Audrey Log: Difference between revisions

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=Tues, 12 Nov=
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
*[[Tulane University Open Source Club]]
=Mon, 11 Nov=
OSE Holiday - Veteran's Day
*Set
=Fri, 8 Nov=
*@ FeF to purchase materials for MH, meet with Mark
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
*Rescheduled meeting with Sam Turner due to internet connectivity issues
=Thurs, 7 Nov=
*Set up meeting with Randy (solar) for 1:30pm today
*Emailed graphics artists re: documentation help
*Newsletter
*Meeting w/Sam Carlisle re: Visa application for DPV
=Wed, 6 Nov=
*Updating [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Dan B post-survey, Tim Ingalls, closed editing to only me--I keep having to reformat the tracker when others edit
*Mail Chimp newsletter : last week pushed up to 24.5% open rate and 6.1% click rate; great response
*Drafting newsletter for week of 4 November
*Updated [https://docs.google.com/presentation/d/16CgYPh3hULW9w9mh1zVVwbed4nQM_pgL3Oqi4wSkS-4/edit?usp=sharing Executive Staff Meeting] slides
*Meeting w/ Sam Carlisle re: DPV for Nov/Dec
=Mon & Tues, Nov 4 & 5=
Vacation
*Set meeting with Sam Turner for Fri, 3 pm
=Fri, 1 Nov=
Comp Day
*Sent newsletter, updated [[OSE Design Sprint]] and [http://opensourceecology.org/wiki/Open_Source_Ecology:Current_events Current Events] page; updated MailChimp distro
=Thurs, 31 Oct=
'''HAPPY HALLOWEEN!'''
*Facilitated DPD Meeting today [http://opensourceecology.org/wiki/Daily_Product_Development_Meeting#Oct_31.2C_2013 DPD Meeting Notes] (:55)
**Key points: 1) Rob is going to post info/link about location for Microcar build in Jan/Feb; 2) Welcome Chris Reinhart to Team OSE!  Need a profile pic for the blog and Team composition page as well as the newsletter; 3) Ironworker is 99% complete, 4) CNC TT has basic functionality
*Spoke with Mike Kelly (MO Farm Tour) re: Work Day opportunity -- looking at week of 15 -20 Nov
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing Work Day] tab to add Mike Kelly for a work "week" from 15 - 20 Nov
*Found TEDxBYU ... they are hosting a TEDxBYU seminar March 21, 2014...perhaps a good time to reschedule the BYU visit
*Created [http://opensourceecology.org/wiki/Microhouse_Workshop_Project Microhouse Workshop Project] page and embedded Chris' document so I can reference it in the newsletter
*Worked on newsletter; sending out final version with these highlights: 1) Ironworker success; 2) Welcome Chris Reinhart to Team OSE, 3) Microhouse Project, 4) Academic Tour 2014, 5) Upcoming in November --- difficulty deciphering sprint agenda / times conversion etc.
=Wed, 30 Oct=
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] -- Kam unable to come out for DPV, still interested in Microhouse
*Facilitated mini [http://opensourceecology.org/wiki/Daily_Product_Development_Meeting#October_28_-_November_3 DPD Meeting]
*Added disclaimer to [http://opensourceecology.org/wiki/CAD_Standards CAD Standards] page
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/1I7sGXj5PmAqXderimQbT7xrT7Xkj5NkLF8ACC8sul2E/edit?usp=sharing FeF Welcome Letter] to include DPV Orientation and Message Board; sent FeF Welcome Letter to Katie to be linked to Ops Manual
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/1lnNNdbhGFMpysyqOPWm6B0r0ArLK5yeMIttnwWnayjM/edit?usp=sharing DPV Interview Notes Template] and sent to Katie to be included in the Ops Manual
*Developed an [https://docs.google.com/a/opensourceecology.org/document/d/1NlNBAH6icnj8gzYKZas5qT2yUdKQP4MmVSpExw-hSc0/edit?usp=sharing DPV Offer Letter Template] and forwarded to Katie to be included in the Ops Manual
*Added to [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDltNkdPSENaOGdEcUVMc3R0WXNsQWc&usp=sharing Consolodated Recruiting Database]
*Updated volunteer profiles in volunteermatch.org
*Developed [https://docs.google.com/a/opensourceecology.org/document/d/17vLvHsBvK61JpYLDCd0iPSFLytooDLpTvXn_EB-voR0/edit?usp=sharing Standard correspondence -- University Outreach]
=Tues, 29 Oct=
*Facilitated [[Daily Product Development Meeting]]: agenda -- Ironworker, MH, Infrastructure, Logistics, Documentation (MH, Ironworker, Backhoe) (:50)
*Began developing newsletter for 30 Oct distro
*Modified [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]; hid obsoletel DPV app status; created replicator page(s) to track who is interested in replicating our products
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1fpcYTbFIM_Xjyo5escbClNy3Q9MbkvSRRjZMkGUyU0A/edit?usp=sharing Standard Correspondence - Replication Inquiry ]
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHJNdFRweHVqR0JMaEZBWkxwQzRpREE&usp=sharing Outdated wiki pages]; shared document with Dan since he is finding several outdated / obsolete pages
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] to add a page for people wanting to replicate the GVCS
*Updated FabLab flyer with new logo [https://docs.google.com/drawings/d/1WnksWwB6VHJzUS0WVZctTGFputUatmedbH1Nsv6UdnU/edit?usp=sharing FabLab Flyer w/Tabs]
*Recruiting meeting (:06) woot woot
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/1cM0-2LE__7uWToENskrOdlkCfhS7A-qVGYxcGepK3GA/edit?usp=sharing Fombrun Theodore / Haiti Housing notes] log
*Emailed post-DPV surveys to Emmett and Cody
*Called/emailed BYU rep re: new requirements; suggesting a delay to next Winter/Spring
=Mon, 28 Oct=
*Facilitated [[Daily Product Development Meeting]]: agenda -- Design Sprint, Ironworker, MH, Infrastructure, Logistics, Documentation (:30)...FeF folks fell off, Katie came back but Marcin and Dan had already left for the workshop; we only got through a portion of the meeting
*Called and spoke to references for pending DPV apps
*Held/participated in [https://docs.google.com/a/opensourceecology.org/document/d/1mfLOVTPNjuBRzgpY7Tr0OJK6H7tKNSPQ1b0SW0aCWgE/edit?usp=sharing DPV Interview - Scott B]; developed offer; updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] (1:08)
*Updated [https://docs.google.com/presentation/d/1x8K04MuaB6nGkARETt3vazMdC84xLq5yPdGV8kAuyko/edit?usp=sharing Executive Staff Meeting slides]
*Attended Executive Staff Meeting (:50)
*Edited TTCS to include a note that sprint announcements are made using the contributor's preferred email address via our weekly newsletter.
*Recruiting Meeting (:25)
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
*Meeting with J. Miller re: BYU visit (1:00)
=Fri, 25 Oct=
*Facilitated [[Daily Product Development Meeting]]: agenda -- Ironworker, MH, Logistics (:38)
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] -- Cyril is delayed due to health issues; Daniel Clem is still interested, says he will start an app this week, Scott B created DPV page and VOI, sent references, setting up interview/meet-n-greet
*Meeting with ESW: [[Engineers for a Sustainable World]] (:50)
*Meeting with Theodore re: Haiti project (1:30) - [https://docs.google.com/a/opensourceecology.org/document/d/1cM0-2LE__7uWToENskrOdlkCfhS7A-qVGYxcGepK3GA/edit?usp=sharing Notes], [[Theodore Log]]
*
=Thurs, 24 Oct=
*Facilitated [[Daily Product Development Meeting]]: agenda -- Ironworker, MH, Logistics (:35)
*Created Gitbub account; researching using Github for product development vs PDBs (externally)
*Discussed how to implement risk program with Marcin; decided to create a risk database for each machine and attach it through Dozuki & Github
*Set up and participated in DPV interview for Sam Carlisle -- [https://docs.google.com/a/opensourceecology.org/document/d/171Q9M38Go0asRsyzjhdY82bllssc8tuCYjzvxfMbbgk/edit?usp=sharing Interview] and updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
*Recruiting meeting: discussed status of DPVs in Nov/Dec; discussed BYU visit --many issues to work out (:50)
*Confirmed 10am meeting with ESW, sent calendar invite to Marcin & Katie
=Wed, 23 Oct=
*Conducted [[Daily Product Development Meeting]] (:56), updated meeting notes and DPV work plan -- need to ensure that these admin tasks are done even when I am not here; rolled previous weeks' meeting notes into Older Entries; moved meeting notes to the top of the page and rolled the TOC to the right
*Called MoKan re: pick up of 10" bolt order...they received 9" bolts, not 10" bolts; they will have to re-order for 10" bolts (bummer); ETD - Fri 25 Oct
*Called Sweiger to arrange delivery of 3x tanks of acetylene so we can complete the stove/furnace and re-install (temps are getting low in the HabLab); had to call again to cancel an order for washers and add a tank of oxygen and a tank of argon CO2; they said they can deliver today; tracked down Marcin to sign a check
*Followed up re: BYU visit; Left message with Eric McKell @BYU
*Last newsletter had a 22.5% open rate and 5.9% open rate; both are above our list average (21.1% and 4.9% respectively)
*Updated [[Development Status and Needs]] page, [[Design Sprint]] page, and [http://opensourceecology.org/wiki/Category:Current_Events#Design_Sprints Current Events] page
*Drafted newsletter
*Received Sweiger delivery & paid for tanks with check: $307; receipt is on OM desk
*Took backhoe photos for Newsletter
*Recruiting: [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker], updated correspondence for Cyril, Ted, & Sam
*Recruiting meeting with Marcin: Discussed backhoe testing, DPV Status, BYU Status, new channels, Sam Turner contact & academic tour, & product dev schedule
=Tues, 22 Oct=
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] - Jeffrey S unable to come out in Nov; corresponded with Kris re: possible DPV
*Developed [[Engineers for a Sustainable World Partnership]] page on the wiki to track actions, deliverables, and barriers
*Updated [https://docs.google.com/document/d/1IdloCkscvWEgj1jLKrMOa9NRcIpLcgQBogiqYPgwHgU/edit?usp=sharing Open Source Ecology Media Package - Speaking Engagements] with TCM header; emailed to Antoine from McGill University in Montreal re: possible speaking engagement
*Attended OSE Staff Meeting and follow-on recruiting meeting with Marcin
**Discussed DPV status, Columbia University, AARP "Create the Good" status, veteran's outreach, issues with contact career centers, ESW partnership, etc
*Took photos of the MH, checked progress...looking great!
