Audrey Log: Difference between revisions

From Open Source Ecology
Jump to navigation Jump to search
No edit summary
m (Reverted edits by Audrey Rampone (talk) to last revision by MarkDilley)
 
(704 intermediate revisions by 7 users not shown)
Line 1: Line 1:
=Fri May 17, 2013=
{{RightTOC}}
*Spoke with Doug Alberti from Ameren electric
=Thurs, 10 Oct=
*Picked up / delivered "new" appliances to Hab Lab: fridge, w/d, d/w
*Facilitated DPD Meeting and updated status and tasks [[Daily Product Development Meeting]]; discussed meeting start time -- all parties agreed 9am is a good time and we will all be ready to participate on time; discussed backhoe status, microhouse roofing, & documentation; scheduled sidebar for ironworjer discussion (:45)
**Door to bathroom is too small for the washer, will need to remove the molding--will be tight, but may fit
*Sidebar: Ironworker discussion; notes are in [[Daily Product Development Meeting]] meeting notes for 10 Oct
*Creating short-term budget {https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdEFVT2pNQXlzRzZOWWpsSFpPaldMVFE&usp=sharing Short Term & Recurring Budget] -- one time and recurring purchases for Hab Lab, Shop & Recruiting
*Updated newsletter with Ironworker Sprint information, will also reach out to the community (:50)
*Notes: need to develop Hab Lab Community Introduction, Standards & Chores Chart; also need male/female sign for bathroom
*Updated current events page with Microhouse phase 2 info & new Design Sprint info; also updated Design Sprint page -- need to go back and incorporate Ironworker Sprint onto these sites
*Updated OSE 6 in 60 Community with additional participants (sent invites)
*Set up DPV interview for Cyril, tonight @ 5pm via Google Hangout
*Partially completed form for business car insurance quote from Schumacher Insurance [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHJJc2IweVhnZUpLNWMtY2h4S0pleUE&usp=sharing Schumacher Insurance Quote form]
*Sent Jeff Stump info and needs re: stress calculations
*DPV interview with Cyril - has concerns over tourist Visa...would like a J1 or B1 visa & our sponsorship; need to review 22 CFR Part 62 (Exchange Program Visa requirements / sponsor responsibilities); the application fee for designation as an exchange visitor program is $3,982; this fee is non-refundable; however, we meet the requirements for a B1 visa: need to contact the Business Visa Center tomorrow:  (202) 485-7675, Hours: 8:30am to 5pm (EST), Monday – Friday. MTF.
*Facilitated Daily Wrap Up [http://opensourceecology.org/wiki/Daily_Product_Development_Meeting#Thurs.2C_10_Oct_2013 Notes]


=Thurs May 16, 2013=
=Wed, 9 Oct=
*Migrated OSE Parking Lot to a spreadsheet [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdERIZ0hHVXVqb0RiRnZwQm1jMTBUZ3c&usp=sharing OSE Parking Lot]
*Worked with OM to obtain Hammerspace membership. Hammerspace membership also includes membership to [http://www.c3kc.org/where-are-we/ CCCKC] activities.
*Starting to write first [https://docs.google.com/a/opensourceecology.org/document/d/13jovIldEIfGZGzy21PXFIMsbI8wtCYd6u55dnRNQ3Xc/edit?usp=sharing Community Manager's Blog #1]
**Spoke with Craig @ Hammerspace: they have 18" x 12" sheets available for purchase, and some remnants. He will train me on the machine's use; cost is 50 cents per minute if I wok the machine; he will help me set files for printing, etc. They have wifi at the facility. The CNC plasma cutter can do 4x4 steel tubing. They would need to develop a jig to align the axes--cost will be about 50 cents a minute; this machine has controlled access and we would need to arrange the work in advance. I will get more information about this on Friday.
*Found [http://smallbusiness.chron.com/create-listserv-gmail-44332.html How to Create a Listserv in Gmail]
*Facilitated DPD Meeting and updated status and tasks [[Daily Product Development Meeting]]; need to streamline the meeting, expectations, etc -- to help make production meetings ''productive''; [https://docs.google.com/spreadsheet/ccc?key=0AlCf1fl002zpdEFTamdSSWppejA2VUdRWGQ1RXliQlE&usp=sharing DPV Work Plan]
=Wed May 15, 2013=
*Updated [https://docs.google.com/presentation/d/18DQWNPvwCU43VSqtNREjBYXS1ko19E_vYFx-azlAf28/edit?usp=sharing Staff Meeting] slides
*Creating [[6 in 60 FAQ]] and worked on [[Google Hangout Instructional]]
*Checked on Design Sprint agenda for this Saturday's Sprint, but it hasn't been updated yet, emailed Marcin to request the agenda be updated so I can distribute it to the community today via Newsletter and link it to our volunteer landing pages
*Wrote Design Sprint #2 Invitation -- emailed to 500 contributors/true fans; NOTE: was locked out of email due to large # of emails sent, need to ensure account allows for max of 2000/day
*Researched [http://travel.state.gov/visa/questions/questions_1253.html State Dept website] for information on visa status requirements for foreign volunteers -- Will a tourist visa work? Are there restrictions? Can we pay the food stipend to them? More info [http://travel.state.gov/pdf/BusinessVisa.pdf Business Visa]
**Would like to research listserv
[http://travel.state.gov/visa/temp/wait/wait_4788.html?post=Paris&x=113&y=5 Visa Wait Time for Paris Embassy]
**Would like to develop a link to allow true fans/contributors/etc the opportunity to choose what type of information they receive: newsletters, program updates & campaign information, special events/announcements, other categories?  
*Updated OSE Calendar with new Design Sprint schedule
*Consolidated true fans/contributor lists to one--deleted multiple entries of the same email [[OSE Consolidated Email Contact List]] (internal document)
*Putting inputs into [http://opensourceecology.org/wiki/FeF_Improvement_Form FeF Improvement Form] / database
=Tues May 14, 2013=
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing Tech team Culturing Survey] with Cyril Libert's app and updated status on Jeffrey Stump.
*Researching Gantt charts that are more compatible with Google drive: Smartsheet Simple Project Management, Smartsheet Simple Gantt charts, Web Seavus Project Viewer and Smartsheet
**Emailed State Dept re: Visa requirements for volunteers
*Research on beds for Hab Lab
*Called MoKan Fastener for status on 10" bolts (requirement: 100x 10" bolts, 1" in diameter). 10" bolts can get here by Monday, but would need to be plated (2 more days). Earliest availability is Wed or Thurs. They also have 11" bolts (50 in stock). They would need to be plated as well (earliest availability is Monday). Cost is $3.25 per bolt, but the plating charge for small orders is $80, bringing the cost of the bolts up higher ($5.50 per bolt).
**Website for platform bed construction, drawing, materials list, cost of materials: $30; would need to modify legs to create a raised platform for storage drawers: http://ana-white.com/2012/02/plans/fillman-platform-twin-platform-bed
**Steel frame bed (tall) with drawers from Wal-Mart: http://www.walmart.com/ip/Steel-Platform-Bed-Frame/16328757
*Developing a [[Google Hangout Instructional]]
*Tested video conference program meet.me with Rob--need to work out come kinks
*Met with electrician--Joe--updated [[OSE Grid Backup / Returning Power to the Grid Planning Log]] with past correspondence and today's meeting
**Spoke with Joe in the evening, he can do 2x400amp from transformer to box
=Mon May 13, 2013=
*Built OSE [[Parking Lot]]
*Received inquiry from [[Maris Ozinga]]--mech engineer student in Holland who would like to use a GVCS product as part of a student project; would like to collaborate with us. Need to establish processes for remote projects/remote student projects--perhaps similar to that set up for DPVs?
*Sent application to Ameren to establish 400 amp backup service; confirmed 400 amp option w/electrician. Electrician to come out to OSE Tues, 14 May to survey power requirements in workshop at 1pm. [[OSE Grid Backup / Returning Power to the Grid Planning Log]]
*Creating standardized [[DPV Interview]] process
*Setting up [[Microhouse Planning]] page
*Video conferenced with Jordan Phoenix re: DPV this summer
*Creating [[The Spark Film -- 1 Day Planning Log]]
*Building [[Contributor Touch Points]] model
*Found possible open/high bed frame from Ikea for Hab Lab sleepers-- http://www.ikea.com/us/en/catalog/products/20180566/ or http://www.ikea.com/us/en/catalog/products/40177520/ - researching cost with shipping and measuring bed frame/beds; under bed drawer here: http://www.ikea.com/us/en/catalog/products/20238223/
*Notes to self--(1) Update log from last Wed & Thurs!!! (2) Develop instructions/documentation for logging in/connecting via Google Hang Out using OSE Community; (3) Develop agenda for beginning of Design Sprints to be able to "Screen Share" referenced pages during Marcin's welcome/intro speech; (4) Update Master Schedule, test sharing mechanism on Google+ with Gary; insert place holder for OSE Execs after 13 Jul; (5) Create non-technical survey for volunteers; (6) Research touch points for additional recruiting mechanisms both locally and other; include corporations (7) Draft letter to request for receipt of goods from local businesses; (8) OSE polos or button downs??? other? (9) Need to  begin to think about DPV/volunteer mid-term survey, exit survey and volunteer appreciation program


