeting]]
***corrected embed of [[OSE Organization and Operations Manual]]
**Added in Technical Community Manager Products - [[DPV Orientation and Message Board]]
**Updated INTERIM Protocol: Down URL maintenance
*SESLOC Transfer Status
**Penny transaction verification complete
**1 of 4 possible daily transfers from SESLOC to BofA completed today
*Update [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=1 Operating Budget 2013] to reflect
**SESLOC transfers
**Microhouse Contract Manager milage from 3,000 to 1,000 estimated travel
**Product Lead travel from 2X to 1X monthly travel
*Filed [https://docs.google.com/a/opensourceecology.org/document/d/1AtvYq4a5hXTuSZd7PV9AqUBeeeHGDcGU3--XS0sfs04/edit DPV Strategy Discussion - August 9, 2013] in OSE Admin, Technical Community Manager Admin on Google Drive Master Sharedrive
**This highlights a need to log key discussions - solution pending
*Added [https://docs.google.com/a/opensourceecology.org/document/d/1wtMUoUbSROLhFG39vjORIYRLeQiM1sYv043Q9JmPtd0/edit Aug 6, 2013 Support Equipment Discussion for Microhouse] to links on [[OSE Microhouse Prototype Build]]
*Rescheduling meeting with Jenn (NASA) to week of August 26
*Completed additional [http://opensourceecology.org/wiki/John_Log#Task_12.2C_BOM_Ordered Hydrafabber BOM] order - see [[John Log]]
*Payments mailed
**Documentation Manager
**Ameren Missouri
**PSWD #1 of DeKalb County
 
==Sun Aug 11, 2013==
 
*[[OSE Organization and Operations Manual]]
**Added Operations Manager Protocols -INTERIM Protocol: FeF Water Utility Issues
***[[Rural Water Connection]]
*Water Service - PSWD of DeKalb County, MO 816-393-5311
**Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Critical, IT, Vendor, and Media Account Management]
*Completed CEB BOM order, see [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdGFldjFhdElrQW5OYmVBRm16Z3ItSHc#gid=0 Operations Manager Copy of CEB Controller BOM]
*Updated [[Vendor Database]] & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Critical, IT, Vendor, and Media Account Management]
*Updated/printed [[Hablab Chore Chart & Laundry Schedule]]
*Created [[Routine Executive Staff Meeting]] (BETA V.08.11.13)
#Priority during week of August 12th
##Finish Idea Future State Issues and Risks
##Future State
##Taking Future State, build a Master Product Development Template in PM (just like what we did with LifeTrac 6 last week) and update the Master Product Development Board
 
==Sat Aug 10, 2013==
 
*[http://www.hetzner.co.za/ Hetzner]
**[https://www.pingdom.com/ Pingdom] - alert@pingdom.com
*[[OSE Organization and Operations Manual]]
**Operations Manager Protocols - added INTERIM Protocol: Down URL maintenance
 
==Fri Aug 9, 2013==
 
*DPV weekly meal check provided
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1ZldHumD_aCCwYSrmImVQgjQWVhNld2OaUrwOKBBEFcQ/edit OSE Template: Purchase Inquiry Email Response (V.08-09-13)]
*Created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFQ3ckJGT0FTVnFaMTg0cU1DaG80dmc#gid=0 Product Purchase Inquiry and Wait List (V.08-09-13)]
*Created the following wiki pages, named ''Tracker'', but changed to ''Board'' - Product intended to provide product development process steps, step instructions, sample deliverables AND a '''space''' for deliverables, collaborators' contact information, and logs for each step.
**[[Master Product Development Board]]
**[[LifeTrac 6 Product Development Board]]
*[[OSE Organization and Operations Manual]]
**Operations Manager Protocols
***INTERIM Protocol: OSE Standard Document Heading - Example header: OSE ''Catagory'': ''Name'', Owned by: ''Positional role'', POC for collaboration: ''positionalrole''@opensourceecology.org, V.MM-DD-YY-TTTT
**Operations Manager Products
***[https://docs.google.com/a/opensourceecology.org/document/d/1ZldHumD_aCCwYSrmImVQgjQWVhNld2OaUrwOKBBEFcQ/edit OSE Template: Purchase Inquiry Email Response (V.08-09-13)]
***[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFQ3ckJGT0FTVnFaMTg0cU1DaG80dmc#gid=0 Product Purchase Inquiry and Wait List (V.08-09-13)]
 
