Contract Template

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This applies to Dedicated Project Visits on site at Factor e Farm, as well as to Dedicated Remote Collaboration.

Identity of Parties, Duration, Commencement, and Dissolution

Parties This is an independent work agreement between Open Source Ecology, represente by Marcin Jakubowski (OSE), and ____________ (Participant), regarding a working visit at Factor e Farm for the primary pupose of _______________________________.

Arrival Participant shall arrive on ____________________ (date). Participant covers their own transportation to Factor e Farm (FeF), and also covers any return trip costs, unless agreed to otherwise in writing.

Duration - the intended period of this agreement is for ___________________ from the date of arrival, with arrival on _________________. This contract may be extended or renegotiated at the end of the contract period, or at any other time with agreement of both parties.

Monthly working period shall be measured from the date of arrival at FeF.

Conditions of Satisfaction

The minimum condition of satisfaction for fulfilling this contract is delivery of the Work Plan below. FeF may terminate this contract if the minimum condition of satisfaction is not met, and payment shall be pro-rated based on the delivery of the Base Weekly Work Plan.

Termination

Termination for cause. Employer may only terminate this employment agreement "for cause", the grounds for which are defined below. In the case of termination for cause, Employer shall have no obligation to participant for salary, bonus, or other compensation or any other form of benefits under this agreement except for: compensation earned prior to the effective date of termination, and any other benefits mandated under state or federal law. Also, in the case of termination for cause, OSE shall reimburse participant for all appropriately documented expenses incurred by -participant for the direct benefit of the OSE.

  • Grounds for “Cause” termination. Commission of any of the following acts by participant constitute grounds for the Employer to terminate participant "for cause" under this paragraph:
    • Participant is charged with a felony crime;
    • Participant commits a crime of moral turpitude such as an act of fraud or other crime involving dishonesty;
    • Participant uses illegal drugs;
    • Participant fails to perform his or her duties in a competent manner.
    • Participant fails to comply with reasonable directives from superiors, the company board of directors or managing officers.
    • There may be cases where the participant is destructive to the morale, culture, or focus of the community (violating Ubuntu Rules of Conduct, basic principles of integrity, respect, and collaboration) - in which the participant may also be asked to leave. In case of the DPV participant deciding to leave the contract prematurely, the participant is required to provide 2 weeks' written notice and payment shall be pro-rated based on the delivery of the Base Weekly Work Plan. If participant fails to provide 2 weeks' written notice, he will not receive payment for that month. Upon the DPV participant deciding to leave, he may take as long as needed to make proper arrangements, with the requirement that the participant volunteer 6 hours of work per day until the day he/she leaves - unless requested to leave sooner.

Other Contingencies, Breakdown, Recovery Plans

Unforeseen Circumstances If an unforeseen condition arises which is not covered by the contract, or which affects performance fo the contract in a significant way, as determined by either party's written notice to that effect - then the parties agree to undergo the specific procedures of Conflict Resolution

    • Both parties come to a voluntary resolution directly and modify the contract as needed
    • If both parties don't come to a voluntary solution, then the Participant can choose peer mediation or departure. The peer mediator should be agreed upon mutually, and if no mutual agreement occurs, the mediator shall be appointed by a majority of other members of FeF within 24 hours of the mediation request.

Modification. Except as otherwise provided in this document, this agreement may be modified, superseded, or voided only upon the written and signed agreement of the Parties. Further, the physical destruction or loss of this document shall not be construed as a modification or termination of the agreement contained herein.

Severability In the event any provision of this Agreement is deemed to be void, invalid, or unenforceable, that provision shall be severed from the remainder of this Agreement so as not to cause the invalidity or unenforceability of the remainder of this Agreement. All remaining provisions of this Agreement shall then continue in full force and effect. If any provision shall be deemed invalid due to its scope or breadth, such provision shall be deemed valid to the extent of the scope and breadth permitted by law.