*Checked d/w installation, sink cabinet repair and screen door repair -- looks awesome
*Emailed Alex at ESW for check in on collaborating chapters and to request a meeting for this week
=Mon, 21 Oct=
Personal Day (vacation)
=Sat, 19 Oct=
*Coordinated DPVs: with Samthetechie re: DPV app & references; Jeremie B re: DPV, introduced to Rob, also wants to film a documentary while here for a DPV (side project); Cyril re: travel and length of DPV, schedule--need to discuss with Marcin & Katie; updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] (3 hours)
=Fri, 18 Oct=
*Coordinated work day event for the Microhouse this Saturday with two volunteers, Lee & Becky--they are unable to attend due to distance to the farm and work priorities
*Followed up with DPVs pending applications, offer acceptance, etc [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing]
*Called Eric McKell at BYU re: speaking engagement, left message
*Followed up with 25+ volunteers interested in remote projects, work days or DPVs
*[https://docs.google.com/a/opensourceecology.org/document/d/1yqFUOZBRsnVSks8j2zNFB4txHYGbXXhDQnOpXsmcYxs/edit?usp=sharing Standardized response] for DPV invite
*Corresponded with possible Work Day volunteer from [http://resiliencemovement.com/ Resiliencemovent.com]--blogger and organizer out of Springfield MO -- perhaps can be featured in blog?
*Emailed staff re: Ambassador role...need feedback and to develop program
*Corresponded with J Miller re: speaking engagement, sent flyer layout--he's going to develop a flyer for the event, but will wait to distribute until the event is firmed up
*[https://docs.google.com/a/opensourceecology.org/document/d/1_N1PDzOp-C7jNnJPoQik6Z3nZHypFvweQbTzjdXssJw/edit?usp=sharing Standardized Correspondence - remote projects]
=Thurs, 17 Oct=
*Finalized and emailed 16 October newsletter; wanted to see response rate of morning delivery vs afternoon or evening
**Last newsletter received a response rate of 22.9% opens; which is down from our peak open rate of 26.9% after MH Phase 1; still above our average open rate of 21%
**Listserv has grown by over 100 people: 7.2% growth over 2 months
*Updated [http://opensourceecology.org/wiki/FeF_Visitor_Insurance_Medical_Form FeF Visitor Insurance / Medical Form] with a greater explanation of the purpose of the form
*Incorporated Insurance / Medical form into [[Work Day Guidelines]]
*An article from internmatch.org re: interview questions [http://employerblog.internmatch.com/7-unusual-job-interview-questions-to-ask/]
*Registered as POC for OSE opps with [http://www.createthegood.org/ Create the Good] -- AARP's volunteer opportunity database; advertised volunteer positions for 3D designers, documenters and fabricators to start
*[https://docs.google.com/document/d/1UjwzKAtUm8_9rApd9A-DJVT9y-tFdRLoTYIWFZ_4aB8/edit?usp=sharing 3D Designer Position Description];
=Wed, 16 Oct=
*Manual for dishwasher installation
*Developed 16 October newsletter highlighting Backhoe fabrication, Ironworker development, Microhouse progress & DPV opps
*Corresponded with Samthetechie re: DPV -- flights from Berlin to KCI are available under $1000,, requested he send details to Katie and me; need direction from Marcin
*Analysis & review of PDB and protocols [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdE1ndG9UMG5IX0ZvNWd2a1VUTll3ZXc&usp=sharing]
*Formulating new recruiting landing pages that form development teams for each product. These pages will contain the following info: synopsis of product development, PDB, link to Dozuki, PD Schedule, risk database, Google group info for each development team, logs of development team members-- both RCs and DPVs, other? Going to build a sample tomorrow for the Microtractor and Microcombine.
*Corresponded with several people interested in a DPV [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
*Passed along replication issue wrt documentation of CEB IV to Rob -- need to do a scrub of current documentation of all prototyped machines
=Tues, 15 Oct=
*Facilitated [[Daily Product Development Meeting]]
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] and uploaded [https://drive.google.com/a/opensourceecology.org/folderview?id=0B6fjnh3lOWcCMnEwYy03S21udjg&usp=sharing photos] from Hammerspace visit
*Recruiting - updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] and new [https://docs.google.com/a/opensourceecology.org/document/d/1LBn439ui0_zJGDVDIdTjWhD96bgM6QMNdVVz3MhcSuc/edit?usp=sharing DPV offer]
*Attended 1 pm Staff meeting with Katie -- no others showed for the meeting; briefly discussed recruiting efforts for the day and infrastructure status
*[https://docs.google.com/a/opensourceecology.org/document/d/1bpomPZ030rTovrx33FLLl3L-t3aqYa1Ymb-SWIZHhX4/edit?usp=sharing TCM Letterhead with Logo]
*Updated Wiki Main to include [http://opensourceecology.org/wiki/Main_Page sign up link] for our newsletter
*Analysis & review of PDB and protocols [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdE1ndG9UMG5IX0ZvNWd2a1VUTll3ZXc&usp=sharing]
*Ironworker: created PDBs: [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdERQTk5vcndYMk5ra0Rmbmw3ZEJsc2c&usp=sharing PDB Ironworker Frame Module], [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDYtS01CR1FfZXhRN0czQUd1LXc4NVE&usp=sharing PDB Ironworker Hole Punche Element Module] and [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdGI4Z0hha3pKR2M0NURiSjJQM2NFNXc&usp=sharing PDB Ironworker Shear Table Module]; updated [http://opensourceecology.org/wiki/Daily_Product_Development_Meeting#Ironworker Daily Product Development Meeting -- Ironworker] with links to new PDB modules; updated [http://opensourceecology.dozuki.com/c/Ironworker_-_Modules Dozuki]
*Facilitated Ironworker Sprint -- no collaborators showed
=Mon, 14 Oct=
*Columbus Day...working, but will take 1 Nov as comp day
*Facilitated [[Daily Product Development Meeting]]
*Emailed Cyril re: way forward with a business Visa. Direction: apply for a B-1 visa under a "training" program. This will allow Cyril to stay in the US for up to 6 months and will allow us to give him the small dinner stipend for food expenses. Left another message with the Business Visa Center.
*Stress analysis issue -- requested Marcin & Jeffrey to ID this as a risk
*Telecon with Dr Dale, ESW. Way forward: 1) ID 2-3 chapters that would like to take on a project from the GVCS, 2) OSE needs to establish development process protocols and development boards; meet with chapters regularly, 3) OSE will then fabricate the designs at FeF. Steps: Set up a video conference with interested parties, OSE needs to streamline and implement the Product Development Process, once chapters are partnered with projects we will send a press release/blog/etc. I believe we should also outline responsibilities to better define the relationship
*DPV update--[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
*Heard back from AARP -- we have been invited to post opportunities on the ''Create the Good'' website and database
=Fri, 11 Oct=
*Attempted to call Business Visa Center with no luck--45 min on hold to be disconnected. Going to research on line further about process for B1 applications.
*Printed OSE volunteer flyers
*Loaded prototyping files to thumbdrive in preparation for laser cutting -- had to download a program (edrawings) that views DXF files ---however, this program converted the file format as well. Will need to find a work around.
*Received tour of Hammerspace and was shown their extensive capabilities. Completed membership. Worked with Dan to show me how to create the files to prepare for the printing. Found out 2D sketchup files would work as well. The printer at Hammerspace works best when these files are converted to pdf.
*Had to buy materials so we can use the large laser cutter. Source: Utrecht Art Supplies 4144 Main St, Kansas City, MO 64111
Phone:(816) 531-8410, Hours: Friday 10:00 am – 6:00 pm -- only about 20 minutes drive from Hammerspace. Purchased 1/8" thick cardboard for plates and thinner card stock-like material for tubing. The preferred paper for the tubing was not available, but cost 1/3 the price (about $2.50 per sheet).
*Worked with Craig at Hammerspace to lay out the design and sequencing for the tubing cut. Test cut looked good, but there was minor movement with the paper. Re-sequenced the cutting to minimize movement. It took approximately 1.5 minutes per tube with the large cutter. The smaller one would be faster but would require more time to set up.
*Downloaded free 2D drawing software- [http://inkscape.org/ Inkscape]
*Created [https://docs.google.com/drawings/d/1yp3DInGt6DzvtYVSmJ7HzYmBsalZyJS5cg1pv07ljC0/edit?usp=sharing Ironworker Problem Statement] -- need help with drawings or pictures/examples
*Updated Events page and [[Design Sprint]] page with Ironworker Problem Statement link
*Data point for using the large laser cutter to cut 52 plates using 1/8" chitboard is ~10 minutes
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] for next week, still need to upload photos from Hammerspace visit
=Thurs, 10 Oct=
=Thurs, 10 Oct=
*Facilitated DPD Meeting and updated status and tasks [[Daily Product Development Meeting]]; discussed meeting start time -- all parties agreed 9am is a good time and we will all be ready to participate on time; discussed backhoe status, microhouse roofing, & documentation; scheduled sidebar for ironworjer discussion (:45)
*Facilitated DPD Meeting and updated status and tasks [[Daily Product Development Meeting]]; discussed meeting start time -- all parties agreed 9am is a good time and we will all be ready to participate on time; discussed backhoe status, microhouse roofing, & documentation; scheduled sidebar for ironworjer discussion (:45)
Line 323: Line 135:
*Created draft [https://docs.google.com/a/opensourceecology.org/drawings/d/1jsi_2w58vKFyp6TsDZffSdGlYwktzgP3P4J527Mtr6k/edit?usp=sharing University Flyer], requested advice from TED POC wrt use of TED logo
*Created draft [https://docs.google.com/a/opensourceecology.org/drawings/d/1jsi_2w58vKFyp6TsDZffSdGlYwktzgP3P4J527Mtr6k/edit?usp=sharing University Flyer], requested advice from TED POC wrt use of TED logo