==Thurs Aug 8, 2013==
 
*Connected Lulzbot's marketing team (Alicia Beard, Wildrock) with John Stager for follow up questions responses
*[https://secure.projectmanager.com/default.aspx#id=990055&section=Tasks Project Manager LifeTrac 6 Product Development Board] & [[LifeTrac 6 Product Development Board]] - step, deliverable, and schedule
*Updated [[Google Hangout Alternative]] with Unison information - not ideal due to price, rather experiment with spreadsheet tracker
*[[OSE Organization and Operations Manual]]
**Operations Manager Products - from ED, added [https://docs.google.com/a/opensourceecology.org/document/d/1yxmhdSKzMSJdpb9CS7SkLRgoRQZr178r7lOJNhmBU70/edit Contract Template], [[Acronyms, Nomenclature, and Definitions]], [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Critical IT, Vendor, and Media Account Management], [[Material, RFQ, and Work Requisition]]
*SESLOC follow up - penny transactions pending
*Changed OSE Definitions to Acronyms, Nomenclature, and Definitions - deleted OSE Definitions wiki page, created Acronyms, Nomenclature, and Definitions wiki page
**Added RC acronym - Remote Collaborator
*Created wiki page - [Material, RFQ, and Work Requisition Log]]
*Zach 'Hoeken' Smith - visit FeF September 28
**Updated in PM and OSE Schedule
 
==Wed Aug 7, 2013==
 
*Updated [[Google Hangout Alternative]]
**Per Kevin LaPrelle, Unison Technologies, 212-507-9181: [http://unison.com/ Unison] supports thousands of users - after viewing Unison's homepage video, note that OSE is attempting to use the [[LifeTrac 6 Product Development Board]] spreadsheet to fill the role Unison is marketing toward
*Updates to [[OSE Organization and Operations Manual]]
**Product Lead Products [[OSE Shop Inventory]]
**Operations Manager Products [[Vendor Database]] - included CNC Metal Cutting within product
**ED Products - added [[Development Status and Needs]] and linked [[OSE Design Sprint]] & [[FAQ]]
*Weekly update to [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit Wed Blog Update Compiling Doc] complete
*Working [[LifeTrac6 Product Development Board]]
*SESLOC account accessed - hardcopy created for future/quick reference - Operating Budget & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Critical, IT, Vendor, and Media Account Management] updated
**Link to BofA takes 3 days to process - requires follow up
*PM use/implementation
**Created Folder: ED
***Created [https://secure.projectmanager.com/default.aspx#id=953443&section=Projects Design Sprints Project]
**Created Folder: Media
***Created two ''projects'' or tasks
****TechCrunch media visit - email linked
****Reporter Questions - wiki page linked and ED notified
*Reconnected with the following people regarding scheduling and possible visit opportunities 
**Jason Nolen, DFW Permaculture Guild
**Steve Long, Tech Crunch "Makers"
**Isaac WIlder, [http://thefnf.org/ The Free Network Foundation]
*Propane re-filled
 
==Tue Aug 6, 2013==
 
*Form 8868 mailed
*[https://docs.google.com/a/opensourceecology.org/document/d/1wtMUoUbSROLhFG39vjORIYRLeQiM1sYv043Q9JmPtd0/edit LifeTrac6 meeting notes]
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=1 Operating Budget]
**Through March 2014 with maintaining costs only
**Need to add expected projects for upcoming months based on Microhouse build, LifeTrac 6
----
=== Goals for the Week: ===
 