=Sun May 12, 2013=
=Tues, 8 Oct=
*Contacted OSE Europe chapters for a video conference to integrate OSE Europe communities in the 6 in 60 Campaign
*Continued updating [[Daily Product Development Meeting]] (additional concept documents for backhoe and ironworker, integrated Dozuki links, etc
*Facilitated [http://opensourceecology.org/w/index.php?title=Daily_Product_Development_Meeting&action=edit&section=9 8 Oct Daily Product Development Meeting] (:50)
*Completed [https://docs.google.com/document/d/1IdloCkscvWEgj1jLKrMOa9NRcIpLcgQBogiqYPgwHgU/edit?usp=sharing OSE Media Package for Speaking Engagements] and sent to Jonathan Miller for BYU outreach effort
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1bpomPZ030rTovrx33FLLl3L-t3aqYa1Ymb-SWIZHhX4/edit?usp=sharing OSE Letterhead with Logo]
*Fielded numerous phone calls re: Handyman ad, created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDk0eko0SUw3LXVxdExyU1N2eV9yZ3c#gid=0 Handyman/woman Database]
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog]
*Conducted Wrap up [http://opensourceecology.org/w/index.php?title=Daily_Product_Development_Meeting&action=edit&section=9 8 Oct Daily Product Development Meeting] (:20)
*Emailed several collaborators re: tech development & documentation
*Hammerspace: membership is $40/mo for individual; will give us $100/mo for non-profit rate @ 4 memberships; discussed with Marcin, will go with 1 membership right now (:20)
**Laser cutter: have a feed and the cape to cut 4x8 sheets; Craig is POC for laser shop--also takes work on @ 50 cents per minute of use, no set up fee for members
**They also have a CNC plasma cutter, need to get more info on this -- do they have the cape to cut 4x4 tubing?
**Need to know cert requirements to use machines
**Need to know lead times for orders if we want to contract out
**Need to know if they have sources of supply for steel and /or cardboard
**They are OSE supporters! Need to give them an updated pamphlet
*Need to contact CCC tomorrow
*Reviewing design documentation / logs for Backhoe & LifeTrac 6, attempting to complete LifeTrac 6 PDB, need to set up LifeTrac 6 prototype assessment; emailed Dorkmo re: loader arms instructions
*Reviewed Roofing video -- (looks great!) requested a volunteer! page be added at the end


=Sat May 11, 2013=
=Mon, 7 Oct=
==='''Task Update'''===
==Goals for the Week:==
*Contacted DPVs; developed standardized correspondence for [[Initial DPV Inquiries]], [[Follow-up DPV Inquiries]], and [[Initial Work Day Inquiries]]
#Continue building Product Development process: boards, meetings, protocols, instructionals
*Updated DPV tracker
#Drive Backhoe development schedule
*Facilitated first 6 in 60 Design Sprint; updated links and sources of information in OSE 6 in 60 Google Community
*Building [[Recruiting Log]] for new talent recruitment strategies\


=Fri May 10, 2013=
==Recap from Last Week:==
==='''Task Update'''===
#Complete outstanding items from goals from last week
*Created survey for 6 in 60 Design Sprint Tech Check [[Extreme Manufacturing - 6 in 60 - Design Sprint #1]]
#Assess, prioritize & develop templates for Product Development Board(s)
*Added links and events to the Open Source Ecology "6 in 60" Campaign Google+ community; created two guest login IDs for the community
#Reflow TCM schedule and re-assess Backhoe and Ironworker schedule
*Tested gotomeeting.com with Rob, we will evaluate this as a possible option for collaboration in the future
*Continued effort to set up electricity--completed Ameren application and spoke with Joe (electrician); quote is in work; discussed timeline/need date; Joe will check on parts availability to meet our deadline
*Need to connect with OSE Europe leaders in Italy, Greece, Germany, etc and try to work on parallel/conjoining events
*Created youtube channel (AudreyOSE) to allow us to record Google Hangout sessions that are broadcasted


==Today==
*Facilitated Daily Product Development (DPD) Meeting (1:50):
**Continued building [[Daily Product Development Meeting]] page; Built [http://opensourceecology.org/wiki/Daily_Product_Development_Meeting#7_Oct_2013 DPD Meeting Notes] for 7 Oct
*Post DPD Meeting w/ Marcin (:30):
**Marcin suggested I go to KC on Friday to get more cardboard cut for rapid prototyping: need to check out Hammerspace, Cowtown Computer Congress and Open Hardware groups, or architecture firms; we pay for materials
**Researching space heaters, received permission from Marcin to buy two
**Handiman: Marcin would like the Handiman here ASAP, need updated status from Katie re: newspaper, also will check Sutherland's board when I'm in Cameron on Tuesday. Things we need to fix ASAP: Microhouse help, Stove (dismantle and weld--big job), toilet
**Chris is returning on the 17th & 18th
**Decision: We will see if Mark can come out on Thurs, one of the DPVs will work with Mark to finish the MH roof (priority)
**Decision: Focus media messages on new Rapid Prototyping capes: FB, blog, newsletter
*Ordered 2 space heaters (2 x Jarden Consumer Heater BCH9212-U Bionaire Ceramic Mini Tower Heater , Sold by STAR ON LINE, total $133.98, Order# 105-6580029-0761840, EDD is: Friday, October 11, 2013 - Thursday, October 17, 2013. Emailed confirmation to Katie for accounting purposes. (:30)
*Ordered iShowU HD subscription to allow Documentation DPVs to capture CAD animation in high definition; cost: $29.99 per year; more info can be found [[IShowU HD]]; also incorporated into [[DPV Orientation and Message Board]]; requested Emmett to create log in and use instructions, as well as uninstall instructions upon departure. Emailed Katie about creating a ghost DPV email address for logging into these types of programs. (:25)
*Updated [[DPV Orientation and Message Board]] with trovebox, Dozuki and iShowU info -- left placeholders for instructions (:15)
*Updated [http://opensourceecology.org/wiki/Category:Current_Events Current Events] page (:5)
*Updated [[OSE Design Sprint]] ((:03)
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1-_3b1Cj7vhKVDKJs3oXi0ht6zbwb1q0ULIU5xF7mCAA/edit?usp=sharing Volunteer Call Script] and [https://docs.google.com/a/opensourceecology.org/document/d/1mkc4tN6_XU7ACTpRIHP3sqwDhYSF4JXKaC9csTsS1bA/edit?usp=sharing Talent Recruitment - Military Organizations] protocol; still need to develop email "shorts" and flyers; updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDltNkdPSENaOGdEcUVMc3R0WXNsQWc&usp=sharing Consolidated Recruiting Database] with a new tab - "military orgs". (1:20)
**Met with Marcin to discuss recruiting status -- Called 14 military/veteran offices; Two answered. Realized non-mission essential personnel are not available due to the Govt shutdown. Will continue this avenue and career centers tomorrow. (:05)
*Facilitated wrap up meeting: [http://opensourceecology.org/wiki/Daily_Product_Development_Meeting#Mon.2C_7_Oct_2013 Wrap Up Meeting notes] (:35)


=Thurs May 9, 2013=
=Sun, 6 Oct=
==='''Task Update'''===
Continued working [[Daily Product Development Meeting]] page / board...integrating risk page and relevant work logs to current status...prepping for 0900 development meeting tomorrow morning. Concerned we aren't using product dev boards...


Note: research Job Corps organizations as a conduit of volunteer advertising.


=Sat, 5 Oct=
Continued working [[Daily Product Development Meeting]] page / board. Thanks Dorkmo for fixing formatting issues. Populated first two windows, added production rhythm. Reviewed Dozuki and other sources to ''try'' to determine where development status is on ironworker and backhoe...need more info


=Fri, 4 Oct=
*Updated [[Template:GVCS List]]
*Created [[FeF Improvement Form]] page and linked to [[DPV Orientation and Message Board]] page to funnel / capture ideas for HabLab improvement
**Had issues embedding form and linking Responses option...the wiki is acting up; it would embed and load one time, then freeze another and not load; spent over an hour trying to fix this.
*Developed [https://docs.google.com/presentation/d/1_C60IaYkRzMuVXQiU-gZ_bx9hgJALad-4bnx9IpbMts/edit?usp=sharing Risk Management Plan] and [https://docs.google.com/a/opensourceecology.org/forms/d/1XApzmkmtvfiBD3nrRaSFQnggiKE1g5Lhhk3S0CqqQs8/viewform Risk Database] and [[Risk Management Program]] page on the wiki
*Completed update of [https://docs.google.com/a/opensourceecology.org/document/d/1UFhDZBacIEon5sGt9_nN2KxTLbU2RhzKqajneUz0yvc/edit?usp=sharing Marcin Jakubowski's Resume], uploaded to wiki [http://opensourceecology.org/wiki/Marcin_Jakubowski_Resume here]
*Updated [http://opensourceecology.org/wiki/Development_Status_and_Needs#Sat.2C_Oct_5.2C_2013_Plan Development Status and Needs - Saturday October 5] with Microcombine session at 1 pm...added to [http://opensourceecology.org/wiki/Open_Source_Ecology:Current_events Current Events] as well
*Participated in recruiting  meeting (45 min) [https://docs.google.com/a/opensourceecology.org/document/d/1KQLFhmVztAOw6GALjovdQzLWHbdHTS-eW3bJhaaz720/edit?usp=sharing Recruiting Meeting Notes] and [https://docs.google.com/a/opensourceecology.org/document/d/18hOA7LLSy3W-l8MCsyNIGYsav4_ThLzfxp8PriBWZv4/edit?usp=sharing Production Meeting Notes] for the Ironworker & Backhoe development effort (15 min).
*Developing [https://docs.google.com/a/opensourceecology.org/document/d/1IdloCkscvWEgj1jLKrMOa9NRcIpLcgQBogiqYPgwHgU/edit?usp=sharing Media Package] for college tour(s)