=NOTE: Mon, 30 Sep & Fri, 27 Sep=
Out of office (vacation days)
*Created & updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdEFhNlk4OTB0bl9NYVJxWlM2YmpQeVE&usp=sharing TRA6 Hot Wash Matrix], need to schedule hot wash for LifeTrac 6
=Thurs, 26 Sep=
Day off due to car trouble (vacation day)
=Wed, 25 Sep=
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdC1KNG80OWRmdk85TlBQTVA3YWhRbEE#gid=4 Microhouse Prep] attendees & bed board
*Drafted weekly newsletter
*Updated [http://opensourceecology.org/wiki/Category:Current_Events#Special_Events Events] page and [[Design Sprint]] page
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHIxbHV0ZEtCejF5WDVvdlZhSkMwOHc#gid=0 Internal Routing tracker] with FeF Site Plan input document & TRA 6 Test Drive
*Participated in Staff Meeting (1 hr 20 min)
*
=Tues, 24 Sep=
*Flash Mob email is highly successful with a 33.51% open rate in less than 24 hours; 4 new names to TTCS
*Added [http://www.xavier.edu/green/Academic.cfm Xavier University's Sustainability Program] to the touch point database
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] compiling document; uploaded and shared photos of the LifeTrac 6 build, the Microhouse foundation prep & the infrastructure improvement (gravel roads!); also highlighted what I believe is important to the LifeTrac 6 build re: improved quality of steel, improved logistics obtaining steel, utilizing Best Practices from LFT 5, etc.
*Updated [https://docs.google.com/a/opensourceecology.org/presentation/d/1vG0Qsd_z6CEtdKQG3uqmlrxKGJfCbgjHlFu-ahNOnNg/edit#slide=id.gf8ecd4a1_062 Staff Meeting] slides for TCM
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG5YQmVtQ3dvdmc1Qk1SdW15TXFGYUE#gid=0 Bed Logistics]
*Updated DPV Tracker with Cody H offer acceptance, emailed Cody with DPV sponsors name/info and welcome letter
*Microhouse: helped with Bed Logistics and am verifying attendance of two tentative volunteers
*Corresponded with Dorkmo about 50 hp power cube & Microhouse
*Uploaded recipes to [[Recipes]]; added to link to [[Factor e Farm Community Standards]]
*Created folders for blank Medical Insurance forms and Liability Release & Waiver forms for the HabLab announcement board; made form dropbox location in the office
=Mon, 23 Sep=
==Goals for the Week:==
#Establish Work Day program
#Complete outreach plan : support materials & budget
#Media strategy / plan
#Complete residual tasks from previous weeks
==Recap from Last Week:==
#Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates -- Still INW
#Complete outreach plan -- Done
==Today==
*Integrated Product Development Schedule into [[Volunteer]] page
*Extended offer to Cody H., awaiting response
*Researching open source or free mass texting services
*Sent Tech Team Culturing Survey info to Flash Mob listserv via Mail Chimp ... 193 possible new subscribers to Design Sprints, newsletters, etc
*Corresponded with several collaborators requesting information about a DPV, microhouse participation, remote project via University,  how to build a tractor, etc
*Modified/updated [https://docs.google.com/a/opensourceecology.org/document/d/1x6z6iiCEkovzwqzJMkf22TfXGEaMcBMigD5UXFQ1kIY/edit]
=Fri, 20 Sep=
*Completed updates to [[Volunteer]] page
*Sourced/picked up 50 1" washers from Sweiger
*Interviewed Cody Harrison for DPV; updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with interview notes and offer
*During LFT 6 Production Meeting, Marcin requested weo obtain day labor : called Mark Greer of Maysville to gauge interest
*Began putting together hydraulics for LFT 6
=Thurs, 19 Sep=
*Participated in [http://opensourceecology.org/wiki/LifeTrac_6#Production_Meeting_-_9.2F19 LFT 6 Production Meeting]
*Updated TCM schedule in PM; incorporated changes from routing feedback
*Newsletter / Design Sprint announcement sent to community; updated [http://opensourceecology.org/wiki/Development_Status_and_Needs#Sat.2C_Sep_21.2C_2013_Plan Development Status & Needs] with latest sprint agenda and updated links to Design Sprint and Events pages.
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Cody H details -- interview scheduled for 20 Sep; assisted with t-shooting picture loading capes
*Workshop: replaced bolts and added washers/self-locking bolts to cab & power cube modules; found 24 bolts were missing washers...and we are short; going to source additional washers tomorrow from Sweiger &/or MoKan; need root cause analysis of error
*Found work instructions lacked bolt pattern instructions--stumbled over 1 instance where bolt pattern mattered...penciled in to WI for incorporation--but believe we need to review each area for critical bolt insertion (i.e. where inserting bolts from one side or the other will effect range of motion of other parts)
*Imported OSE Smart Mob contact list to a new list in MailChimp -- going to invite them to sign up for TTCS or new listserv, plus give them an update on current OSE projects, new org structure, ways to volunteer, etc.
=Wed, 18 Sep=
==Goals for the Week:==
#Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates
#Complete outreach plan
==Recap from Last Week:==
#Establish notional University Tour schedule and ID support materials, etc; send announcement to universities - INW
#ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions - done
==Today==
*Participated in Production Meeting: [http://opensourceecology.org/wiki/LifeTrac_6#Production_Meeting_-_9.2F18 Notes]
*Corresponded with several people interested in assisting with the Microhouse build
**Questions to OM: Is Chris' team staying at HabLab, camping, hotel? Bed availability? Dates? What is the Microhouse schedule? The schedule in PM is not complete...when are we making forms?
*Corresponded with Jonathan M re: possible university trip to BYU for ED presentation
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Cody H details
*Added Rob B as tentative Microhouse participant to [https://docs.google.com/spreadsheet/ccc?key=0ArpE5Y9PpJCXdC1KNG80OWRmdk85TlBQTVA3YWhRbEE&usp=sharing Microhouse Prep / Checklist] & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] (see Work Day tab)
*Updated [[OSE Design Sprint]] page with 21 Sep announcement and 28 Sep Sprint status (i.e. we will not be hosting a Sprint); and updated [http://opensourceecology.org/wiki/Category:Current_Events#Design_Sprints Events] page
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] with announcement of University Tour
*Answered [https://docs.google.com/spreadsheet/ccc?key=0AlCf1fl002zpdFhPZGFGM21HVG1falVBQVdWa3prbmc&usp=sharing Site Development Questions]--I believe we need to have a staff discussion as a some of these questions will impact OSE's strategic vision (i.e. are we going to get into aquaponics in the future?)
=Tues, 17 Sep=
*Updated calendar & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG5YQmVtQ3dvdmc1Qk1SdW15TXFGYUE&usp=sharing bed logistics] for Dan B -- DPV arrival
*[http://opensourceecology.org/wiki/LifeTrac_6 LT6 Production notes]
*Assisted Katie with gravel research & site plan for parking, roads & walkways
*Slipped and fell on muddy walkway near HabLab -- hurt knee @ ER all afternoon
*Corresponded with several potential collaborators wrt the Microhouse
=Mon, 16 Sep=
*[http://opensourceecology.org/wiki/LifeTrac_6#Production_Meeting_-_9.2F16 LifeTrac 6 Production Notes]
*Updated PM with latest LT6 status
*Updated [http://opensourceecology.org/wiki/OSE_Internet_and_Phone_-_CenturyLink OSE Internet & Phone  - CenturyLink] with Sep 16 call; over to Katie
*Updated [https://docs.google.com/spreadsheet/ccc?key=0Avw9wU9IijrudER0S1l3Zk9LTFMyNW8zbnNJVWVEMUE&usp=sharing OSE Shop Inventory] and organized parts from fastenal
*Conducted inventory on receivables; Updated [https://docs.google.com/spreadsheet/ccc?key=0Avw9wU9IijrudER0S1l3Zk9LTFMyNW8zbnNJVWVEMUE&usp=sharing shop inventory]
*Updated Travel Reimbursement form [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdG5HVTZCVTFqRm5JTzQ5UEFoLUhiOEE&usp=sharing] for Rob's airport pick up; also requested reimbursement for shop supplies from Home Depot & True Value
*Updated [https://docs.google.com/spreadsheet/ccc?key=0AlCf1fl002zpdEFTamdSSWppejA2VUdRWGQ1RXliQlE&usp=sharing DPV Schedule] & integrated into [[LifeTrac 6]] production meeting
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] for Dan B, David J, and James P.
*Created [https://docs.google.com/drawings/d/1ivnv2MoAS0ivwDfHBDXoOfVRCT0ba8Z07e1TpztL-pQ/edit?usp=sharing Volunteer Flyer - Local Community]
*Assisted with building of cab "warehouse" and beginning of cab assembly
=Sun, 14 Sep=
*Participated in Production Meeting; cut bonding plates; picked Rob up at the airport; hosted OSE morale event -- attended by Rob, Katie, Gary, James, Emmett & Lucas
=Sat, 13 Sep=
*Updated Tech Team Culturing Survey and Mail Chimp list with a volunteer's new email address
*Coordinated use of DPV for shop clean up...we need to get ready to build a tractor!
*Cleaned the workshop and prepped material to cut; manually recorded shop inventory (wifi password did not work for OSEtwo); cut 4x4 steel beams
*Purchased ear p;lugs and grease tubes at True Value...picked up more ear plugs, duct tape & limestone at Home Depot Sat evening
*Prepped food and beverage for Potluck dinner on 14 Sep
=Fri, 12 Sep=
*Lost 45 minutes of work productivity due to internet connectivity issues...cleaned the office and de-cobwebbed the HabLab instead
*Modified [[Product Development Schedule]] with bigger font for readability in integrated pages
