Kitty log

Wed Nov 8, 2017

• Confirmed that Maxwell Health is still in progress of sourcing quotes
• Revised Factor e Farm Community Standards - forwarded to Executive Staff for Routing
  • Updated DPV Meal calculations, see DPV Orientation and Message Board
• Updated Wednesday Blog Update Compiling Document
• Paid Ameren bill and signed up for Direct Pay, which will take time to process, so must continue manual payments until notified via email
• Confirmed address with The Spark crew for power cube delivery - expected to arrive in 3 business days
• Added Payless (aka Cameron) Concrete and Talbot Construction to Vendor Database
• Forwarded ED's presentation to Miraya, The Feast and confirmed bio and headshot sent on Sept 4, 2013
• Rescheduled meeting with Shirley Marshall re: accounting and taxes
• Internet and Phone down - updated OSE Internet and Phone - CenturyLink with information and action
• Concrete sourcing re: microhouse foundation
  • Cameron Concrete, (816) 632-3683, 726 W Prospect St Cameron, MO 64429 - no answer, left message
  • Bottorff Construction, (816) 632-3091, Cameron, MO 64429 - no answer, left message
  • Quoted me, but asked additional questions, see below - Keystone Construction, (816) 294-6217, 616 W 3rd St Cameron, St joseph, MO 64429‎ -
    • Is the slab formed up? - It is more like a footer than a slab. It's sometimes called a grade beam. It's about 9.25" thick, 1' wide, with exterior dimensions of 14' by 14', Marcin is placing forms today.
    • Is the plumbing complete? - Marcin is placing today.
    • Is the re-barbing complete? - Marcin is placing today.
    • Is there a footing done (without footing, they will not pour)? There is no footing. Actually - this is the footing.
    • Is there plastic laid over it? - We were not planning to lay plastic into the formwork.
    • For less that 3 cubic feet it will be called a Short Load, which costs approximately $650-$700
    • What is the length and width? - 14' x 14' exterior. 12' x 12' interior. It is a large square, 1' wide - the middle is open.
  • Said they would be able to do it, but I was not able to reconnect with them after initial quote - Payless Concrete, (816) 632-8894, 726 W Prospect St Cameron, MO 64429‎, for 2.0 cubic yards the cost is approximately $350-450
  • Alan Russell Construction, (816) 664-2526, 310 Sheridan St Turney, MO 64493‎ - no answer, left message
    • Returned my call at 850PM CST, unable to help due to short timeline, but ideal future vendor - willing to work-in jobs on the weekend if needed
  • Lehr Construction, (816) 232-4431, 2115 Frederick Ave St Joseph, MO 64506 - no answer, left message
  • Clark Construction, (816) 262-4979, 4506 Gene Field Rd St Joseph, MO 64506 - no answer, left message
  • Above & Beyond Concrete, (816) 279-9912, buys concrete from Payless Concrete
  • Mudjacks, (816) 271-5551, does not pour concrete, but lifts sunken concrete
  • McFadden Construction, (816) 279-1900, no smaller than parking lots and driveways
  • Precision Foundation Contractors, (816) 232-6147, phone line disconnected
  • Shouse Concrete Construction, (816) 232-7837, does nor sell concrete - only builds foundations
  • Mead Concrete, (816) 805-8397 - no answer, left message
  • Budget Home Repair, 816-273-6489, business focus is more repair work than new work
  • St. Joe Brick, (816) 238-6282
  • Talbot Construction, (816) 390-9927 - no answer, left message - returned call and quoted $550
  • Wood Sand Construction, (660) 663-4380 - no answer, did not leave message

Goals for the Week:

1. Re-do insurance search
2. OSE Accounting
3. If receive Healthcare quotes this week, ensure decision regarding which quote is expedited

Recap of Week:

1. Re-do insurance search - did not accomplish
2. Awaiting Healthcare quotes

BofA

• Options to integrate BofA with accounting software
  • Direct Connect - open software, then directly connect to Bank of America account
  • Web connect - download online banking information and load download into the software
  • Purchase accounting software separately from BofA (online or on a cloud) - Quicken or QuickBooks(business)
• BofA Tools
  • Account Management tool ($15) - provides Direct Connect, option for additional users, option to see multiple accounts (for multiple businesses) under one roof
• BofA Checking Accounts that provide additional tools/services
  • Business Fundamentals - For accounts with lower balances and not many transactions, provides one checking and one savings, must maintain $5,000 in account to waive fee ($18.95)
  • Business Advantage Relationship - Provides Account Management tool, two checking accounts, one savings account, multiple account IDs, must maintain $15,000 in account to waive fee ($29.95)
• Ordered more BofA OSE checks

Tues Nov 7, 2017

• Updated Routine Executive Staff Meeting with Quarter 4 priorities and Marcin's priorities (received via email), info'd staff to update slides
• News that OSE Board of Directors is growing, info'd staff
• Created DPV Weekly Meals
  • Inputted time for meal runs into DPV Weekly Schedule, and Comp Days

Mon Nov 6, 2017

• Copy of Open Source Ecology - Smart Mob Recruiting Form - New
• Followed up with Jenn re: NASA
• SBA
  • Insurance Requirements for Employers
    • Workers' Compensation Insurance - see [Workers' Compensation Insurance Workers Compensation Office]
    • Unemployment Insurance Tax - if required to pay this tax, must register with state's workforce agency
      • To done- confirmed that this is met through ADP - Paid to Missouri
• Added Chillicothe Iron & Steel to Vendor Database
• Updated Wednesday Blog Update Compiling Document
• Received and deposited The Spark reimbursement for LifeTrac 5.
  • Thank you and congratulations to The Spark and LifeTrac 5 Team, see following article sent from Siku Thompson: Financial Chronicle, The KNOW section page 1, The KNOW section page 2, Twitter Info is @FCLive

• Updated Bed Logistics using Chris R's Sept 19 inputs to Microhouse Prep/Checklist updates
• Changed weekly reminders to the following:
  • Friday Rmdr - For Monday: 1) Goals and 2) Executive Staff Meeting Slides
  • Monday Rmdr - For Tuesday: 1) Blog Highlights and 2) Design Sprint Agenda Input

Bolts

• Orshceln 816-632-3137 - no 10" bolts
• Sutherlands - largest bolt available is 6"
• Early Tractor - no 10" bolts
• Updated Vendor Database

Gravel ongoing

1. Order 1 truck of gravel for today for the driveway: driveway from the road to the north side of workshop.
2. Order the Microhouse gravel order for Friday (tomorrow). Unload from the North side.
3. Order 1 truck of gravel for the workshop parking lot.
   1. Prior to ordering:
      1. Edges need to be smoothed and the metal piles need to be moved (few hours).
      2. Fill trenching holes
      3. Hold on to the gravel for the parking lot until after the Microhouse build

• Called APAC and changed gravel order to September 20
  • 1 truck of 3/4 inch cleaned for Microhouse
  • 1 truck of 2 inch base for driveway from the road to the north side of the workshop
• Cancelled additional trucks until parking lot is prepared
• Driver requires a check upon delivery

• Callled APAC and changed gravel order to September 19
  • 2 trucks of 2 inch base for driveway from the road to the north side of the workshop (PM)
  • 1 truck of 3/4 inch cleaned for Microhouse is still scheduled for September 20 (AM)

