Executive Assistant

• Helps Executive manage email communications
• Manages microtasks for all project collaborators on Flashy XM Scrumy board
• Maintains the Executive's schedule
• Assists in general project management + task fulfillment (Promises of What by when , Conditions of satisfaction)
  • Uses task tracking platform of their choice
  • Embeds task tracking on wiki
• Schedules Flash Mob development sessions, and helps the Development teams with recruiting Flash Mob members
• Manages Community Documentation Forum until Community Manager is identified
• Makes phone calls to help with the Executive's work day.
• Organizes conference calls, interviews, and other meetings for the Executive
• Negotiates speaking engagements
• Organizes facility tours until Community Manager is recruited
• Helps to organize work days on-site
• Assists in cross-training session programming
• Assists in collaborative visioning session programming
• Orders materials and supplies for the project. Submits requisition forms for Executive's approval. Writes checks for approval by ED.
• Must have their own transportation to run errands

Specific Tasks

• Organizes Daily Assessment database
• Track and visualize True Fans numbers
• Maintain weekly backup of control panel of Flashy XM platform
• Negotiate Dropped Backers from Kickstarter
• Fill out liability release forms
• Take care of insurance for FeF
• Fill contract templates for new participants
• Track commitments

Powers

• Requesting updates from all team members
• Providing requisition forms for purchases