Audrey Log

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Revision as of 14:49, 23 November 2013 by Audrey Rampone (talk | contribs)
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Fri, 22 Nov


Thurs, 21 Nov

  • Contacted Phillipe re: creating an OSE/ESW graphic to advertise our partnership; contacted Alex re: which logoi from ESW to use
  • Contacted Sam Turner re: univ tour contacts
  • Updated
  • Received this publication from a French online mag [1] from a supporter
  • Filed for travel reimbrusement & updated vacation/sick leave [2]
  • Continued developing remote developer protocol draft for ESW & Tulane Open Source Club collaboration

Wed, 20 Nov

  1. Recommend modifying script so the exact same phrases from TED talk are not used in univ presentation as well
  2. Recommend focusing on why OSE is unique in the engineering community -- focus on sustainability, rapid engineering/rapid prototyping, forward documentation & publishing standards, etc. Emphasize how we are different than standard engineering practices
  3. Discuss how working with us will benefit the student...the "greater good" message is there, but there are other benefits too such as hands-on engineering & prototyping experience, team work, networking with other engineers, problem solving, etc.
  4. Include a 'Get Involved' slide...with contact information of TCM, etc...a call to action

Tues, 19 Nov

  • DPV Tracker -- Jérémie Bonheure, Daniel Clem, Brian Peters, and Timothy Ingalls
  • Contacted personal contacts at Harvard and Northeastern for references for University tour; at responses; [3], [4]
  • Creating continuity/instructions for MailChimp Newsletter OSE Newsletter -- MailChimp Step Guide
  • Began newsletter for 11/21 release
  • Attempted Daniel Clem's references again -- issues with phone, will call from my cell
  • Arranged transportation for Mike Kelly (Katie will pick up tomorrow, I will drop off next Tues)

Mon, 18 Nov

Priorities this Week

  1. Univ tour outreach
  2. ESW / Open Source Club plan
  3. Product Dev Teams
  • Updated DPV Tracker and followed up with DPVs who have expressed interest for 2014; called Daniel Clem's references; requested more current references
  • Updated Staff Meeting Slides and added slides to Routine Executive Staff Meeting
  • Emailed WashU, Univ of Missouri, Univ of Colorado Boulder, KU contacts about University tour
  • Emailed Alex Dale, ESW, re: webinar; all is set; updated Current Events for latest Design Sprint details & webinar information

Sat, 16 Nov

  • Updated DPV Tracker - Anqi for a Work Day and Mike Kelly & corresondence from Stephen & Noah (Columbia)
  • Catching up on email -- corresponded with several people wanting to help -- one from MIT (trying to use as a POC for college tour) added to College Tour 2014 & added Rob B's contacts @ Auburn

Fri, 15 Nov

  • Picked up Chris and Scott @ airport (4:00)
  • Cleaned up Boots' mess in bathroom
  • Labeled cabinets for incoming DPVs
  • Updated bed logistics and bed logistics map
  • OSEone not working--internet down/limited connectivity; switched printer to OSEthree
  • Picked up supplies at MoKan -- full trunk load in my tiny car!

Tues, 12 Nov

Mon, 11 Nov

OSE Holiday - Veteran's Day

  • Set/confirmed meetings Mike Kelly (Work Week volunteer) and Sam Turner for Tuesday.
  • Assisted with editing/format of Daniel Clem DPV page

Fri, 8 Nov

  • @ FeF to purchase materials for MH, meet with Mark
  • DPV Tracker
  • Rescheduled meeting with Sam Turner due to internet connectivity issues
  • Set meeting with Daniel Clem DPV interview

Thurs, 7 Nov

  • Set up meeting with Randy (solar) for 1:30pm today
  • Emailed graphics artists re: documentation help
  • Newsletter
  • Meeting w/Sam Carlisle re: Visa application for DPV

Wed, 6 Nov

  • Updating DPV Tracker with Dan B post-survey, Tim Ingalls, closed editing to only me--I keep having to reformat the tracker when others edit
  • Mail Chimp newsletter : last week pushed up to 24.5% open rate and 6.1% click rate; great response
  • Drafting newsletter for week of 4 November
  • Updated Executive Staff Meeting slides
  • Meeting w/ Sam Carlisle re: DPV for Nov/Dec

Mon & Tues, Nov 4 & 5

Vacation

  • Set meeting with Sam Turner for Fri, 3 pm

Fri, 1 Nov

Comp Day

Thurs, 31 Oct

HAPPY HALLOWEEN!

