Audrey Log: Difference between revisions

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=Wed, 7 Aug=
{{RightTOC}}
*Updated [https://docs.google.com/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] to include: future state product development, DPV arrivals and META tool, John Stager testing 3D printing on the Hydrafabber
=Thurs, 10 Oct=
*Linking tasks and IDing milestones in Project Manager for LifeTrac6
*Facilitated DPD Meeting and updated status and tasks [[Daily Product Development Meeting]]; discussed meeting start time -- all parties agreed 9am is a good time and we will all be ready to participate on time; discussed backhoe status, microhouse roofing, & documentation; scheduled sidebar for ironworjer discussion (:45)
*Uploaded [http://opensourceecology.org/wiki/File:Hydrafabber_3D_printer_test_weekof7-29-13.jpg Hydrafabber 3D printer test week of 7-29-13]
*Sidebar: Ironworker discussion; notes are in [[Daily Product Development Meeting]] meeting notes for 10 Oct
*Directions to integrate gmail with Project Manager tool: Go to menu, scroll down to Account, click the "settings" tab; check the box "Enable email integration," then save.
*Updated newsletter with Ironworker Sprint information, will also reach out to the community (:50)
*Updated [http://opensourceecology.org/wiki/Remote_Collaboration_Standards Remote Collaboration Standards] and minor updated to [http://opensourceecology.org/wiki/Dedicated_Project_Visits Dedicated Project Visits]
*Updated current events page with Microhouse phase 2 info & new Design Sprint info; also updated Design Sprint page -- need to go back and incorporate Ironworker Sprint onto these sites
*Set up DPV interview for Cyril, tonight @ 5pm via Google Hangout
*Sent Jeff Stump info and needs re: stress calculations
*DPV interview with Cyril - has concerns over tourist Visa...would like a J1 or B1 visa & our sponsorship; need to review 22 CFR Part 62 (Exchange Program Visa requirements / sponsor responsibilities); the application fee for designation as an exchange visitor program is $3,982; this fee is non-refundable; however, we meet the requirements for a B1 visa: need to contact the Business Visa Center tomorrow:  (202) 485-7675, Hours: 8:30am to 5pm (EST), Monday – Friday. MTF.
*Facilitated Daily Wrap Up [http://opensourceecology.org/wiki/Daily_Product_Development_Meeting#Thurs.2C_10_Oct_2013 Notes]


=Tues, 6 Aug=
=Wed, 9 Oct=
*Worked with OM to obtain Hammerspace membership. Hammerspace membership also includes membership to [http://www.c3kc.org/where-are-we/ CCCKC] activities.
**Spoke with Craig @ Hammerspace: they have 18" x 12" sheets available for purchase, and some remnants. He will train me on the machine's use; cost is 50 cents per minute if I wok the machine; he will help me set files for printing, etc. They have wifi at the facility. The CNC plasma cutter can do 4x4 steel tubing. They would need to develop a jig to align the axes--cost will be about 50 cents a minute; this machine has controlled access and we would need to arrange the work in advance. I will get more information about this on Friday.
*Facilitated DPD Meeting and updated status and tasks [[Daily Product Development Meeting]]; need to streamline the meeting, expectations, etc -- to help make production meetings ''productive''; [https://docs.google.com/spreadsheet/ccc?key=0AlCf1fl002zpdEFTamdSSWppejA2VUdRWGQ1RXliQlE&usp=sharing DPV Work Plan]
*Updated [https://docs.google.com/presentation/d/18DQWNPvwCU43VSqtNREjBYXS1ko19E_vYFx-azlAf28/edit?usp=sharing Staff Meeting] slides
*Checked on Design Sprint agenda for this Saturday's Sprint, but it hasn't been updated yet, emailed Marcin to request the agenda be updated so I can distribute it to the community today via Newsletter and link it to our volunteer landing pages
*Researched [http://travel.state.gov/visa/questions/questions_1253.html State Dept website] for information on visa status requirements for foreign volunteers -- Will a tourist visa work? Are there restrictions? Can we pay the food stipend to them?  More info [http://travel.state.gov/pdf/BusinessVisa.pdf Business Visa]
[http://travel.state.gov/visa/temp/wait/wait_4788.html?post=Paris&x=113&y=5 Visa Wait Time for Paris Embassy]
*Updated OSE Calendar with new Design Sprint schedule
*Putting inputs into [http://opensourceecology.org/wiki/FeF_Improvement_Form FeF Improvement Form] / database
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing Tech team Culturing Survey] with Cyril Libert's app and updated status on Jeffrey Stump.
**Emailed State Dept re: Visa requirements for volunteers
*Called MoKan Fastener for status on 10" bolts (requirement: 100x 10" bolts, 1" in diameter). 10" bolts can get here by Monday, but would need to be plated (2 more days). Earliest availability is Wed or Thurs. They also have 11" bolts (50 in stock). They would need to be plated as well (earliest availability is Monday). Cost is $3.25 per bolt, but the plating charge for small orders is $80, bringing the cost of the bolts up higher ($5.50 per bolt).
 
=Tues, 8 Oct=
*Continued updating [[Daily Product Development Meeting]] (additional concept documents for backhoe and ironworker, integrated Dozuki links, etc
*Facilitated [http://opensourceecology.org/w/index.php?title=Daily_Product_Development_Meeting&action=edit&section=9 8 Oct Daily Product Development Meeting] (:50)
*Completed [https://docs.google.com/document/d/1IdloCkscvWEgj1jLKrMOa9NRcIpLcgQBogiqYPgwHgU/edit?usp=sharing OSE Media Package for Speaking Engagements] and sent to Jonathan Miller for BYU outreach effort
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1bpomPZ030rTovrx33FLLl3L-t3aqYa1Ymb-SWIZHhX4/edit?usp=sharing OSE Letterhead with Logo]
*Fielded numerous phone calls re: Handyman ad, created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDk0eko0SUw3LXVxdExyU1N2eV9yZ3c#gid=0 Handyman/woman Database]
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog]
*Conducted Wrap up [http://opensourceecology.org/w/index.php?title=Daily_Product_Development_Meeting&action=edit&section=9 8 Oct Daily Product Development Meeting] (:20)
*Emailed several collaborators re: tech development & documentation
*Hammerspace: membership is $40/mo for individual; will give us $100/mo for non-profit rate @ 4 memberships; discussed with Marcin, will go with 1 membership right now (:20)
**Laser cutter: have a feed and the cape to cut 4x8 sheets; Craig is POC for laser shop--also takes work on @ 50 cents per minute of use, no set up fee for members
**They also have a CNC plasma cutter, need to get more info on this -- do they have the cape to cut 4x4 tubing?
**Need to know cert requirements to use machines
**Need to know lead times for orders if we want to contract out
**Need to know if they have sources of supply for steel and /or cardboard
**They are OSE supporters! Need to give them an updated pamphlet
*Need to contact CCC tomorrow
*Reviewing design documentation / logs for Backhoe & LifeTrac 6, attempting to complete LifeTrac 6 PDB, need to set up LifeTrac 6 prototype assessment; emailed Dorkmo re: loader arms instructions
*Reviewed Roofing video -- (looks great!) requested a volunteer! page be added at the end
 
=Mon, 7 Oct=
==Goals for the Week:==
==Goals for the Week:==
#Work with team to complete Development Process - focusing on known Deliverables for the Future State to facilitate Lifetrac 6 development
#Continue building Product Development process: boards, meetings, protocols, instructionals
#Build academic touchpoints by 10 universities
#Drive Backhoe development schedule
#Develop ISIS relationship/evaluate META tool for integration into OSE's design process


==Recap from Last Week:==
==Recap from Last Week:==
#Work with team to complete Development Process - Current State, Future State & Deliverables; UPDATE: completed Current State; near complete with Ideal Future State; due to the loss of an important team member, we are going to begin template development for future state for known products that will assist us with the tractor build--this will, at a minimum, be a point to deviate from once we begin to develop our future state and deliverables
#Complete outstanding items from goals from last week
#Assess, prioritize & develop templates for Product Development Board(s)
#Reflow TCM schedule and re-assess Backhoe and Ironworker schedule