*Updated [http://opensourceecology.org/wiki/Template:Staff_and_contractors Staff and Contractors] page on the wiki with current OSE staff members
*Corresponded with several potential volunteers re: Design Sprint participation
*Picked up small generators that were repaired in St Joe
*Continued [https://docs.google.com/a/opensourceecology.org/document/d/17koSF__uailWt96GG8uszQcp44ah5wNdVrZFaP8ojsw/edit?usp=sharing Academia Tour Plan]...coordinating possible BYU speaking engagement in Nov
=Thurs, 12 Sep=
*Provided input to the [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] -- highlighted Emmett's arrival as our first Video Documentation DPV, highlighted current work that Lucas and James are supporting, and included a plug for volunteers. I also asked that a standard statement be included in ''all'' future blog posts that inform people how to get involved.
*Provided comments and input to Microhouse Project Pitch Sept 11, 2013 for submission to the foundation. Would like to see these types of documents earlier to provide input from a strategic and community management point of view.
*11 Sep newsletter has achieved a 20.4% open rate to date; will keep monitoring. Going to slightly change the format for future publications; click rate is high at 4.6% to industry std 3.5%, monitoring...
*Updated [[Main Page]] with current [[Product Development Schedule]]; updated [https://docs.google.com/drawings/d/1yOV0OrTK4SQDqBxKLMytFkyMY_-VHyFlXejqbCP9Z74/edit?usp=sharing PDS] with current build schedule slippage
*[https://docs.google.com/a/opensourceecology.org/document/d/17koSF__uailWt96GG8uszQcp44ah5wNdVrZFaP8ojsw/edit?usp=sharing 2013-2014 Academia Tour Plan v.9-12-13]
=Wed, 11 Sep=
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Dan B offer
*Coordinating with possible Work Day volunteer: Josh from Kansas City
*MailChimp: Our newsletter for the week of 3 Sep achieved a 22% open rate; up almost 5% from the previous week
**Updated [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdGNONk5LOUVLNXZQUE1COGp4Z1hUV2c&usp=sharing Tech Team Culturing Survey] with new sheet that autoupdates and feeds into Mail Chimp listserv with fewer steps
**Researching how to auto feed True Fans list into listserv
*Stopped by GVS Graphics (101 W. Jackson, Maysville MO)to get a quote on embroidery for shirts & screen printing for a table cloth with [http://opensourceecology.org/wiki/Logo OSE logo]
**Embroidery for shirt: right breast pocket, 3-4" : $90 digitization set up fee (one time fee); $8-10 per shirt (estimate)
**Tablecloth : image approx 12" tall - estimating 3 colors/screen, $15 per screen for set up, $10 for imprint; we could also use older OSE logo (two colors?)
*Updated OSE Facebook page admin access to include all members of Exec Staff
=Tues, 10 Sep=
==Goals for the Week:==
#Establish notional University Tour schedule and ID support materials, etc; send announcement to universities
#ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions
==Recap from Last Week:==
#Complete and begin implementing [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPFI/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer; UPDATE: still INW
#Complete TCM project planning in PM; UPDATE: Done, sending to staff for review
#Recruiting outreach; UPDATE: on-going
==Today==
*Sourcing tires for LifeTrac6 6 - called Tom's New & Used Tires, (816) 279-2527, 1925 Frederick Ave, Saint Joseph, MO 64501 -- no tires of that size available. He said to call back, they get a new truckload daily.  Also checked TSC and found [http://www.tractorsupply.com/en/store/hi-run-turf-tire-16-x-65---8 these] -- sent to Lucas & Gary
*Updated TCM schedule in PM; exporting for routing / approval of Exec Staff
*Created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHIxbHV0ZEtCejF5WDVvdlZhSkMwOHc&usp=sharing OSE Staff Internal Routing / Approval Tracker]...shared with Exec Staff for feedback/comments
*Tried to export PM to Open Office version of excel, but failed. Will try to export from the pdf so I can post the TCM schedule for review /comment to the staff
**Was able to export to Open Office on my home computer, sent to team via OSE Staff Internal Routing / Approval Tracker
*Stopped at Used tire dealers in Leavenworth; one suggested the size tire we are likely looking for is 235/85R16. Confirming tire size with Lucas & Gary.
*Stopped at Stitch by Stich Custom Embroidery (305 Cherokee, Leavenworth KS, 913-680-0404, POC Sherri Stich) to get quote to have OSE Logo embroidery done -- actual costs can be determined after the logo has been converted / set up in their system; there is a $25 one-time fee for this service; the estimate for a 3-4" logo on the right breast of a polo or button-up shirt is $10-15 if we have under 20 items done. Will look for 2 more quotes.
*Participated in 1:45 min meeting with Exec team and CAF
*Emailed to exec staff sample key duties, tasks & responsibilities document I used on active duty to track recurring tasks (prompted from staff meeting discussion)
*Updated [[OSE Design Sprint]] page with correct link to Sep 14th Sprint; updated [http://opensourceecology.org/wiki/Category:Current_Events#Special_Events Events] page to include updated Design Sprint info, updated Tractor build info, and expanded Microhouse build schedule
NOTE: Doc appointment today; will work additional 3 hours this evening
=Mon, 9 Sep=
*Updating Staff Meeting slides
*Received DPV availability from Dan B, sending official offer; DPV app for D. Jensen loaded to wiki, added new potential DPV - Cody Harrison -- all updates in [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV tracker]; emailed info to possible DPVs accordingly
*ID'd Primary/secondary/tertiary position descriptions; researched/updated agriculture positions; updated [https://docs.google.com/a/opensourceecology.org/document/d/1Xb32c2MZHfzHeHMTheyzNNFAshdJbgzYnY4n_yoEPCs/edit?usp=sharing Volunteer Position Descriptions]
*Reviewed / updated TCM schedule in PM
*Added Cody Harrison to [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccckey=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV tracker]; coordinated with Cody on next steps
=Fri, 6 Sep=
*Formatted new OSE laptop -- OSE-02; loaded open office, printer driver, google chrome, formatted bookmarks, etc
*Accepted large FedEx delivery from Surplus Center (took 45 min to unload from truck and place into workshop x 3 people), inventory still needs to be done
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV tracker] with updated status of DPV (Emmett) and current correspondence for David J; assigned Rob as DPV sponsor for Emmett
*5 Sep Newsletter stats from Mail Chimp: 17.9% open rate -- up by .4% from last week
**Added Adrian & Colby to distro, deleted Lucas' Berea account info
*Luncheon with Lucas & James S -- great morale booster, said goodbye to James (for now)
*COMPLETED TCM schedule in PM!!!! Now for the execution!
*Hunting down the owner of the Join a Flash Mob database that was on the Wiki Main page...need to migrate contacts to other databases and change ownership of product -- Katie reached out to Aaron for possible intel
=Thurs, 5 Sep=
*Updated [[Main Page]] to redirect collaborators to the Tech Team Culturing Survey and to enroll in our Newsletter Listserv; deleted list for signing up for Flash Mob--migrating Hackathon list to OSE listserv
*Developed first iteration of the weekly OSE newsletter and sent to listserv, to include Design Sprint update
**Linked Mail Chimp list to the Tech Team Culturing Survey so it will auto update (!!!!!!)
**Incorporated button functions to streamline access to Tech Team Culturing Survey & True Fan pages
**Added social media sharing capabilities; need to link to OSE's twitter & Facebook accounts
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
**Confirmed Emmett's DPV, set appt for informationa telecon; assigned Lucas as his DPV sponsor
**Participated in Staff Meeting--discussed tractor slip schedule and feedback to Dan B to set up dates for October DPV
*Reviewed blog comments and provided information to commentators wrt how to volunteer
= Tues, 3 Sep =
==Goals for the Week:==
#Complete and begin implementing [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPFI/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer
#Complete TCM project planning in PM
#Recruiting outreach
==Recap from Last Week:==
#Implementing [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPF/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics)-- UPDATE: completed plan; implementing strategy; need to finish position descriptions
#Complete & integrate top level schedule into Wiki Landing pages (Wiki Main, Events, Volunteer, DPV pages)-- completed; need to integrate into wiki
==Today==
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] for Dan B - interview, references update, & recommendation for an offer; drafted offers for 2 DPV apps INW--sent to reporting authority for review/input
*Updating [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPFI/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]
*Updated PM for TCM projects--80% complete
*Responded to numerous volunteer inquiries or DPV reference responses
*Participated in Exec Staff Meeting
*Migrated August log inputs to older entries; started Sept input
*Researched PM for ways to archive old schedules--several options, reported in staff meeting
*Researched ways to segregate MailChimp listservs...ongoing