Integration This Agreement sets forth the entire agreement between the Parties with regard to the subject matter hereof. All prior agreements, and covenants, express or implied, oral or written, with respect to the subject matter hereof, are hereby superseded by this agreement. This is an integrated agreement. Should the language of this contract conflict with any Employer manual or memorandum, the language of this contract shall control unless the external document specifically states that it shall act as a modification of company employment contracts and the Employee consents to this modification.

Acknowledgments Each party acknowledges that he or she has had an adequate opportunity to read and study this Agreement, to consider it, to consult with attorneys if he or she has so desired.

Return of Materials. Employee agrees that upon the termination of his or her employment with OSE for any reason whatsoever, Participant will promptly return to Employer all manuals, records, training materials, as well as equipment, if any, given to Employee by Employer for use in performance of his or her duties.

Exclusive Jurisdiction for Suit in Case of Breach. The Parties, by entering into this agreement, submit to jurisdiction in Maysville, Missouri for adjudication of any disputes and/or claims between the parties under this agreement.

State Law. It is intended that this Agreement be valid and enforceable under the laws of the state of Missiouri, and that the laws of this state shall govern the agreement's interpretation.

Requirements of each party

  • Unfurnished accommodations will be provided. FeF will provide bedding or any related furnishings via crowdsourcing from supporters with assistance from DPV participant.
  • FeF will provide utilities and internet. We are off-grid, so energy conservation is important, and the DPV participant agrees to turn off lights and computers whenever not in use. Participant agrees to have their energy consumption monitored electronically upon indication of irresponsible energy use.
  • The DPV participant is expected to cover their own food expenses. There is a grocery store 1 mile away. DPV is encouraged to participate in on-site food production to lower their food expenses. We aim to have a significant portion of the diet covered by this year pending success of recruiting a full-time farmer for managing chickens, cows, garden, and orchard.
  • The entertainment provided is quiet existence in farm country. The DPV participant agrees to stay on site for the work week, and may travel for outside entertainment on weekends.
  • The work week involves:
    • Documenting the daily Scrum effort in the workshop throughout key points in the day, or any other relevant activity - towards full documentation of project progress.
    • Suggested documentation strategy involves small clips with diverse content rather than fewer longer clips.
    • Nightly upload of 500MB of select raw footage to YouTube or other suitable repository (please check in with Ian) is required in off-hours, M-F, (regular upload started at night every day for 2-5 hours of upload time) to promote remote video editing by guest contributors. This is intended to involve remote assistance in video editing. We currently have a 3MB DSL line, upgradeable to 4MB.
    • In absence of ED from premises, the DPV participant shall use vlog footage to communicate missing information.
  • Saturdays involve group work of site cleanup, lunch with visitors if any visitors signed up for a work day, house construction for new participants, or seasonal agriculture plantout/harvest - unless otherwise noted. Work hours on Saturday are for 6 hours when the above tasks are needed - which is expected to be about 50% of all Saturdays, but may be as much as every Saturday if
  • Sunday is rest day, and we encourage relaxation and contemplation.
  • The DPV participant must adhere to the Factor e Farm Rules of Conduct
  • The DPV participant should complete the work plan shown below, and engages with ED on strategic planning on video/communications production as needed.

Work Plan

The base weekly work plan is: the production of 2 quality short videos (typically 2-10 minutes) per week + weekly blog post + nightly upload (in addition to Documentation Standards).

Secondary work is fostering collaboration with remote editors - to develop a cloud team of supporters who can assist with script writing, editing, animation, graphics, and other assets. We already have playlists that can be upgraded to more interesting videos.

Optimal scenario for every week: 2 videos produced on site + 2 quality videos created via cloud collaboration.