==Today==
==Today==
*Worked with Lucas to outline immediate concerns/questions for the tractor build; developing a notional schedule in PM for Lifetrac 6
*Facilitated Daily Product Development (DPD) Meeting (1:50):
*Completed paperwork for Jonathan Miller's DPV on behalf of ISIS (employment verification); discussed META tool and ISIS relationship/collaboration
**Continued building [[Daily Product Development Meeting]] page; Built [http://opensourceecology.org/wiki/Daily_Product_Development_Meeting#7_Oct_2013 DPD Meeting Notes] for 7 Oct
*Meeting to plan for Lifetrac 6
*Post DPD Meeting w/ Marcin (:30):
*Evaluating build workflow from CEB press for work sample for LifeTrac 6 & Development process template/sample
**Marcin suggested I go to KC on Friday to get more cardboard cut for rapid prototyping: need to check out Hammerspace, Cowtown Computer Congress and Open Hardware groups, or architecture firms; we pay for materials
*Contacted Project Management POC requesting steps for Admin to enable the email integration feature [https://docs.google.com/document/d/1HoCmEJdYG9sXR9pAw_u-GdEI8fAXlAqr1p1OD80uxqo/edit?usp=sharing PM App Email Integration Error Page]
**Researching space heaters, received permission from Marcin to buy two
**Handiman: Marcin would like the Handiman here ASAP, need updated status from Katie re: newspaper, also will check Sutherland's board when I'm in Cameron on Tuesday. Things we need to fix ASAP: Microhouse help, Stove (dismantle and weld--big job), toilet
**Chris is returning on the 17th & 18th
**Decision: We will see if Mark can come out on Thurs, one of the DPVs will work with Mark to finish the MH roof (priority)
**Decision: Focus media messages on new Rapid Prototyping capes: FB, blog, newsletter
*Ordered 2 space heaters (2 x Jarden Consumer Heater BCH9212-U Bionaire Ceramic Mini Tower Heater , Sold by STAR ON LINE, total $133.98, Order# 105-6580029-0761840, EDD is: Friday, October 11, 2013 - Thursday, October 17, 2013. Emailed confirmation to Katie for accounting purposes. (:30)
*Ordered iShowU HD subscription to allow Documentation DPVs to capture CAD animation in high definition; cost: $29.99 per year; more info can be found [[IShowU HD]]; also incorporated into [[DPV Orientation and Message Board]]; requested Emmett to create log in and use instructions, as well as uninstall instructions upon departure. Emailed Katie about creating a ghost DPV email address for logging into these types of programs. (:25)
*Updated [[DPV Orientation and Message Board]] with trovebox, Dozuki and iShowU info -- left placeholders for instructions (:15)
*Updated [http://opensourceecology.org/wiki/Category:Current_Events Current Events] page (:5)
*Updated [[OSE Design Sprint]] ((:03)
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1-_3b1Cj7vhKVDKJs3oXi0ht6zbwb1q0ULIU5xF7mCAA/edit?usp=sharing Volunteer Call Script] and [https://docs.google.com/a/opensourceecology.org/document/d/1mkc4tN6_XU7ACTpRIHP3sqwDhYSF4JXKaC9csTsS1bA/edit?usp=sharing Talent Recruitment - Military Organizations] protocol; still need to develop email "shorts" and flyers; updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDltNkdPSENaOGdEcUVMc3R0WXNsQWc&usp=sharing Consolidated Recruiting Database] with a new tab - "military orgs". (1:20)
**Met with Marcin to discuss recruiting status -- Called 14 military/veteran offices; Two answered. Realized non-mission essential personnel are not available due to the Govt shutdown. Will continue this avenue and career centers tomorrow. (:05)
*Facilitated wrap up meeting: [http://opensourceecology.org/wiki/Daily_Product_Development_Meeting#Mon.2C_7_Oct_2013 Wrap Up Meeting notes] (:35)
 
=Sun, 6 Oct=
Continued working [[Daily Product Development Meeting]] page / board...integrating risk page and relevant work logs to current status...prepping for 0900 development meeting tomorrow morning. Concerned we aren't using product dev boards...
 
Note: research Job Corps organizations as a conduit of volunteer advertising.
 
=Sat, 5 Oct=
Continued working [[Daily Product Development Meeting]] page / board. Thanks Dorkmo for fixing formatting issues. Populated first two windows, added production rhythm. Reviewed Dozuki and other sources to ''try'' to determine where development status is on ironworker and backhoe...need more info


=Mon, 5 Aug=
=Fri, 4 Oct=
*Sick day (doctors appointments)
*Updated [[Template:GVCS List]]
*Created [[FeF Improvement Form]] page and linked to [[DPV Orientation and Message Board]] page to funnel / capture ideas for HabLab improvement
**Had issues embedding form and linking Responses option...the wiki is acting up; it would embed and load one time, then freeze another and not load; spent over an hour trying to fix this.
*Developed [https://docs.google.com/presentation/d/1_C60IaYkRzMuVXQiU-gZ_bx9hgJALad-4bnx9IpbMts/edit?usp=sharing Risk Management Plan] and [https://docs.google.com/a/opensourceecology.org/forms/d/1XApzmkmtvfiBD3nrRaSFQnggiKE1g5Lhhk3S0CqqQs8/viewform Risk Database] and [[Risk Management Program]] page on the wiki
*Completed update of [https://docs.google.com/a/opensourceecology.org/document/d/1UFhDZBacIEon5sGt9_nN2KxTLbU2RhzKqajneUz0yvc/edit?usp=sharing Marcin Jakubowski's Resume], uploaded to wiki [http://opensourceecology.org/wiki/Marcin_Jakubowski_Resume here]
*Updated [http://opensourceecology.org/wiki/Development_Status_and_Needs#Sat.2C_Oct_5.2C_2013_Plan Development Status and Needs - Saturday October 5] with Microcombine session at 1 pm...added to [http://opensourceecology.org/wiki/Open_Source_Ecology:Current_events Current Events] as well
*Participated in recruiting  meeting (45 min) [https://docs.google.com/a/opensourceecology.org/document/d/1KQLFhmVztAOw6GALjovdQzLWHbdHTS-eW3bJhaaz720/edit?usp=sharing Recruiting Meeting Notes] and [https://docs.google.com/a/opensourceecology.org/document/d/18hOA7LLSy3W-l8MCsyNIGYsav4_ThLzfxp8PriBWZv4/edit?usp=sharing Production Meeting Notes] for the Ironworker & Backhoe development effort (15 min).
*Developing [https://docs.google.com/a/opensourceecology.org/document/d/1IdloCkscvWEgj1jLKrMOa9NRcIpLcgQBogiqYPgwHgU/edit?usp=sharing Media Package] for college tour(s)


=Fri, 2 Aug=
=Thurs, 3 Oct=
*Sent [https://docs.google.com/a/opensourceecology.org/document/d/1aOOXmmI9URoZO5nRi4GO9GDwF-gE7BBlhFxFzj5sjZQ/edit?usp=sharing Design Sprint Announcement 3 Aug 2013] to collaborators / true fans
*Spoke with Jonathan M wrt BYU speaking engagement; Nov 22nd is a good date, discussed fee; he will be put me in touch with POCs on the faculty; also, they need a Media packet to include Marcin's resume, Fees, Requirements, Agenda/topics, Goals, and general info about OSE -- this is my priority today
*Testing .skp upload capes to Google Drive [https://docs.google.com/a/opensourceecology.org/file/d/0B6fjnh3lOWcCdjFUZXJzVzFRT1E/edit?usp=sharing Audrey's cube]
**Jonathan is going to put me in touch with engineering clubs at BYU; also told me about their 1 year Capstone program, need to rersearch
*Emailed followup re: proper use of TED logo and TED Fellows logo for flyers and pamphlets
*Emailed response to several questions re: Design Sprint;
*MailChimp update: October 2nd Newsletter has hit 21.7% Open Rate in less than 24 hours! This is the above our average after 7 days! Great response from the community! Need to post Microhouse pictures to Facebook...
*Migrated Academic Touchpoint to new database: [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDltNkdPSENaOGdEcUVMc3R0WXNsQWc&usp=sharing Academic contacts]
*Added a new section to [[OSE Design Sprint]] page : Design Sprint resources.
*Participated in Recruiting Meeting [https://docs.google.com/a/opensourceecology.org/document/d/1ZJ4YGKqv409px0udh4MoyYgMSKsJHP8emwqsXgBJjak/edit?usp=sharing Notes]
*Updated [http://opensourceecology.org/wiki/Template:Staff_and_contractors OSE Staff] page, deleted Product Lead info and added Rob's picture under the DM
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1KQLFhmVztAOw6GALjovdQzLWHbdHTS-eW3bJhaaz720/edit?usp=sharing Recruiting Meeting Notes] for 10-4-2013 meeting, sent calendar invite
*Created [https://docs.google.com/a/opensourceecology.org/document/d/18hOA7LLSy3W-l8MCsyNIGYsav4_ThLzfxp8PriBWZv4/edit?usp=sharing Product Development Meeting Notes] for 10-4-2013 meeting, set agenda, and sent calendar invite
*Created draft [https://docs.google.com/a/opensourceecology.org/document/d/1UFhDZBacIEon5sGt9_nN2KxTLbU2RhzKqajneUz0yvc/edit?usp=sharing Marcin Resume] -- old resume on wiki has outdated contact info and does not focus on OSE and fellowships


= Thurs, 1 Aug<br/> =
=Wed, 2 Oct=
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] for J. Miller; updated OSE Calendar with arrival/departure dates, coordinating pick up requirements, emailed FeF Welcome Letter
*Meeting to discuss recruiting, schedule, DPVs, FeF infrastructure (RV area for DPVs), future projects and BYU speaking engagement.
*Updated [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdERIZ0hHVXVqb0RiRnZwQm1jMTBUZ3c&usp=sharing Parking Lot]
*Spoke with Dan B -- discussed HabLab issues/improvements, TTCS, requisitions, and DPV message board
*Continued [http://opensourceecology.org/wiki/Future_State_July_2013 Future State July 2013]
*Updated [[Development Status and Needs]] with Oct 5th Design Sprint agenda, linked to [[Design Sprint]] and [http://opensourceecology.org/wiki/Category:Current_Events Events] pages
*Updated [[Dedicated Project Visit]] page
*Updated [https://docs.google.com/drawings/d/1yOV0OrTK4SQDqBxKLMytFkyMY_-VHyFlXejqbCP9Z74/edit?usp=sharing Product Dev Schedule] for Oct - Dec (draft, pending reflow in PM and approval of team)
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]