=Wed May 8, 2013=
=Thurs, 3 Oct=
==='''Task Update'''===
*Spoke with Jonathan M wrt BYU speaking engagement; Nov 22nd is a good date, discussed fee; he will be put me in touch with POCs on the faculty; also, they need a Media packet to include Marcin's resume, Fees, Requirements, Agenda/topics, Goals, and general info about OSE -- this is my priority today
*Extracted contributor contact info and began sending [[OSE Design Sprint Invitation]]
**Jonathan is going to put me in touch with engineering clubs at BYU; also told me about their 1 year Capstone program, need to rersearch
*Emailed followup re: proper use of TED logo and TED Fellows logo for flyers and pamphlets
*Emailed response to several questions re: Design Sprint;
*MailChimp update: October 2nd Newsletter has hit 21.7% Open Rate in less than 24 hours! This is the above our average after 7 days! Great response from the community! Need to post Microhouse pictures to Facebook...
*Migrated Academic Touchpoint to new database: [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDltNkdPSENaOGdEcUVMc3R0WXNsQWc&usp=sharing Academic contacts]
*Added a new section to [[OSE Design Sprint]] page : Design Sprint resources.
*Participated in Recruiting Meeting [https://docs.google.com/a/opensourceecology.org/document/d/1ZJ4YGKqv409px0udh4MoyYgMSKsJHP8emwqsXgBJjak/edit?usp=sharing Notes]
*Updated [http://opensourceecology.org/wiki/Template:Staff_and_contractors OSE Staff] page, deleted Product Lead info and added Rob's picture under the DM
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1KQLFhmVztAOw6GALjovdQzLWHbdHTS-eW3bJhaaz720/edit?usp=sharing Recruiting Meeting Notes] for 10-4-2013 meeting, sent calendar invite
*Created [https://docs.google.com/a/opensourceecology.org/document/d/18hOA7LLSy3W-l8MCsyNIGYsav4_ThLzfxp8PriBWZv4/edit?usp=sharing Product Development Meeting Notes] for 10-4-2013 meeting, set agenda, and sent calendar invite
*Created draft [https://docs.google.com/a/opensourceecology.org/document/d/1UFhDZBacIEon5sGt9_nN2KxTLbU2RhzKqajneUz0yvc/edit?usp=sharing Marcin Resume] -- old resume on wiki has outdated contact info and does not focus on OSE and fellowships


=Tues May 7, 2013=
=Wed, 2 Oct=
==='''Task Update'''===
*Meeting to discuss recruiting, schedule, DPVs, FeF infrastructure (RV area for DPVs), future projects and BYU speaking engagement.
*Updated [[Master Schedule]]
*Spoke with Dan B -- discussed HabLab issues/improvements, TTCS, requisitions, and DPV message board
*Developing a list: [[DPV/Intern Prep -- Needs List]] for DPVs. What do we need to buy before their arrival, what should we tell them to bring?
*Updated [[Development Status and Needs]] with Oct 5th Design Sprint agenda, linked to [[Design Sprint]] and [http://opensourceecology.org/wiki/Category:Current_Events Events] pages
*Developing [[2013 DPV / Intern Tracker]] to track task completion of DPV/Internship Process
*Updated [[Dedicated Project Visit]] page
*Discussed electricity options with Joe & Marcin--waiting for quote from Joe (electrician) for costs of 800 amp power; ETA Wed 8 May COB
*Updated [https://docs.google.com/drawings/d/1yOV0OrTK4SQDqBxKLMytFkyMY_-VHyFlXejqbCP9Z74/edit?usp=sharing Product Dev Schedule] for Oct - Dec (draft, pending reflow in PM and approval of team)
*Need to create an OSE "parking lot" process to "park" ideas and roll them into the schedule
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
*Pulling potential contributors' contact info from Team Culturing list; received event announcement from Marcin for '6 in 60' campaign


=Mon May 6, 2013=
=Tues, 1 Oct=
==='''Task Update:'''===
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit blog]
*Attempted to load Gantt chart to wiki; its opening with errors
*Coordinated/fielded questions with several potential DPVs
*Worked OSE Jam team matrix and reviewed schedule with Marcin; decided to build schedule based upon modules first, then build an integration point into the schedule
*Attended OSE re-grouping meeting: discussed status of Ironworker & Backhoe and strategy to get volunteers for the design & prototying; using product development board for each module for the Ironworker & Backhoe
*Mapped out 20 modules (with Marcin) to be created for the Sweet 6 Sprint; discussed time/formats of sprints--possible expansion of sprints to 3 time zones in the future with facilitators in each time zone
*Began 10/2 Newsletter
*Photographed Microhouse progress:


=Sun May 5, 2013=
=Mon, 30 Sep=
==='''Task Update:'''===  
==Goals for the Week:==
*Showed my mom (who is not tech savvy) how to use Sketchup; she's volunteered to watch the tutorial, perform the cube test, and report the results
#Complete outstanding items from goals from last week
#Assess, prioritize & develop templates for Product Development Board(s)
#Reflow TCM schedule and re-assess Backhoe and Ironworker schedule


=Fri May 3, 2013=
==Recap from Last Week:==
==='''Task Update:'''===  
#Establish Work Day program - Done.
*Called LulzBot Tech Support (+1-970-377-1111; http://www.lulzbot.com/?q=support ) for tech support (open 0700-1500 MTN). The proper location to download s/w is: http://download.lulzbot.com/AO-100/software/2012-Q2/Windows/
#Complete outreach plan : support materials & budget - Done.
#Media strategy / plan : INW
#Complete residual tasks from previous weeks : INW


However, my computer is not downloading the program--unknown reason. Reviewed security settings--gtg. Will attempt in another browser. After clearing space in my download file, I was able to install the required software. Success! However, am putting 3D printing on hold to focus on setting up DPVs for the summer.
==Today==
*Created draft [https://docs.google.com/a/opensourceecology.org/drawings/d/1jsi_2w58vKFyp6TsDZffSdGlYwktzgP3P4J527Mtr6k/edit?usp=sharing University Flyer], requested advice from TED POC wrt use of TED logo


*Need to establish DPV processes:
=NOTE: Mon, 30 Sep & Fri, 27 Sep=
**Survey
Out of office (vacation days)
**Wiki log creation & video of interest
*Created & updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdEFhNlk4OTB0bl9NYVJxWlM2YmpQeVE&usp=sharing TRA6 Hot Wash Matrix], need to schedule hot wash for LifeTrac 6
**DPV link -- update FAQs, other info
**Develop comm protocols: interview, notification, announcement/blog spot, send "welcome" info: community standards, shop safety guidelines, what to bring, about FeF/Maysville, etc...other? Work with Gary to establish objectives/goals for visit--align with OSE Master Schedule; ID resources needed to support DPV ($, manpower, facilities, tools/equipment).


*Launched Sweet 6 Survey, if approved, would like to send out to past volunteers and post to our "events" section on our website.
=Thurs, 26 Sep=
*Met with Gary. Discussed: facility issues requiring immediate, short term and mid-term attention. Discussed advertising ideas for upcoming campaign/recruitment protocols, screening processes, DPV pages, and pre-boarding of interns/DPVs. Also, need to include website organization/efficiency modeling in the Master Schedule.
Day off due to car trouble (vacation day)
*Developing DPV survey & editing requirements for the DPV page. Will have this done this weekend, as well as some other products to send to DPVs and edits to the info submitted by DPVs. Made initial contact with 3 potential DPVs this summer. Note: would be nice to have a video about DPVs! 30 sec-1 min "commercial" shot--what it is, what you can do, how to apply. Also believe we should link DPV info under "Events" on the Main Page--or find a better place???
*Posted link to Sweet 6 Campaign survey in the Control Panel for the Microtrac page - [[OSHW-OSE-Microtractor-v2]]


=Thurs May 2, 2013=
=Wed, 25 Sep=
==='''Task Update:'''===
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdC1KNG80OWRmdk85TlBQTVA3YWhRbEE#gid=4 Microhouse Prep] attendees & bed board
*Organized/cleaned office at FeF; created a space for the 3D printer. Put together the 3D printer. Encountered issues with www.LulzBot.com download procedures. Calling tech support to resolve--drivers not found, no GUI? Really need to consider a LAN line or VOIP line at FeF...can't get a signal while plugged into 3D printer.
*Drafted weekly newsletter
*Recommending [[GanttProject]] for use as scheduling tool. It allows users to: 1) Create WBS, draw dependencies, define milestones; 2) Resource load the schedule; 3) Develop PERT charts, 4) Export as PNG, PDF, or HTML. 5) Import/export from MS Project, 6) Share via WebDAV, 7) Is open source & free. (This page needs work--am learning how to embed video, etc).
*Updated [http://opensourceecology.org/wiki/Category:Current_Events#Special_Events Events] page and [[Design Sprint]] page
*Developing notional Master Schedule.  
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHIxbHV0ZEtCejF5WDVvdlZhSkMwOHc#gid=0 Internal Routing tracker] with FeF Site Plan input document & TRA 6 Test Drive
*Testing Jam Team Survey functionality.
*Participated in Staff Meeting (1 hr 20 min)
*Received DPV info from Marcin, will begin screening process Fri, 3 May.
*
*Began making changes to Audrey Control Sandbox. Ideas: 1) Develop 30 sec video advertising upcoming Product Drive (call it the Live Free Campaign?)--include what we are doing, key events timeline, who we need, logistics (web conferencing, prototype builds, etc); 2) Develop 30 sec video advertising DPVs; then develop 2-4 min video showing FeF, DPV FAQs, highlights, etc?


