Audrey Log

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Wed, 24 Jul

  • Updated DPV Tracker re: Jonathan Miller
  • Article Young Donors Are Turned Off by Out-of-Date, Uninformative Web Sites
  • Updated blog input for Tech Community Manager
  • T-shot issue with Project Manager software; Problem: start dates of linked tasks were not updating when a new start date was changed for a previous task (i.e. the schedule did not "cinch"). Answer: Project Manager currently does not "waterfall" the dates when the start date changes. It will only change the dates to ensure that two linked task does not conflict -- i.e if Task A and B are linked, where Task B cannot be started bore Task A is finished; and Task A's date is moved to the right, then there will be a "waterfall" effect to Task B. But if Task A's date moves to the left, then Task B's date will remain the same unless we manually change it. PM's engineers are looking at developing alternate linking options that allow you to "cinch" your schedule, but they don't have that option yet. What this means for us: The template is valuable to us in that we can cut and paste tasks, with their links, but we will have to manually update the schedule if we move the start date to the left. Recommendation: setup the template so the start date is today's date...I believe this will make the initial schedule building for the current GVCS priorities easier to load, since we are moving the dates forward, therefore triggering a "waterfall" effect for most tasks.

Tues, 23 Jul

Goals for the Week:

  1. Recruiting from universities--increase contacts by 30, focusing on Utah, Colorado, & Texas
  2. Complete volunteer landing pages
  3. Dev recruiting plan for DPVs beyond students (overcome start of school year)

Recap from Last Week

  1. Recruiting from universities--focused on community colleges with tech programs
  2. Schedule DPV video filming for recruiting video--coordinated but not scheduled, tent for Thurs
  3. Dev recruiting plan for DPVs beyond students (overcome start of school year)----needs work

Today

  • Interviewed Scott Eisele for DPV DPV Tracker, forwarded recommendation to ED
  • Updated Dedicated Project Visits page; streamlined app procedures; created 2 categories of DPVs: 1) DPV (assists OSE w/ Master Schedule), 2) Specialized DPV (creates project plan outside of scope of Master Schedule); recorded changes/rationale in Tracked Wiki Changes and recorded outdated pages in Outdated Wiki Pages document
  • Followed up with PM software support re: template transferability problem; requested phone call for support vs streams of emails
  • Offer sent [1]
  • Sent DPVs sample questions for DPV interview recruiting/feedback video filming on 25 Jul.
  • Participated in Planning meeting & Dozuki review. Dozuki seems like a great tool...only concerns: 1) control content, allow for QA review to edit/change instructionals/diagrams/BOMs, etc; 2) Allow for multiple configurations and instructions to support different "current" configs, 3) Need to develop process to manage input, questions, feedback, etc.

Mon, 22 Jul

  • DPV Tracker with Scott Eisele; emailed references; fast-tracking process
  • Post-DPV survey to Cory, Leandra, Caleb & Chris
  • Eisele Interview Notes doc prepped, setting up interview for 22-23 Jul
  • Framing recruiting focus: Sprints, DPVs & Work Days--consolidating areas that need updated on wiki to avoid confusion, provided input for Dozuki creation
  • Worked with Gary & Katie to build PM schedule (10am-4:45pm) using new s/w...concerns about strategic direction & resource loading to right size, concerns about quality of products/needs; plus concerns to schedule time to build/eval/refine processes that will allow us to properly scale

Fri, 19 Jul

Comp day

Thurs, 18 Jul

Wed, 17 Jul

Tues, 16 Jul

Goals for the Week:

  1. Recruiting from universities.
  2. Schedule DPV video filming for recruiting video
  3. Dev recruiting plan for DPVs beyond students (overcome start of school year)

Recap from Last Week

  1. Complete Contributor/Collaborator Touchpoints docs for IRC, forums, & Facebook, Update LinkedIn documentation--UPDATE: still INW, UPDATE to the UPDATE: added Academia and Internship Databases (other than Academia
  2. Work on protocols: 1) Tech Comm Mgr's role in Design Sprints here & 2) Tech Comm Mgr's Communication Plan here--UPDATE: still INW, no progress last week, except to Touchpoints (above)
  3. Become proficient in Project Manager--UPDATE: Built PM QRS Training Sheet