=Wed, 31 Jul=
=Tues, 1 Oct=
*Updated [https://docs.google.com/document/d/15LgiZObYifnxlpY_Evgcnd8122Di7RxlQdhYa5o2R8c/edit?usp=sharing Volunteer Management Systems - Research & Analysis]
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit blog]
*DPAI Planning: [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdERIZ0hHVXVqb0RiRnZwQm1jMTBUZ3c&usp=sharing Parking Lot], [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHB5Q2xsLUhfbU5BMjhST2xGN2p1dEE&usp=sharing Action Item Tracker], updating [http://opensourceecology.org/wiki/Future_State_July_2013 Ideal Future State July 2013]
*Coordinated/fielded questions with several potential DPVs
*Created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdE1KN0lfZlhFaW1iUGI3U29DT0pzcmc&usp=sharing Future State July 2013] for future planning
*Attended OSE re-grouping meeting: discussed status of Ironworker & Backhoe and strategy to get volunteers for the design & prototying; using product development board for each module for the Ironworker & Backhoe
*Modifying [http://opensourceecology.org/wiki/Volunteer Volunteer]...developing a Volunteer Landing Page; currently there is a disclaimer explaining the page is under construction and to contact the TCM, linking to OSE Main page and wiki Main page; also need to integrate Master Schedule once it is developed...
*Began 10/2 Newsletter
*Photographed Microhouse progress:


=Tues, 30 Jul=
=Mon, 30 Sep=
==Goals for the Week:==
==Goals for the Week:==
#Work with team to complete Development Process - Current State, Future State & Deliverables
#Complete outstanding items from goals from last week
#Assess, prioritize & develop templates for Product Development Board(s)
#Reflow TCM schedule and re-assess Backhoe and Ironworker schedule


==Recap from Last Week:==
==Recap from Last Week:==
#Recruiting from universities--focused on community colleges with tech programs--UPDATE: on hold pending development process completion
#Establish Work Day program - Done.
#Schedule DPV video filming for recruiting video--coordinated but not scheduled, tent for --UPDATE: Complete
#Complete outreach plan : support materials & budget - Done.
#Dev recruiting plan for DPVs beyond students (overcome start of school year)--UPDATE: on hold pending development process completion
#Media strategy / plan : INW
#Complete residual tasks from previous weeks : INW


==Today==
==Today==
*Sent [https://docs.google.com/a/opensourceecology.org/document/d/1P4-oLj73yqkRzt8_bJurjMg0BLZQWDr1PBpPPukSQio/edit?usp=sharing Jonathan M DPV Offer] and updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing 2013 DPV Tracker]
*Created draft [https://docs.google.com/a/opensourceecology.org/drawings/d/1jsi_2w58vKFyp6TsDZffSdGlYwktzgP3P4J527Mtr6k/edit?usp=sharing University Flyer], requested advice from TED POC wrt use of TED logo
*Continued [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdE1YQndzNW1FUjhMQ2FaZVRneGtOQ1E&usp=sharing DPAI Current State July 2013 Matrix] and facilitated update [http://opensourceecology.org/wiki/Current_State_July_2013 Current State July 2013] with documentation processes; reviewed issues and risks line by line with the team
*Tested out John Stager's new wiki interface that helps new users write in the wiki using without using the special wiki language for formatting; found [http://wiki.dusestagergroup.com/index.php?title=Rob&action=edit&redlink=1 here]
*Established proposed next steps for DPAI: 1) Create ideal future state, 2) Eval ideal future state (feasibility, roadblocks work arounds, risks), 3)Determine future state, 4) Review Future State deliverables, comm channels, triggers, 5) Create templates or samples of deliverables
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdE1YQndzNW1FUjhMQ2FaZVRneGtOQ1E#gid=0 Action Item Tracker] for DPAI meeting
*Began compiling common issues/risks in [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdE1YQndzNW1FUjhMQ2FaZVRneGtOQ1E#gid=2 Current State Jul 2013] Tab3
*Added comments to [https://docs.google.com/document/d/15LgiZObYifnxlpY_Evgcnd8122Di7RxlQdhYa5o2R8c/edit?usp=sharing Volunteer Management Systems - Research] --- thoughts?
 
=Mon, 29 Jul=
*[http://mailchimp.com/pricing/free/ Mail Chimp] is a free subscriber-based email service that provides extra features to email and polishes our email presentation. Features: free for up to 2,0000 subscribers/12,000 emails per mo; multi-user accounts, can link to RSS feed, better segmentation for targeted emailing, social media integration. Paid services calculator beyond 2K/12K are [http://mailchimp.com/pricing/ here]
*Continued [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdE1YQndzNW1FUjhMQ2FaZVRneGtOQ1E&usp=sharing DPAI Current State July 2013 Matrix] and refined [http://opensourceecology.org/wiki/Current_State_July_2013 Current State July 2013]
*Updated Jonathan [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV 2013]


=Sun, 28 Jul=
=NOTE: Mon, 30 Sep & Fri, 27 Sep=
*Researching [http://nationbuilder.com/nonprofit Nationbuilder] volunteer management system for non-profits [https://docs.google.com/document/d/15LgiZObYifnxlpY_Evgcnd8122Di7RxlQdhYa5o2R8c/edit?usp=sharing Volunteer Management System - Research]
Out of office (vacation days)
*Created & updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdEFhNlk4OTB0bl9NYVJxWlM2YmpQeVE&usp=sharing TRA6 Hot Wash Matrix], need to schedule hot wash for LifeTrac 6


=Sat, 27 Jul=
=Thurs, 26 Sep=
*Questioned Linked in Non-profit group on the best Volunteer Management software
Day off due to car trouble (vacation day)
*Started [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdE1YQndzNW1FUjhMQ2FaZVRneGtOQ1E&usp=sharing DPAI Current State July 2013 Matrix]
*[http://www.businessweek.com/articles/2013-06-27/unpaid-intern-lawsuits-explained Unpaid Intern Lawsuits Explained] from Bloomberg
*[http://pewinternet.org/Trend-Data-%28Adults%29/Online-Activites-Total.aspx Pew Trend Data of Adult Internet Users]


=Fri, 26 Jul=
=Wed, 25 Sep=
*Contact J. Miller references for DPV, updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdC1KNG80OWRmdk85TlBQTVA3YWhRbEE#gid=4 Microhouse Prep] attendees & bed board
*Updated [http://opensourceecology.org/wiki/Category:Current_Events Current Events] page w/Sat Sprint & CANX of Tech Check Mtg
*Drafted weekly newsletter
*Developed [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHB5Q2xsLUhfbU5BMjhST2xGN2p1dEE&usp=sharing Action Item Tracker] for Development Process & Implementation (DPAI) Planning Meeting
*Updated [http://opensourceecology.org/wiki/Category:Current_Events#Special_Events Events] page and [[Design Sprint]] page
**Emailed Today's Recap, Action Items and Plan for Monday from DPAI:
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHIxbHV0ZEtCejF5WDVvdlZhSkMwOHc#gid=0 Internal Routing tracker] with FeF Site Plan input document & TRA 6 Test Drive
*Re-cap:
*Participated in Staff Meeting (1 hr 20 min)
#Katie is compiling the following documents:  Development Process & Implementation Plan and  Current State July 2013.
*
#Check out the  Action Item Tracker ... we didn't formally document actions during the meeting today, and that is particularly my fault for not being more cognizant when actions were voiced...I will be more cognizant of this, please feel free to suggest an action be recorded if I miss it. This step is very important to our process. If we missed recording an action today that someone took note of, please add it to the tracker and email out an update to the team.
#We closed the meeting very abruptly. I will watch the time better in the future so we can recap what we did and discuss next steps so everyone has a clear expectation of what comes next. Sorry!
*Plan for Mon/next week:
#Review our current state for completeness
#Complete a matrix that IDs each step in the current state and assesses:
**Products Created
**Communication Tools Channels
**Time (Total Time & Touch Time)--note, we are modifying this step a bit, read below
**Total Time - total time from start to finish (duration) to complete a task
**Touch Time - total time the task was being worked during the total time
**Resources
**Responsibility/Authority
**Triggers
**Issues/risks (I just added this)
From here, we may add more steps to the Current State (ie. looking at things in terms of "triggers" sometimes makes you realize that a step occurred between two actions that we missed). We will also complete the matrix and focus on these things: a) Products created, b) Communication Channels, c) Responsibility/Authority, d) Resources (mostly Human), e) Triggers, f) Issues/risks.  Time is super important, and the additional Resources (outside of Human) required are also important but will not be a focus (there will be exceptions, such as a truck is a required resource to pick up parts in NE...so we would add the Human resource and the Truck resource; but, for most steps we aren't going to drill down too far (i.e. to do documentation you need a camera), unless a reason has been ID'd that requires us to do so at this stage).
#We will analyze our Current State for gaps, lack of triggers, issues, risks, lack of products/instructions, lack of resources, multiple re-works, lack of comm channels,etc. This will help us ID what we need to ensure is in our future state.
#Map out our future state as we correct the issues of the Current State. The Future State should start as a no-resource-constrained environment. We will adjust this after brainstorming sessions. This is part of value creation.
#Also, we will validate/ID Assumptions.
*Facilitated DPAI--defined the basics of OSE's "Current State" of the Design Process (Katie electronically documented:[https://docs.google.com/document/d/1HBPxNsYtDQ06D2ajvIlsGY4WRe7m0kB-AE9iZth2QiI/edit?usp=sharing Development Process and Implementation Plan] and [https://docs.google.com/drawings/d/1GaNxogYwvckcTGBVj6tU_VhjPJOvEeeLTDyrVod6YXI/edit?usp=sharing Current State July 2013]
**Note: Lost 2.5 hours due to technical difficulties: 1) Hablab internet was slow and completely dropped out multiple times, 2) Hablab camera intermittently syncs with the computer, had to use a DPV's camera, 3) DPV's camera required drivers & updates to be loaded first, slow internet caused this process to take a really long time
*Emailed [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdGNONk5LOUVLNXZQUE1COGp4Z1hUV2c&usp=sharing Tech Team] that the Friday Tech Check is CANCELLED due to scheduling conflicts; also was informed that all future Friday Tech Checks will be cancelled as the step is unnecessary to a successful Design Sprint; will include this change in the next Design Sprint Announcement
*Received response from 1 of J. Miller's references; received phone call from another, need to return phone call
*Tentatively set up DPV interview with Cory Shenk for Sat, 27 Jul, time TBD; emailed questions for SA