=Wed May 1, 2013=
=Tues, 24 Sep=
==='''Task Update:'''===
*Flash Mob email is highly successful with a 33.51% open rate in less than 24 hours; 4 new names to TTCS
*Met with Gary to discuss: Jam Team Design (preliminary), questionnaire, dedicated project visit info & master schedule.
*Added [http://www.xavier.edu/green/Academic.cfm Xavier University's Sustainability Program] to the touch point database
*Began outlining a notional master schedule.
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] compiling document; uploaded and shared photos of the LifeTrac 6 build, the Microhouse foundation prep & the infrastructure improvement (gravel roads!); also highlighted what I believe is important to the LifeTrac 6 build re: improved quality of steel, improved logistics obtaining steel, utilizing Best Practices from LFT 5, etc.
*Updated "Google Survey" project to include how to change the order of questions and make certain questions mandatory.
*Updated [https://docs.google.com/a/opensourceecology.org/presentation/d/1vG0Qsd_z6CEtdKQG3uqmlrxKGJfCbgjHlFu-ahNOnNg/edit#slide=id.gf8ecd4a1_062 Staff Meeting] slides for TCM
*Tested multiple Gantt chart programs for schedule development.
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG5YQmVtQ3dvdmc1Qk1SdW15TXFGYUE#gid=0 Bed Logistics]
*Updated DPV Tracker with Cody H offer acceptance, emailed Cody with DPV sponsors name/info and welcome letter
*Microhouse: helped with Bed Logistics and am verifying attendance of two tentative volunteers
*Corresponded with Dorkmo about 50 hp power cube & Microhouse
*Uploaded recipes to [[Recipes]]; added to link to [[Factor e Farm Community Standards]]
*Created folders for blank Medical Insurance forms and Liability Release & Waiver forms for the HabLab announcement board; made form dropbox location in the office


=Tue Apr 30, 2013=
=Mon, 23 Sep=
(1) Take [[Team Culturing Survey]] and do the Recruiting Survey to begin generating a database. (2) Draft an invitation for a Design Sprint - May 10-11 (3) Download Ubuntu as a dual boot system. Follow directions from Gary - [[Gary_Log#Tuesday_April_16_2013]] - download 12.04 LTS (Long Term Support). (4) Start emailing people to begin generating Database of Contributorials. (5) Do Matrix of roles for OSE Development Events - put it up at [[Creating OSE Jam Team Design]]. (6) Check out [[Dedicated Project Visit]]. (7) Scheduling software -[[Gantt_Chart_Template_for_OpenOffice_Calc]]. Check [[Osalt]]. (8) For 3D printing - begin printing 1/2" square tubing equivalent of 4x4" tubing with " holes every 4". Google Sketchup has a plugin for STL files - [[Sketchup Conversion to STL]]
==Goals for the Week:==
#Establish Work Day program
#Complete outreach plan : support materials & budget
#Media strategy / plan
#Complete residual tasks from previous weeks


==='''Task Update:'''===  
==Recap from Last Week:==
*Continued working on the questionnaire in the morning, then met up with Gary and Elliot and spent the remaining day at FeF helping Gary in the shop. Lots of progress has been made since I first saw it--let the organizing begin!
#Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates -- Still INW
*I opened the 3D printer and read through the instructions--realized I will likely need more than 1 hour--will return to FeF Thurs morning (2 May) to knock out this project.
#Complete outreach plan -- Done
*Made some additional notes wrt "How to Create a Google Survey" process and will update on Wed, 1 May.
*Rough outlined a Master Schedule, researched open source Gantt chart programs.
*Made some notes re: Dedicated Project Visit site--will discuss with Gary & Marcin and make some updates.
*Downloaded Ubuntu.


=Mon Apr 29, 2013=
==Today==
Tasks - (1) Download Sketchup - follow the tutorial and build an actual cube - first See Sketchup Tutorial Box at [[OSHW-OSE-CNC_Torch_Table-v2]]. Please post your results at: [[Sketchup Cube Test]]. (2) Create a sample Control Panel for projects - [[Audrey Control Panel Sandbox]]. Put in a YouTube of your choice into the first window, while the changing the text and link to the corresponding value. Put in a Google spreadsheet of your choice into window 7. (3) Create a Google Drawing showing all the types of people that we are inviting to the Development Sprint. See the [[OSE Jam]] which talks about the people required. Put up your Graphic at [[OSE Jam Team Design]]. (4)  Document how to build a Google Form at [[How to Create a Google Survey]]. Design a Google Form for Team Recruiting Form - specifically for [[4th of July Campaign]] of the Sweet 6 - or 6 prototypes designed and built by July. Planning for an agile Sprint - which a Hackathon where everyone works together on a common goal. Put up your resulting Google Form up at the Control Panel for the Microtrac page - [[OSHW-OSE-Microtractor-v2]]. Include Documenters as one of the particular groups involved to fill in [[OSE OManual Documentation]] realtime. Put up your sample survey design at [[Tech Team Culturing Survey]]. See also the [[LifeTrac Construction Set Script]].
*Integrated Product Development Schedule into [[Volunteer]] page
*Extended offer to Cody H., awaiting response
*Researching open source or free mass texting services
*Sent Tech Team Culturing Survey info to Flash Mob listserv via Mail Chimp ... 193 possible new subscribers to Design Sprints, newsletters, etc
*Corresponded with several collaborators requesting information about a DPV, microhouse participation, remote project via University,  how to build a tractor, etc
*Modified/updated [https://docs.google.com/a/opensourceecology.org/document/d/1x6z6iiCEkovzwqzJMkf22TfXGEaMcBMigD5UXFQ1kIY/edit]
 
=Fri, 20 Sep=
*Completed updates to [[Volunteer]] page
*Sourced/picked up 50 1" washers from Sweiger
*Interviewed Cody Harrison for DPV; updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with interview notes and offer
*During LFT 6 Production Meeting, Marcin requested weo obtain day labor : called Mark Greer of Maysville to gauge interest
*Began putting together hydraulics for LFT 6
 
=Thurs, 19 Sep=
*Participated in [http://opensourceecology.org/wiki/LifeTrac_6#Production_Meeting_-_9.2F19 LFT 6 Production Meeting]
*Updated TCM schedule in PM; incorporated changes from routing feedback
*Newsletter / Design Sprint announcement sent to community; updated [http://opensourceecology.org/wiki/Development_Status_and_Needs#Sat.2C_Sep_21.2C_2013_Plan Development Status & Needs] with latest sprint agenda and updated links to Design Sprint and Events pages.
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Cody H details -- interview scheduled for 20 Sep; assisted with t-shooting picture loading capes
*Workshop: replaced bolts and added washers/self-locking bolts to cab & power cube modules; found 24 bolts were missing washers...and we are short; going to source additional washers tomorrow from Sweiger &/or MoKan; need root cause analysis of error
*Found work instructions lacked bolt pattern instructions--stumbled over 1 instance where bolt pattern mattered...penciled in to WI for incorporation--but believe we need to review each area for critical bolt insertion (i.e. where inserting bolts from one side or the other will effect range of motion of other parts)
*Imported OSE Smart Mob contact list to a new list in MailChimp -- going to invite them to sign up for TTCS or new listserv, plus give them an update on current OSE projects, new org structure, ways to volunteer, etc.
 
=Wed, 18 Sep=
==Goals for the Week:==
#Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates
#Complete outreach plan
 
==Recap from Last Week:==
#Establish notional University Tour schedule and ID support materials, etc; send announcement to universities - INW
#ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions - done
 
==Today==
*Participated in Production Meeting: [http://opensourceecology.org/wiki/LifeTrac_6#Production_Meeting_-_9.2F18 Notes]
*Corresponded with several people interested in assisting with the Microhouse build
**Questions to OM: Is Chris' team staying at HabLab, camping, hotel? Bed availability? Dates? What is the Microhouse schedule? The schedule in PM is not complete...when are we making forms?
*Corresponded with Jonathan M re: possible university trip to BYU for ED presentation
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Cody H details
*Added Rob B as tentative Microhouse participant to [https://docs.google.com/spreadsheet/ccc?key=0ArpE5Y9PpJCXdC1KNG80OWRmdk85TlBQTVA3YWhRbEE&usp=sharing Microhouse Prep / Checklist] & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] (see Work Day tab)
*Updated [[OSE Design Sprint]] page with 21 Sep announcement and 28 Sep Sprint status (i.e. we will not be hosting a Sprint); and updated [http://opensourceecology.org/wiki/Category:Current_Events#Design_Sprints Events] page
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] with announcement of University Tour
*Answered [https://docs.google.com/spreadsheet/ccc?key=0AlCf1fl002zpdFhPZGFGM21HVG1falVBQVdWa3prbmc&usp=sharing Site Development Questions]--I believe we need to have a staff discussion as a some of these questions will impact OSE's strategic vision (i.e. are we going to get into aquaponics in the future?)
 