= Mon, 2 Sep<br/> =
LABOR DAY
*Worked on Mail Chimp newsletter template




Latest revision as of 21:35, 4 September 2018

Thurs, 10 Oct

  • Facilitated DPD Meeting and updated status and tasks Daily Product Development Meeting; discussed meeting start time -- all parties agreed 9am is a good time and we will all be ready to participate on time; discussed backhoe status, microhouse roofing, & documentation; scheduled sidebar for ironworjer discussion (:45)
  • Sidebar: Ironworker discussion; notes are in Daily Product Development Meeting meeting notes for 10 Oct
  • Updated newsletter with Ironworker Sprint information, will also reach out to the community (:50)
  • Updated current events page with Microhouse phase 2 info & new Design Sprint info; also updated Design Sprint page -- need to go back and incorporate Ironworker Sprint onto these sites
  • Set up DPV interview for Cyril, tonight @ 5pm via Google Hangout
  • Sent Jeff Stump info and needs re: stress calculations
  • DPV interview with Cyril - has concerns over tourist Visa...would like a J1 or B1 visa & our sponsorship; need to review 22 CFR Part 62 (Exchange Program Visa requirements / sponsor responsibilities); the application fee for designation as an exchange visitor program is $3,982; this fee is non-refundable; however, we meet the requirements for a B1 visa: need to contact the Business Visa Center tomorrow: (202) 485-7675, Hours: 8:30am to 5pm (EST), Monday – Friday. MTF.
  • Facilitated Daily Wrap Up Notes