  • Facilitated DPD Meeting today DPD Meeting Notes (:55)
    • Key points: 1) Rob is going to post info/link about location for Microcar build in Jan/Feb; 2) Welcome Chris Reinhart to Team OSE! Need a profile pic for the blog and Team composition page as well as the newsletter; 3) Ironworker is 99% complete, 4) CNC TT has basic functionality
  • Spoke with Mike Kelly (MO Farm Tour) re: Work Day opportunity -- looking at week of 15 -20 Nov
  • Updated Work Day tab to add Mike Kelly for a work "week" from 15 - 20 Nov
  • Found TEDxBYU ... they are hosting a TEDxBYU seminar March 21, 2014...perhaps a good time to reschedule the BYU visit
  • Created Microhouse Workshop Project page and embedded Chris' document so I can reference it in the newsletter
  • Worked on newsletter; sending out final version with these highlights: 1) Ironworker success; 2) Welcome Chris Reinhart to Team OSE, 3) Microhouse Project, 4) Academic Tour 2014, 5) Upcoming in November --- difficulty deciphering sprint agenda / times conversion etc.

Wed, 30 Oct

Tues, 29 Oct

Mon, 28 Oct

  • Facilitated Daily Product Development Meeting: agenda -- Design Sprint, Ironworker, MH, Infrastructure, Logistics, Documentation (:30)...FeF folks fell off, Katie came back but Marcin and Dan had already left for the workshop; we only got through a portion of the meeting
  • Called and spoke to references for pending DPV apps
  • Held/participated in DPV Interview - Scott B; developed offer; updated DPV Tracker (1:08)
  • Updated Executive Staff Meeting slides
  • Attended Executive Staff Meeting (:50)
  • Edited TTCS to include a note that sprint announcements are made using the contributor's preferred email address via our weekly newsletter.
  • Recruiting Meeting (:25)
  • DPV Tracker
  • Meeting with J. Miller re: BYU visit (1:00)

Fri, 25 Oct

Thurs, 24 Oct

  • Facilitated Daily Product Development Meeting: agenda -- Ironworker, MH, Logistics (:35)
  • Created Gitbub account; researching using Github for product development vs PDBs (externally)
  • Discussed how to implement risk program with Marcin; decided to create a risk database for each machine and attach it through Dozuki & Github
  • Set up and participated in DPV interview for Sam Carlisle -- Interview and updated DPV Tracker
  • Recruiting meeting: discussed status of DPVs in Nov/Dec; discussed BYU visit --many issues to work out (:50)
  • Confirmed 10am meeting with ESW, sent calendar invite to Marcin & Katie

Wed, 23 Oct

  • Conducted Daily Product Development Meeting (:56), updated meeting notes and DPV work plan -- need to ensure that these admin tasks are done even when I am not here; rolled previous weeks' meeting notes into Older Entries; moved meeting notes to the top of the page and rolled the TOC to the right
  • Called MoKan re: pick up of 10" bolt order...they received 9" bolts, not 10" bolts; they will have to re-order for 10" bolts (bummer); ETD - Fri 25 Oct
  • Called Sweiger to arrange delivery of 3x tanks of acetylene so we can complete the stove/furnace and re-install (temps are getting low in the HabLab); had to call again to cancel an order for washers and add a tank of oxygen and a tank of argon CO2; they said they can deliver today; tracked down Marcin to sign a check
  • Followed up re: BYU visit; Left message with Eric McKell @BYU
  • Last newsletter had a 22.5% open rate and 5.9% open rate; both are above our list average (21.1% and 4.9% respectively)
  • Updated Development Status and Needs page, Design Sprint page, and Current Events page
  • Drafted newsletter
  • Received Sweiger delivery & paid for tanks with check: $307; receipt is on OM desk
  • Took backhoe photos for Newsletter
  • Recruiting: DPV Tracker, updated correspondence for Cyril, Ted, & Sam
  • Recruiting meeting with Marcin: Discussed backhoe testing, DPV Status, BYU Status, new channels, Sam Turner contact & academic tour, & product dev schedule