=Tues, 17 Sep=
*Updated calendar & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG5YQmVtQ3dvdmc1Qk1SdW15TXFGYUE&usp=sharing bed logistics] for Dan B -- DPV arrival
*[http://opensourceecology.org/wiki/LifeTrac_6 LT6 Production notes]
*Assisted Katie with gravel research & site plan for parking, roads & walkways
*Slipped and fell on muddy walkway near HabLab -- hurt knee @ ER all afternoon
*Corresponded with several potential collaborators wrt the Microhouse
 
=Mon, 16 Sep=
*[http://opensourceecology.org/wiki/LifeTrac_6#Production_Meeting_-_9.2F16 LifeTrac 6 Production Notes]
*Updated PM with latest LT6 status
*Updated [http://opensourceecology.org/wiki/OSE_Internet_and_Phone_-_CenturyLink OSE Internet & Phone  - CenturyLink] with Sep 16 call; over to Katie
*Updated [https://docs.google.com/spreadsheet/ccc?key=0Avw9wU9IijrudER0S1l3Zk9LTFMyNW8zbnNJVWVEMUE&usp=sharing OSE Shop Inventory] and organized parts from fastenal
*Conducted inventory on receivables; Updated [https://docs.google.com/spreadsheet/ccc?key=0Avw9wU9IijrudER0S1l3Zk9LTFMyNW8zbnNJVWVEMUE&usp=sharing shop inventory]
*Updated Travel Reimbursement form [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdG5HVTZCVTFqRm5JTzQ5UEFoLUhiOEE&usp=sharing] for Rob's airport pick up; also requested reimbursement for shop supplies from Home Depot & True Value
*Updated [https://docs.google.com/spreadsheet/ccc?key=0AlCf1fl002zpdEFTamdSSWppejA2VUdRWGQ1RXliQlE&usp=sharing DPV Schedule] & integrated into [[LifeTrac 6]] production meeting
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] for Dan B, David J, and James P.
*Created [https://docs.google.com/drawings/d/1ivnv2MoAS0ivwDfHBDXoOfVRCT0ba8Z07e1TpztL-pQ/edit?usp=sharing Volunteer Flyer - Local Community]
*Assisted with building of cab "warehouse" and beginning of cab assembly
 
=Sun, 14 Sep=
*Participated in Production Meeting; cut bonding plates; picked Rob up at the airport; hosted OSE morale event -- attended by Rob, Katie, Gary, James, Emmett & Lucas
 
=Sat, 13 Sep=
*Updated Tech Team Culturing Survey and Mail Chimp list with a volunteer's new email address
*Coordinated use of DPV for shop clean up...we need to get ready to build a tractor!
*Cleaned the workshop and prepped material to cut; manually recorded shop inventory (wifi password did not work for OSEtwo); cut 4x4 steel beams
*Purchased ear p;lugs and grease tubes at True Value...picked up more ear plugs, duct tape & limestone at Home Depot Sat evening
*Prepped food and beverage for Potluck dinner on 14 Sep
 
=Fri, 12 Sep=
*Lost 45 minutes of work productivity due to internet connectivity issues...cleaned the office and de-cobwebbed the HabLab instead
*Modified [[Product Development Schedule]] with bigger font for readability in integrated pages
*Updated [http://opensourceecology.org/wiki/Template:Staff_and_contractors Staff and Contractors] page on the wiki with current OSE staff members
*Corresponded with several potential volunteers re: Design Sprint participation
*Picked up small generators that were repaired in St Joe
*Continued [https://docs.google.com/a/opensourceecology.org/document/d/17koSF__uailWt96GG8uszQcp44ah5wNdVrZFaP8ojsw/edit?usp=sharing Academia Tour Plan]...coordinating possible BYU speaking engagement in Nov
 
=Thurs, 12 Sep=
*Provided input to the [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] -- highlighted Emmett's arrival as our first Video Documentation DPV, highlighted current work that Lucas and James are supporting, and included a plug for volunteers. I also asked that a standard statement be included in ''all'' future blog posts that inform people how to get involved.
*Provided comments and input to Microhouse Project Pitch Sept 11, 2013 for submission to the foundation. Would like to see these types of documents earlier to provide input from a strategic and community management point of view.
*11 Sep newsletter has achieved a 20.4% open rate to date; will keep monitoring. Going to slightly change the format for future publications; click rate is high at 4.6% to industry std 3.5%, monitoring...
*Updated [[Main Page]] with current [[Product Development Schedule]]; updated [https://docs.google.com/drawings/d/1yOV0OrTK4SQDqBxKLMytFkyMY_-VHyFlXejqbCP9Z74/edit?usp=sharing PDS] with current build schedule slippage
*[https://docs.google.com/a/opensourceecology.org/document/d/17koSF__uailWt96GG8uszQcp44ah5wNdVrZFaP8ojsw/edit?usp=sharing 2013-2014 Academia Tour Plan v.9-12-13]
 
=Wed, 11 Sep=
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Dan B offer
*Coordinating with possible Work Day volunteer: Josh from Kansas City
*MailChimp: Our newsletter for the week of 3 Sep achieved a 22% open rate; up almost 5% from the previous week
**Updated [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdGNONk5LOUVLNXZQUE1COGp4Z1hUV2c&usp=sharing Tech Team Culturing Survey] with new sheet that autoupdates and feeds into Mail Chimp listserv with fewer steps
**Researching how to auto feed True Fans list into listserv
*Stopped by GVS Graphics (101 W. Jackson, Maysville MO)to get a quote on embroidery for shirts & screen printing for a table cloth with [http://opensourceecology.org/wiki/Logo OSE logo]
**Embroidery for shirt: right breast pocket, 3-4" : $90 digitization set up fee (one time fee); $8-10 per shirt (estimate)
**Tablecloth : image approx 12" tall - estimating 3 colors/screen, $15 per screen for set up, $10 for imprint; we could also use older OSE logo (two colors?)
*Updated OSE Facebook page admin access to include all members of Exec Staff
 
=Tues, 10 Sep=
==Goals for the Week:==
#Establish notional University Tour schedule and ID support materials, etc; send announcement to universities
#ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions
 
==Recap from Last Week:==
#Complete and begin implementing [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPFI/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer; UPDATE: still INW
#Complete TCM project planning in PM; UPDATE: Done, sending to staff for review
#Recruiting outreach; UPDATE: on-going
 
==Today==
*Sourcing tires for LifeTrac6 6 - called Tom's New & Used Tires, (816) 279-2527, 1925 Frederick Ave, Saint Joseph, MO 64501 -- no tires of that size available. He said to call back, they get a new truckload daily.  Also checked TSC and found [http://www.tractorsupply.com/en/store/hi-run-turf-tire-16-x-65---8 these] -- sent to Lucas & Gary
*Updated TCM schedule in PM; exporting for routing / approval of Exec Staff
*Created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHIxbHV0ZEtCejF5WDVvdlZhSkMwOHc&usp=sharing OSE Staff Internal Routing / Approval Tracker]...shared with Exec Staff for feedback/comments
*Tried to export PM to Open Office version of excel, but failed. Will try to export from the pdf so I can post the TCM schedule for review /comment to the staff
**Was able to export to Open Office on my home computer, sent to team via OSE Staff Internal Routing / Approval Tracker
*Stopped at Used tire dealers in Leavenworth; one suggested the size tire we are likely looking for is 235/85R16. Confirming tire size with Lucas & Gary.
*Stopped at Stitch by Stich Custom Embroidery (305 Cherokee, Leavenworth KS, 913-680-0404, POC Sherri Stich) to get quote to have OSE Logo embroidery done -- actual costs can be determined after the logo has been converted / set up in their system; there is a $25 one-time fee for this service; the estimate for a 3-4" logo on the right breast of a polo or button-up shirt is $10-15 if we have under 20 items done. Will look for 2 more quotes.
*Participated in 1:45 min meeting with Exec team and CAF
*Emailed to exec staff sample key duties, tasks & responsibilities document I used on active duty to track recurring tasks (prompted from staff meeting discussion)
*Updated [[OSE Design Sprint]] page with correct link to Sep 14th Sprint; updated [http://opensourceecology.org/wiki/Category:Current_Events#Special_Events Events] page to include updated Design Sprint info, updated Tractor build info, and expanded Microhouse build schedule
 
NOTE: Doc appointment today; will work additional 3 hours this evening
 
=Mon, 9 Sep=
*Updating Staff Meeting slides
*Received DPV availability from Dan B, sending official offer; DPV app for D. Jensen loaded to wiki, added new potential DPV - Cody Harrison -- all updates in [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV tracker]; emailed info to possible DPVs accordingly
*ID'd Primary/secondary/tertiary position descriptions; researched/updated agriculture positions; updated [https://docs.google.com/a/opensourceecology.org/document/d/1Xb32c2MZHfzHeHMTheyzNNFAshdJbgzYnY4n_yoEPCs/edit?usp=sharing Volunteer Position Descriptions]
*Reviewed / updated TCM schedule in PM
*Added Cody Harrison to [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccckey=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV tracker]; coordinated with Cody on next steps
 