Wed, 9 Oct

  • Worked with OM to obtain Hammerspace membership. Hammerspace membership also includes membership to CCCKC activities.
    • Spoke with Craig @ Hammerspace: they have 18" x 12" sheets available for purchase, and some remnants. He will train me on the machine's use; cost is 50 cents per minute if I wok the machine; he will help me set files for printing, etc. They have wifi at the facility. The CNC plasma cutter can do 4x4 steel tubing. They would need to develop a jig to align the axes--cost will be about 50 cents a minute; this machine has controlled access and we would need to arrange the work in advance. I will get more information about this on Friday.
  • Facilitated DPD Meeting and updated status and tasks Daily Product Development Meeting; need to streamline the meeting, expectations, etc -- to help make production meetings productive; DPV Work Plan
  • Updated Staff Meeting slides
  • Checked on Design Sprint agenda for this Saturday's Sprint, but it hasn't been updated yet, emailed Marcin to request the agenda be updated so I can distribute it to the community today via Newsletter and link it to our volunteer landing pages
  • Researched State Dept website for information on visa status requirements for foreign volunteers -- Will a tourist visa work? Are there restrictions? Can we pay the food stipend to them? More info Business Visa

Visa Wait Time for Paris Embassy

  • Updated OSE Calendar with new Design Sprint schedule
  • Putting inputs into FeF Improvement Form / database
  • Updated Tech team Culturing Survey with Cyril Libert's app and updated status on Jeffrey Stump.
    • Emailed State Dept re: Visa requirements for volunteers
  • Called MoKan Fastener for status on 10" bolts (requirement: 100x 10" bolts, 1" in diameter). 10" bolts can get here by Monday, but would need to be plated (2 more days). Earliest availability is Wed or Thurs. They also have 11" bolts (50 in stock). They would need to be plated as well (earliest availability is Monday). Cost is $3.25 per bolt, but the plating charge for small orders is $80, bringing the cost of the bolts up higher ($5.50 per bolt).

Tues, 8 Oct

  • Continued updating Daily Product Development Meeting (additional concept documents for backhoe and ironworker, integrated Dozuki links, etc
  • Facilitated 8 Oct Daily Product Development Meeting (:50)
  • Completed OSE Media Package for Speaking Engagements and sent to Jonathan Miller for BYU outreach effort
  • Created OSE Letterhead with Logo
  • Fielded numerous phone calls re: Handyman ad, created Handyman/woman Database
  • Updated blog
  • Conducted Wrap up 8 Oct Daily Product Development Meeting (:20)
  • Emailed several collaborators re: tech development & documentation
  • Hammerspace: membership is $40/mo for individual; will give us $100/mo for non-profit rate @ 4 memberships; discussed with Marcin, will go with 1 membership right now (:20)
    • Laser cutter: have a feed and the cape to cut 4x8 sheets; Craig is POC for laser shop--also takes work on @ 50 cents per minute of use, no set up fee for members
    • They also have a CNC plasma cutter, need to get more info on this -- do they have the cape to cut 4x4 tubing?
    • Need to know cert requirements to use machines
    • Need to know lead times for orders if we want to contract out
    • Need to know if they have sources of supply for steel and /or cardboard
    • They are OSE supporters! Need to give them an updated pamphlet
  • Need to contact CCC tomorrow
  • Reviewing design documentation / logs for Backhoe & LifeTrac 6, attempting to complete LifeTrac 6 PDB, need to set up LifeTrac 6 prototype assessment; emailed Dorkmo re: loader arms instructions
  • Reviewed Roofing video -- (looks great!) requested a volunteer! page be added at the end

Mon, 7 Oct

Goals for the Week:

  1. Continue building Product Development process: boards, meetings, protocols, instructionals
  2. Drive Backhoe development schedule

Recap from Last Week:

  1. Complete outstanding items from goals from last week
  2. Assess, prioritize & develop templates for Product Development Board(s)
  3. Reflow TCM schedule and re-assess Backhoe and Ironworker schedule

Today

  • Facilitated Daily Product Development (DPD) Meeting (1:50):
  • Post DPD Meeting w/ Marcin (:30):
    • Marcin suggested I go to KC on Friday to get more cardboard cut for rapid prototyping: need to check out Hammerspace, Cowtown Computer Congress and Open Hardware groups, or architecture firms; we pay for materials
    • Researching space heaters, received permission from Marcin to buy two
    • Handiman: Marcin would like the Handiman here ASAP, need updated status from Katie re: newspaper, also will check Sutherland's board when I'm in Cameron on Tuesday. Things we need to fix ASAP: Microhouse help, Stove (dismantle and weld--big job), toilet
    • Chris is returning on the 17th & 18th
    • Decision: We will see if Mark can come out on Thurs, one of the DPVs will work with Mark to finish the MH roof (priority)
    • Decision: Focus media messages on new Rapid Prototyping capes: FB, blog, newsletter
  • Ordered 2 space heaters (2 x Jarden Consumer Heater BCH9212-U Bionaire Ceramic Mini Tower Heater , Sold by STAR ON LINE, total $133.98, Order# 105-6580029-0761840, EDD is: Friday, October 11, 2013 - Thursday, October 17, 2013. Emailed confirmation to Katie for accounting purposes. (:30)
  • Ordered iShowU HD subscription to allow Documentation DPVs to capture CAD animation in high definition; cost: $29.99 per year; more info can be found IShowU HD; also incorporated into DPV Orientation and Message Board; requested Emmett to create log in and use instructions, as well as uninstall instructions upon departure. Emailed Katie about creating a ghost DPV email address for logging into these types of programs. (:25)
  • Updated DPV Orientation and Message Board with trovebox, Dozuki and iShowU info -- left placeholders for instructions (:15)
  • Updated Current Events page (:5)
  • Updated OSE Design Sprint ((:03)
  • Created Volunteer Call Script and Talent Recruitment - Military Organizations protocol; still need to develop email "shorts" and flyers; updated Consolidated Recruiting Database with a new tab - "military orgs". (1:20)
    • Met with Marcin to discuss recruiting status -- Called 14 military/veteran offices; Two answered. Realized non-mission essential personnel are not available due to the Govt shutdown. Will continue this avenue and career centers tomorrow. (:05)
  • Facilitated wrap up meeting: Wrap Up Meeting notes (:35)

Sun, 6 Oct

Continued working Daily Product Development Meeting page / board...integrating risk page and relevant work logs to current status...prepping for 0900 development meeting tomorrow morning. Concerned we aren't using product dev boards...

Note: research Job Corps organizations as a conduit of volunteer advertising.

