Audrey Log

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Revision as of 19:14, 18 September 2013 by Audrey Rampone (talk | contribs) (→‎Today)
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Wed, 18 Sep

Goals for the Week:

Recap from Last Week:

  1. Establish notional University Tour schedule and ID support materials, etc; send announcement to universities - INW
  2. ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions - done

Today

  • Participated in Production Meeting: Notes
  • Corresponded with several people interested in assisting with the Microhouse build
    • Questions to OM: Is Chris' team staying at HabLab, camping, hotel? Bed availability? Dates? What is the Microhouse schedule? The schedule in PM is not complete...when are we making forms?
  • Corresponded with Jonathan M re: possible university trip to BYU for ED presentation
  • Updated DPV Tracker woth Cody H details
  • Added Rob B as tentative Microhouse participant to Microhouse Prep / Checklist & DPV Tracker (see Work Day tab)
  • Updated OSE Design Sprint page with 21 Sep announcement and 28 Sep Sprint status

Tues, 17 Sep

  • Updated calendar & bed logistics for Dan B -- DPV arrival
  • LT6 Production notes
  • Assisted Katie with gravel research & site plan for parking, roads & walkways
  • Slipped and fell on muddy walkway near HabLab -- hurt knee @ ER all afternoon
  • Corresponded with several potential collaborators wrt the Microhouse

Mon, 16 Sep

Sun, 14 Sep

  • Participated in Production Meeting; cut bonding plates; picked Rob up at the airport; hosted OSE morale event -- attended by Rob, Katie, Gary, James, Emmett & Lucas

Sat, 13 Sep

  • Updated Tech Team Culturing Survey and Mail Chimp list with a volunteer's new email address
  • Coordinated use of DPV for shop clean up...we need to get ready to build a tractor!
  • Cleaned the workshop and prepped material to cut; manually recorded shop inventory (wifi password did not work for OSEtwo); cut 4x4 steel beams
  • Purchased ear p;lugs and grease tubes at True Value...picked up more ear plugs, duct tape & limestone at Home Depot Sat evening
  • Prepped food and beverage for Potluck dinner on 14 Sep

Fri, 12 Sep

  • Lost 45 minutes of work productivity due to internet connectivity issues...cleaned the office and de-cobwebbed the HabLab instead
  • Modified Product Development Schedule with bigger font for readability in integrated pages
  • Updated Staff and Contractors page on the wiki with current OSE staff members
  • Corresponded with several potential volunteers re: Design Sprint participation
  • Picked up small generators that were repaired in St Joe
  • Continued Academia Tour Plan...coordinating possible BYU speaking engagement in Nov

Thurs, 12 Sep

  • Provided input to the blog -- highlighted Emmett's arrival as our first Video Documentation DPV, highlighted current work that Lucas and James are supporting, and included a plug for volunteers. I also asked that a standard statement be included in all future blog posts that inform people how to get involved.
  • Provided comments and input to Microhouse Project Pitch Sept 11, 2013 for submission to the foundation. Would like to see these types of documents earlier to provide input from a strategic and community management point of view.
  • 11 Sep newsletter has achieved a 20.4% open rate to date; will keep monitoring. Going to slightly change the format for future publications; click rate is high at 4.6% to industry std 3.5%, monitoring...
  • Updated Main Page with current Product Development Schedule; updated PDS with current build schedule slippage
  • 2013-2014 Academia Tour Plan v.9-12-13

Wed, 11 Sep

  • Updated DPV Tracker with Dan B offer
  • Coordinating with possible Work Day volunteer: Josh from Kansas City
  • MailChimp: Our newsletter for the week of 3 Sep achieved a 22% open rate; up almost 5% from the previous week
    • Updated Tech Team Culturing Survey with new sheet that autoupdates and feeds into Mail Chimp listserv with fewer steps
    • Researching how to auto feed True Fans list into listserv
  • Stopped by GVS Graphics (101 W. Jackson, Maysville MO)to get a quote on embroidery for shirts & screen printing for a table cloth with OSE logo
    • Embroidery for shirt: right breast pocket, 3-4" : $90 digitization set up fee (one time fee); $8-10 per shirt (estimate)
    • Tablecloth : image approx 12" tall - estimating 3 colors/screen, $15 per screen for set up, $10 for imprint; we could also use older OSE logo (two colors?)
  • Updated OSE Facebook page admin access to include all members of Exec Staff

Tues, 10 Sep

Goals for the Week:

  1. Establish notional University Tour schedule and ID support materials, etc; send announcement to universities
  2. ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions

Recap from Last Week:

  1. Complete and begin implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer; UPDATE: still INW
  2. Complete TCM project planning in PM; UPDATE: Done, sending to staff for review
  3. Recruiting outreach; UPDATE: on-going