=Thurs, 25 Jul=
=Tues, 24 Sep=
*Provided input to [https://docs.google.com/a/opensourceecology.org/document/d/1kX3plKFC5YO94OS6Z7ZEdXKHG1_1ljstz0fwiwZssUM/edit?usp=sharing Retreat/Planning Meeting]
*Flash Mob email is highly successful with a 33.51% open rate in less than 24 hours; 4 new names to TTCS
*[https://docs.google.com/a/opensourceecology.org/document/d/1qEhazQPeowQ_3rsxkMtQmHYKDWSW0edQhran8c2FPvM/edit?usp=sharingDesign Sprint Announcement 27 Jul 13]
*Added [http://www.xavier.edu/green/Academic.cfm Xavier University's Sustainability Program] to the touch point database
*Video interviewed current DPVs for DPV Explainer video
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] compiling document; uploaded and shared photos of the LifeTrac 6 build, the Microhouse foundation prep & the infrastructure improvement (gravel roads!); also highlighted what I believe is important to the LifeTrac 6 build re: improved quality of steel, improved logistics obtaining steel, utilizing Best Practices from LFT 5, etc.
*Outlined Design Process Implementation Meeting (scheduled for 25 Jul) via email to execs*Prepped [https://docs.google.com/a/opensourceecology.org/document/d/1NhUrIW6b_AJ8zzmTd5RGoVpZUpIzZLdYbHOmNbwgCWY/edit?usp=sharing] and updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing]
*Updated [https://docs.google.com/a/opensourceecology.org/presentation/d/1vG0Qsd_z6CEtdKQG3uqmlrxKGJfCbgjHlFu-ahNOnNg/edit#slide=id.gf8ecd4a1_062 Staff Meeting] slides for TCM
*[https://docs.google.com/a/opensourceecology.org/document/d/1CmCOqAqQeDiuMAjwdA1N9bgx4GNvA9Tg-PqbG6niHs8/edit?usp=sharing Grant Writer Position Description]
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG5YQmVtQ3dvdmc1Qk1SdW15TXFGYUE#gid=0 Bed Logistics]
*Researched on Value Stream Mapping;[http://www.nwlean.net/toolsCD/VSM/4%20steps%20to%20VSM.pdf]. There are better explainers that are less about manufacturing and more about what we are doing...but many of the concepts are transferable and this will due on a short notice, and its relatively short. Essentially, we are going to use the principles of VSM to fill in the gaps of our new design process so we can implement, evaluate and then improve.
*Updated DPV Tracker with Cody H offer acceptance, emailed Cody with DPV sponsors name/info and welcome letter
*Agenda for Fri, 25 Jul Design Process Implementation Planning Meeting:
*Microhouse: helped with Bed Logistics and am verifying attendance of two tentative volunteers
# Map out our current state
*Corresponded with Dorkmo about 50 hp power cube & Microhouse
# Map out our future state, which includes:
*Uploaded recipes to [[Recipes]]; added to link to [[Factor e Farm Community Standards]]
##deliverables at each step
*Created folders for blank Medical Insurance forms and Liability Release & Waiver forms for the HabLab announcement board; made form dropbox location in the office
## breakdown of the process at each step (which will turn into protocols or an O plan)
## ID templates that need to be developed or work samples as benchmarks
## ID how we are going to communicate each step to our collaborators (instructionals)
## ID when info hands off from one person to another (to include the triggers--how do they know its been handed off to them?)
## ID admin that occurs at each step (i.e. does the TCM need to contact people after design sprints for follow ups on progress?, who is updating Project Manager?, when does the exec team do a Project Manager review?, how does the Product Lead know when a QA review is ready for a module?, what reports do we think we want?, how do we  ID "% completion"?, etc.).
# Then...once we finish our "future state"--which is building out what Gary has developed, we can ID what we need to develop--i.e. the protocols, templates, instructionals, etc.


=Wed, 24 Jul=
=Mon, 23 Sep=
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] re: Jonathan Miller; spoke with Jonathan on the phone, scheduled interview for Fri, 26 Jul @7pm CST
*Article [http://chronicle.com/article/Young-Donors-Are-Turned-Off-by/140455/?goback=.gde_161484_member_259452115 Young Donors Are Turned Off by Out-of-Date, Uninformative Web Sites] -- includes sites with too much info/info not conveyed well
*Updated [https://docs.google.com/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog input] for Tech Community Manager
*T-shot issue with Project Manager software; '''Problem''': start dates of linked tasks were not updating when a new start date was changed for a previous task (i.e. the schedule did not "cinch"). '''Answer''': Project Manager currently does not "waterfall" the dates when the start date changes. It will only change the dates to ensure that two linked task does not conflict -- i.e if Task A and B are linked, where Task B cannot be started bore Task A is finished; and Task A's date is moved to the right, then there will be a "waterfall" effect to Task B. But if Task A's date moves to the left, then Task B's date will remain the same unless we manually change it. PM's engineers are looking at developing alternate linking options that allow you to "cinch" your schedule, but they don't have that option yet. ''What this means for us'': The template is valuable to us in that we can cut and paste tasks, with their links, but we will have to manually update the schedule if we move the start date to the left. ''Recommendation'': setup the template so the start date is today's date...I believe this will make the initial schedule building for the current GVCS priorities easier to load, since we are moving the dates forward, therefore triggering a "waterfall" effect for most tasks.
*Found [http://www.techsoup.org/support/articles-and-how-tos/consumers-guide-to-software-volunteer-management Reviews of Volunteer Management Software]
*[https://wiki.mozilla.org/Badges Mozilla Open Badges]
 
=Tues, 23 Jul=
==Goals for the Week:==
==Goals for the Week:==
#Recruiting from universities--increase contacts by 30, focusing on Utah, Colorado, & Texas
#Establish Work Day program
#Complete volunteer landing pages
#Complete outreach plan : support materials & budget
#Dev recruiting plan for DPVs beyond students (overcome start of school year)
#Media strategy / plan
#Complete residual tasks from previous weeks


==Recap from Last Week==
==Recap from Last Week:==
#Recruiting from universities--focused on community colleges with tech programs
#Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates -- Still INW
#Schedule DPV video filming for recruiting video--coordinated but not scheduled, tent for Thurs
#Complete outreach plan -- Done
#Dev recruiting plan for DPVs beyond students (overcome start of school year)----needs work


==Today==
==Today==
*Interviewed Scott Eisele for DPV [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker], forwarded recommendation to ED
*Integrated Product Development Schedule into [[Volunteer]] page
*Updated [http://opensourceecology.org/wiki/Dedicated_Project_Visit Dedicated Project Visits] page; streamlined app procedures; created 2 categories of DPVs: 1) DPV (assists OSE w/ Master Schedule), 2) Specialized DPV (creates project plan outside of scope of Master Schedule); recorded changes/rationale in [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdGNRRFlXeHZEdllFZGJZdDlKYWIwLVE&usp=sharing Tracked Wiki Changes] and recorded outdated pages in [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHJNdFRweHVqR0JMaEZBWkxwQzRpREE&usp=sharing Outdated Wiki Pages] document
*Extended offer to Cody H., awaiting response
*Followed up with PM software support re: template transferability problem; requested phone call for support vs streams of emails
*Researching open source or free mass texting services
*Offer sent [https://docs.google.com/a/opensourceecology.org/document/d/1tmG6jOh5_0oxZLqPjbf20rvbvn3nUvflLId90Zb3iDw/edit?usp=sharing]
*Sent Tech Team Culturing Survey info to Flash Mob listserv via Mail Chimp ... 193 possible new subscribers to Design Sprints, newsletters, etc
*Sent DPVs sample questions for DPV interview recruiting/feedback video filming on 25 Jul.
*Corresponded with several collaborators requesting information about a DPV, microhouse participation, remote project via University,  how to build a tractor, etc
*Participated in Planning meeting & Dozuki review. Dozuki seems like a great tool...only concerns: 1) control content, allow for QA review to edit/change instructionals/diagrams/BOMs, etc; 2) Allow for multiple configurations and instructions to support different "current" configs, 3) Need to develop process to manage input, questions, feedback, etc.
*Modified/updated [https://docs.google.com/a/opensourceecology.org/document/d/1x6z6iiCEkovzwqzJMkf22TfXGEaMcBMigD5UXFQ1kIY/edit]


=Mon, 22 Jul=
=Fri, 20 Sep=
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Scott Eisele; emailed references; fast-tracking process
*Completed updates to [[Volunteer]] page
*[http://www.surveymonkey.com/s/L3DXFXQ Post-DPV survey] to Cory, Leandra, Caleb & Chris
*Sourced/picked up 50 1" washers from Sweiger
*[https://docs.google.com/a/opensourceecology.org/document/d/1HNRAmQlrz-9jfjkHifIb0Zgqzx2fPHhjXbV3tBxhNiI/edit?usp=sharing Eisele Interview Notes] doc prepped, setting up interview for 22-23 Jul
*Interviewed Cody Harrison for DPV; updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with interview notes and offer
*Framing recruiting focus: Sprints, DPVs & Work Days--consolidating areas that need updated on wiki to avoid confusion, provided input for Dozuki creation
*During LFT 6 Production Meeting, Marcin requested weo obtain day labor : called Mark Greer of Maysville to gauge interest
*Worked with Gary & Katie to build PM schedule (10am-4:45pm) using new s/w...concerns about strategic direction & resource loading to right size, concerns about quality of products/needs; plus concerns to schedule time to build/eval/refine processes that will allow us to properly scale
*Began putting together hydraulics for LFT 6


=Fri, 19 Jul=
=Thurs, 19 Sep=
Comp day
*Participated in [http://opensourceecology.org/wiki/LifeTrac_6#Production_Meeting_-_9.2F19 LFT 6 Production Meeting]
*Updated TCM schedule in PM; incorporated changes from routing feedback
*Newsletter / Design Sprint announcement sent to community; updated [http://opensourceecology.org/wiki/Development_Status_and_Needs#Sat.2C_Sep_21.2C_2013_Plan Development Status & Needs] with latest sprint agenda and updated links to Design Sprint and Events pages.
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Cody H details -- interview scheduled for 20 Sep; assisted with t-shooting picture loading capes
*Workshop: replaced bolts and added washers/self-locking bolts to cab & power cube modules; found 24 bolts were missing washers...and we are short; going to source additional washers tomorrow from Sweiger &/or MoKan; need root cause analysis of error
*Found work instructions lacked bolt pattern instructions--stumbled over 1 instance where bolt pattern mattered...penciled in to WI for incorporation--but believe we need to review each area for critical bolt insertion (i.e. where inserting bolts from one side or the other will effect range of motion of other parts)
*Imported OSE Smart Mob contact list to a new list in MailChimp -- going to invite them to sign up for TTCS or new listserv, plus give them an update on current OSE projects, new org structure, ways to volunteer, etc.