Fri Nov 03, 2017

• MoKan bolts expected to arrive at MoKan September 19 at 11AM CST
• Updated Bed Logistics using Microhouse Prep/Checklist
  • Depending on arrival dates of microhouse participants, may be able to house everyone - need to confirm arrival and departure dates
• Updated Material, RFQ, and Work Requisition, Bill of Materials Microhouse with gravel order status (requisition form 102), and LifeTrac 6 bolts requisition form 103.
• Added Factor e Farm Site Plan to Outdated Information category
  • Received outstanding questions from John Motloch
  • Added John Motloch's questions and OSEC link to FeF Master Plan
  • Added John Motloch's questions to Routine Executive Staff Meeting for staff input
• Routine Executive Staff Meeting - updated slides for September 23 meeting:
  • Included confirmed Shuttleworth Deliverables
  • Personnel Offsite - ED from November 1-4 re: 100 watt laser cutter
  • Current week microhouse priorities: Press bricks, assess personnel logistics, Current week OSE Structuring priorities: Tax/Accounting, Healthcare, Insurance
• Renamed Master Product Development Board to Deliverable Board, see Development Process
• Weather
  • Gravel plan - order 3 trucks of 1 to 2 inches of gravel, 1 truck to cover the road to the end of the workshop, and another 2 trucks to touch up and to extend the workshop parking, using LifeTrac to smooth over
  • Arriving after 9AM on Monday, 23 September:
    • For microhouse: 3/4" cleaned gravel, approximately 18 tons
    • For workshop driveway: 2 inch base is 2 inch size rock and down, cost is $10.70 per ton with delivery cost of $4.85 per ton, 3 trucks with 18 tons per truck
  • Total (without tax) is approximately $400 for microhouse and $900 for workshop drives

Thur Nov 02, 2017

• Ordered replacement printer cartridges - cartridges were replaced today
• Admin - reimbursed Rob for travel and Trovebox
  • Created Trovebox wiki page for information regarding subscription
• Updated Material, RFQ, and Work Requisition with current status of orders - 2 orders pending
• Added Modular Wheel Req form to LifeTrac 6
• Set up Ameren reoccurring payments and paid current Ameren bill
• Updated Wednesday Blog Update Compiling Document
• Created Travel Expense Log
• 3 of 4 payments due by the end of the month > Mailing the entire remaining balance to Bradley Morris for invoice 21214
• Gravel calculator
  • Gravel map for gravel calculations
  • Enter desired materials depth: >>> 1.75 inches
  • Total coverage area is 6452 square feet
  • Estimated materials required is 34.85 cubic yards
  • Approximately 1 cubic foot is equal to 100 pounds or 0.05 ton, 1 ton of gravel is around 20 cubic feet
• Requested input from Master Planner and Marcin regarding future Master Plan for input to gravel laydown
• Requested expected date for quote return from Maxwell Health
• Reimbursed TMC for September 14 hardware purchase (soap stone, grease tubes, ear plugs, duct tape)
• Admin - filed J&G Metal Shop receipts
• Added J&G Metal Shop Driving directions to Vendor Database, added Construction to dropdowns
• Inspected packing of TAZ - mailing reimbursement to John Stager for TAZ shipment
• Updated plumbing log

Goals for the Week:

1. Re-do insurance search
2. If receive Healthcare quotes this week, ensure decision regarding which quote is expedited

Recap Last Week:

1. Benefits - Contacted Maxwell Health for quote - requested quote status September 17
2. Sourced Book-keeper and Tax expert - meeting with her September 23rd
3. Budget to Shuttleworth complete

Wed Nov 01, 2017

• To Do - order APAC 816.632.2319 16 tons of 3/4" washed gravel
  • FROM AUDREY: Marcin said that "cleaned" gravel is fine...APAC does not have washed gravel, only cleaned. They can deliver (most likely) same day if we call at 7am; otherwise, next day. They are open Mon-Fri from 7-3:30. Cost for 3/4" cleaned gravel: $14.90/ton plus tax, delivery charge is $4.84/ton. A truck typically holds 18-19 tons. Also...3/8" gravel is $13.85/ton (for use on pathways, etc). We will need to wait until the ground dries.
• MoKan order, see LifeTrac 6, picked up and 90 additional 10" bolts ordered for pick up on Wednesday, September 18
• Grainger parts from LifeTrac 5 build returned
• Sprocket dropped off at Sweiger Shop for machining - no additional parts requested, no chains requested
• BofA debit cards activated
• Honda generator returned to FeF