Mon, 15 Jul

Completed Background Paper on INTERNSHIP PROGRAM REQUIREMENTS/NEEDS

  • Spoke to Katie about priorities for the week: focus is to increase DPVs/interns; will incorporate into Tuesday's Goals of the Week, which will be a continuance of goals of last week
  • Updated Academia Touchpoint Database with
    • Researched/added Community Colleges in the Midwest that received grants to facilitate internships for students...will contact them tomorrow
  • Created Notes on Developing an OSE Internship Program
  • Created iNet

Sun, 14 Jul

  • Background paper on intern requirements for non-profit vs for-profit organizations
  • Updated Academia Touchpoint Database with 15 more schools
  • Updated lessons learned/safety issues/tool issues (hand-written log to be captured in a hot wash report)
  • Took more pictures of build & design problems--will upload to Rob's platform
  • Spoke with Gary about scheduling a hot wash and ensured DPVs were capturing changes to the design and other issues as they came to light and were resolved

Sat, 13 Jul

  • Tractor build (0900-0045)
  • Kept lessons learned/safety issues/tool issues (hand-written log to be captured in a hot wash report)
  • Took pictures of build & design problems--will upload to Rob's platform
  • Cooked lunch & coordinated dinner for DPVs/Spark crew/OSBG/OSE personnel

Fri, 12 Jul

Thurs, 11 Jul

  • Great articles on how to brand/get message for organizations via Facebook [2] and [3] and how to use Pinterest as a recruiting/social media tool for non-profits [4]
    • Take aways from FB article: 1) Use enticing pictures with teaser lines to get people to click on a link; 2) Tools for creating pics: picmonkey, instagram & snagit
    • Take aways from Pinterest article: 1) Check out pinleague.com (metrics tool), 2) Board types: volunteer board, guest board for pins that align with OSE, product boards, other???
  • Design Sprint Announcement for 13 July
  • Improved Sprint landing page. Reformatted link to OSE Design Sprint page to draw a collaborator's eye to the tech team culturing survey

Wed, 10 Jul 2013

  • Created Sketchup info std response & updated FUL with Sketchup links & Sketchup//Linux website (researched Sketchup compatability issues with Linux and forwarded response and t-shooting/how-to website to a technical collaborator)
  • Updated 2013 DPV status
  • Placeholder for Post-DPV survey
  • Researched volunteer mgmt systems [5]
  • Hosted DPV/Spark/Media/Staff BBQ at my apartment

Tues, 9 Jul, 2013

Goals for the Week:

Recruiting from universities.

Recap from Last Week

  1. Complete Contributor/Collaborator Touchpoints docs for IRC, forums, & Facebook, Update LinkedIn documentation--UPDATE: still INW
  2. Work on protocols: 1) Tech Comm Mgr's role in Design Sprints here & 2) Tech Comm Mgr's Communication Plan here--UPDATE: still INW
  3. Become proficient in Project Manager--UPDATE:

Today

  • DPV interview with Miguel Castro & reference check for John Stager 2013 DPV Tracker
  • Facebook marketing [6]
  • OSHA for non-profits [7]
  • Prepped home/food for OSE Family Dinner with staff, DPVs, Spark people, and New Yorker reporter

Mon, 8 Jul, 2013

Wed, Jul 3, 2013

  • Article on when is the best times to post to various social media: [8]
  • Article on how to avoid analysis paralysis: [9] Take aways: 1) Set decision deadlines, 2) Evaluate both failures and successes--if a failure, what happened; if it was a success, how could it have been more successful (streamlining, copy as best practice, etc)
  • Pictorial on aligning strategy (MVV) to Objectives, Goals & KPIs [10] & article [11]
  • Created/sent Design Sprint Invite
  • Created/populated Design Sprint FAQ
  • Updated OSE_Design_Sprint
  • Hosted OSE Dinner

Tues, Jul 2, 2013

Goals for the Week:

  1. Complete Contributor/Collaborator Touchpoints docs for IRC, forums, & Facebook, Update LinkedIn documentation--UPDATE: still INW
  2. Work on protocols: 1) Tech Comm Mgr's role in Design Sprints here & 2) Tech Comm Mgr's Communication Plan here--UPDATE: still INW
  3. Become proficient in Project Manager

Recap from Last Week:

  1. Complete Contributor/Collaborator Touchpoints docs for IRC, forums, & Facebook, Update LinkedIn documentation--UPDATE: still INW
  2. Rough outline metrics for recruiting--NEWLY TASKED GOAL: 0) To help with steps 1 and 6 - list all GVCS machines that fall into these three categories: Agriculture, Construction, Utility, 1) List of top ten developer profiles. Choose 1 to start and vet tomorrow, 2) Use the Collaborator Profile Template to describe the skill sets of a each (starting with 1) profile. Ex. Mechanical Engineer. Use the master spread sheet (with 69 people) to link skill sets with specific GVCS machines. What is that sheet's name and is it in Drive? 3) Which general phases of development does this profile support or fit? Recommend adding this list to Collaborator Profile Template. 4) How do you identify which venues to source technical talent from? What is YOUR process? 5) What are your actions to executing that process? 6) How would you have them contribute? What would your method be for assigning them to the machines or phases in step 0)? UPDATE: ?????????
  3. Work on protocols: 1) Tech Comm Mgr's role in Design Sprints here & 2) Tech Comm Mgr's Communication Plan here--UPDATE: still INW

Today

Mon, Jul 1, 2013

  • Built Module Design Template (Go to PM, then click All tab, then click the My Projects tab, click the Templates folder on the left menu)
    • Need to learn the share settings

Sun, Jun 30, 2013

Sat, Jun 29, 2013

  • Facilitated Mini-Design Sprint: 5 participants; discussed next steps for the articulated tractor; Hablab had internet malfunction--lost for 10+ minutes
  • Developing instructional How to Set Up a Design Sprint
  • Followed up email with Jonathan Miller/potential DPV

Fri, Jun 28, 2013

Thurs, Jun 27, 2013

Wed, Jun 26, 2013

Tues, Jun 25, 2013

Goals for the Week:

  1. Complete Contributor/Collaborator Touchpoints docs for IRC, forums, & Facebook, Update LinkedIn documentation
  2. Rough outline metrics for recruiting--NEWLY TASKED GOAL: 0) To help with steps 1 and 6 - list all GVCS machines that fall into these three categories: Agriculture, Construction, Utility, 1) List of top ten developer profiles. Choose 1 to start and vet tomorrow, 2) Use the Collaborator Profile Template to describe the skill sets of a each (starting with 1) profile. Ex. Mechanical Engineer

Use the master spread sheet (with 69 people) to link skill sets with specific GVCS machines. What is that sheet's name and is it in Drive? 3) Which general phases of development does this profile support or fit? Recommend adding this list to Collaborator Profile Template.

  • System/Hardware requirements analysis
  • Hardware requirements analysis
  • Preliminary design
  • Detail design
  • Quality Assurance
  • Fabrication
  • Hardware Configuration Item Testing
  • System integration and testing
  • Publish Documentation/Manuel

4) How do you identify which venues to source technical talent from? What is YOUR process? 5) What are your actions to executing that process? 6) How would you have them contribute? What would your method be for assigning them to the machines or phases in step 0)?

  1. Work on protocols: 1) Tech Comm Mgr's role in Design Sprints here & 2) Tech Comm Mgr's Communication Plan here

Recap from Last Week:

  1. Send out Design Sprint #5 invite--need to work with Marcin & Gary to define goals, target participants--UPDATE: DONE.
  2. Continue IRCs for talent search, look at other forums for advertisement, keep engaged in FB, Linked In--UPDATE: writing communication rhythm into Tech Comm Manager Commmunication Protocol
  3. Infrastructure: sewage problem, vehicle registration (almost there), plumber for propane & d/w...move these forward,--UPDATE: Turned over to Katie.
  4. Contact open source forums & engineer forums for personnel recruitment--UPDATE: created accounts in two CNC forums, integrating into Touchpoint
  5. Create schedule for The Spark--UPDATE: Katie integrated into OSE Calendar.
  6. Recruiting for video/documentation--on-going; researched video/doc forums/linked in; would like to brainstorm w/Ron week of 24 Jun
  7. Establish new OSE forums as key communicative tool for designers--no status, moved to goal for week of 24 Jun
  8. Create The Spark Action Items List--Obsolete, completed telecon on 19 Jun
  9. Research recruitment
    1. More time in forums, UPDATE: need to develop a forums schedule for this position (parking lot)
    2. IRCs, UPDATE: NSTR
    3. Lasersaur, UPDATE: in the queue
    4. Ag engineering forums, UPDATE: new member of Tractors & Farm Machinery Professionals on Linkedin;
    5. TIG welder on volunteer match, UPDATE: Worked issues getting OSE account created
  10. Update parking lot, UPDATE: Done.
  11. Update Contributor Touchpoints,--UPDATE: Rolling into Protocols, in-progress.
  12. Dev Non-tech culturing survey--Not started.
  13. Develop Gantt chart for the Spark, UPDATE: Obsolete--moved to OSE Schedule in Google Calendar--DONE.
  14. Hablab improvement initiatives: UPDATE: Logs and current status turned over to Katie--DONE.

Today

  • Began outlining protocols for Design Sprints and Tech Comm Manager Communication
  • Attempted to upload Ubuntu, but we did not have a blank disc...need this to convert Contributor Touchpoints to user-friendly format
  • Established account with volunteermatch.org (to be updated in collaborator touchpoints)
  • Updated parking lot
  • Reviewed PM tool--Project Management. LOVE IT. Awesome features: easy to learn/intuitive, provides functionality to easily resource load events, allows users to link costs to events, AWESOME dashboard, great risk management tool/issues tracking, task program seems like it will work. Next: need to review tutorials and create a training program for OSE staff.

Mon, Jun 24, 2013

Sat, Jun 22, 2013

Fri, Jun 21, 2013

Thurs, Jun 20, 2013

  • Interviewed 2 potential DPVs...see docs for results: David P and

- please start a page on wiki called DPV Candidates with a link to a spreadsheet of all candidates and application status.

  • Outlined Quality Review Sprint
  • Advertised need for welders via multiple media (FB, Craigslist, other)...media outline
  • Need admin support to review two google app PM prgms, requested support from Elifarley, emailed initial pros & cost structure to Katie
  • Further developed collaborator profiles

Thurs, Jun 20, 2013

  • Interviewed 2 potential DPVs...see docs for results: - please start a page on wiki called DPV Candidates with a link to a spreadsheet of all candidates and application status.
  • Outlined Quality Review Sprint
  • Advertised need for welders via multiple media (FB, Craigslist, other)...media outline
  • Need admin support to review two google app PM prgms, requested support from Elifarley, emailed initial pros & cost structure to Katie
  • Further developed collaborator profiles

Wed, Jun 19, 2013

Tues, Jun 18, 2013

(Comp day for Saturday Design Sprint)

  • Picked Gary up at the airport (yeah!)
  • Dinner with Gary & Katie

Mon, Jun 17, 2013

Goals for the Week:

  • Infrastructure turnover with Katie
  • Project Management Scheduling Tool recommendation(s)
  • Announcement for Saturday's Design Sprint (?)--need agenda/goals
  • CNC Programmer recruiting--post description/details to touchpoints
  • Set up DPV interviews with David P. & Caleb B.; follow-up with John S.
  • Complete outstanding tasks from last week
  • Routine: recruiting in forums/IRC/other social media, announcements via social media, update contributor contact list, contributor thank you notes
  • Contributor profiles
  • DPV Interview Prep

Recap from Last Week:

  1. Design Sprint #5: DONE.
  2. Recruiting for video/documentation: UPDATE: survey completed, need to develop contributor touchpoints
  3. Establish new OSE forums as key communicative tool for designers: UPDATE: forums ESTABLISHED, need to get contributors to start communicating via the forum
  4. Create The Spark Action Items List
  5. Recruitment: enrolled in 4 more forums, created TIG welder volunteer desc at volunteermatch.com
  6. Update parking lot: DONE
  7. Update Contributor Touchpoints: Updated forums; still in-progress
  8. Dev Non-tech culturing survey: DONE.
  9. Hablab improvement initiatives; UPDATE: Sewer: DONE, Electrical: IN-PROGRESS (90% complete), Plumbing: NO SHOW on Fri, supposed to come Mon Plumbing Log; OSE Grid Back up (internal docs)

Today

  • First day with Katie--meetings.
  • Built Contributor Profiles documents (insert links)

Sun, Jun 16, 2013

  • Developed a CNC Programmer description--awaiting feedback from Marcin (email)

Sat, Jun 15, 2013

Fri, Jun 14, 2013

Thurs, Jun 13, 2013

  • Picked up Hablab fridge with new compressor installed
  • Researched Fab Lab community--how can we collaborate? Two POCs: Daan & Salvatore
  • Corresponded with Tech Community Team--who is available for Saturday's Sprint? Need to organize data into something useful--perhaps create a mini-survey?
  • OSE Technical Community Management
  • Tech Mgmt Process -- really need to map this on a whiteboard first
  • Hablab recipes

Wed, Jun 12, 2013

  • Sent out Design Sprint #5 Invitation and created [[6 in 60 Campaign - Design Sprint 5 Invitation] and posted to FB & Twitter
  • Updated Plumbing Log (sewer service c/w, need plumbing work) and OSE Grid Back Up log
  • Returned defunct fridge for repairs, driving the now legal OSE hoopty truck for a couple of days (with no A/C during a heat wave). Ugh.
  • Created volunteer description for TIG welder on volunteermatch.org
  • Emailed 10+ tech volunteers about up-coming design sprint/request for resume and/or sample work product
  • Reminder: print resume of Regen

Tues, Jun 11, 2013

  • Truck is registered/plated.
  • 3D printer/Laser diode: Found this in the reprap forum
  • Participated in 5 forums discussions; contacted targeted talent for results sharing & recruitment
  • Provided feedback to contributor working on the Hydrafabber (Leo)
  • Coordinated w/possible contributor to work Hydrafabber steppers
  • Met with Jordan & Marcin re: social media avatar...would like to develop several avatars since OSE is multi-dimensional--for recruiting:
  1. Experienced professional who is tired of the corporate "work" -- ready to utilize skills for greater good
  2. Young student who want to change the world / needs practical design experience
  • Tested social media response on Linkedin to Rapid Design blog by Gary...lackluster response as of evening 6/12

Mon, Jun 10, 2013

Goals for the Week:

  1. Send out Design Sprint #5 invite--need to work with Marcin & Gary to define goals, target participants
  2. Continue IRCs for talent search, look at other forums for advertisement, keep engaged in FB, Linked In
  3. Infrastructure: sewage problem, vehicle registration (almost there), plumber for propane & d/w...move these forward
  4. Contact open source forums & engineer forums for personnel recruitment
  5. Create schedule for The Spark
  6. Recruiting for video/documentation
  7. Establish new OSE forums as key communicative tool for designers
  8. Create The Spark Action Items List
  9. Research recruitment
    1. More times in forums
    2. IRCs
    3. Lasersaur
    4. Ag engineering forums
    5. TIG welder on volunteer match
  10. Update parking lot
  11. Update Contributor Touchpoints
  12. Dev Non-tech culturing survey

Recap from Last Week:

  1. Get the Events page on the wiki updated, Update: Done.
  2. Continue IRCs for talent search, look at other forums for advertisement, keep engaged in FB, Linked In. Update: In-progress.
  3. Prep on-boarding material for DPVs: welcome packet, standards, room assignments, schedules. NOTE: need to develop easy to use tracker to help prioritize & follow-up on DPV assignments/tasks, UPDATE: On-boarding packet: Done; tracker moved to parking lot.
  4. Continue IRCs for talent search, look at other forums for advertisement, keep engaged in FB, Linked In - UPDATE: Still in progress, spent some time on IRC, but more work to be done
  5. Develop Gantt chart for the Spark, UPDATE: Gantt chart in progress.
  6. Finish Google Hangout Instructional; UPDATE: Done.
  7. Hablab improvement initiatives; UPDATE: rain delays sewer/plumber Plumbing Log and electrical installation started OSE Grid Back up (internal docs)