Tues, 22 Oct

  • Updated DPV Tracker - Jeffrey S unable to come out in Nov; corresponded with Kris re: possible DPV
  • Developed Engineers for a Sustainable World Partnership page on the wiki to track actions, deliverables, and barriers
  • Updated Open Source Ecology Media Package - Speaking Engagements with TCM header; emailed to Antoine from McGill University in Montreal re: possible speaking engagement
  • Attended OSE Staff Meeting and follow-on recruiting meeting with Marcin
    • Discussed DPV status, Columbia University, AARP "Create the Good" status, veteran's outreach, issues with contact career centers, ESW partnership, etc
  • Took photos of the MH, checked progress...looking great!
  • Checked d/w installation, sink cabinet repair and screen door repair -- looks awesome
  • Emailed Alex at ESW for check in on collaborating chapters and to request a meeting for this week

Mon, 21 Oct

Personal Day (vacation)

Sat, 19 Oct

  • Coordinated DPVs: with Samthetechie re: DPV app & references; Jeremie B re: DPV, introduced to Rob, also wants to film a documentary while here for a DPV (side project); Cyril re: travel and length of DPV, schedule--need to discuss with Marcin & Katie; updated DPV Tracker (3 hours)

Fri, 18 Oct

  • Coordinated work day event for the Microhouse this Saturday with two volunteers, Lee & Becky--they are unable to attend due to distance to the farm and work priorities
  • Followed up with DPVs pending applications, offer acceptance, etc [5]
  • Called Eric McKell at BYU re: speaking engagement, left message
  • Followed up with 25+ volunteers interested in remote projects, work days or DPVs
  • Standardized response for DPV invite
  • Corresponded with possible Work Day volunteer from Resiliencemovent.com--blogger and organizer out of Springfield MO -- perhaps can be featured in blog?
  • Emailed staff re: Ambassador role...need feedback and to develop program
  • Corresponded with J Miller re: speaking engagement, sent flyer layout--he's going to develop a flyer for the event, but will wait to distribute until the event is firmed up
  • Standardized Correspondence - remote projects

Thurs, 17 Oct

  • Finalized and emailed 16 October newsletter; wanted to see response rate of morning delivery vs afternoon or evening
    • Last newsletter received a response rate of 22.9% opens; which is down from our peak open rate of 26.9% after MH Phase 1; still above our average open rate of 21%
    • Listserv has grown by over 100 people: 7.2% growth over 2 months
  • Updated FeF Visitor Insurance / Medical Form with a greater explanation of the purpose of the form
  • Incorporated Insurance / Medical form into Work Day Guidelines
  • An article from internmatch.org re: interview questions [6]
  • Registered as POC for OSE opps with Create the Good -- AARP's volunteer opportunity database; advertised volunteer positions for 3D designers, documenters and fabricators to start
  • 3D Designer Position Description;

Wed, 16 Oct

  • Manual for dishwasher installation
  • Developed 16 October newsletter highlighting Backhoe fabrication, Ironworker development, Microhouse progress & DPV opps
  • Corresponded with Samthetechie re: DPV -- flights from Berlin to KCI are available under $1000,, requested he send details to Katie and me; need direction from Marcin
  • Analysis & review of PDB and protocols [7]
  • Formulating new recruiting landing pages that form development teams for each product. These pages will contain the following info: synopsis of product development, PDB, link to Dozuki, PD Schedule, risk database, Google group info for each development team, logs of development team members-- both RCs and DPVs, other? Going to build a sample tomorrow for the Microtractor and Microcombine.
  • Corresponded with several people interested in a DPV DPV Tracker
  • Passed along replication issue wrt documentation of CEB IV to Rob -- need to do a scrub of current documentation of all prototyped machines

Tues, 15 Oct

Mon, 14 Oct

  • Columbus Day...working, but will take 1 Nov as comp day
  • Facilitated Daily Product Development Meeting
  • Emailed Cyril re: way forward with a business Visa. Direction: apply for a B-1 visa under a "training" program. This will allow Cyril to stay in the US for up to 6 months and will allow us to give him the small dinner stipend for food expenses. Left another message with the Business Visa Center.
  • Stress analysis issue -- requested Marcin & Jeffrey to ID this as a risk
  • Telecon with Dr Dale, ESW. Way forward: 1) ID 2-3 chapters that would like to take on a project from the GVCS, 2) OSE needs to establish development process protocols and development boards; meet with chapters regularly, 3) OSE will then fabricate the designs at FeF. Steps: Set up a video conference with interested parties, OSE needs to streamline and implement the Product Development Process, once chapters are partnered with projects we will send a press release/blog/etc. I believe we should also outline responsibilities to better define the relationship
  • DPV update--DPV Tracker
  • Heard back from AARP -- we have been invited to post opportunities on the Create the Good website and database