=Fri, 6 Sep=
*Formatted new OSE laptop -- OSE-02; loaded open office, printer driver, google chrome, formatted bookmarks, etc
*Accepted large FedEx delivery from Surplus Center (took 45 min to unload from truck and place into workshop x 3 people), inventory still needs to be done
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV tracker] with updated status of DPV (Emmett) and current correspondence for David J; assigned Rob as DPV sponsor for Emmett
*5 Sep Newsletter stats from Mail Chimp: 17.9% open rate -- up by .4% from last week
**Added Adrian & Colby to distro, deleted Lucas' Berea account info
*Luncheon with Lucas & James S -- great morale booster, said goodbye to James (for now)
*COMPLETED TCM schedule in PM!!!! Now for the execution!
*Hunting down the owner of the Join a Flash Mob database that was on the Wiki Main page...need to migrate contacts to other databases and change ownership of product -- Katie reached out to Aaron for possible intel
 
=Thurs, 5 Sep=
*Updated [[Main Page]] to redirect collaborators to the Tech Team Culturing Survey and to enroll in our Newsletter Listserv; deleted list for signing up for Flash Mob--migrating Hackathon list to OSE listserv
*Developed first iteration of the weekly OSE newsletter and sent to listserv, to include Design Sprint update
**Linked Mail Chimp list to the Tech Team Culturing Survey so it will auto update (!!!!!!)
**Incorporated button functions to streamline access to Tech Team Culturing Survey & True Fan pages
**Added social media sharing capabilities; need to link to OSE's twitter & Facebook accounts
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
**Confirmed Emmett's DPV, set appt for informationa telecon; assigned Lucas as his DPV sponsor
**Participated in Staff Meeting--discussed tractor slip schedule and feedback to Dan B to set up dates for October DPV
*Reviewed blog comments and provided information to commentators wrt how to volunteer
 
= Tues, 3 Sep =
==Goals for the Week:==
#Complete and begin implementing [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPFI/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer
#Complete TCM project planning in PM
#Recruiting outreach
 
==Recap from Last Week:==
#Implementing [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPF/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics)-- UPDATE: completed plan; implementing strategy; need to finish position descriptions
#Complete & integrate top level schedule into Wiki Landing pages (Wiki Main, Events, Volunteer, DPV pages)-- completed; need to integrate into wiki
 
==Today==
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] for Dan B - interview, references update, & recommendation for an offer; drafted offers for 2 DPV apps INW--sent to reporting authority for review/input
*Updating [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPFI/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]
*Updated PM for TCM projects--80% complete
*Responded to numerous volunteer inquiries or DPV reference responses
*Participated in Exec Staff Meeting
*Migrated August log inputs to older entries; started Sept input
*Researched PM for ways to archive old schedules--several options, reported in staff meeting
*Researched ways to segregate MailChimp listservs...ongoing
 
= Mon, 2 Sep<br/> =
LABOR DAY
*Worked on Mail Chimp newsletter template


==='''Task Update:'''===
*Completed Sketchup download, tutorials, and test. Posted notes, lessons learned and product at [[Sketchup Cube Test]].
*Completed draft documentation on how to build a Google Form at [[How to Create a Google Survey]]. Will finalize once survey is complete.
*Began creation of Google Form for a Team Recruiting Survey. Reviewed past surveys, drafted questions. Among other things, requesting information about involvement in social media (Facebook, LinkedIn, Twitter).
*Began reviewing requirements for Jam Team--need more guidance: purpose, what type of tool is this (pictorial, informational, etc); drafted personnel requirements/expertise overview--product designers, mechanical engineers, documenters, CAD designer, animator, digital/flexible fabricator, other?


=Older Entries=
=Older Entries=
*[[Audrey Log/September 2013]]
*[[Audrey Log/August 2013]]
*[[Audrey Log/July 2013]]
*[[Audrey Log/June 2013]]
*[[Audrey Log/May 2013]]
*[[Audrey Log/April 2013]]
*[[Audrey Log - March 2013]]
*[[Audrey Log - March 2013]]

Latest revision as of 21:35, 4 September 2018

Thurs, 10 Oct

  • Facilitated DPD Meeting and updated status and tasks Daily Product Development Meeting; discussed meeting start time -- all parties agreed 9am is a good time and we will all be ready to participate on time; discussed backhoe status, microhouse roofing, & documentation; scheduled sidebar for ironworjer discussion (:45)
  • Sidebar: Ironworker discussion; notes are in Daily Product Development Meeting meeting notes for 10 Oct
  • Updated newsletter with Ironworker Sprint information, will also reach out to the community (:50)
  • Updated current events page with Microhouse phase 2 info & new Design Sprint info; also updated Design Sprint page -- need to go back and incorporate Ironworker Sprint onto these sites
  • Set up DPV interview for Cyril, tonight @ 5pm via Google Hangout
  • Sent Jeff Stump info and needs re: stress calculations
  • DPV interview with Cyril - has concerns over tourist Visa...would like a J1 or B1 visa & our sponsorship; need to review 22 CFR Part 62 (Exchange Program Visa requirements / sponsor responsibilities); the application fee for designation as an exchange visitor program is $3,982; this fee is non-refundable; however, we meet the requirements for a B1 visa: need to contact the Business Visa Center tomorrow: (202) 485-7675, Hours: 8:30am to 5pm (EST), Monday – Friday. MTF.
  • Facilitated Daily Wrap Up Notes

Wed, 9 Oct

  • Worked with OM to obtain Hammerspace membership. Hammerspace membership also includes membership to CCCKC activities.
    • Spoke with Craig @ Hammerspace: they have 18" x 12" sheets available for purchase, and some remnants. He will train me on the machine's use; cost is 50 cents per minute if I wok the machine; he will help me set files for printing, etc. They have wifi at the facility. The CNC plasma cutter can do 4x4 steel tubing. They would need to develop a jig to align the axes--cost will be about 50 cents a minute; this machine has controlled access and we would need to arrange the work in advance. I will get more information about this on Friday.
  • Facilitated DPD Meeting and updated status and tasks Daily Product Development Meeting; need to streamline the meeting, expectations, etc -- to help make production meetings productive; DPV Work Plan
  • Updated Staff Meeting slides
  • Checked on Design Sprint agenda for this Saturday's Sprint, but it hasn't been updated yet, emailed Marcin to request the agenda be updated so I can distribute it to the community today via Newsletter and link it to our volunteer landing pages
  • Researched State Dept website for information on visa status requirements for foreign volunteers -- Will a tourist visa work? Are there restrictions? Can we pay the food stipend to them? More info Business Visa

Visa Wait Time for Paris Embassy

  • Updated OSE Calendar with new Design Sprint schedule
  • Putting inputs into FeF Improvement Form / database
  • Updated Tech team Culturing Survey with Cyril Libert's app and updated status on Jeffrey Stump.
    • Emailed State Dept re: Visa requirements for volunteers
  • Called MoKan Fastener for status on 10" bolts (requirement: 100x 10" bolts, 1" in diameter). 10" bolts can get here by Monday, but would need to be plated (2 more days). Earliest availability is Wed or Thurs. They also have 11" bolts (50 in stock). They would need to be plated as well (earliest availability is Monday). Cost is $3.25 per bolt, but the plating charge for small orders is $80, bringing the cost of the bolts up higher ($5.50 per bolt).

Tues, 8 Oct

  • Continued updating Daily Product Development Meeting (additional concept documents for backhoe and ironworker, integrated Dozuki links, etc
  • Facilitated 8 Oct Daily Product Development Meeting (:50)
  • Completed OSE Media Package for Speaking Engagements and sent to Jonathan Miller for BYU outreach effort
  • Created OSE Letterhead with Logo
  • Fielded numerous phone calls re: Handyman ad, created Handyman/woman Database
  • Updated blog
  • Conducted Wrap up 8 Oct Daily Product Development Meeting (:20)
  • Emailed several collaborators re: tech development & documentation
  • Hammerspace: membership is $40/mo for individual; will give us $100/mo for non-profit rate @ 4 memberships; discussed with Marcin, will go with 1 membership right now (:20)
    • Laser cutter: have a feed and the cape to cut 4x8 sheets; Craig is POC for laser shop--also takes work on @ 50 cents per minute of use, no set up fee for members
    • They also have a CNC plasma cutter, need to get more info on this -- do they have the cape to cut 4x4 tubing?
    • Need to know cert requirements to use machines
    • Need to know lead times for orders if we want to contract out
    • Need to know if they have sources of supply for steel and /or cardboard
    • They are OSE supporters! Need to give them an updated pamphlet
  • Need to contact CCC tomorrow
  • Reviewing design documentation / logs for Backhoe & LifeTrac 6, attempting to complete LifeTrac 6 PDB, need to set up LifeTrac 6 prototype assessment; emailed Dorkmo re: loader arms instructions
  • Reviewed Roofing video -- (looks great!) requested a volunteer! page be added at the end

Mon, 7 Oct

Goals for the Week:

  1. Continue building Product Development process: boards, meetings, protocols, instructionals
  2. Drive Backhoe development schedule

Recap from Last Week:

  1. Complete outstanding items from goals from last week
  2. Assess, prioritize & develop templates for Product Development Board(s)
  3. Reflow TCM schedule and re-assess Backhoe and Ironworker schedule

