Admin Assistant

Task List

Typical Scope of Tasks, Resources Required to Complete Task, and Notes:

Resources

OSE Address

• 206.202.3387-fax - k7.net
• Faxzero - free faxes

Missouri Tax and Withholding

Sent in correspondence 5/29/14

• https://docs.google.com/a/opensourceecology.org/document/d/1KJcF4F4w7pq8uyJQvuUMU0JLusUjIEO_Wdwr4z0hTOo/edit

Internet and Phone

• OSE_Internet_and_Phone_-_CenturyLink

Speaker Contracts

• General Speaking Contract
• Sample OSE Speaking Contract

OSE Invoice/Letterhead

• OSE Letterhead and Invoice

Core Function

• 1 Day per week
• $20/hr = $8k/yr
• 2 hours logistics (interviews + arrivals and departures Calendar), 2 hrs operations (infrastructure, supplies, etc), 2 hrs ordering (Amazon Prime), 2 hours book keeping and accounting

Communications Policy

OSE intends to uphold the highest ideals of honor, respect, and good faith in all of its interactions. We position our work as that which is intended to provide positive, deep solutions to pressing world issues. We believe firmly in open, collaborative development. See also Media Policy.

Agriculture Manager

• Maintains 3 acre garden plot, U-pick (raspberry, blueberry, strawberry, orchard, asparagus)
• Runs a perennial plant propagation nursery, focusing on edible+ plants)
• Plans agriculture work activities with students
• Maintains year-round greenhouse with basic crops
• Produces 1 acre of sunflowers (60 gallons of oil)
• Runs recreation program - movie nights, ping pong tournament, fire pit, and maintains swimming pool

Documentation of Meetings or Discussions, Conferences, and Visits

Meetings, internal and external - Meetings minutes are documented on the wiki where functionally appropriate and categorized as OSE Meeting Minutes, see Category:OSE Meeting Minutes

Corporate Calendar

• May 15 - 990 due unless OSE applied for an extension prior to this date
• August 31 - File MO Registration Report - Failure to file results in dissolution of entity. https://www.sos.mo.gov/BusinessEntity/annualreport/reportstart.asp, Filing Fee $10.00. OSE Charter Number and Standing.

Timing

Fills out OSE taxes in February

Logs

• Work Log -
• Travel Expense Log. Protocol - travel approved PRIOR to travel, reimbursed upon presentation of receipts. Cost of gas reimburse, no per diem, just direct expense for travel. Food is not covered.
• Material, RFQ, and Work Requisition - Purchases are made by ED.

Templates

• Tax Deductible contribution -
• Letter Head
• OSE Template: Notes
• OSE Invoice Template
• Contract Template
• Donation Receipts Template
• Email Signature

Sketchup Pro

Sketchup Pro - expires 10/31/14

Google Admin

1. Point your browser to admin.google.com. The URL redirects you to the Google accounts sign-in page.
2. Enter your administrator (marcin@opensourceecology.org) account email address (including username and domain) and password.
3. Click Sign in. The Admin console appears.

Positional Email Management ensures 1) that copies of positional emails are automatically forwarded to respective professional email accounts and 2) that original emails are stored in the positional email accounts. OSE Protocol: Positional Email Management

Employee Handbook

Employee Handbook

Temporary Work

• LaborMax

Standard Formatting

Font and Header

Arial, 12 pt font

OSE Category: Name

Owned by: Positional Role

POC for collaboration: positionalrole@opensourceecology.org

V.MM-DD-YY

Internal Document Classifications

All documents not classified as internal documents are assumed OPEN SOURCE or PUBLIC. Internal documents have sensitive information, such as account information and employee information. Internal documents must be labeled as EXECUTIVE STAFF ONLY', exceptions are 'EXECUTIVE STAFF ONLY// REL TO DPV' or EXECUTIVE STAFF ONLY// REL TO SHUTTLEWORTH

Compliance

• Annual Report
• Board Meetings
• W9
• Form 990

Banking

• Template for Staff Removal from OSE Account

Links

• OSE Incorporation, Incorporation
• Wikipedia Admin Assistant - [1]
• Temp agencies - Encore Jobs, Allied Staffing, Google Search, St. Joseph options