Standup Protocol

Basic Guidelines

• Done standing up. See [1]
• Always at https://meet.jit.si/opensourceecology
• Backup on phone at Free Conference Calls - Meeting_planning#Phone
• Meeting consists of Standup part and Agenda part - where agenda is discussions
• Standup part - Each person reports on Key 3 items and is alotted a timed duration: what you did yesterday (Updates); what are you doing today? (To Do Items) and blocks. Amount of time is decided upon collaboratively.
• Updates and To Do items are documented in working doc
• BLOCKS are documented as agenda items and are up for discussion.
• Work Log should reflect What You Did Yesterday
• Updates and To Do are documented with links, preferably as wiki words
• Meeting should be fun and fast paced, but it's not a substitute for social time. Space for team building is set at a separate meeting.
• Items not recorded in Agenda are not admissible
• Monday meeting adds Scorecard to standup report

Details

• 15 minutes prior to the meeting proper - participants add agenda items, review Updates
• 9AM - Check-in

• 9:03 - Clarifying questions on Updates
• 9:10 - Going through To Do Items (today)
• 9:30 - Blocks and discussion
• 9:45 - Meeting Closure goal
• 10:00 AM - absolute cutoff. Any items not covered under Regular Business are shifted to next day meeting

• Meeting notes in Google Presentation with these sections:

• Updates
• Notes
• Agenda items
• Decision points
• To Do Items