Today

  • Facilitated Daily Product Development (DPD) Meeting (1:50):
  • Post DPD Meeting w/ Marcin (:30):
    • Marcin suggested I go to KC on Friday to get more cardboard cut for rapid prototyping: need to check out Hammerspace, Cowtown Computer Congress and Open Hardware groups, or architecture firms; we pay for materials
    • Researching space heaters, received permission from Marcin to buy two
    • Handiman: Marcin would like the Handiman here ASAP, need updated status from Katie re: newspaper, also will check Sutherland's board when I'm in Cameron on Tuesday. Things we need to fix ASAP: Microhouse help, Stove (dismantle and weld--big job), toilet
    • Chris is returning on the 17th & 18th
    • Decision: We will see if Mark can come out on Thurs, one of the DPVs will work with Mark to finish the MH roof (priority)
    • Decision: Focus media messages on new Rapid Prototyping capes: FB, blog, newsletter
  • Ordered 2 space heaters (2 x Jarden Consumer Heater BCH9212-U Bionaire Ceramic Mini Tower Heater , Sold by STAR ON LINE, total $133.98, Order# 105-6580029-0761840, EDD is: Friday, October 11, 2013 - Thursday, October 17, 2013. Emailed confirmation to Katie for accounting purposes. (:30)
  • Ordered iShowU HD subscription to allow Documentation DPVs to capture CAD animation in high definition; cost: $29.99 per year; more info can be found IShowU HD; also incorporated into DPV Orientation and Message Board; requested Emmett to create log in and use instructions, as well as uninstall instructions upon departure. Emailed Katie about creating a ghost DPV email address for logging into these types of programs. (:25)
  • Updated DPV Orientation and Message Board with trovebox, Dozuki and iShowU info -- left placeholders for instructions (:15)
  • Updated Current Events page (:5)
  • Updated OSE Design Sprint ((:03)
  • Created Volunteer Call Script and Talent Recruitment - Military Organizations protocol; still need to develop email "shorts" and flyers; updated Consolidated Recruiting Database with a new tab - "military orgs". (1:20)
    • Met with Marcin to discuss recruiting status -- Called 14 military/veteran offices; Two answered. Realized non-mission essential personnel are not available due to the Govt shutdown. Will continue this avenue and career centers tomorrow. (:05)
  • Facilitated wrap up meeting: Wrap Up Meeting notes (:35)

Sun, 6 Oct

Continued working Daily Product Development Meeting page / board...integrating risk page and relevant work logs to current status...prepping for 0900 development meeting tomorrow morning. Concerned we aren't using product dev boards...

Note: research Job Corps organizations as a conduit of volunteer advertising.

Sat, 5 Oct

Continued working Daily Product Development Meeting page / board. Thanks Dorkmo for fixing formatting issues. Populated first two windows, added production rhythm. Reviewed Dozuki and other sources to try to determine where development status is on ironworker and backhoe...need more info

Fri, 4 Oct

Thurs, 3 Oct

  • Spoke with Jonathan M wrt BYU speaking engagement; Nov 22nd is a good date, discussed fee; he will be put me in touch with POCs on the faculty; also, they need a Media packet to include Marcin's resume, Fees, Requirements, Agenda/topics, Goals, and general info about OSE -- this is my priority today
    • Jonathan is going to put me in touch with engineering clubs at BYU; also told me about their 1 year Capstone program, need to rersearch
  • Emailed followup re: proper use of TED logo and TED Fellows logo for flyers and pamphlets
  • Emailed response to several questions re: Design Sprint;
  • MailChimp update: October 2nd Newsletter has hit 21.7% Open Rate in less than 24 hours! This is the above our average after 7 days! Great response from the community! Need to post Microhouse pictures to Facebook...
  • Migrated Academic Touchpoint to new database: Academic contacts
  • Added a new section to OSE Design Sprint page : Design Sprint resources.
  • Participated in Recruiting Meeting Notes
  • Updated OSE Staff page, deleted Product Lead info and added Rob's picture under the DM
  • Created Recruiting Meeting Notes for 10-4-2013 meeting, sent calendar invite
  • Created Product Development Meeting Notes for 10-4-2013 meeting, set agenda, and sent calendar invite
  • Created draft Marcin Resume -- old resume on wiki has outdated contact info and does not focus on OSE and fellowships

Wed, 2 Oct

Tues, 1 Oct

  • Updated blog
  • Coordinated/fielded questions with several potential DPVs
  • Attended OSE re-grouping meeting: discussed status of Ironworker & Backhoe and strategy to get volunteers for the design & prototying; using product development board for each module for the Ironworker & Backhoe
  • Began 10/2 Newsletter
  • Photographed Microhouse progress:

Mon, 30 Sep

Goals for the Week:

  1. Complete outstanding items from goals from last week
  2. Assess, prioritize & develop templates for Product Development Board(s)
  3. Reflow TCM schedule and re-assess Backhoe and Ironworker schedule

Recap from Last Week:

  1. Establish Work Day program - Done.
  2. Complete outreach plan : support materials & budget - Done.
  3. Media strategy / plan : INW
  4. Complete residual tasks from previous weeks : INW

Today

  • Created draft University Flyer, requested advice from TED POC wrt use of TED logo

NOTE: Mon, 30 Sep & Fri, 27 Sep

Out of office (vacation days)

Thurs, 26 Sep

Day off due to car trouble (vacation day)

Wed, 25 Sep

Tues, 24 Sep

  • Flash Mob email is highly successful with a 33.51% open rate in less than 24 hours; 4 new names to TTCS
  • Added Xavier University's Sustainability Program to the touch point database
  • Updated blog compiling document; uploaded and shared photos of the LifeTrac 6 build, the Microhouse foundation prep & the infrastructure improvement (gravel roads!); also highlighted what I believe is important to the LifeTrac 6 build re: improved quality of steel, improved logistics obtaining steel, utilizing Best Practices from LFT 5, etc.
  • Updated Staff Meeting slides for TCM
  • Updated Bed Logistics
  • Updated DPV Tracker with Cody H offer acceptance, emailed Cody with DPV sponsors name/info and welcome letter
  • Microhouse: helped with Bed Logistics and am verifying attendance of two tentative volunteers
  • Corresponded with Dorkmo about 50 hp power cube & Microhouse
  • Uploaded recipes to Recipes; added to link to Factor e Farm Community Standards
  • Created folders for blank Medical Insurance forms and Liability Release & Waiver forms for the HabLab announcement board; made form dropbox location in the office

Mon, 23 Sep

Goals for the Week:

  1. Establish Work Day program
  2. Complete outreach plan : support materials & budget
  3. Media strategy / plan
  4. Complete residual tasks from previous weeks

Recap from Last Week:

  1. Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates -- Still INW
  2. Complete outreach plan -- Done

Today

  • Integrated Product Development Schedule into Volunteer page
  • Extended offer to Cody H., awaiting response
  • Researching open source or free mass texting services
  • Sent Tech Team Culturing Survey info to Flash Mob listserv via Mail Chimp ... 193 possible new subscribers to Design Sprints, newsletters, etc
  • Corresponded with several collaborators requesting information about a DPV, microhouse participation, remote project via University, how to build a tractor, etc
  • Modified/updated [1]

Fri, 20 Sep

  • Completed updates to Volunteer page
  • Sourced/picked up 50 1" washers from Sweiger
  • Interviewed Cody Harrison for DPV; updated DPV Tracker with interview notes and offer
  • During LFT 6 Production Meeting, Marcin requested weo obtain day labor : called Mark Greer of Maysville to gauge interest
  • Began putting together hydraulics for LFT 6

Thurs, 19 Sep

  • Participated in LFT 6 Production Meeting
  • Updated TCM schedule in PM; incorporated changes from routing feedback
  • Newsletter / Design Sprint announcement sent to community; updated Development Status & Needs with latest sprint agenda and updated links to Design Sprint and Events pages.
  • Updated DPV Tracker with Cody H details -- interview scheduled for 20 Sep; assisted with t-shooting picture loading capes
  • Workshop: replaced bolts and added washers/self-locking bolts to cab & power cube modules; found 24 bolts were missing washers...and we are short; going to source additional washers tomorrow from Sweiger &/or MoKan; need root cause analysis of error
  • Found work instructions lacked bolt pattern instructions--stumbled over 1 instance where bolt pattern mattered...penciled in to WI for incorporation--but believe we need to review each area for critical bolt insertion (i.e. where inserting bolts from one side or the other will effect range of motion of other parts)
  • Imported OSE Smart Mob contact list to a new list in MailChimp -- going to invite them to sign up for TTCS or new listserv, plus give them an update on current OSE projects, new org structure, ways to volunteer, etc.

Wed, 18 Sep

Goals for the Week:

  1. Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates
  2. Complete outreach plan

Recap from Last Week:

  1. Establish notional University Tour schedule and ID support materials, etc; send announcement to universities - INW
  2. ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions - done

Today

  • Participated in Production Meeting: Notes
  • Corresponded with several people interested in assisting with the Microhouse build
    • Questions to OM: Is Chris' team staying at HabLab, camping, hotel? Bed availability? Dates? What is the Microhouse schedule? The schedule in PM is not complete...when are we making forms?
  • Corresponded with Jonathan M re: possible university trip to BYU for ED presentation
  • Updated DPV Tracker with Cody H details
  • Added Rob B as tentative Microhouse participant to Microhouse Prep / Checklist & DPV Tracker (see Work Day tab)
  • Updated OSE Design Sprint page with 21 Sep announcement and 28 Sep Sprint status (i.e. we will not be hosting a Sprint); and updated Events page
  • Updated blog with announcement of University Tour
  • Answered Site Development Questions--I believe we need to have a staff discussion as a some of these questions will impact OSE's strategic vision (i.e. are we going to get into aquaponics in the future?)