#'''Continue executing the [[Development Process and System Engineering Implementation Plan]]'''
#'''Address short-term tax deliverables & payroll questions'''
 
=== Recap Last Week: ===
 
#'''Completed up to Ideal Future State in the [[Development Process and System Engineering Implementation Plan]]'''
#'''Completed [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=1 Operating Budget]''' - input expected costs based on planning (ongoing)
 
==Mon Aug 5, 2013==
 
#[https://docs.google.com/a/opensourceecology.org/document/d/1LAWcJKlKVkUNciDTuPoetBulCi7qnEKXfpFxN6AxXRg/edit Taxes]
##ADP 877-603-7079, need WA State Unemployment ID number to correct discrepancy
##Sourcing WA State Unemployment ID number, 888-836-1900, Account Management Center 888-836-1900, Direct line (ask for Kelly) 360-902-9360 - informed that all unemployment is reportable to MO
##ADP 877-603-7079, confirmed correct unemployment reporting - time-sink to correct discrepancies - will receive email explaining credits owed to employee and workers compensation corrections
*Coordinated a second follow up interview with Emily Eakin
*Following Lucas Warner's input, reformatted [[Prototype Assessment]] and [[LifeTrac 5 Prototype Assessment]] so all questions are on a single page - eliminate the need to drill down in wiki pages
*Updated [[Hablab Chore Chart & Laundry Schedule]]
*Updated [[Bed Logistics]] - DPV Miguel Castro departed, DPV Johnathan Miller arriving
*OSE Schedule sharing updated (departed and arriving DPVs)
*1-877-829-5500 option 2, to:
**Confirm that May 13, 2013 submission of Form 8868 was approved - '''Call back with ED present to authorize account access for OM''' - mid week, early or late during working hours
**Confirmed OSE's end of fiscal year is also the end of calendar year
**ED confirmed a signatory on Form 8868
*Provided Linda Seeley with the [http://opensourceecology.org/w/images/0/01/Contract_-_Open_Source_Ecology_and_The_Terra_Foundation.pdf Fiscal Sponsorship Contract] and other, via email.
*This AM's IP Meeting [https://docs.google.com/a/opensourceecology.org/document/d/169kcVDbzFnUMOlRdOTCYcuWWIcie2ijA5az7WgbbF6g/edit?usp=sharing Notes] & [https://docs.google.com/a/opensourceecology.org/document/d/1oDtbAq5JK4bWN8er48xIxM7XX-0a9HTc_F2n7LZ71CY/edit?usp=sharing Comparing OpenHardware Licences]
**Related, but not covered during meeting, '''To read''' - [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpR21GRzdWcUhXT00/edit?usp=sharing Patent Strategy Tools]
 
==Sat Aug 3, 2013==
 
#Added process steps to [http://opensourceecology.org/wiki/Future_State_July_2013#Future_State_July_2013_Matrix Future State July 2013 Matrix]
#Updated [[Development Process and System Engineering Implementation Plan]] with TCM next steps:
##ID persons performing functions in the design/build phase of the ideal future state
##Review / verify ideal state from beginning to end -- bump ideal state to current state to ensure removal of "process" roadblocks"
##Using matrix, ID additional issues / risks, aka ID resource constraint
###assign responsibility/authority
###actions for that step (outline actions)
###ID products created (typically derived from actions)
###ID communication channels and triggers
###ID step for issues/risks
*Complete for discussion - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=1 Operating Budget]
*[[Google Hangout Alternative]] - Unison, Hall, 8-15 people max
*Microhouse support equipment sync meeting scheduled for Tuesday 5PM CST
*LifeTrac 5/6 Decision meeting scheduled for Monday 11AM CST
*Completed BofA [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=1 Operating Budget] inputs from April to August 2013 - Explains past costs
**Next step - project future costs knowing current costs and budget for new projects (solar panel installation) since May 2013 budget build
*[[Parking Lot]] updated with Media Outreach points
*Transfered [[OSE Organization and Operations Manual]] to document formate for simpler building/editing
 