Sat, 5 Oct

Continued working Daily Product Development Meeting page / board. Thanks Dorkmo for fixing formatting issues. Populated first two windows, added production rhythm. Reviewed Dozuki and other sources to try to determine where development status is on ironworker and backhoe...need more info

Fri, 4 Oct

Thurs, 3 Oct

  • Spoke with Jonathan M wrt BYU speaking engagement; Nov 22nd is a good date, discussed fee; he will be put me in touch with POCs on the faculty; also, they need a Media packet to include Marcin's resume, Fees, Requirements, Agenda/topics, Goals, and general info about OSE -- this is my priority today
    • Jonathan is going to put me in touch with engineering clubs at BYU; also told me about their 1 year Capstone program, need to rersearch
  • Emailed followup re: proper use of TED logo and TED Fellows logo for flyers and pamphlets
  • Emailed response to several questions re: Design Sprint;
  • MailChimp update: October 2nd Newsletter has hit 21.7% Open Rate in less than 24 hours! This is the above our average after 7 days! Great response from the community! Need to post Microhouse pictures to Facebook...
  • Migrated Academic Touchpoint to new database: Academic contacts
  • Added a new section to OSE Design Sprint page : Design Sprint resources.
  • Participated in Recruiting Meeting Notes
  • Updated OSE Staff page, deleted Product Lead info and added Rob's picture under the DM
  • Created Recruiting Meeting Notes for 10-4-2013 meeting, sent calendar invite
  • Created Product Development Meeting Notes for 10-4-2013 meeting, set agenda, and sent calendar invite
  • Created draft Marcin Resume -- old resume on wiki has outdated contact info and does not focus on OSE and fellowships

Wed, 2 Oct

Tues, 1 Oct

  • Updated blog
  • Coordinated/fielded questions with several potential DPVs
  • Attended OSE re-grouping meeting: discussed status of Ironworker & Backhoe and strategy to get volunteers for the design & prototying; using product development board for each module for the Ironworker & Backhoe
  • Began 10/2 Newsletter
  • Photographed Microhouse progress:

Mon, 30 Sep

Goals for the Week:

  1. Complete outstanding items from goals from last week
  2. Assess, prioritize & develop templates for Product Development Board(s)
  3. Reflow TCM schedule and re-assess Backhoe and Ironworker schedule

Recap from Last Week:

  1. Establish Work Day program - Done.
  2. Complete outreach plan : support materials & budget - Done.
  3. Media strategy / plan : INW
  4. Complete residual tasks from previous weeks : INW

Today

  • Created draft University Flyer, requested advice from TED POC wrt use of TED logo

NOTE: Mon, 30 Sep & Fri, 27 Sep

Out of office (vacation days)

Thurs, 26 Sep

Day off due to car trouble (vacation day)

Wed, 25 Sep

Tues, 24 Sep

  • Flash Mob email is highly successful with a 33.51% open rate in less than 24 hours; 4 new names to TTCS
  • Added Xavier University's Sustainability Program to the touch point database
  • Updated blog compiling document; uploaded and shared photos of the LifeTrac 6 build, the Microhouse foundation prep & the infrastructure improvement (gravel roads!); also highlighted what I believe is important to the LifeTrac 6 build re: improved quality of steel, improved logistics obtaining steel, utilizing Best Practices from LFT 5, etc.
  • Updated Staff Meeting slides for TCM
  • Updated Bed Logistics
  • Updated DPV Tracker with Cody H offer acceptance, emailed Cody with DPV sponsors name/info and welcome letter
  • Microhouse: helped with Bed Logistics and am verifying attendance of two tentative volunteers
  • Corresponded with Dorkmo about 50 hp power cube & Microhouse
  • Uploaded recipes to Recipes; added to link to Factor e Farm Community Standards
  • Created folders for blank Medical Insurance forms and Liability Release & Waiver forms for the HabLab announcement board; made form dropbox location in the office

Mon, 23 Sep

Goals for the Week:

  1. Establish Work Day program
  2. Complete outreach plan : support materials & budget
  3. Media strategy / plan
  4. Complete residual tasks from previous weeks

Recap from Last Week:

  1. Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates -- Still INW
  2. Complete outreach plan -- Done

Today

  • Integrated Product Development Schedule into Volunteer page
  • Extended offer to Cody H., awaiting response
  • Researching open source or free mass texting services
  • Sent Tech Team Culturing Survey info to Flash Mob listserv via Mail Chimp ... 193 possible new subscribers to Design Sprints, newsletters, etc
  • Corresponded with several collaborators requesting information about a DPV, microhouse participation, remote project via University, how to build a tractor, etc
  • Modified/updated [1]

Fri, 20 Sep

  • Completed updates to Volunteer page
  • Sourced/picked up 50 1" washers from Sweiger
  • Interviewed Cody Harrison for DPV; updated DPV Tracker with interview notes and offer
  • During LFT 6 Production Meeting, Marcin requested weo obtain day labor : called Mark Greer of Maysville to gauge interest
  • Began putting together hydraulics for LFT 6

Thurs, 19 Sep

  • Participated in LFT 6 Production Meeting
  • Updated TCM schedule in PM; incorporated changes from routing feedback
  • Newsletter / Design Sprint announcement sent to community; updated Development Status & Needs with latest sprint agenda and updated links to Design Sprint and Events pages.
  • Updated DPV Tracker with Cody H details -- interview scheduled for 20 Sep; assisted with t-shooting picture loading capes
  • Workshop: replaced bolts and added washers/self-locking bolts to cab & power cube modules; found 24 bolts were missing washers...and we are short; going to source additional washers tomorrow from Sweiger &/or MoKan; need root cause analysis of error
  • Found work instructions lacked bolt pattern instructions--stumbled over 1 instance where bolt pattern mattered...penciled in to WI for incorporation--but believe we need to review each area for critical bolt insertion (i.e. where inserting bolts from one side or the other will effect range of motion of other parts)
  • Imported OSE Smart Mob contact list to a new list in MailChimp -- going to invite them to sign up for TTCS or new listserv, plus give them an update on current OSE projects, new org structure, ways to volunteer, etc.

Wed, 18 Sep

Goals for the Week:

  1. Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates
  2. Complete outreach plan

Recap from Last Week:

  1. Establish notional University Tour schedule and ID support materials, etc; send announcement to universities - INW
  2. ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions - done

Today

  • Participated in Production Meeting: Notes
  • Corresponded with several people interested in assisting with the Microhouse build
    • Questions to OM: Is Chris' team staying at HabLab, camping, hotel? Bed availability? Dates? What is the Microhouse schedule? The schedule in PM is not complete...when are we making forms?
  • Corresponded with Jonathan M re: possible university trip to BYU for ED presentation
  • Updated DPV Tracker with Cody H details
  • Added Rob B as tentative Microhouse participant to Microhouse Prep / Checklist & DPV Tracker (see Work Day tab)
  • Updated OSE Design Sprint page with 21 Sep announcement and 28 Sep Sprint status (i.e. we will not be hosting a Sprint); and updated Events page
  • Updated blog with announcement of University Tour
  • Answered Site Development Questions--I believe we need to have a staff discussion as a some of these questions will impact OSE's strategic vision (i.e. are we going to get into aquaponics in the future?)