The work plan for the first month is, on a weekly basis:

  1. Production of a Weekly Update Blog Post
  2. Documentation of prototyping, agriculture, construction, natural history, and other activities at Factor e Farm
  3. Appriximately 2 videos per week - including one Weekly Update, and one technical documentation or more artistic piece.
  4. Script writing for Instructionals and Weekly updates
  5. Technical documentation of machines (measurements or 3D scans taken for CAD purposes) and video instructionals.
  6. Production of explainer videos - such as an explainer on organization, scaling, or other immediately relevant issues

Other tasks may include:

  1. Assistance in script writing for presentations.
  2. Pairing with other members of the onsite team is encouraged.
  3. Assistance in developing organizational strategy.
  4. Microtasking - picking up any small tasks from the backlog via crowdsource contributions.

General expectations include:

  1. A general interest in helping to make this the most collaborative and impactful project in the world
  2. Being part of a dynamic learning community
  3. Profound ethical motivation for making a better world

Documentation Standards

A DPV position is a full time effort, and all full time people are required to spend 15 minutes per day to document ongoing progress. All progress is visible to the world from the XM Project Page, to which the DPV participant must contribute regularly. The purpose is to allow the global community to track, assess, and become involved in the progress of each project with zero barrier to entry. The intent is to increase velocity by involving both the on-site FeF Team and the global community.

The DPV participant must bring a smart phone for video documentation, unless it is agreed that FeF will provide a smart phone for vlogging. DPV participant must submit an introductory 1-2 minute video to Marcinose youtube, and a short blog post summarizing this work agreement, date of arrival, tasks, or other comments - to be published on the FeF blog prior to arrival as a Guest - to share the excitement with the world. Please save the blog post for approval by FeF.

Documentation requirements include:

  • The Daily Standup - eveyone participates. It will be uploaded to YouTube, and each person reports on progress - work done yesterday, plan for today, issues encountered.
  • A daily vlog, should not be longer than 1 minute in length. The focus of the Vlog will be updates on progress, with a particular focus on inviting collaboration and suggestion of ways to get involved - starting with putting tasks on the Task Board and executing them in order for a person to join the team. The vlog should be uploaded via smart phone to marcinose YouTube. The Control Interface feeds this automatically into the 8th window of the Aaron_log/XM_Project_Page_Prototype_2. The DPV participant will obtain access to the marcinose YouTube channel and upload. Remote participants may participate in the Daily Standup by joining an online video conference channel.
  • Task Board. Participant is required to track tasks on the Task Board by writing down tasks in To Do column, and acting on tasks - In Progress, then requesting Verification from Product Owner, and then placing tasks in the Done column. The Done column is erased after every Sprint, and all tasks tracked remain in the Status Log.
  • Status Log. All Completed tasks are logged in the Status Log. All steps will be documented in the main log sheet, and the main log sheet log will be fed automatically into a separate sheet for each person - to distinguish contributions by team member for easy assessment of velocity. This is the place where every single person should have one or more tasks done every day, and completions should be transparent for immediate assessment of every team member by anyone.
  • Work Product. The results of a DPV's work should also be in the Status Log as an actual link to wiki page, or other resource.

Financial Terms

The compensation to the DPV participant shall be $2000 (two thousand US dollars) per month, payable at the end of the month. If the agreement is dissoved, partial payment will be made to the DPV participant pro-rated by the base delivery schedule expected in a month of work. The DPV participant shall make a $300 damage deposit at the beginning of the DPV to cover any damages to FeF property caused by DPV participant's negligence. The DPV participant certifies here that he has sufficient resources for return travel.

Notices

All communication regarding commencement, amendment, or termination of this contract shall be made directly between the two parties involved, and in writing. This contract must be copied to a stand-alone written document, signed, and dated to become effective. Electronic signatures may be used. Email qualifies as written notice, and it must be cc'd to a third party as a witness.

Open IP

DPV participant agrees that OSE becomes the owner of all IP generated by the participant - for the purpose of OSE dedicating all IP into the Public Domain, or Creative Commons CC0 License, unless otherwise agreed upon in writing as an addendum to this agreement.

Skills

PROMOS

Signature and Dates

Appendix

These are additional contracting guidelines.

  • A contract shall be signed for every participant, if more than one person is arriving.
  • Contracts can be renegotiated with agreement of both parties at any time.
  • If a condition arises
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