==Fri Aug 2, 2013==
 
*Ordered HydraFabber CNC Mill Spindle Mechanical BOM
**[[Vendor Database]]
***[http://www.mcmaster.com/ McMaster]
***[https://sdp-si.com SDP-SI]
***[https://www.jameco.com Jameco]
*Ongoing [[Future State July 2013]] - '''Completed Ideal Future State July 2013'''
**[[Parking Lot]]
***Evaluate system/structure analysis tools that are open source/free
***DPV Orientation
****Introduction to design tenets
****Materials used during builds
****Video of materials for RCs
****Embed list
*** Analysis of parts/supplies - parts availability analysis of geographic locations (TCM)
***Standardize versions - example V.8-2-13, time if needed V.8-2-13-1217 or V.8.2.13.1217
***Safety briefing edit and application for 100% compliance
***Establish Truck Log & DPV Debit Card Log
**[[OSE Definitions]]
***What is the assumption of the workshop capabilities needed to fabricate the 50 GVCS - a reasonably well equipped workshop - what is that? Define a reasonably well equipped workshop
*Emily to initiate follow up interview on Saturday, August 2 at 530PM EST
*[http://adameig.com/ Adam Eig] connected as future welding SME and pilot project (located in Washington, DC) POC - forwarded Adam' information to TMC for follow up
*Weekly meal funds provided for week of August 5
*Need for Microhouse support equipment discussion on Monday/Tuesday - James Slade, James Wise, Tom Griffing, Gary (PL), Lucas Warner (DPV), Marcin (ED)
*Discussed 
**Enterprise = The Business + business of The Business
**Invention, Decision, Implementation
**Implementation - hours dictate implementation capabilities
**R, S, I, V, B - Constrained by time and also set up as time sensitive wrt to execution
***Responsible
***Support - deliverables
***Input - knowledge
***Veto
***Blame - relieves pressure
**Systems - look for plug and play that allow for quick exits (own the data, ensuring flexibility)
 
== Thur Aug 1, 2013 ==
*See [[Microhouse Build Planning]]
*James Slade, Dorkmo possibly available to help with Microhouse prep - confirming and connecting them with PL to ensure coordination/communication
**Availablily to help prep 50hp power cube
**Dates on site (FeF)
*Correct embeds from iFrame to HTML
**[[Current State July 2013]]&nbsp;- added matrix
**[[Future State July 2013]]
*John Stager and Elifarley embedded the '''edit''' extension on OSE wiki -'''Update''' they removed embed, troubleshooting
*Meeting with Gerard re: Budget management&nbsp;
*Coordinating Emily's final interview for The Spark article&nbsp;
*[https://docs.google.com/a/opensourceecology.org/drawings/d/1xSfSf7pSBuM9U9hvoo44Fr8wzMEwlZMDmqhhr4UOqkc/edit Dozuki / Development Template (Concept)]
*Tracking [http://opensourceecology.org/wiki/Development_Status_and_Needs#July_27.2C_2013_Plan Design Sprint Agenda]&nbsp;- inputs from ED needed for TCM announcement&nbsp;
*Interim Truck Log create - located on HabLab magnetic announcement board - intended to act as a large rmdr note, ensuring truck logistics are considered in everyday planning
*Updated [[Development Process and System Engineering Implementation Plan]]


==[[Archived Katie Log July 2013]]==
==[[Archived Katie Log July 2013]]==

Revision as of 14:51, 31 August 2013

Sat Sep 01, 2013

Archived Katie Log August 2013

Archived Katie Log July 2013

Archived Katie Log June 2013

Archived Katie Log March-May 2013

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