Today

  • Cont'd search for reprap/powerlolu expert: checked Thingiverse and contacted author; also posted on [16]
  • Met w/Jordan re: social media strategy; looking Avatar creation of perfect OSE tech contributor and financial support...
  • Major progress with the truck OSE Truck
  • Input recruiting bullet
  • Chore chart
  • Input research doc/log for contributors

Fri, Jun 7, 2013

  • Updated OSE Ford Ranger, vehicle failed safety inspection (internal doc), ordered new rear window, awaiting guidance on other items
  • IRC Chat on powerlolu
  • Electric: Trencher broke, awaiting a new belt; Joe will be out again next week; also, he checked the outlets for the rooms with no power..he believes we will need to run a new line to the rooms (migrate this to the tracker)
  • Trained interns on generator/batteries--they are all prepped with supplies for the weekend

Thurs, Jun 6, 2013

  • Migrated 3 Mech Engineers to Gary for work on 6 in 60
  • Contacted experienced CNC programmer about work with OSE
  • Began outlining infrastructure needs to support surge end of June/July timeframe
  • Tested Video/Documentation Team Culturing Survey for input/ease of data manipulation & migration; may migrate Tech team Culturing Survey to Survey Monkey
  • Researched Powerlolu
  • Found out truck has to PASS safety insp before it can be registered...cross your fingers! (Alora)
  • Updated OSE Grid Back up (internal doc)
  • NOTE: Need to add Meher (sys architecture) and Ewan French (eng/DPV) to tracker board

Wed, Jun 5, 2013

  • Put together paperwork for Ford pickup vehicle registration--require mileage, vehicle color and current plate number to complete paperwork; almost ready for DMV
  • Created Design Sprint #5 invite Design Sprint #5 invite
  • Updated OSE shared calendar with DPV's tentative departure dates
  • Updated infrastructure logs Plumbing Log and OSE Grid Back up (internal docs)
  • Created standard OSE push note for forums/blogs
  • Created draft Video/Documentation Team Culturing Survey
  • Requested OSE Admin to create an invite-only forum for tech contributions/discussion

Tues, Jun 4, 2013

  • Obtained insurance for the Ford pickup OSE Auto Insurance (internal doc) and Insurance Certificate (internal doc)
  • Updated Facebook/Twitter/LinkedIn with Champions of Change White House ceremony info
  • Picked up intern Jordan @ airport, dropped off former intern Husam
  • Updated infrastructure logs Plumbing Log and OSE Grid Back up (internal docs)

Mon, Jun 3, 2013

Goals for the Week:

  1. Send out Design Sprint #5 invite--UPDATE: OBSOLETE, no design sprint this weekend due to WIP
  2. Continue IRCs for talent search, look at other forums for advertisement, keep engaged in FB, Linked In
  3. Infrastructure: sewage problem, vehicle registration, get Electrician to start work!
  4. Contact open source forums & engineer forums for personnel recruitment
  5. Create schedule for The Spark
  6. Recruiting for video/documentation

Recap from Last Week:

  1. Design Sprint #4 invite w/ The Spark note - UPDATE: Done.
  2. Get the Events page on the wiki updated - UPDATE: Done (thanks Elifarley!)
  3. Continue IRCs for talent search, look at other forums for advertisement, keep engaged in FB, Linked In - UPDATE: Still in progress
  4. DPV Welcome Packet: UPDATE: Done.
  5. Listserv cape UPDATE: Temp solution works, proper updated listserv moved to parking lot
  6. The Spark wiki page; develop Gantt chart for project; UPDATE: Gantt chart in progress, wiki page Done.
  7. Finish Google Hangout Instructional; UPDATE: In-progress
  8. Hablab improvement initiatives; UPDATE: rain delays sewer/plumber Plumbing Log and electrical installation due to start this week OSE Grid Back up (internal docs)

Today



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