Katie 2013 Log

Mon Aug 12, 2013

• Managed project folders in PM - Renamed ED folder to Design Sprint, ensuring the focus is projects, rather than resources
• Updated FAQ wiki with Neon questions, needs ED attention by August 15 - updated in PM, arbitrary date to ensure tracking/completion
• Spent AM coordinating implementation of LifeTrac 6 Product Development Board - essential to documentation and organization
  • Added Step Instructions
    • Step Instruction: Baseline Product Requirements
    • Step Instruction: Product Development Schedule
  • Added Sample Deliverables
    • Sample Baseline Product Requirements
  • Added Logs
    • Log: LifeTrac 6 Design Requirements
    • Log: LifeTrac 6 Product Development Schedule
• Parking Lot items addressed
  • Created DPV Orientation and Message Board - Truck Log, Debit Card Log, Bed Logistics, Design Tenets, Master Product Development Board, Wiki Extensions, 3D Warehouse, HabLab Chore Chart, Log Guidelines, Printer Set up
• Created DPV Orientation and Message Board
• Updated Bed Logistics with James Slade arriving
• John Stager responded to Alicia Beard's follow up Luzbolt questions - John is also providing her with a photo following his next Luzbolt run
• Invoice 5769 paid to John Bushwood of Brother's Welding
• Updated shipping notes on DPV Orientation and Message Board
• Updated OSE Organization and Operations Manual with the following:
  • Added in Operations Manager Protocols - INTERIM Protocol: Embedding products on wiki
    • corrected embed of Routine Executive Staff Meeting
    • corrected embed of OSE Organization and Operations Manual
  • Added in Technical Community Manager Products - DPV Orientation and Message Board
  • Updated INTERIM Protocol: Down URL maintenance
• SESLOC Transfer Status
  • Penny transaction verification complete
  • 1 of 4 possible daily transfers from SESLOC to BofA completed today
• Filed DPV Strategy Discussion - August 9, 2013 in OSE Admin, Technical Community Manager Admin on Google Drive Master Sharedrive
  • This highlights a need to log key discussions - solution pending
• Added Aug 6, 2013 Support Equipment Discussion for Microhouse to links on OSE Microhouse Prototype Build

Sun Aug 11, 2013

• OSE Organization and Operations Manual
  • Added Operations Manager Protocols -INTERIM Protocol: FeF Water Utility Issues
    • Rural Water Connection
• Water Service - PSWD of DeKalb County, MO 816-393-5311
  • Updated Critical, IT, Vendor, and Media Account Management
• Completed CEB BOM order, see Operations Manager Copy of CEB Controller BOM
• Updated Vendor Database & Critical, IT, Vendor, and Media Account Management
• Updated/printed Hablab Chore Chart & Laundry Schedule
• Created Routine Executive Staff Meeting (BETA V.08.11.13)

1. Priority during week of August 12th
   1. Finish Idea Future State Issues and Risks
   2. Future State
   3. Taking Future State, build a Master Product Development Template in PM (just like what we did with LifeTrac 6 last week) and update the Master Product Development Board

Sat Aug 10, 2013

• Hetzner
  • Pingdom - alert@pingdom.com
• OSE Organization and Operations Manual
  • Operations Manager Protocols - added INTERIM Protocol: Down URL maintenance

Fri Aug 9, 2013

• DPV weekly meal check provided
• Created OSE Template: Purchase Inquiry Email Response (V.08-09-13)
• Created Product Purchase Inquiry and Wait List (V.08-09-13)
• Created the following wiki pages, named Tracker, but changed to Board - Product intended to provide product development process steps, step instructions, sample deliverables AND a space for deliverables, collaborators' contact information, and logs for each step.
  • Master Product Development Board
  • LifeTrac 6 Product Development Board
• OSE Organization and Operations Manual
  • Operations Manager Protocols
    • INTERIM Protocol: OSE Standard Document Heading - Example header: OSE Catagory: Name, Owned by: Positional role, POC for collaboration: positionalrole@opensourceecology.org, V.MM-DD-YY-TTTT
  • Operations Manager Products
    • OSE Template: Purchase Inquiry Email Response (V.08-09-13)
    • Product Purchase Inquiry and Wait List (V.08-09-13)