=Thurs, 18 Jul=
=Wed, 18 Sep=
*Migrated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHZmWVh6WUFBNk15OTlWS3p4dUVpQlE&usp=sharing Academia Touchpoint Database], 2 tabs: 4-yr & Comm Colleges
==Goals for the Week:==
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
#Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates
*[http://opensourceecology.org/wiki/Design_Sprints Design Sprints Update]
#Complete outreach plan
*[http://opensourceecology.org/wiki/Open_Source_Ecology:Current_events Events page] updated
*[https://docs.google.com/a/opensourceecology.org/document/d/1woC7Qj4V7Daxo-h005piq6ToH3SX9369Vl7XMHbThNQ/edit?usp=sharing Sprint Invite 20 July]; emailed/updated contact list
*Continued [https://docs.google.com/a/opensourceecology.org/document/d/1hPyKR0NnN104kkFsEmtXg9LkbjfJ25DcoRFXwhMVTxw/edit?usp=sharing Talent Recruitment - Academia]
*[http://www.surveymonkey.com/s/L3DXFXQ Post-DPV survey] finalized


=Wed, 17 Jul=
==Recap from Last Week:==
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHY0dG9ZcGg4VEZvY1I0VE5Md1lVUnc&usp=sharing Volunteer Initial Inquiry Tracker]
#Establish notional University Tour schedule and ID support materials, etc; send announcement to universities - INW
*[https://docs.google.com/a/opensourceecology.org/document/d/1XYDNLuQrxqLYBjhPXBxCEpuqPdryNwEmFzqJw5G1-u4/edit?usp=sharing General Volunteer Initial Inquiry]
#ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions - done
*[https://docs.google.com/a/opensourceecology.org/document/d/1hPyKR0NnN104kkFsEmtXg9LkbjfJ25DcoRFXwhMVTxw/edit?usp=sharing Talent Recruitment]
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] (ref: Brandin)
*Emailing new design sprint collaborators (98 people on TTCS)
*[https://docs.google.com/a/opensourceecology.org/document/d/1woC7Qj4V7Daxo-h005piq6ToH3SX9369Vl7XMHbThNQ/edit?usp=sharingDesign Sprint Invite 7-19/20]


=Tues, 16 Jul=
==Today==
==Goals for the Week:==
*Participated in Production Meeting: [http://opensourceecology.org/wiki/LifeTrac_6#Production_Meeting_-_9.2F18 Notes]
#Recruiting from universities.
*Corresponded with several people interested in assisting with the Microhouse build
#Schedule DPV video filming for recruiting video
**Questions to OM: Is Chris' team staying at HabLab, camping, hotel? Bed availability? Dates? What is the Microhouse schedule? The schedule in PM is not complete...when are we making forms?
#Dev recruiting plan for DPVs beyond students (overcome start of school year)
*Corresponded with Jonathan M re: possible university trip to BYU for ED presentation
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Cody H details
*Added Rob B as tentative Microhouse participant to [https://docs.google.com/spreadsheet/ccc?key=0ArpE5Y9PpJCXdC1KNG80OWRmdk85TlBQTVA3YWhRbEE&usp=sharing Microhouse Prep / Checklist] & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] (see Work Day tab)
*Updated [[OSE Design Sprint]] page with 21 Sep announcement and 28 Sep Sprint status (i.e. we will not be hosting a Sprint); and updated [http://opensourceecology.org/wiki/Category:Current_Events#Design_Sprints Events] page
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] with announcement of University Tour
*Answered [https://docs.google.com/spreadsheet/ccc?key=0AlCf1fl002zpdFhPZGFGM21HVG1falVBQVdWa3prbmc&usp=sharing Site Development Questions]--I believe we need to have a staff discussion as a some of these questions will impact OSE's strategic vision (i.e. are we going to get into aquaponics in the future?)


==Recap from Last Week==
=Tues, 17 Sep=
#'''Complete Contributor/Collaborator Touchpoints docs for [https://docs.google.com/a/opensourceecology.org/document/d/1dT8q56BmsRQYRlTAPSiPVdV2fM5K9k1hW0HVkFe-Vow/edit?usp=sharing IRC], [https://docs.google.com/a/opensourceecology.org/document/d/1lLuq98rxknB6rnUb8OPsZaMwwg6hLMRjoVuHqda55qk/edit?usp=sharing forums], & [https://docs.google.com/a/opensourceecology.org/document/d/1oeNyUIaRRtykwfU0OkYXCrIqNjCVkGgiuCKzRWwFZc/edit?usp=sharing Facebook], Update [https://docs.google.com/a/opensourceecology.org/document/d/1FOG8mhhNfuxBfFHKoq41z6kfexDA53TbtTzm8Y4RvX8/edit?usp=sharing LinkedIn] documentation'''--UPDATE: still INW, UPDATE to the UPDATE: added [https://docs.google.com/a/opensourceecology.org/document/d/1hPyKR0NnN104kkFsEmtXg9LkbjfJ25DcoRFXwhMVTxw/edit?usp=sharing Academia] and [https://docs.google.com/a/opensourceecology.org/document/d/1AgHcLmzlmCsgdqqnRD02OKmaSEoCXD4L8vKrufiuWW0/edit?usp=sharing Internship Databases (other than Academia]
*Updated calendar & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG5YQmVtQ3dvdmc1Qk1SdW15TXFGYUE&usp=sharing bed logistics] for Dan B -- DPV arrival
#'''Work on protocols: 1) Tech Comm Mgr's role in Design Sprints [https://docs.google.com/a/opensourceecology.org/document/d/1IfN23oHYS37iP2iNsSxDz_hQpta9uUagiZpuW5hcEHI/edit?usp=sharing here] & 2) Tech Comm Mgr's Communication Plan [https://docs.google.com/a/opensourceecology.org/document/d/1y9EqtUjpQYZ2RE6jmfb8uzYrwdqJORC0TIY2xxOR514/edit?usp=sharing here]'''--UPDATE: still INW, no progress last week, except to Touchpoints (above)
*[http://opensourceecology.org/wiki/LifeTrac_6 LT6 Production notes]
#'''Become proficient in Project Manager'''--UPDATE: Built https://docs.google.com/a/opensourceecology.org/document/d/1tTirjkklCYjz-XiJB9sov7us_j5AUL-6Ftez5Nv03AE/edit?usp=sharing PM QRS Training Sheet]
*Assisted Katie with gravel research & site plan for parking, roads & walkways
*Slipped and fell on muddy walkway near HabLab -- hurt knee @ ER all afternoon
*Corresponded with several potential collaborators wrt the Microhouse


=Mon, 15 Jul=
=Mon, 16 Sep=
*Found [http://www.internmatch.com/guides/top-40-internship-interview-questions Top 40 internship interview questions]...will incorporate some of these questions into the DPV Interview process
*[http://opensourceecology.org/wiki/LifeTrac_6#Production_Meeting_-_9.2F16 LifeTrac 6 Production Notes]
Completed [https://docs.google.com/a/opensourceecology.org/document/d/1adfmR7pl1b382aPZEJcVzcfCo96e2fz7hkG5eT5ce34/edit?usp=sharing Background Paper on INTERNSHIP PROGRAM REQUIREMENTS/NEEDS]
*Updated PM with latest LT6 status
*Spoke to Katie about priorities for the week: focus is to increase DPVs/interns; will incorporate into Tuesday's Goals of the Week, which will be a continuance of goals of last week
*Updated [http://opensourceecology.org/wiki/OSE_Internet_and_Phone_-_CenturyLink OSE Internet & Phone  - CenturyLink] with Sep 16 call; over to Katie
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdEgyME83SjhDNTFiOTFXMEpJdGk3V3c&usp=sharing Academia Touchpoint Database] with
*Updated [https://docs.google.com/spreadsheet/ccc?key=0Avw9wU9IijrudER0S1l3Zk9LTFMyNW8zbnNJVWVEMUE&usp=sharing OSE Shop Inventory] and organized parts from fastenal
**Researched/added Community Colleges in the Midwest that received grants to facilitate internships for students...will contact them tomorrow
*Conducted inventory on receivables; Updated [https://docs.google.com/spreadsheet/ccc?key=0Avw9wU9IijrudER0S1l3Zk9LTFMyNW8zbnNJVWVEMUE&usp=sharing shop inventory]
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1ryh6TnLfMs2ViW6pvhsTPaAjYlgnNccNLZnobv2TrFU/edit?usp=sharing Notes on Developing an OSE Internship Program]
*Updated Travel Reimbursement form [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdG5HVTZCVTFqRm5JTzQ5UEFoLUhiOEE&usp=sharing] for Rob's airport pick up; also requested reimbursement for shop supplies from Home Depot & True Value
*Created [https://inet-csm.symplicity.com/students/ iNet]
*Updated [https://docs.google.com/spreadsheet/ccc?key=0AlCf1fl002zpdEFTamdSSWppejA2VUdRWGQ1RXliQlE&usp=sharing DPV Schedule] & integrated into [[LifeTrac 6]] production meeting
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] for Dan B, David J, and James P.
*Created [https://docs.google.com/drawings/d/1ivnv2MoAS0ivwDfHBDXoOfVRCT0ba8Z07e1TpztL-pQ/edit?usp=sharing Volunteer Flyer - Local Community]
*Assisted with building of cab "warehouse" and beginning of cab assembly


