Standup Protocol

Basic Guidelines

1. Done standing up. See [1]
2. Always at https://meet.jit.si/opensourceecology
3. Backup on phone at Free Conference Calls - Meeting_planning#Phone
4. Meeting consists of Standup part and Agenda part - where agenda is discussions
5. Standup part - Each person reports on Key 3 items and is alotted a timed duration: what you did yesterday (Updates); what are you doing today? (To Do Items) and blocks. Amount of time is decided upon collaboratively.
6. Updates and To Do items are documented in working doc
7. BLOCKS are documented as agenda items and are up for discussion.
8. Work Log should reflect What You Did Yesterday
9. Updates and To Do are documented with links, preferably as wiki words (these are links to other wiki pages implemented by using double brackets
10. Meeting should be fun and fast paced, but it's not a substitute for social time. Space for team building is set at a separate meeting.
11. Items not recorded in Agenda are not admissible
12. Monday meeting adds Scorecard to standup report

Details

• 15 minutes prior to the meeting proper - participants add agenda items, review Updates, and add To Do items
• 9AM - Check-in

• 9:03 - Clarifying questions on Updates
• 9:10 - Going through To Do Items (today)
• 9:30 - Blocks and discussion
• 9:45 - Meeting Closure goal
• 10:00 AM - absolute cutoff. Any items not covered under Regular Business are shifted to next day meeting

• Meeting notes in Google Presentation with these sections:

• Updates
• Notes + decision points
• Agenda items (blocks)
• To Do Items