Fri, 11 Oct

  • Attempted to call Business Visa Center with no luck--45 min on hold to be disconnected. Going to research on line further about process for B1 applications.
  • Printed OSE volunteer flyers
  • Loaded prototyping files to thumbdrive in preparation for laser cutting -- had to download a program (edrawings) that views DXF files ---however, this program converted the file format as well. Will need to find a work around.
  • Received tour of Hammerspace and was shown their extensive capabilities. Completed membership. Worked with Dan to show me how to create the files to prepare for the printing. Found out 2D sketchup files would work as well. The printer at Hammerspace works best when these files are converted to pdf.
  • Had to buy materials so we can use the large laser cutter. Source: Utrecht Art Supplies 4144 Main St, Kansas City, MO 64111

Phone:(816) 531-8410, Hours: Friday 10:00 am – 6:00 pm -- only about 20 minutes drive from Hammerspace. Purchased 1/8" thick cardboard for plates and thinner card stock-like material for tubing. The preferred paper for the tubing was not available, but cost 1/3 the price (about $2.50 per sheet).

  • Worked with Craig at Hammerspace to lay out the design and sequencing for the tubing cut. Test cut looked good, but there was minor movement with the paper. Re-sequenced the cutting to minimize movement. It took approximately 1.5 minutes per tube with the large cutter. The smaller one would be faster but would require more time to set up.
  • Downloaded free 2D drawing software- Inkscape
  • Created Ironworker Problem Statement -- need help with drawings or pictures/examples
  • Updated Events page and Design Sprint page with Ironworker Problem Statement link
  • Data point for using the large laser cutter to cut 52 plates using 1/8" chitboard is ~10 minutes
  • Updated blog for next week, still need to upload photos from Hammerspace visit

Thurs, 10 Oct

  • Facilitated DPD Meeting and updated status and tasks Daily Product Development Meeting; discussed meeting start time -- all parties agreed 9am is a good time and we will all be ready to participate on time; discussed backhoe status, microhouse roofing, & documentation; scheduled sidebar for ironworjer discussion (:45)
  • Sidebar: Ironworker discussion; notes are in Daily Product Development Meeting meeting notes for 10 Oct
  • Updated newsletter with Ironworker Sprint information, will also reach out to the community (:50)
  • Updated current events page with Microhouse phase 2 info & new Design Sprint info; also updated Design Sprint page -- need to go back and incorporate Ironworker Sprint onto these sites
  • Set up DPV interview for Cyril, tonight @ 5pm via Google Hangout
  • Sent Jeff Stump info and needs re: stress calculations
  • DPV interview with Cyril - has concerns over tourist Visa...would like a J1 or B1 visa & our sponsorship; need to review 22 CFR Part 62 (Exchange Program Visa requirements / sponsor responsibilities); the application fee for designation as an exchange visitor program is $3,982; this fee is non-refundable; however, we meet the requirements for a B1 visa: need to contact the Business Visa Center tomorrow: (202) 485-7675, Hours: 8:30am to 5pm (EST), Monday – Friday. MTF.
  • Facilitated Daily Wrap Up Notes

Wed, 9 Oct

  • Worked with OM to obtain Hammerspace membership. Hammerspace membership also includes membership to CCCKC activities.
    • Spoke with Craig @ Hammerspace: they have 18" x 12" sheets available for purchase, and some remnants. He will train me on the machine's use; cost is 50 cents per minute if I wok the machine; he will help me set files for printing, etc. They have wifi at the facility. The CNC plasma cutter can do 4x4 steel tubing. They would need to develop a jig to align the axes--cost will be about 50 cents a minute; this machine has controlled access and we would need to arrange the work in advance. I will get more information about this on Friday.
  • Facilitated DPD Meeting and updated status and tasks Daily Product Development Meeting; need to streamline the meeting, expectations, etc -- to help make production meetings productive; DPV Work Plan
  • Updated Staff Meeting slides
  • Checked on Design Sprint agenda for this Saturday's Sprint, but it hasn't been updated yet, emailed Marcin to request the agenda be updated so I can distribute it to the community today via Newsletter and link it to our volunteer landing pages
  • Researched State Dept website for information on visa status requirements for foreign volunteers -- Will a tourist visa work? Are there restrictions? Can we pay the food stipend to them? More info Business Visa

