Admin Assistant: Difference between revisions
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==Timing== | ==Timing== | ||
Fills out OSE taxes in February | *Fills out OSE taxes in February | ||
*Publishes Annual Report in December | |||
==Logs== | ==Logs== | ||
Revision as of 01:20, 7 July 2014
Task List
Typical Scope of Tasks, Resources Required to Complete Task, and Notes:
Resources
OSE Address
- 206.202.3387-fax - k7.net
- Faxzero - free faxes
Missouri Tax and Withholding
Sent in correspondence 5/29/14
Internet and Phone
Speaker Contracts
OSE Invoice/Letterhead
Core Function
- 1 Day per week
- $20/hr = $8k/yr
- 2 hours logistics (interviews + arrivals and departures Calendar), 2 hrs operations (infrastructure, supplies, etc), 2 hrs ordering (Amazon Prime), 2 hours book keeping and accounting
Communications Policy
OSE intends to uphold the highest ideals of honor, respect, and good faith in all of its interactions. We position our work as that which is intended to provide positive, deep solutions to pressing world issues. We believe firmly in open, collaborative development. See also Media Policy.
Agriculture Manager
- Maintains 3 acre garden plot, U-pick (raspberry, blueberry, strawberry, orchard, asparagus)
- Runs a perennial plant propagation nursery, focusing on edible+ plants)
- Plans agriculture work activities with students
- Maintains year-round greenhouse with basic crops
- Produces 1 acre of sunflowers (60 gallons of oil)
- Runs recreation program - movie nights, ping pong tournament, fire pit, and maintains swimming pool
Documentation of Meetings or Discussions, Conferences, and Visits
Meetings, internal and external - Meetings minutes are documented on the wiki where functionally appropriate and categorized as OSE Meeting Minutes, see Category:OSE Meeting Minutes
Corporate Calendar
- May 15 - 990 due unless OSE applied for an extension prior to this date
- August 31 - File MO Registration Report - Failure to file results in dissolution of entity. https://www.sos.mo.gov/BusinessEntity/annualreport/reportstart.asp, Filing Fee $10.00. OSE Charter Number and Standing.
Timing
- Fills out OSE taxes in February
- Publishes Annual Report in December
Logs
- Work Log -
- Travel Expense Log. Protocol - travel approved PRIOR to travel, reimbursed upon presentation of receipts. Cost of gas reimburse, no per diem, just direct expense for travel. Food is not covered.
- Material, RFQ, and Work Requisition - Purchases are made by ED.
Templates
- Tax Deductible contribution -
- Letter Head
- OSE Template: Notes
- OSE Invoice Template
- Contract Template
- Donation Receipts Template
- Email Signature
Sketchup Pro
Sketchup Pro - expires 10/31/14
Google Admin
- Point your browser to admin.google.com. The URL redirects you to the Google accounts sign-in page.
- Enter your administrator (marcin@opensourceecology.org) account email address (including username and domain) and password.
- Click Sign in. The Admin console appears.
Positional Email Management ensures 1) that copies of positional emails are automatically forwarded to respective professional email accounts and 2) that original emails are stored in the positional email accounts. OSE Protocol: Positional Email Management
Employee Handbook
Temporary Work
Standard Formatting
Font and Header
Arial, 12 pt font
OSE Category: Name
Owned by: Positional Role
POC for collaboration: positionalrole@opensourceecology.org
V.MM-DD-YY
Internal Document Classifications
All documents not classified as internal documents are assumed OPEN SOURCE or PUBLIC. Internal documents have sensitive information, such as account information and employee information. Internal documents must be labeled as EXECUTIVE STAFF ONLY', exceptions are 'EXECUTIVE STAFF ONLY// REL TO DPV' or EXECUTIVE STAFF ONLY// REL TO SHUTTLEWORTH
Compliance
- Annual Report
- Board Meetings
- W9
- Form 990
Banking
- Template for Staff Removal from OSE Account
Links
- OSE Incorporation, Incorporation
- Wikipedia Admin Assistant - [1]
- Temp agencies - Encore Jobs, Allied Staffing, Google Search, St. Joseph options