Wed Nov 1, 201

• Rob arrives 5:08PM CST (MCI, US Airways)
• Remaining tasks identified today:
  • Cut 4x4 without holes and steel rods
  • Update shop inventory
    • Call CenturyLink to correct connectivity and expedite
  • Start Q connects
  • Need hydraulic schematics by Wed, Sept 18
  • Source Tires
• Logistic runs:
  • MoKan - Bolts
  • Jason - Rims
  • Sweiger - Sprockets & mesh
• Scrubbed OSE Schedule
  • 0900-0930 Technical Meetings through the end of this week
  • 0930-1030 DPV Meetings
  • 1030-1130 Executive Staff Meeting (M and TH)
• Created Microhouse Category for:
  • OSE Microhouse Prototype Build
  • OSE Microhouse
  • Microhouse Build Planning
  • Microhouse 2013 Discussion
  • Bill of Materials Microhouse
    • Added Microhouse Prep/Checklist
• Created Requisition Form for Microhouse gravel order
• LifeTrac 6 Tires: 16inch in diameter and 6.5inch section width (or 165.1mm section width)
  • Source from Jason if possible
• Updated Material, RFQ, and Work Requisition with Form 103
• EI
• Updated DPV Orientation and Message Board and added physical sign in HabLab
  • Added DPV Schedule

Tue Oct 31, 2017

• Addressed connectivity problems, see OSE Internet and Phone - CenturyLink
• Shuttle worth Pitch received, signed and returned
• Maysville Tax Service - Shirley Marshall - (816) 449-5344, updated Vendor Database
  • September 23, 2013 meeting - research BofA Quicken Book requirements prior to meeting
• Wheel Rims (4) ordered from Justin Fuston, see Vendor Database
• Menard's (816-901-3061) order, placed by Chris, complete for microhouse build, order does not include 12 pieces of 10' and 1/2" rebarb, order is expected to arrive on Monday, September 16, updated Vendor Database
• Two Honda generators picked up, TCM has 1 of 2
• Monday, September 16th KC run - MoKan - bolts, Grainger - Return box, Justin Fuston - wheel rims
• Mailed outstanding admin for James Slade
• Updated internal OSE Budget tab Shuttleworth Budget pitch, addressing questions raised within spread sheet, corrected discrepancy identified via emails
• 1st Prototyping Invoice to Shuttleworth, then edited and sent update (Invoice 1a)
• Added Received and Accepted status to Material, RFQ, and Work Requisition
• See LifeTrac 6 Discussions

Thue Oct 31, 2017

• (Internal document) See Shuttleworth Budget Pitch Tab in OSE Budget

Fri Oct 27, 2017

• Followed up with Cloverdale regarding wheel hubs quote, no need for quote
• MoKan (816) 221-2064 September 9th order will arrive earliest on September 12th, but probably September 13th
• Wednesday Blog Update Compiling Document
• Updated LifeTrac 6 Material Requisition Form V.09-09-13 with MoKan order and Jason Fuston information regarding wheel hubs order - Material, RFQ, and Work Requisition
• Added Audrey's routing product to Routing - added internal document disclaimer, but removed, no reason this shouldn't be an Open Source document
• Corrected contract, added to Routing, and notified all stakeholders to review and provide concur or non-concur, feedback provided
• Contacted Maxwell Health again, scheduled 2PM CST call with Andrew Brit (617) 329-9364
  • Updated Vendor Database with Maxwell Health info
• Add Gary's Bobcat Q Attach to Routing tracker
• Spoke with Maxwell Health, provided census information - representative is providing quotes
• Added "Cut off Saws (HARBOR FREIGHT) and Bolts (MOKAN) - Go or send someone on Friday, bring Debit Cards to activate, MoKan receipt and Grainger return item." and Routing to Routine Executive Staff Meeting
• Creating Shuttleworth Budget Pitch with a focus on expected expenses, not past expenses or budgeted numbers.