Visa Wait Time for Paris Embassy

  • Updated OSE Calendar with new Design Sprint schedule
  • Putting inputs into FeF Improvement Form / database
  • Updated Tech team Culturing Survey with Cyril Libert's app and updated status on Jeffrey Stump.
    • Emailed State Dept re: Visa requirements for volunteers
  • Called MoKan Fastener for status on 10" bolts (requirement: 100x 10" bolts, 1" in diameter). 10" bolts can get here by Monday, but would need to be plated (2 more days). Earliest availability is Wed or Thurs. They also have 11" bolts (50 in stock). They would need to be plated as well (earliest availability is Monday). Cost is $3.25 per bolt, but the plating charge for small orders is $80, bringing the cost of the bolts up higher ($5.50 per bolt).

Tues, 8 Oct

  • Continued updating Daily Product Development Meeting (additional concept documents for backhoe and ironworker, integrated Dozuki links, etc
  • Facilitated 8 Oct Daily Product Development Meeting (:50)
  • Completed OSE Media Package for Speaking Engagements and sent to Jonathan Miller for BYU outreach effort
  • Created OSE Letterhead with Logo
  • Fielded numerous phone calls re: Handyman ad, created Handyman/woman Database
  • Updated blog
  • Conducted Wrap up 8 Oct Daily Product Development Meeting (:20)
  • Emailed several collaborators re: tech development & documentation
  • Hammerspace: membership is $40/mo for individual; will give us $100/mo for non-profit rate @ 4 memberships; discussed with Marcin, will go with 1 membership right now (:20)
    • Laser cutter: have a feed and the cape to cut 4x8 sheets; Craig is POC for laser shop--also takes work on @ 50 cents per minute of use, no set up fee for members
    • They also have a CNC plasma cutter, need to get more info on this -- do they have the cape to cut 4x4 tubing?
    • Need to know cert requirements to use machines
    • Need to know lead times for orders if we want to contract out
    • Need to know if they have sources of supply for steel and /or cardboard
    • They are OSE supporters! Need to give them an updated pamphlet
  • Need to contact CCC tomorrow
  • Reviewing design documentation / logs for Backhoe & LifeTrac 6, attempting to complete LifeTrac 6 PDB, need to set up LifeTrac 6 prototype assessment; emailed Dorkmo re: loader arms instructions
  • Reviewed Roofing video -- (looks great!) requested a volunteer! page be added at the end

Mon, 7 Oct

Goals for the Week:

  1. Continue building Product Development process: boards, meetings, protocols, instructionals
  2. Drive Backhoe development schedule

Recap from Last Week:

  1. Complete outstanding items from goals from last week
  2. Assess, prioritize & develop templates for Product Development Board(s)
  3. Reflow TCM schedule and re-assess Backhoe and Ironworker schedule