=Sun, 14 Jul=
=Sun, 14 Sep=
*[https://docs.google.com/a/opensourceecology.org/document/d/1adfmR7pl1b382aPZEJcVzcfCo96e2fz7hkG5eT5ce34/edit?usp=sharing Background paper] on intern requirements for non-profit vs for-profit organizations
*Participated in Production Meeting; cut bonding plates; picked Rob up at the airport; hosted OSE morale event -- attended by Rob, Katie, Gary, James, Emmett & Lucas
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdEgyME83SjhDNTFiOTFXMEpJdGk3V3c&usp=sharing Academia Touchpoint Database] with 15 more schools
*Updated lessons learned/safety issues/tool issues (hand-written log to be captured in a hot wash report)
*Took more pictures of build & design problems--will upload to Rob's platform
*Spoke with Gary about scheduling a hot wash and ensured DPVs were capturing changes to the design and other issues as they came to light and were resolved


=Sat, 13 Jul=
=Sat, 13 Sep=
*Tractor build (0900-0045)
*Updated Tech Team Culturing Survey and Mail Chimp list with a volunteer's new email address
*Kept lessons learned/safety issues/tool issues (hand-written log to be captured in a hot wash report)
*Coordinated use of DPV for shop clean up...we need to get ready to build a tractor!
*Took pictures of build & design problems--will upload to Rob's platform
*Cleaned the workshop and prepped material to cut; manually recorded shop inventory (wifi password did not work for OSEtwo); cut 4x4 steel beams
*Cooked lunch & coordinated dinner for DPVs/Spark crew/OSBG/OSE personnel
*Purchased ear p;lugs and grease tubes at True Value...picked up more ear plugs, duct tape & limestone at Home Depot Sat evening
*Prepped food and beverage for Potluck dinner on 14 Sep


=Fri, 12 Jul=
=Fri, 12 Sep=
*Consolidating contact info for schools, colleges & universities into [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdEgyME83SjhDNTFiOTFXMEpJdGk3V3c&usp=sharing Academia Touchpoint Database]
*Lost 45 minutes of work productivity due to internet connectivity issues...cleaned the office and de-cobwebbed the HabLab instead
*Creating [https://docs.google.com/a/opensourceecology.org/document/d/1hPyKR0NnN104kkFsEmtXg9LkbjfJ25DcoRFXwhMVTxw/edit?usp=sharing Talent Recruitment - Academia] touchpoint profile
*Modified [[Product Development Schedule]] with bigger font for readability in integrated pages
*Creating [https://docs.google.com/a/opensourceecology.org/document/d/1AgHcLmzlmCsgdqqnRD02OKmaSEoCXD4L8vKrufiuWW0/edit?usp=sharingTalent Recruitment -Internship Databases (other than academic)] touchpoint profile
*Updated [http://opensourceecology.org/wiki/Template:Staff_and_contractors Staff and Contractors] page on the wiki with current OSE staff members
*Coordinated travel for DPVs arriving week of 15 Jul (Miguel, John S, & David P)
*Corresponded with several potential volunteers re: Design Sprint participation
*Assisted in shop with parts inventory and shop set up
*Picked up small generators that were repaired in St Joe
*Ordered & picked up dinner for DPVs/Spark crew/OSBG/OSE personnel
*Continued [https://docs.google.com/a/opensourceecology.org/document/d/17koSF__uailWt96GG8uszQcp44ah5wNdVrZFaP8ojsw/edit?usp=sharing Academia Tour Plan]...coordinating possible BYU speaking engagement in Nov
*Updated DPV page; summary of changes '''(need to input)'''
*[https://docs.google.com/a/opensourceecology.org/document/d/1tTirjkklCYjz-XiJB9sov7us_j5AUL-6Ftez5Nv03AE/edit?usp=sharing PM Training QRS] for Project Manager tutorials that need to be watched


=Thurs, 11 Jul=
=Thurs, 12 Sep=
*Great articles on how to brand/get message for organizations via Facebook [http://www.amyporterfield.com/2013/05/facebook-brand-images/?utm_content=buffer4412b&utm_source=buffer&utm_medium=twitter&utm_campaign=Buffer] and [http://www.amyporterfield.com/2012/02/5-facebook-posts-that-spark-massive-engagement/] and how to use Pinterest as a recruiting/social media tool for non-profits [http://www.miratelinc.com/blog/3-creative-pinterest-strategies-for-effective-nonprofit-supporter-engagement/?goback=.gde_161484_member_257082910]
*Provided input to the [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing blog] -- highlighted Emmett's arrival as our first Video Documentation DPV, highlighted current work that Lucas and James are supporting, and included a plug for volunteers. I also asked that a standard statement be included in ''all'' future blog posts that inform people how to get involved.
**Take aways from FB article: 1) Use enticing pictures with teaser lines to get people to click on a link; 2) Tools for creating pics: picmonkey, instagram & snagit
*Provided comments and input to Microhouse Project Pitch Sept 11, 2013 for submission to the foundation. Would like to see these types of documents earlier to provide input from a strategic and community management point of view.
**Take aways from Pinterest article: 1) Check out pinleague.com (metrics tool), 2) Board types: volunteer board, guest board for pins that align with OSE, product boards, other???
*11 Sep newsletter has achieved a 20.4% open rate to date; will keep monitoring. Going to slightly change the format for future publications; click rate is high at 4.6% to industry std 3.5%, monitoring...
*[https://docs.google.com/a/opensourceecology.org/document/d/1AClApzBK-uD0nxhiDibI3fxn7q9LVrR9OVug4W2h5HE/edit?usp=sharing Design Sprint Announcement for 13 July]
*Updated [[Main Page]] with current [[Product Development Schedule]]; updated [https://docs.google.com/drawings/d/1yOV0OrTK4SQDqBxKLMytFkyMY_-VHyFlXejqbCP9Z74/edit?usp=sharing PDS] with current build schedule slippage
*Improved Sprint landing page. Reformatted link to [http://opensourceecology.org/wiki/OSE_Design_Sprint OSE Design Sprint] page to draw a collaborator's eye to the tech team culturing survey
*[https://docs.google.com/a/opensourceecology.org/document/d/17koSF__uailWt96GG8uszQcp44ah5wNdVrZFaP8ojsw/edit?usp=sharing 2013-2014 Academia Tour Plan v.9-12-13]


=Wed, 10 Jul 2013=
=Wed, 11 Sep=
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1UoAD7WRuYjN6m5JMQAmK9hsiNAu7Zo-rDt07DqqrmVI/edit Sketchup info] std response & updated [https://docs.google.com/a/opensourceecology.org/document/d/1MWkwp11qWpoAtKItg5wiYqUzKFH5EbJhT5Be6690-dU/edit?usp=sharing FUL] with Sketchup links & Sketchup//Linux website (researched Sketchup compatability issues with Linux and forwarded response and t-shooting/how-to website to a technical collaborator)
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] with Dan B offer
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing 2013 DPV status]
*Coordinating with possible Work Day volunteer: Josh from Kansas City
*Placeholder for Post-DPV survey
*MailChimp: Our newsletter for the week of 3 Sep achieved a 22% open rate; up almost 5% from the previous week
*Researched volunteer mgmt systems [http://www.volgistics.com/volunteer-reporting.htm?gclid=CO-CoYakqrgCFY5r7Aod4RsApQ]
**Updated [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdGNONk5LOUVLNXZQUE1COGp4Z1hUV2c&usp=sharing Tech Team Culturing Survey] with new sheet that autoupdates and feeds into Mail Chimp listserv with fewer steps
*Hosted DPV/Spark/Media/Staff BBQ at my apartment
**Researching how to auto feed True Fans list into listserv
*Stopped by GVS Graphics (101 W. Jackson, Maysville MO)to get a quote on embroidery for shirts & screen printing for a table cloth with [http://opensourceecology.org/wiki/Logo OSE logo]
**Embroidery for shirt: right breast pocket, 3-4" : $90 digitization set up fee (one time fee); $8-10 per shirt (estimate)
**Tablecloth : image approx 12" tall - estimating 3 colors/screen, $15 per screen for set up, $10 for imprint; we could also use older OSE logo (two colors?)
*Updated OSE Facebook page admin access to include all members of Exec Staff


=Tues, 9 Jul, 2013=
=Tues, 10 Sep=
==Goals for the Week:==
==Goals for the Week:==
Recruiting from universities.
#Establish notional University Tour schedule and ID support materials, etc; send announcement to universities
#ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions


==Recap from Last Week==
==Recap from Last Week:==
#'''Complete Contributor/Collaborator Touchpoints docs for [https://docs.google.com/a/opensourceecology.org/document/d/1dT8q56BmsRQYRlTAPSiPVdV2fM5K9k1hW0HVkFe-Vow/edit?usp=sharing IRC], [https://docs.google.com/a/opensourceecology.org/document/d/1lLuq98rxknB6rnUb8OPsZaMwwg6hLMRjoVuHqda55qk/edit?usp=sharing forums], & [https://docs.google.com/a/opensourceecology.org/document/d/1oeNyUIaRRtyTkwfU0OkYXCrIqNjCVkGgiuCKzRWwFZc/edit?usp=sharing Facebook], Update [https://docs.google.com/a/opensourceecology.org/document/d/1FOG8mhhNfuxBfFHKoq41z6kfexDA53TbtTzm8Y4RvX8/edit?usp=sharing LinkedIn] documentation'''--UPDATE: still INW
#Complete and begin implementing [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPFI/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer; UPDATE: still INW
#'''Work on protocols: 1) Tech Comm Mgr's role in Design Sprints [https://docs.google.com/a/opensourceecology.org/document/d/1IfN23oHYS37iP2iNsSxDz_hQpta9uUagiZpuW5hcEHI/edit?usp=sharing here] & 2) Tech Comm Mgr's Communication Plan [https://docs.google.com/a/opensourceecology.org/document/d/1y9EqtUjpQYZ2RE6jmfb8uzYrwdqJORC0TIY2xxOR514/edit?usp=sharing here]'''--UPDATE: still INW
#Complete TCM project planning in PM; UPDATE: Done, sending to staff for review
#'''Become proficient in Project Manager'''--UPDATE:  
#Recruiting outreach; UPDATE: on-going


==Today==
==Today==
*DPV interview with Miguel Castro & reference check for John Stager [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing 2013 DPV Tracker]
*Sourcing tires for LifeTrac6 6 - called Tom's New & Used Tires, (816) 279-2527, 1925 Frederick Ave, Saint Joseph, MO 64501 -- no tires of that size available. He said to call back, they get a new truckload daily.  Also checked TSC and found [http://www.tractorsupply.com/en/store/hi-run-turf-tire-16-x-65---8 these] -- sent to Lucas & Gary
*Facebook marketing [http://www.amyporterfield.com/wp-content/uploads/2013/01/Facebook-Marketing-AIO-FD-Book7Chaper1.pdf?inf_contact_key=d4c84fd94894d339a0feceb1760d3bfcc11b95137003abe791e34778ac9da71e]
*Updated TCM schedule in PM; exporting for routing / approval of Exec Staff
*OSHA for non-profits [http://www.probonopartner.org/FileLib/Documents/oshaguide.pdf]
*Created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdHIxbHV0ZEtCejF5WDVvdlZhSkMwOHc&usp=sharing OSE Staff Internal Routing / Approval Tracker]...shared with Exec Staff for feedback/comments
*Prepped home/food for OSE Family Dinner with staff, DPVs, Spark people, and New Yorker reporter
*Tried to export PM to Open Office version of excel, but failed. Will try to export from the pdf so I can post the TCM schedule for review /comment to the staff
**Was able to export to Open Office on my home computer, sent to team via OSE Staff Internal Routing / Approval Tracker
*Stopped at Used tire dealers in Leavenworth; one suggested the size tire we are likely looking for is 235/85R16. Confirming tire size with Lucas & Gary.
*Stopped at Stitch by Stich Custom Embroidery (305 Cherokee, Leavenworth KS, 913-680-0404, POC Sherri Stich) to get quote to have OSE Logo embroidery done -- actual costs can be determined after the logo has been converted / set up in their system; there is a $25 one-time fee for this service; the estimate for a 3-4" logo on the right breast of a polo or button-up shirt is $10-15 if we have under 20 items done. Will look for 2 more quotes.
*Participated in 1:45 min meeting with Exec team and CAF
*Emailed to exec staff sample key duties, tasks & responsibilities document I used on active duty to track recurring tasks (prompted from staff meeting discussion)
*Updated [[OSE Design Sprint]] page with correct link to Sep 14th Sprint; updated [http://opensourceecology.org/wiki/Category:Current_Events#Special_Events Events] page to include updated Design Sprint info, updated Tractor build info, and expanded Microhouse build schedule
 
NOTE: Doc appointment today; will work additional 3 hours this evening
 
=Mon, 9 Sep=
*Updating Staff Meeting slides
*Received DPV availability from Dan B, sending official offer; DPV app for D. Jensen loaded to wiki, added new potential DPV - Cody Harrison -- all updates in [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV tracker]; emailed info to possible DPVs accordingly
*ID'd Primary/secondary/tertiary position descriptions; researched/updated agriculture positions; updated [https://docs.google.com/a/opensourceecology.org/document/d/1Xb32c2MZHfzHeHMTheyzNNFAshdJbgzYnY4n_yoEPCs/edit?usp=sharing Volunteer Position Descriptions]
*Reviewed / updated TCM schedule in PM
*Added Cody Harrison to [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccckey=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV tracker]; coordinated with Cody on next steps


=Mon, 8 Jul, 2013=
=Fri, 6 Sep=
*Developed standard response [https://docs.google.com/a/opensourceecology.org/document/d/1QehWxzgOe1ELgh2e8sLuFwYHky0JzZrO9NkR5qmCMOo/edit?usp=sharing Why do you need my resume?] and [https://docs.google.com/a/opensourceecology.org/document/d/1z9kNajOW9mjrxPJ7mi4Xz5mars6iEPPjt-XNytsGqD0/edit?usp=sharing Request to Speak With a reference for a DPV]
*Formatted new OSE laptop -- OSE-02; loaded open office, printer driver, google chrome, formatted bookmarks, etc
*Scheduled DPV interview w/Miguel Castro Jr for 9 Jul @11am [https://docs.google.com/a/opensourceecology.org/document/d/1GQeLOw70ve9cLrzomUmCn_sqaVYyNzyxSdVaFlsyE4s/edit?usp=sharing DPV Interview Notes- Miguel Castro Jr]
*Accepted large FedEx delivery from Surplus Center (took 45 min to unload from truck and place into workshop x 3 people), inventory still needs to be done
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV tracker] with updated status of DPV (Emmett) and current correspondence for David J; assigned Rob as DPV sponsor for Emmett
*5 Sep Newsletter stats from Mail Chimp: 17.9% open rate -- up by .4% from last week
**Added Adrian & Colby to distro, deleted Lucas' Berea account info
*Luncheon with Lucas & James S -- great morale booster, said goodbye to James (for now)
*COMPLETED TCM schedule in PM!!!! Now for the execution!
*Hunting down the owner of the Join a Flash Mob database that was on the Wiki Main page...need to migrate contacts to other databases and change ownership of product -- Katie reached out to Aaron for possible intel


=Wed, Jul 3, 2013=
=Thurs, 5 Sep=
*Article on when is the best times to post to various social media: [http://www.entrepreneur.com/article/226973?goback=.gde_161484_member_254889563]
*Updated [[Main Page]] to redirect collaborators to the Tech Team Culturing Survey and to enroll in our Newsletter Listserv; deleted list for signing up for Flash Mob--migrating Hackathon list to OSE listserv
*Article on how to avoid analysis paralysis: [http://lssacademy.com/2013/07/01/5-ways-to-battle-analysis-paralysis-and-win/?goback=.gde_37987_member_254532450] Take aways: 1) Set decision deadlines, 2) Evaluate both failures and successes--if a failure, what happened; if it was a success, how could it have been more successful (streamlining, copy as best practice, etc)
*Developed first iteration of the weekly OSE newsletter and sent to listserv, to include Design Sprint update
*Pictorial on aligning strategy (MVV) to Objectives, Goals & KPIs [http://www.palomaconsulting.com/blog/2013/06/19/making-change-stick-setting-direction-and-creating-alignment/making-change-stick-1-image-3/#comment-1746] & article [http://www.palomaconsulting.com/blog/2013/06/19/making-change-stick-setting-direction-and-creating-alignment/]
**Linked Mail Chimp list to the Tech Team Culturing Survey so it will auto update (!!!!!!)
*Created/sent [https://docs.google.com/a/opensourceecology.org/document/d/1hM82tMhxPm8Gfy_vJYMFigXe_wf6nGMHFtkygstS15k/edit?usp=sharing Design Sprint Invite]
**Incorporated button functions to streamline access to Tech Team Culturing Survey & True Fan pages
*Created/populated [[Design Sprint FAQ]]
**Added social media sharing capabilities; need to link to OSE's twitter & Facebook accounts
*Updated [[OSE_Design_Sprint]]
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker]
*Hosted OSE Dinner
**Confirmed Emmett's DPV, set appt for informationa telecon; assigned Lucas as his DPV sponsor
**Participated in Staff Meeting--discussed tractor slip schedule and feedback to Dan B to set up dates for October DPV
*Reviewed blog comments and provided information to commentators wrt how to volunteer