Today

  • Sourcing tires for LifeTrac6 6 - called Tom's New & Used Tires, (816) 279-2527, 1925 Frederick Ave, Saint Joseph, MO 64501 -- no tires of that size available. He said to call back, they get a new truckload daily. Also checked TSC and found these -- sent to Lucas & Gary
  • Updated TCM schedule in PM; exporting for routing / approval of Exec Staff
  • Created OSE Staff Internal Routing / Approval Tracker...shared with Exec Staff for feedback/comments
  • Tried to export PM to Open Office version of excel, but failed. Will try to export from the pdf so I can post the TCM schedule for review /comment to the staff
    • Was able to export to Open Office on my home computer, sent to team via OSE Staff Internal Routing / Approval Tracker
  • Stopped at Used tire dealers in Leavenworth; one suggested the size tire we are likely looking for is 235/85R16. Confirming tire size with Lucas & Gary.
  • Stopped at Stitch by Stich Custom Embroidery (305 Cherokee, Leavenworth KS, 913-680-0404, POC Sherri Stich) to get quote to have OSE Logo embroidery done -- actual costs can be determined after the logo has been converted / set up in their system; there is a $25 one-time fee for this service; the estimate for a 3-4" logo on the right breast of a polo or button-up shirt is $10-15 if we have under 20 items done. Will look for 2 more quotes.
  • Participated in 1:45 min meeting with Exec team and CAF
  • Emailed to exec staff sample key duties, tasks & responsibilities document I used on active duty to track recurring tasks (prompted from staff meeting discussion)
  • Updated OSE Design Sprint page with correct link to Sep 14th Sprint; updated Events page to include updated Design Sprint info, updated Tractor build info, and expanded Microhouse build schedule

NOTE: Doc appointment today; will work additional 3 hours this evening

Mon, 9 Sep

  • Updating Staff Meeting slides
  • Received DPV availability from Dan B, sending official offer; DPV app for D. Jensen loaded to wiki, added new potential DPV - Cody Harrison -- all updates in DPV tracker; emailed info to possible DPVs accordingly
  • ID'd Primary/secondary/tertiary position descriptions; researched/updated agriculture positions; updated Volunteer Position Descriptions
  • Reviewed / updated TCM schedule in PM
  • Added Cody Harrison to DPV tracker; coordinated with Cody on next steps

Fri, 6 Sep

  • Formatted new OSE laptop -- OSE-02; loaded open office, printer driver, google chrome, formatted bookmarks, etc
  • Accepted large FedEx delivery from Surplus Center (took 45 min to unload from truck and place into workshop x 3 people), inventory still needs to be done
  • Updated DPV tracker with updated status of DPV (Emmett) and current correspondence for David J; assigned Rob as DPV sponsor for Emmett
  • 5 Sep Newsletter stats from Mail Chimp: 17.9% open rate -- up by .4% from last week
    • Added Adrian & Colby to distro, deleted Lucas' Berea account info
  • Luncheon with Lucas & James S -- great morale booster, said goodbye to James (for now)
  • COMPLETED TCM schedule in PM!!!! Now for the execution!
  • Hunting down the owner of the Join a Flash Mob database that was on the Wiki Main page...need to migrate contacts to other databases and change ownership of product -- Katie reached out to Aaron for possible intel

Thurs, 5 Sep

  • Updated Main Page to redirect collaborators to the Tech Team Culturing Survey and to enroll in our Newsletter Listserv; deleted list for signing up for Flash Mob--migrating Hackathon list to OSE listserv
  • Developed first iteration of the weekly OSE newsletter and sent to listserv, to include Design Sprint update
    • Linked Mail Chimp list to the Tech Team Culturing Survey so it will auto update (!!!!!!)
    • Incorporated button functions to streamline access to Tech Team Culturing Survey & True Fan pages
    • Added social media sharing capabilities; need to link to OSE's twitter & Facebook accounts
  • Updated DPV Tracker
    • Confirmed Emmett's DPV, set appt for informationa telecon; assigned Lucas as his DPV sponsor
    • Participated in Staff Meeting--discussed tractor slip schedule and feedback to Dan B to set up dates for October DPV
  • Reviewed blog comments and provided information to commentators wrt how to volunteer

Tues, 3 Sep

Goals for the Week:

  1. Complete and begin implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer
  2. Complete TCM project planning in PM
  3. Recruiting outreach

Recap from Last Week:

  1. Implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics)-- UPDATE: completed plan; implementing strategy; need to finish position descriptions
  2. Complete & integrate top level schedule into Wiki Landing pages (Wiki Main, Events, Volunteer, DPV pages)-- completed; need to integrate into wiki

Today

  • Updated DPV Tracker for Dan B - interview, references update, & recommendation for an offer; drafted offers for 2 DPV apps INW--sent to reporting authority for review/input
  • Updating DPV Recruitment and Management - 2013 Strategic Plan
  • Updated PM for TCM projects--80% complete
  • Responded to numerous volunteer inquiries or DPV reference responses
  • Participated in Exec Staff Meeting
  • Migrated August log inputs to older entries; started Sept input
  • Researched PM for ways to archive old schedules--several options, reported in staff meeting
  • Researched ways to segregate MailChimp listservs...ongoing

Mon, 2 Sep

LABOR DAY

  • Worked on Mail Chimp newsletter template


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