Executive Assistant: Difference between revisions
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*Helps Executive manage email communications | *Helps Executive manage email communications, negotiates speaking engagements | ||
*Manages microtasks for all project collaborators on [[Flashy XM]] [[Scrumy]] board | *Manages microtasks for all project collaborators on [[Flashy XM]] [[Scrumy]] board | ||
*Maintains the Executive's schedule | *Maintains the Executive's and community's schedule | ||
*Makes phone calls to help with the Executive's work day. | *Makes phone calls to help with the Executive's work day. | ||
*Organizes conference calls, interviews, and other meetings for the Executive | *Organizes conference calls, interviews, and other meetings for the Executive | ||
*Helps to organize work days on-site | *Helps to organize work days on-site | ||
* | *Tue - cross training; Thu - community visioning; Sat - group work day. Scrum every day. | ||
*Assists in collaborative visioning session programming | *Assists in collaborative visioning session programming | ||
*Orders materials and supplies for the project. Submits requisition forms for Executive's approval. Writes checks for approval by ED. | *Orders materials and supplies for the project. Submits requisition forms for Executive's approval. Writes checks for approval by ED. | ||
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=Specific Tasks= | =Specific Tasks= | ||
*Organizes Daily Assessment database | *Organizes Daily Assessment database | ||
*Maintain weekly backup of control panel of [[Flashy XM]] platform | *Maintain weekly backup of control panel of [[Flashy XM]] platform | ||
*Negotiate Dropped Backers from Kickstarter | *Negotiate Dropped Backers from Kickstarter | ||
| Line 26: | Line 21: | ||
=Powers= | =Powers= | ||
*Providing and processing requisition forms for purchases transition to this process for non-regularly-purchased items | |||
*Providing requisition forms for purchases | **3 bids typical for any purchase | ||
*Request updates from team members, especially when Marcin is traveling | |||
=To be Developed= | =To be Developed= | ||
| Line 33: | Line 29: | ||
**Uses task tracking platform of their choice | **Uses task tracking platform of their choice | ||
**Embeds task tracking on wiki | **Embeds task tracking on wiki | ||
*Schedules Flash Mob development sessions, and helps the Development teams with recruiting Flash Mob members | |||
*Manages Community Documentation Forum until Community Manager is identified | |||
*Organizes facility tours until Community Manager is recruited | |||
*Assists in cross-training session programming | |||
*Track and visualize True Fans numbers | |||
*Requesting updates from all team members | |||
[[Category:Recruiting]] | [[Category:Recruiting]] | ||
Revision as of 20:15, 12 July 2012
- Helps Executive manage email communications, negotiates speaking engagements
- Manages microtasks for all project collaborators on Flashy XM Scrumy board
- Maintains the Executive's and community's schedule
- Makes phone calls to help with the Executive's work day.
- Organizes conference calls, interviews, and other meetings for the Executive
- Helps to organize work days on-site
- Tue - cross training; Thu - community visioning; Sat - group work day. Scrum every day.
- Assists in collaborative visioning session programming
- Orders materials and supplies for the project. Submits requisition forms for Executive's approval. Writes checks for approval by ED.
- Must have their own transportation to run errands
Specific Tasks
- Organizes Daily Assessment database
- Maintain weekly backup of control panel of Flashy XM platform
- Negotiate Dropped Backers from Kickstarter
- Fill out liability release forms
- Take care of insurance for FeF
- Fill contract templates for new participants
- Track commitments
Powers
- Providing and processing requisition forms for purchases transition to this process for non-regularly-purchased items
- 3 bids typical for any purchase
- Request updates from team members, especially when Marcin is traveling
To be Developed
- Assists in general project management + task fulfillment (Promises of What by when , Conditions of satisfaction)
- Uses task tracking platform of their choice
- Embeds task tracking on wiki
- Schedules Flash Mob development sessions, and helps the Development teams with recruiting Flash Mob members
- Manages Community Documentation Forum until Community Manager is identified
- Organizes facility tours until Community Manager is recruited
- Assists in cross-training session programming
- Track and visualize True Fans numbers
- Requesting updates from all team members