Tues, 17 Sep

  • Updated calendar & bed logistics for Dan B -- DPV arrival
  • LT6 Production notes
  • Assisted Katie with gravel research & site plan for parking, roads & walkways
  • Slipped and fell on muddy walkway near HabLab -- hurt knee @ ER all afternoon
  • Corresponded with several potential collaborators wrt the Microhouse

Mon, 16 Sep

Sun, 14 Sep

  • Participated in Production Meeting; cut bonding plates; picked Rob up at the airport; hosted OSE morale event -- attended by Rob, Katie, Gary, James, Emmett & Lucas

Sat, 13 Sep

  • Updated Tech Team Culturing Survey and Mail Chimp list with a volunteer's new email address
  • Coordinated use of DPV for shop clean up...we need to get ready to build a tractor!
  • Cleaned the workshop and prepped material to cut; manually recorded shop inventory (wifi password did not work for OSEtwo); cut 4x4 steel beams
  • Purchased ear p;lugs and grease tubes at True Value...picked up more ear plugs, duct tape & limestone at Home Depot Sat evening
  • Prepped food and beverage for Potluck dinner on 14 Sep

Fri, 12 Sep

  • Lost 45 minutes of work productivity due to internet connectivity issues...cleaned the office and de-cobwebbed the HabLab instead
  • Modified Product Development Schedule with bigger font for readability in integrated pages
  • Updated Staff and Contractors page on the wiki with current OSE staff members
  • Corresponded with several potential volunteers re: Design Sprint participation
  • Picked up small generators that were repaired in St Joe
  • Continued Academia Tour Plan...coordinating possible BYU speaking engagement in Nov

Thurs, 12 Sep

  • Provided input to the blog -- highlighted Emmett's arrival as our first Video Documentation DPV, highlighted current work that Lucas and James are supporting, and included a plug for volunteers. I also asked that a standard statement be included in all future blog posts that inform people how to get involved.
  • Provided comments and input to Microhouse Project Pitch Sept 11, 2013 for submission to the foundation. Would like to see these types of documents earlier to provide input from a strategic and community management point of view.
  • 11 Sep newsletter has achieved a 20.4% open rate to date; will keep monitoring. Going to slightly change the format for future publications; click rate is high at 4.6% to industry std 3.5%, monitoring...
  • Updated Main Page with current Product Development Schedule; updated PDS with current build schedule slippage
  • 2013-2014 Academia Tour Plan v.9-12-13

Wed, 11 Sep

  • Updated DPV Tracker with Dan B offer
  • Coordinating with possible Work Day volunteer: Josh from Kansas City
  • MailChimp: Our newsletter for the week of 3 Sep achieved a 22% open rate; up almost 5% from the previous week
    • Updated Tech Team Culturing Survey with new sheet that autoupdates and feeds into Mail Chimp listserv with fewer steps
    • Researching how to auto feed True Fans list into listserv
  • Stopped by GVS Graphics (101 W. Jackson, Maysville MO)to get a quote on embroidery for shirts & screen printing for a table cloth with OSE logo
    • Embroidery for shirt: right breast pocket, 3-4" : $90 digitization set up fee (one time fee); $8-10 per shirt (estimate)
    • Tablecloth : image approx 12" tall - estimating 3 colors/screen, $15 per screen for set up, $10 for imprint; we could also use older OSE logo (two colors?)
  • Updated OSE Facebook page admin access to include all members of Exec Staff

Tues, 10 Sep

Goals for the Week:

  1. Establish notional University Tour schedule and ID support materials, etc; send announcement to universities
  2. ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions

Recap from Last Week:

  1. Complete and begin implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer; UPDATE: still INW
  2. Complete TCM project planning in PM; UPDATE: Done, sending to staff for review
  3. Recruiting outreach; UPDATE: on-going

Today

  • Sourcing tires for LifeTrac6 6 - called Tom's New & Used Tires, (816) 279-2527, 1925 Frederick Ave, Saint Joseph, MO 64501 -- no tires of that size available. He said to call back, they get a new truckload daily. Also checked TSC and found these -- sent to Lucas & Gary
  • Updated TCM schedule in PM; exporting for routing / approval of Exec Staff
  • Created OSE Staff Internal Routing / Approval Tracker...shared with Exec Staff for feedback/comments
  • Tried to export PM to Open Office version of excel, but failed. Will try to export from the pdf so I can post the TCM schedule for review /comment to the staff
    • Was able to export to Open Office on my home computer, sent to team via OSE Staff Internal Routing / Approval Tracker
  • Stopped at Used tire dealers in Leavenworth; one suggested the size tire we are likely looking for is 235/85R16. Confirming tire size with Lucas & Gary.
  • Stopped at Stitch by Stich Custom Embroidery (305 Cherokee, Leavenworth KS, 913-680-0404, POC Sherri Stich) to get quote to have OSE Logo embroidery done -- actual costs can be determined after the logo has been converted / set up in their system; there is a $25 one-time fee for this service; the estimate for a 3-4" logo on the right breast of a polo or button-up shirt is $10-15 if we have under 20 items done. Will look for 2 more quotes.
  • Participated in 1:45 min meeting with Exec team and CAF
  • Emailed to exec staff sample key duties, tasks & responsibilities document I used on active duty to track recurring tasks (prompted from staff meeting discussion)
  • Updated OSE Design Sprint page with correct link to Sep 14th Sprint; updated Events page to include updated Design Sprint info, updated Tractor build info, and expanded Microhouse build schedule

NOTE: Doc appointment today; will work additional 3 hours this evening

Mon, 9 Sep

  • Updating Staff Meeting slides
  • Received DPV availability from Dan B, sending official offer; DPV app for D. Jensen loaded to wiki, added new potential DPV - Cody Harrison -- all updates in DPV tracker; emailed info to possible DPVs accordingly
  • ID'd Primary/secondary/tertiary position descriptions; researched/updated agriculture positions; updated Volunteer Position Descriptions
  • Reviewed / updated TCM schedule in PM
  • Added Cody Harrison to DPV tracker; coordinated with Cody on next steps

Fri, 6 Sep

  • Formatted new OSE laptop -- OSE-02; loaded open office, printer driver, google chrome, formatted bookmarks, etc
  • Accepted large FedEx delivery from Surplus Center (took 45 min to unload from truck and place into workshop x 3 people), inventory still needs to be done
  • Updated DPV tracker with updated status of DPV (Emmett) and current correspondence for David J; assigned Rob as DPV sponsor for Emmett
  • 5 Sep Newsletter stats from Mail Chimp: 17.9% open rate -- up by .4% from last week
    • Added Adrian & Colby to distro, deleted Lucas' Berea account info
  • Luncheon with Lucas & James S -- great morale booster, said goodbye to James (for now)
  • COMPLETED TCM schedule in PM!!!! Now for the execution!
  • Hunting down the owner of the Join a Flash Mob database that was on the Wiki Main page...need to migrate contacts to other databases and change ownership of product -- Katie reached out to Aaron for possible intel

Thurs, 5 Sep

  • Updated Main Page to redirect collaborators to the Tech Team Culturing Survey and to enroll in our Newsletter Listserv; deleted list for signing up for Flash Mob--migrating Hackathon list to OSE listserv
  • Developed first iteration of the weekly OSE newsletter and sent to listserv, to include Design Sprint update
    • Linked Mail Chimp list to the Tech Team Culturing Survey so it will auto update (!!!!!!)
    • Incorporated button functions to streamline access to Tech Team Culturing Survey & True Fan pages
    • Added social media sharing capabilities; need to link to OSE's twitter & Facebook accounts
  • Updated DPV Tracker
    • Confirmed Emmett's DPV, set appt for informationa telecon; assigned Lucas as his DPV sponsor
    • Participated in Staff Meeting--discussed tractor slip schedule and feedback to Dan B to set up dates for October DPV
  • Reviewed blog comments and provided information to commentators wrt how to volunteer

Tues, 3 Sep

Goals for the Week:

  1. Complete and begin implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer
  2. Complete TCM project planning in PM
  3. Recruiting outreach

Recap from Last Week:

  1. Implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics)-- UPDATE: completed plan; implementing strategy; need to finish position descriptions
  2. Complete & integrate top level schedule into Wiki Landing pages (Wiki Main, Events, Volunteer, DPV pages)-- completed; need to integrate into wiki

Today

  • Updated DPV Tracker for Dan B - interview, references update, & recommendation for an offer; drafted offers for 2 DPV apps INW--sent to reporting authority for review/input
  • Updating DPV Recruitment and Management - 2013 Strategic Plan
  • Updated PM for TCM projects--80% complete
  • Responded to numerous volunteer inquiries or DPV reference responses
  • Participated in Exec Staff Meeting
  • Migrated August log inputs to older entries; started Sept input
  • Researched PM for ways to archive old schedules--several options, reported in staff meeting
  • Researched ways to segregate MailChimp listservs...ongoing

Mon, 2 Sep

LABOR DAY

  • Worked on Mail Chimp newsletter template


Older Entries

Retrieved from "https://wiki.opensourceecology.org/index.php?title=Audrey_Log&oldid=177401"