Fri Oct 27, 2017

• Midcourse correction for LifeTrac 6 Development: team is shifting dual focus of 1) structuring Development Process and working 2) LifeTrac 6 to single focus targeted at completing LifeTrac 6
• Routine Executive Staff Meeting - posted and updated meeting slides for September 16, 2013
• Updating Operating Budget through current BofA transactions
• Creating Shuttleworth Budget Pitch

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Goals for the Week:

1. Benefits - last week complete goal, but received midcourse correction when health care quotes were submitted
2. Source Book-keeper and Tax expert
3. Budget to Shuttleworth

Recap Last Week:

1. Continue working ADP, third week
2. Step Instructions and Sample Deliverables ongoing

Wed Oct 25, 2017

• Processed RunADP - 02-18 September
• Cloverdale confirms receipt of payment and steel pick up at 1015AM today. Expect delivery of steel at 1PM CST to FeF.
• Confirmed with Lucas that LifeTrac 6 requires two 27hp Power Cubes; one 50hp Power Cube will not work due to pump requirements
• Called Brother's Welding 816 253 9748 - looking for the contact information for a local CNC torch table
• Logistics and parts ordering
  • Fastenel - 90 bolts/nuts in the workshop that need to be returned. The order was placed under Cropanganda Films, LLC. Use Siku Thompson as a reference. The funds should be returned to the credit card used to purchase the bolts. Address - 3520 Pear St St Joseph, MO 64503 Phone: 816-527-0172
  • MoKan - Pick up bolts. Receipt is in the office, located on OM desk - currently easy find since completed office admin/filing on (Thursday September 5). Address: 1508 E 9th St, Kansas City, MO 64106 Phone:(816) 221-2064
  • Grainger - Return box located on black bookshelf in office. Receipt or packing invoice in box. Address - 2300 E. 18TH St. Kansas City, MO 64127-2543 Phone: (816) 241-5600
  • Sweiger Shop - Pick up steel. Address: 5502 NE Dallas Rd, Weatherby, MO 64497 Phone:(816) 449-5582
• LifeTrac 6 - added Material Requisition, FRQ, and Work Form V.09-06-13
• Logged V.09-06-13 in Material, RFQ, and Work Requisition as form 101
• Mat, RFQ, and Work Form V.09-06-16, all but hub mounting plates sent to Mokan at mokanfast@msn.com for sourcing.
• Updated Vendor Database with Mokan's email address (not online), Brother's Welding contact information, and Jason Fuston's phone and email address (not found online)
• Wheel Hub Mounting Plates
• Left a message for Jason Fuston (816) 271-3692 - potential machinist located in Amity
  • Jason looking at design today, will return with quote and estimated time to machine
  • Forwarded design to Cloverdale for quote and estimated time to machine
• Dancing Rabbit's Aaron Murphy - potential DPV and past contributor
• Updated Operations 2013 with additional tabs (see tabs for specific updates)
• Coordinated hardware pick up with MoKan
• Routine Executive Staff Meeting - changed from Sept 9th to Sept 10th and added Design Sprint note
• Maxwell Health responded to Friday's inquiry, coordinating meeting for Tuesday or Wednesday (Sept 9th or 10th)
• Removed the following from Volunteer
  • Non-technical
    
• Created Outdated Information: Volunteer

Tue Oct 24, 2017

• Updated Bed Logistics
• PL - following up with James Wise and Tom Griffing regarding design approval
• PL - HabLab clean sweep needed
• BOL forwarded to ED, PL, and DPV for review/confirmation
• DM arrival and departure dates for the microhouse build - requested input
• Internal document - Microhouse build invoice