Today

  • Facilitated Daily Product Development (DPD) Meeting (1:50):
  • Post DPD Meeting w/ Marcin (:30):
    • Marcin suggested I go to KC on Friday to get more cardboard cut for rapid prototyping: need to check out Hammerspace, Cowtown Computer Congress and Open Hardware groups, or architecture firms; we pay for materials
    • Researching space heaters, received permission from Marcin to buy two
    • Handiman: Marcin would like the Handiman here ASAP, need updated status from Katie re: newspaper, also will check Sutherland's board when I'm in Cameron on Tuesday. Things we need to fix ASAP: Microhouse help, Stove (dismantle and weld--big job), toilet
    • Chris is returning on the 17th & 18th
    • Decision: We will see if Mark can come out on Thurs, one of the DPVs will work with Mark to finish the MH roof (priority)
    • Decision: Focus media messages on new Rapid Prototyping capes: FB, blog, newsletter
  • Ordered 2 space heaters (2 x Jarden Consumer Heater BCH9212-U Bionaire Ceramic Mini Tower Heater , Sold by STAR ON LINE, total $133.98, Order# 105-6580029-0761840, EDD is: Friday, October 11, 2013 - Thursday, October 17, 2013. Emailed confirmation to Katie for accounting purposes. (:30)
  • Ordered iShowU HD subscription to allow Documentation DPVs to capture CAD animation in high definition; cost: $29.99 per year; more info can be found IShowU HD; also incorporated into DPV Orientation and Message Board; requested Emmett to create log in and use instructions, as well as uninstall instructions upon departure. Emailed Katie about creating a ghost DPV email address for logging into these types of programs. (:25)
  • Updated DPV Orientation and Message Board with trovebox, Dozuki and iShowU info -- left placeholders for instructions (:15)
  • Updated Current Events page (:5)
  • Updated OSE Design Sprint ((:03)
  • Created Volunteer Call Script and Talent Recruitment - Military Organizations protocol; still need to develop email "shorts" and flyers; updated Consolidated Recruiting Database with a new tab - "military orgs". (1:20)
    • Met with Marcin to discuss recruiting status -- Called 14 military/veteran offices; Two answered. Realized non-mission essential personnel are not available due to the Govt shutdown. Will continue this avenue and career centers tomorrow. (:05)
  • Facilitated wrap up meeting: Wrap Up Meeting notes (:35)

Sun, 6 Oct

Continued working Daily Product Development Meeting page / board...integrating risk page and relevant work logs to current status...prepping for 0900 development meeting tomorrow morning. Concerned we aren't using product dev boards...

Note: research Job Corps organizations as a conduit of volunteer advertising.

Sat, 5 Oct

Continued working Daily Product Development Meeting page / board. Thanks Dorkmo for fixing formatting issues. Populated first two windows, added production rhythm. Reviewed Dozuki and other sources to try to determine where development status is on ironworker and backhoe...need more info

Fri, 4 Oct

Thurs, 3 Oct

  • Spoke with Jonathan M wrt BYU speaking engagement; Nov 22nd is a good date, discussed fee; he will be put me in touch with POCs on the faculty; also, they need a Media packet to include Marcin's resume, Fees, Requirements, Agenda/topics, Goals, and general info about OSE -- this is my priority today
    • Jonathan is going to put me in touch with engineering clubs at BYU; also told me about their 1 year Capstone program, need to rersearch
  • Emailed followup re: proper use of TED logo and TED Fellows logo for flyers and pamphlets
  • Emailed response to several questions re: Design Sprint;
  • MailChimp update: October 2nd Newsletter has hit 21.7% Open Rate in less than 24 hours! This is the above our average after 7 days! Great response from the community! Need to post Microhouse pictures to Facebook...
  • Migrated Academic Touchpoint to new database: Academic contacts
  • Added a new section to OSE Design Sprint page : Design Sprint resources.
  • Participated in Recruiting Meeting Notes
  • Updated OSE Staff page, deleted Product Lead info and added Rob's picture under the DM
  • Created Recruiting Meeting Notes for 10-4-2013 meeting, sent calendar invite
  • Created Product Development Meeting Notes for 10-4-2013 meeting, set agenda, and sent calendar invite
  • Created draft Marcin Resume -- old resume on wiki has outdated contact info and does not focus on OSE and fellowships

Wed, 2 Oct

Tues, 1 Oct

  • Updated blog
  • Coordinated/fielded questions with several potential DPVs
  • Attended OSE re-grouping meeting: discussed status of Ironworker & Backhoe and strategy to get volunteers for the design & prototying; using product development board for each module for the Ironworker & Backhoe
  • Began 10/2 Newsletter
  • Photographed Microhouse progress:

Mon, 30 Sep

Goals for the Week:

  1. Complete outstanding items from goals from last week
  2. Assess, prioritize & develop templates for Product Development Board(s)
  3. Reflow TCM schedule and re-assess Backhoe and Ironworker schedule

Recap from Last Week:

  1. Establish Work Day program - Done.
  2. Complete outreach plan : support materials & budget - Done.
  3. Media strategy / plan : INW
  4. Complete residual tasks from previous weeks : INW

Today

  • Created draft University Flyer, requested advice from TED POC wrt use of TED logo



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