Thurs Aug 8, 2013

• Connected Lulzbot's marketing team (Alicia Beard, Wildrock) with John Stager for follow up questions responses
• Project Manager LifeTrac 6 Product Development Board & LifeTrac 6 Product Development Board - step, deliverable, and schedule
• Updated Google Hangout Alternative with Unison information - not ideal due to price, rather experiment with spreadsheet tracker
• OSE Organization and Operations Manual
  • Operations Manager Products - from ED, added Contract Template, Acronyms, Nomenclature, and Definitions, Critical IT, Vendor, and Media Account Management, Material, RFQ, and Work Requisition
• SESLOC follow up - penny transactions pending
• Changed OSE Definitions to Acronyms, Nomenclature, and Definitions - deleted OSE Definitions wiki page, created Acronyms, Nomenclature, and Definitions wiki page
  • Added RC acronym - Remote Collaborator
• Created wiki page - [Material, RFQ, and Work Requisition Log]]
• Zach 'Hoeken' Smith - visit FeF September 28
  • Updated in PM and OSE Schedule

Wed Aug 7, 2013

• Updated Google Hangout Alternative
  • Per Kevin LaPrelle, Unison Technologies, 212-507-9181: Unison supports thousands of users - after viewing Unison's homepage video, note that OSE is attempting to use the LifeTrac 6 Product Development Board spreadsheet to fill the role Unison is marketing toward
• Updates to OSE Organization and Operations Manual
  • Product Lead Products OSE Shop Inventory
  • Operations Manager Products Vendor Database - included CNC Metal Cutting within product
  • ED Products - added Development Status and Needs and linked OSE Design Sprint & FAQ
• Weekly update to Wed Blog Update Compiling Doc complete
• Working LifeTrac6 Product Development Board
• SESLOC account accessed - hardcopy created for future/quick reference - Operating Budget & Critical, IT, Vendor, and Media Account Management updated
  • Link to BofA takes 3 days to process - requires follow up
• PM use/implementation
  • Created Folder: ED
    • Created Design Sprints Project
  • Created Folder: Media
    • Created two projects or tasks
      • TechCrunch media visit - email linked
      • Reporter Questions - wiki page linked and ED notified
• Reconnected with the following people regarding scheduling and possible visit opportunities
  • Jason Nolen, DFW Permaculture Guild
  • Steve Long, Tech Crunch "Makers"
  • Isaac WIlder, The Free Network Foundation
• Propane re-filled

Tue Aug 6, 2013

• Form 8868 mailed
• LifeTrac6 meeting notes
• Operating Budget
  • Through March 2014 with maintaining costs only
  • Need to add expected projects for upcoming months based on Microhouse build, LifeTrac 6

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Goals for the Week:

1. Continue executing the Development Process and System Engineering Implementation Plan
2. Address short-term tax deliverables & payroll questions

Recap Last Week:

1. Completed up to Ideal Future State in the Development Process and System Engineering Implementation Plan
2. Completed Operating Budget - input expected costs based on planning (ongoing)

Mon Aug 5, 2013

1. Taxes
   1. ADP 877-603-7079, need WA State Unemployment ID number to correct discrepancy
   2. Sourcing WA State Unemployment ID number, 888-836-1900, Account Management Center 888-836-1900, Direct line (ask for Kelly) 360-902-9360 - informed that all unemployment is reportable to MO
   3. ADP 877-603-7079, confirmed correct unemployment reporting - time-sink to correct discrepancies - will receive email explaining credits owed to employee and workers compensation corrections

• Coordinated a second follow up interview with Emily Eakin
• Following Lucas Warner's input, reformatted Prototype Assessment and LifeTrac 5 Prototype Assessment so all questions are on a single page - eliminate the need to drill down in wiki pages
• Updated Hablab Chore Chart & Laundry Schedule
• Updated Bed Logistics - DPV Miguel Castro departed, DPV Johnathan Miller arriving
• OSE Schedule sharing updated (departed and arriving DPVs)
• 1-877-829-5500 option 2, to:
  • Confirm that May 13, 2013 submission of Form 8868 was approved - Call back with ED present to authorize account access for OM - mid week, early or late during working hours
  • Confirmed OSE's end of fiscal year is also the end of calendar year
  • ED confirmed a signatory on Form 8868
• Provided Linda Seeley with the Fiscal Sponsorship Contract and other, via email.
• This AM's IP Meeting Notes & Comparing OpenHardware Licences
  • Related, but not covered during meeting, To read - Patent Strategy Tools