Wed Oct 11, 2017

• Healthcare mid-course correction - Per Colby's feedback following his review of quotes provided, I submitted a request to Maxwell Health for assistance with compiling health care and benefit packages.
• Confirmed with Cloverdale Manufacturing that steel order is ready for pick up Monday (September 9).
• Confirmed with Unishippers and Freightquote prior bids. Unishippers's bid increased and Freightquote's bid remained the same. Unishippers expected to source a truck within 2-3 days. Freightquote expected to source a truck within 1 day and promised to report status on Monday (September 9). Freightquote sourced a truck same day, Friday (September 6).
• Provided complete invoice payment to Cloverdale - challenging due to lack of internet in Erie, PA (current location) - significant note: Cloverdale no longer accepts PayPal payments, only wire transfers
• Freightquote followed up with Bill of Lading and coordinated with Cloverdale regarding logistics details. No need to coordinate between the shipping broker and vendor.
• Confirmed with incoming DPV, arriving Wednesday or Thursday week of September 9 - POV

Thurs Oct 05, 2017

• Cloverdale steel order ongoing due to machining issues. Cloverdale to provide pick up date as soon as possible.
• Executive Staff Meeting with Catherine scheduled for Tuesday at 5PM CST, scheduled in OSE Schedule
• Separated funds spend on CEB and Hablab consumables on three of the enclosed spreadsheet, OSE Budget
• Held Routine Executive Staff Meeting and updated slides for next meeting September 09
• CEB contract reworked
• Admin filed in HabLab Office

Tue Oct 03, 2017

• OSE Standard Identification Codes (SIC)
• Created Category: Routing
  • Added 2013 DPV / Intern Tracker
• Added Disclaimer to 2013 DPV / Intern Tracker
• Created Routing Protocol and notified Exec. Staff, OSE Organization and Operations Manual
• Employee Benefits - compiled and forwarded 3 healthcare quotes to 3rd party consultant
• Updated for Sept 5th Routine Executive Staff Meeting
• Marcin Biography and head shots sent to The Feast, updated OSE Schedule information with The Feast Draft Timeline
• Budget - Sept 5th, 9AM meeting with Catherine scheduled
• Wednesday Blog Update Compiling Document

Fri Sept 29, 2017

• OSE Meeting Minutes: IP Legal Discussions and Education
• Created Category:OSE Meeting Minutes and added to OSE Organization and Operations Manual in section 5.1.2- Meetings
• Added Steel order to LifeTrac 6 Parts Order and added link to LifeTrac 6
• Ongoing coordination with TechCrunch Makers
• Cloverdale (402-571-8824) needs 24 hours before able to provide pick up date
  • Received 3rd shipping quote - UShip $15,000
  • 1st quote - Freightquote, BBB, Yelp
  • 2nd quote - Unishippers $775 without tarps - two or three day lag time to locate a truck for pickup
  • Halter Transportation does not operate in NE - updated Vendor Database

Goals for the Week:

1. Benefits
2. Step Instructions and Sample Deliverables

Recap Last Week:

1. Continue working ADP, third week
2. Step Instructions ongoing

Tues Sept 26, 2017

• Removed dead-end links from OSE Organization and Operations Manual
• Edits on OSE Standard Identification Codes (SIC) and OSE Organization and Operations Manual
  • Changed organization from persons responsibile to functional area

Thur Sept 21, 2017

• Gnucash
  • Gnucash - Recording a purchase not paid for - Go to Vendor, bill, Invoice Information is the vendor's information, post the invoice to record it
  • Gnucash - Expenses
• Bench - Outsource accounting with a bookkeeper, seen here New York Times
• QuickenBooks and BofA
• Created OSE Quarterly and update operating budget, internal document here - OSE Budget
• Updated Material, RFQ, and Work Requisition with examples
  • Created and forwarded to ED, PL, DPV - LifeTrac 6 Order Form
  • Order places, See LifeTrac 6 Product Development Board or LifeTrac 6
• Updated LifeTrac 6 Product Development Board with BOM and Req Form, steps 44 & 47.