Time Sheet Web App

Time Tracker Web App Management

OSE Developers

• Website - https://osedev.org
• Login - https://osedev.org/auth/login
• Graphs - https://osedev.org/graphs
• Public Profile - https://osedev.org/YOUR-OSEDEV-USERNAME
• Hour Log Widget for Wiki - https://osedev.org/wiki/YOUR-OSEDEV-USERNAME

Admins

• Website - https://osedev.org/admin/
• Login - https://osedev.org/admin/login
• Users - for contributor transparency - the Dev should be listed under their name as it appears on their official log - such as Emmanouil Log, Michael Log, Marcin Log, etc. In the log naming convention, first name is used when it is unique, but as soon as there are multiples of that first name, the last name is used. See Log Naming Convention.
• Database dump -
• Entry correction - go to Notebook-> Log Entries

Developer

• github: https://github.com/damoti/osedev
• progress log: Lex_Log

Rollout Sequence

Phase 1

1. Login is same as wiki (if someone is logged in, they can edit their hours)
2. Contributors Input hours spent on tasks at any time, or all at once, through an inerface embeddable in the wiki
3. Generates hours graph equivalent of Volunteer_Timesheet#Contributor_Graph (sum of all contributors' hours, number of contributors). This is an overall graph over all of time since 2017.

Phase 2

1. Generates the same contributor graph with hours broken down by every contributor (many contributors on same graph, contributor labeled by color and name
2. Back end is editable to correct any errors in inputs
3. Generates embeddable Contributor Graph (wiki, wordpress). This graph is a sum of all contributions
4. Validates input (so it's a number)
5. Generates graph by a single contributor for the last 90 days
6. Generates overall graph by contributor (over all of their time), with x axis time, and hours on y graph
7. Generates embed code for each contributor graph (to paste in Work Log)
8. Graphs the number of wiki editors (is this possible?)
9. Allows anyone to see a log of all contributions, and log of contributions by person. Log includes what task was done

Phase 3

• Emails follow up with 90 day cycle completion, and follow up with a mid-point survey.
• Integrates with phpList so Developees List can be used for dev team emails as needed
• Adds and removes emails from active Dev List automatically if people leave the team
• Contains emails of all contributors
• Automatic send of welcome email (to be written up)
• Automatic followup email if 2 weeks pass after Video Cover Letter, to see where a person is.
• Automatic followup email for people to create work log if they don't do so by 2 days.
• Automatic send of regret letter (for devs let go, or for applicants who do not create a work log)

• Note that work log documents at which point people get stuck - for quality improvement purposes where OSE learns what of its procedures are adequate/clear

• Sends auto emails if logging has not occurred for 7 days (email to be written)
• Sends warning emails if a person is below 6.5 hours per week
• Sends auto email warning if 4 week average is trending below 6.5
• Kicks people off the team if 4 week average is below 6.5. This must be approved by HR admin.

Advanced

• Parses person's work log for key outputs of that week, and posts all those results automatically on a weekly Results Log (presented during Team Meetings, as automated Scrum Standup)

Documentation Requirements

• App is fully documented so anyone can manage its subsequent modification (coding level)
• Admin side is documented, including a 1 minute video
• User howto is documented, including a 1 minute video

Other

Other Automation

• Automates interview calendar
• Automates badge creation and update
• Automates sticker sending + swag sending
• Integrates with main website (WordPress) for automatic display via simple iframe or embed code
• integrates display to wiki with iframe or embed code, and is updated automatically on those pages

Automation

• App should encourage time logging on an ongoing basis, as it provides an automatic week tally.
• Sends notification - when person did not fill it out
• Sends notification to Developer if they are not filling their commitment at the absolute minimum level (6.5)
• Boots people off if they don't meet their average absolute minimum after 1 month
• Rewards with an Outstanding Badge for meeting 90% of their quota after 3 months
• Produces the graph that we use currently on an ongoing basis
• Graphs the number of wiki editors on an ongoing basis
• Graphs the total size of the dev team at one point
• Provides a stats dashboard with all contributors like current graph, agraph broken down by each contributor and labeled, a graph of wiki editors, number of wiki articles, number of edits

Questions

• Pull in alalytics from wiki to track overall Number of Editors, Number of Wiki Pages, Machines Documented Yes, already works.
• Create a burndown for each project. Burndown goes up to a successful enterprise. Would need to know the expected total hours in order to do burndown.
• Can app talk to Piwik? Probably yes.
• Can app query Mediawiki database? Yes.
• Can app query Wordpress database? Yes, already works.

Other

Content Feed

• Has auto feed from contributor logs to a single wiki page gallery,where Devs mark up their wiki for inclusion into weekly Results Gallery
• Results Gallery wiki page feed happens automatically, with new wiki pages created automatically

Good Standing Algorithm

• 65% is our absolute minimum cutoff
• If 65% cutoff is not attained over a month duration, Dev is removed from Dev status and asked to rejoin if their time frees up
• Regular Track is defined as someone who just participates
• Advanced Track is defined. This means that a certain person is preparing for running workshops. This includes building a machine and then committing 2 weeks on site for a Dedicated Project Visit.