Speaking Engagement Protocol: Difference between revisions
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=Basics= | |||
This is a procedure for organizing OSE speaking events, to be performed by an [[Admin Assistant]]. | This is a procedure for organizing OSE speaking events, to be performed by an [[Admin Assistant]]. | ||
The admin assistant: | The admin assistant: | ||
#Prepares a contract | #Prepares a contract based on information provided by speaker | ||
#Organizes travel if Client cannot book travel | #Organizes travel if Client cannot book travel | ||
#Follows up with client | #Follows up with client | ||
#Organizes any addition events before or after speaking engagement, such as a workshop. | #Organizes any addition events before or after speaking engagement, such as a workshop. | ||
Time to fill out contract - 30 minutes. Time to negotiate - can vary. | |||
=Procedure= | =Procedure= | ||
*To prepare a contract, send the [[Speaker Contract Form]] to the client using the OSE operations email, ops@opensourceecology.org. See the sample [[Admin Email for Speaking Engagements]]. | *To prepare a contract, send the [[Speaker Contract Form]] to the client using the OSE operations email, ops@opensourceecology.org. See the sample [[Admin Email for Speaking Engagements]]. | ||
*Review answers linked below the [[Speaker Contract Form]], and fill out a [[Speaker Contract]] to send to the client. | *Review client's answers (linked below the [[Speaker Contract Form]]), and fill out a copy of the [[Speaker Contract]] to send to the client. Include the hiring entity name is in the title, and share that document with marcin@opensourceecology.org with edit privileges | ||
*Send contract for a signature to the Client and negotiate any outstanding issues. | *Send contract for a signature to the Client and negotiate any outstanding issues. | ||
* | *Remove edit access by Client after Client signs. | ||
*Log your | *Email a PDF copy of contract to Client. | ||
*Log your time in [[Admin Log]]. Make sure you include a link to the speaker contract in your log entry. | |||
=See Also= | |||
*[[Conferences]] | |||
*[[OSE Participation in Makerfaires]] | |||
=Useful Links= | |||
* | |||
Latest revision as of 16:17, 4 February 2018
Basics
This is a procedure for organizing OSE speaking events, to be performed by an Admin Assistant.
The admin assistant:
- Prepares a contract based on information provided by speaker
- Organizes travel if Client cannot book travel
- Follows up with client
- Organizes any addition events before or after speaking engagement, such as a workshop.
Time to fill out contract - 30 minutes. Time to negotiate - can vary.
Procedure
- To prepare a contract, send the Speaker Contract Form to the client using the OSE operations email, ops@opensourceecology.org. See the sample Admin Email for Speaking Engagements.
- Review client's answers (linked below the Speaker Contract Form), and fill out a copy of the Speaker Contract to send to the client. Include the hiring entity name is in the title, and share that document with marcin@opensourceecology.org with edit privileges
- Send contract for a signature to the Client and negotiate any outstanding issues.
- Remove edit access by Client after Client signs.
- Email a PDF copy of contract to Client.
- Log your time in Admin Log. Make sure you include a link to the speaker contract in your log entry.
See Also