Tues, 17 Sep

  • Updated calendar & bed logistics for Dan B -- DPV arrival
  • LT6 Production notes
  • Assisted Katie with gravel research & site plan for parking, roads & walkways
  • Slipped and fell on muddy walkway near HabLab -- hurt knee @ ER all afternoon
  • Corresponded with several potential collaborators wrt the Microhouse

Mon, 16 Sep

Sun, 14 Sep

  • Participated in Production Meeting; cut bonding plates; picked Rob up at the airport; hosted OSE morale event -- attended by Rob, Katie, Gary, James, Emmett & Lucas

Sat, 13 Sep

  • Updated Tech Team Culturing Survey and Mail Chimp list with a volunteer's new email address
  • Coordinated use of DPV for shop clean up...we need to get ready to build a tractor!
  • Cleaned the workshop and prepped material to cut; manually recorded shop inventory (wifi password did not work for OSEtwo); cut 4x4 steel beams
  • Purchased ear p;lugs and grease tubes at True Value...picked up more ear plugs, duct tape & limestone at Home Depot Sat evening
  • Prepped food and beverage for Potluck dinner on 14 Sep

Fri, 12 Sep

  • Lost 45 minutes of work productivity due to internet connectivity issues...cleaned the office and de-cobwebbed the HabLab instead
  • Modified Product Development Schedule with bigger font for readability in integrated pages
  • Updated Staff and Contractors page on the wiki with current OSE staff members
  • Corresponded with several potential volunteers re: Design Sprint participation
  • Picked up small generators that were repaired in St Joe
  • Continued Academia Tour Plan...coordinating possible BYU speaking engagement in Nov

Thurs, 12 Sep

  • Provided input to the blog -- highlighted Emmett's arrival as our first Video Documentation DPV, highlighted current work that Lucas and James are supporting, and included a plug for volunteers. I also asked that a standard statement be included in all future blog posts that inform people how to get involved.
  • Provided comments and input to Microhouse Project Pitch Sept 11, 2013 for submission to the foundation. Would like to see these types of documents earlier to provide input from a strategic and community management point of view.
  • 11 Sep newsletter has achieved a 20.4% open rate to date; will keep monitoring. Going to slightly change the format for future publications; click rate is high at 4.6% to industry std 3.5%, monitoring...
  • Updated Main Page with current Product Development Schedule; updated PDS with current build schedule slippage
  • 2013-2014 Academia Tour Plan v.9-12-13

Wed, 11 Sep

  • Updated DPV Tracker with Dan B offer
  • Coordinating with possible Work Day volunteer: Josh from Kansas City
  • MailChimp: Our newsletter for the week of 3 Sep achieved a 22% open rate; up almost 5% from the previous week
    • Updated Tech Team Culturing Survey with new sheet that autoupdates and feeds into Mail Chimp listserv with fewer steps
    • Researching how to auto feed True Fans list into listserv
  • Stopped by GVS Graphics (101 W. Jackson, Maysville MO)to get a quote on embroidery for shirts & screen printing for a table cloth with OSE logo
    • Embroidery for shirt: right breast pocket, 3-4" : $90 digitization set up fee (one time fee); $8-10 per shirt (estimate)
    • Tablecloth : image approx 12" tall - estimating 3 colors/screen, $15 per screen for set up, $10 for imprint; we could also use older OSE logo (two colors?)
  • Updated OSE Facebook page admin access to include all members of Exec Staff

Tues, 10 Sep

Goals for the Week:

  1. Establish notional University Tour schedule and ID support materials, etc; send announcement to universities
  2. ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions

Recap from Last Week:

  1. Complete and begin implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer; UPDATE: still INW
  2. Complete TCM project planning in PM; UPDATE: Done, sending to staff for review
  3. Recruiting outreach; UPDATE: on-going

Today

  • Sourcing tires for LifeTrac6 6 - called Tom's New & Used Tires, (816) 279-2527, 1925 Frederick Ave, Saint Joseph, MO 64501 -- no tires of that size available. He said to call back, they get a new truckload daily. Also checked TSC and found these -- sent to Lucas & Gary
  • Updated TCM schedule in PM; exporting for routing / approval of Exec Staff
  • Created OSE Staff Internal Routing / Approval Tracker...shared with Exec Staff for feedback/comments
  • Tried to export PM to Open Office version of excel, but failed. Will try to export from the pdf so I can post the TCM schedule for review /comment to the staff
    • Was able to export to Open Office on my home computer, sent to team via OSE Staff Internal Routing / Approval Tracker
  • Stopped at Used tire dealers in Leavenworth; one suggested the size tire we are likely looking for is 235/85R16. Confirming tire size with Lucas & Gary.
  • Stopped at Stitch by Stich Custom Embroidery (305 Cherokee, Leavenworth KS, 913-680-0404, POC Sherri Stich) to get quote to have OSE Logo embroidery done -- actual costs can be determined after the logo has been converted / set up in their system; there is a $25 one-time fee for this service; the estimate for a 3-4" logo on the right breast of a polo or button-up shirt is $10-15 if we have under 20 items done. Will look for 2 more quotes.
  • Participated in 1:45 min meeting with Exec team and CAF
  • Emailed to exec staff sample key duties, tasks & responsibilities document I used on active duty to track recurring tasks (prompted from staff meeting discussion)
  • Updated OSE Design Sprint page with correct link to Sep 14th Sprint; updated Events page to include updated Design Sprint info, updated Tractor build info, and expanded Microhouse build schedule

NOTE: Doc appointment today; will work additional 3 hours this evening

Mon, 9 Sep

  • Updating Staff Meeting slides
  • Received DPV availability from Dan B, sending official offer; DPV app for D. Jensen loaded to wiki, added new potential DPV - Cody Harrison -- all updates in DPV tracker; emailed info to possible DPVs accordingly
  • ID'd Primary/secondary/tertiary position descriptions; researched/updated agriculture positions; updated Volunteer Position Descriptions
  • Reviewed / updated TCM schedule in PM
  • Added Cody Harrison to DPV tracker; coordinated with Cody on next steps

Fri, 6 Sep

  • Formatted new OSE laptop -- OSE-02; loaded open office, printer driver, google chrome, formatted bookmarks, etc
  • Accepted large FedEx delivery from Surplus Center (took 45 min to unload from truck and place into workshop x 3 people), inventory still needs to be done
  • Updated DPV tracker with updated status of DPV (Emmett) and current correspondence for David J; assigned Rob as DPV sponsor for Emmett
  • 5 Sep Newsletter stats from Mail Chimp: 17.9% open rate -- up by .4% from last week
    • Added Adrian & Colby to distro, deleted Lucas' Berea account info
  • Luncheon with Lucas & James S -- great morale booster, said goodbye to James (for now)
  • COMPLETED TCM schedule in PM!!!! Now for the execution!
  • Hunting down the owner of the Join a Flash Mob database that was on the Wiki Main page...need to migrate contacts to other databases and change ownership of product -- Katie reached out to Aaron for possible intel

Thurs, 5 Sep

  • Updated Main Page to redirect collaborators to the Tech Team Culturing Survey and to enroll in our Newsletter Listserv; deleted list for signing up for Flash Mob--migrating Hackathon list to OSE listserv
  • Developed first iteration of the weekly OSE newsletter and sent to listserv, to include Design Sprint update
    • Linked Mail Chimp list to the Tech Team Culturing Survey so it will auto update (!!!!!!)
    • Incorporated button functions to streamline access to Tech Team Culturing Survey & True Fan pages
    • Added social media sharing capabilities; need to link to OSE's twitter & Facebook accounts
  • Updated DPV Tracker
    • Confirmed Emmett's DPV, set appt for informationa telecon; assigned Lucas as his DPV sponsor
    • Participated in Staff Meeting--discussed tractor slip schedule and feedback to Dan B to set up dates for October DPV
  • Reviewed blog comments and provided information to commentators wrt how to volunteer

Tues, 3 Sep

Goals for the Week:

  1. Complete and begin implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer
  2. Complete TCM project planning in PM
  3. Recruiting outreach

Recap from Last Week:

  1. Implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics)-- UPDATE: completed plan; implementing strategy; need to finish position descriptions
  2. Complete & integrate top level schedule into Wiki Landing pages (Wiki Main, Events, Volunteer, DPV pages)-- completed; need to integrate into wiki

Today

  • Updated DPV Tracker for Dan B - interview, references update, & recommendation for an offer; drafted offers for 2 DPV apps INW--sent to reporting authority for review/input
  • Updating DPV Recruitment and Management - 2013 Strategic Plan
  • Updated PM for TCM projects--80% complete
  • Responded to numerous volunteer inquiries or DPV reference responses
  • Participated in Exec Staff Meeting
  • Migrated August log inputs to older entries; started Sept input
  • Researched PM for ways to archive old schedules--several options, reported in staff meeting
  • Researched ways to segregate MailChimp listservs...ongoing

Mon, 2 Sep

LABOR DAY

  • Worked on Mail Chimp newsletter template


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