Sat Aug 3, 2013

1. Added process steps to Future State July 2013 Matrix
2. Updated Development Process and System Engineering Implementation Plan with TCM next steps:
   1. ID persons performing functions in the design/build phase of the ideal future state
   2. Review / verify ideal state from beginning to end -- bump ideal state to current state to ensure removal of "process" roadblocks"
   3. Using matrix, ID additional issues / risks, aka ID resource constraint
      1. assign responsibility/authority
      2. actions for that step (outline actions)
      3. ID products created (typically derived from actions)
      4. ID communication channels and triggers
      5. ID step for issues/risks

• Complete for discussion - Operating Budget
• Google Hangout Alternative - Unison, Hall, 8-15 people max
• Microhouse support equipment sync meeting scheduled for Tuesday 5PM CST
• LifeTrac 5/6 Decision meeting scheduled for Monday 11AM CST
• Completed BofA Operating Budget inputs from April to August 2013 - Explains past costs
  • Next step - project future costs knowing current costs and budget for new projects (solar panel installation) since May 2013 budget build
• Parking Lot updated with Media Outreach points
• Transfered OSE Organization and Operations Manual to document formate for simpler building/editing

Fri Aug 2, 2013

• Ordered HydraFabber CNC Mill Spindle Mechanical BOM
  • Vendor Database
    • McMaster
    • SDP-SI
    • Jameco
• Ongoing Future State July 2013 - Completed Ideal Future State July 2013
  • Parking Lot
    • Evaluate system/structure analysis tools that are open source/free
    • DPV Orientation
      • Introduction to design tenets
      • Materials used during builds
      • Video of materials for RCs
      • Embed list
    • Analysis of parts/supplies - parts availability analysis of geographic locations (TCM)
    • Standardize versions - example V.8-2-13, time if needed V.8-2-13-1217 or V.8.2.13.1217
    • Safety briefing edit and application for 100% compliance
    • Establish Truck Log & DPV Debit Card Log
  • OSE Definitions
    • What is the assumption of the workshop capabilities needed to fabricate the 50 GVCS - a reasonably well equipped workshop - what is that? Define a reasonably well equipped workshop
• Emily to initiate follow up interview on Saturday, August 2 at 530PM EST
• Adam Eig connected as future welding SME and pilot project (located in Washington, DC) POC - forwarded Adam' information to TMC for follow up
• Weekly meal funds provided for week of August 5
• Need for Microhouse support equipment discussion on Monday/Tuesday - James Slade, James Wise, Tom Griffing, Gary (PL), Lucas Warner (DPV), Marcin (ED)
• Discussed
  • Enterprise = The Business + business of The Business
  • Invention, Decision, Implementation
  • Implementation - hours dictate implementation capabilities
  • R, S, I, V, B - Constrained by time and also set up as time sensitive wrt to execution
    • Responsible
    • Support - deliverables
    • Input - knowledge
    • Veto
    • Blame - relieves pressure
  • Systems - look for plug and play that allow for quick exits (own the data, ensuring flexibility)

Thur Aug 1, 2013

• See Microhouse Build Planning
• James Slade, Dorkmo possibly available to help with Microhouse prep - confirming and connecting them with PL to ensure coordination/communication
  • Availablily to help prep 50hp power cube
  • Dates on site (FeF)
• Correct embeds from iFrame to HTML
  • Current State July 2013 - added matrix
  • Future State July 2013
• John Stager and Elifarley embedded the edit extension on OSE wiki -Update they removed embed, troubleshooting
• Meeting with Gerard re: Budget management 
• Coordinating Emily's final interview for The Spark article 
• Dozuki / Development Template (Concept)
• Tracking Design Sprint Agenda - inputs from ED needed for TCM announcement 
• Interim Truck Log create - located on HabLab magnetic announcement board - intended to act as a large rmdr note, ensuring truck logistics are considered in everyday planning
• Updated Development Process and System Engineering Implementation Plan