=Tues, Jul 2, 2013=
= Tues, 3 Sep =
==Goals for the Week:==
==Goals for the Week:==
#'''Complete Contributor/Collaborator Touchpoints docs for [https://docs.google.com/a/opensourceecology.org/document/d/1dT8q56BmsRQYRlTAPSiPVdV2fM5K9k1hW0HVkFe-Vow/edit?usp=sharing IRC], [https://docs.google.com/a/opensourceecology.org/document/d/1lLuq98rxknB6rnUb8OPsZaMwwg6hLMRjoVuHqda55qk/edit?usp=sharing forums], & [https://docs.google.com/a/opensourceecology.org/document/d/1oeNyUIaRRtyTkwfU0OkYXCrIqNjCVkGgiuCKzRWwFZc/edit?usp=sharing Facebook], Update [https://docs.google.com/a/opensourceecology.org/document/d/1FOG8mhhNfuxBfFHKoq41z6kfexDA53TbtTzm8Y4RvX8/edit?usp=sharing LinkedIn] documentation'''--UPDATE: still INW
#Complete and begin implementing [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPFI/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer
#'''Work on protocols: 1) Tech Comm Mgr's role in Design Sprints [https://docs.google.com/a/opensourceecology.org/document/d/1IfN23oHYS37iP2iNsSxDz_hQpta9uUagiZpuW5hcEHI/edit?usp=sharing here] & 2) Tech Comm Mgr's Communication Plan [https://docs.google.com/a/opensourceecology.org/document/d/1y9EqtUjpQYZ2RE6jmfb8uzYrwdqJORC0TIY2xxOR514/edit?usp=sharing here]'''--UPDATE: still INW
#Complete TCM project planning in PM
#'''Become proficient in Project Manager'''
#Recruiting outreach


==Recap from Last Week:==
==Recap from Last Week:==
#'''Complete Contributor/Collaborator Touchpoints docs for [https://docs.google.com/a/opensourceecology.org/document/d/1dT8q56BmsRQYRlTAPSiPVdV2fM5K9k1hW0HVkFe-Vow/edit?usp=sharing IRC], [https://docs.google.com/a/opensourceecology.org/document/d/1lLuq98rxknB6rnUb8OPsZaMwwg6hLMRjoVuHqda55qk/edit?usp=sharing forums], & [https://docs.google.com/a/opensourceecology.org/document/d/1oeNyUIaRRtyTkwfU0OkYXCrIqNjCVkGgiuCKzRWwFZc/edit?usp=sharing Facebook], Update [https://docs.google.com/a/opensourceecology.org/document/d/1FOG8mhhNfuxBfFHKoq41z6kfexDA53TbtTzm8Y4RvX8/edit?usp=sharing LinkedIn] documentation'''--UPDATE: still INW
#Implementing [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPF/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics)-- UPDATE: completed plan; implementing strategy; need to finish position descriptions
#Rough outline metrics for recruiting--'''NEWLY TASKED GOAL: 0) To help with steps 1 and 6 - list all GVCS machines that fall into these three categories: Agriculture, Construction, Utility, 1) List of top ten developer profiles. Choose 1 to start and vet tomorrow, 2) Use the Collaborator Profile Template to describe the skill sets of a each (starting with 1) profile. Ex. Mechanical Engineer. Use the master spread sheet (with 69 people) to link skill sets with specific GVCS machines. What is that sheet's name and is it in Drive? 3) Which general phases of development does this profile support or fit? Recommend adding this list to Collaborator Profile Template. 4) How do you identify which venues to source technical talent from? What is YOUR process? 5) What are your actions to executing that process? 6) How would you have them contribute? What would your method be for assigning them to the machines or phases in step 0)? UPDATE: ?????????
#Complete & integrate top level schedule into Wiki Landing pages (Wiki Main, Events, Volunteer, DPV pages)-- completed; need to integrate into wiki
#'''Work on protocols: 1) Tech Comm Mgr's role in Design Sprints [https://docs.google.com/a/opensourceecology.org/document/d/1IfN23oHYS37iP2iNsSxDz_hQpta9uUagiZpuW5hcEHI/edit?usp=sharing here] & 2) Tech Comm Mgr's Communication Plan [https://docs.google.com/a/opensourceecology.org/document/d/1y9EqtUjpQYZ2RE6jmfb8uzYrwdqJORC0TIY2xxOR514/edit?usp=sharing here]'''--UPDATE: still INW


==Today==
==Today==
*Uploaded John Stager [http://opensourceecology.org/wiki/Collaborator_Profile Collaborator Profile]
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing DPV Tracker] for Dan B - interview, references update, & recommendation for an offer; drafted offers for 2 DPV apps INW--sent to reporting authority for review/input
*Creating [https://docs.google.com/a/opensourceecology.org/document/d/1tTirjkklCYjz-XiJB9sov7us_j5AUL-6Ftez5Nv03AE/edit?usp=sharing Project Management QRS]
*Updating [https://docs.google.com/a/opensourceecology.org/document/d/1D2Y_7ibvux4VeO-463e7RlVP0auexs7jMjwvj3FXPFI/edit?usp=sharing DPV Recruitment and Management - 2013 Strategic Plan]
*Interesting modifications to the standard combustion engine (new CAM shaft design) [http://www.wimp.com/combustionengine/?goback=.gde_166602_member_254158465/]
*Updated PM for TCM projects--80% complete
*Interesting article on a new material that can store large amounts of energy with very little energy loss [http://phys.org/news/2013-07-material-big-energy.html]
*Responded to numerous volunteer inquiries or DPV reference responses
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1pj-LF3m4qug21DLlv42DUM1cExrT4Ky0yBvRsjq9s8U/edit?usp=sharing John K Stager Interview Notes] in preparation for possible DPV interview on 3 July
*Participated in Exec Staff Meeting
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing 2013 DPV Tracker]
*Migrated August log inputs to older entries; started Sept input
*Updated [https://docs.google.com/a/opensourceecology.org/drawings/d/1fyId3Q44Xzzf5KPOmpHaGS8sg0TfnquXlXNc_Nlxv6s/edit Design Sprint Process]
*Researched PM for ways to archive old schedules--several options, reported in staff meeting
*Updated Module Design Template in PM program & created Hablab Bed Project skeleton so we can streamline/resource load bed assignments
*Researched ways to segregate MailChimp listservs...ongoing


=Mon, Jul 1, 2013=
= Mon, 2 Sep<br/> =
*Built Module Design Template (Go to PM, then click All tab, then click the My Projects tab, click the Templates folder on the left menu)
LABOR DAY
**Need to learn the share settings
*Worked on Mail Chimp newsletter template




=Older Entries=


 
*[[Audrey Log/September 2013]]
 
*[[Audrey Log/August 2013]]
 
=Older Entries=
*[[Audrey Log/July 2013]]
*[[Audrey Log/July 2013]]
*[[Audrey Log/June 2013]]
*[[Audrey Log/June 2013]]

Latest revision as of 21:35, 4 September 2018

Thurs, 10 Oct

  • Facilitated DPD Meeting and updated status and tasks Daily Product Development Meeting; discussed meeting start time -- all parties agreed 9am is a good time and we will all be ready to participate on time; discussed backhoe status, microhouse roofing, & documentation; scheduled sidebar for ironworjer discussion (:45)
  • Sidebar: Ironworker discussion; notes are in Daily Product Development Meeting meeting notes for 10 Oct
  • Updated newsletter with Ironworker Sprint information, will also reach out to the community (:50)
  • Updated current events page with Microhouse phase 2 info & new Design Sprint info; also updated Design Sprint page -- need to go back and incorporate Ironworker Sprint onto these sites
  • Set up DPV interview for Cyril, tonight @ 5pm via Google Hangout
  • Sent Jeff Stump info and needs re: stress calculations
  • DPV interview with Cyril - has concerns over tourist Visa...would like a J1 or B1 visa & our sponsorship; need to review 22 CFR Part 62 (Exchange Program Visa requirements / sponsor responsibilities); the application fee for designation as an exchange visitor program is $3,982; this fee is non-refundable; however, we meet the requirements for a B1 visa: need to contact the Business Visa Center tomorrow: (202) 485-7675, Hours: 8:30am to 5pm (EST), Monday – Friday. MTF.
  • Facilitated Daily Wrap Up Notes

Wed, 9 Oct

  • Worked with OM to obtain Hammerspace membership. Hammerspace membership also includes membership to CCCKC activities.
    • Spoke with Craig @ Hammerspace: they have 18" x 12" sheets available for purchase, and some remnants. He will train me on the machine's use; cost is 50 cents per minute if I wok the machine; he will help me set files for printing, etc. They have wifi at the facility. The CNC plasma cutter can do 4x4 steel tubing. They would need to develop a jig to align the axes--cost will be about 50 cents a minute; this machine has controlled access and we would need to arrange the work in advance. I will get more information about this on Friday.
  • Facilitated DPD Meeting and updated status and tasks Daily Product Development Meeting; need to streamline the meeting, expectations, etc -- to help make production meetings productive; DPV Work Plan
  • Updated Staff Meeting slides
  • Checked on Design Sprint agenda for this Saturday's Sprint, but it hasn't been updated yet, emailed Marcin to request the agenda be updated so I can distribute it to the community today via Newsletter and link it to our volunteer landing pages
  • Researched State Dept website for information on visa status requirements for foreign volunteers -- Will a tourist visa work? Are there restrictions? Can we pay the food stipend to them? More info Business Visa

Visa Wait Time for Paris Embassy

  • Updated OSE Calendar with new Design Sprint schedule
  • Putting inputs into FeF Improvement Form / database
  • Updated Tech team Culturing Survey with Cyril Libert's app and updated status on Jeffrey Stump.
    • Emailed State Dept re: Visa requirements for volunteers
  • Called MoKan Fastener for status on 10" bolts (requirement: 100x 10" bolts, 1" in diameter). 10" bolts can get here by Monday, but would need to be plated (2 more days). Earliest availability is Wed or Thurs. They also have 11" bolts (50 in stock). They would need to be plated as well (earliest availability is Monday). Cost is $3.25 per bolt, but the plating charge for small orders is $80, bringing the cost of the bolts up higher ($5.50 per bolt).

Tues, 8 Oct

  • Continued updating Daily Product Development Meeting (additional concept documents for backhoe and ironworker, integrated Dozuki links, etc
  • Facilitated 8 Oct Daily Product Development Meeting (:50)
  • Completed OSE Media Package for Speaking Engagements and sent to Jonathan Miller for BYU outreach effort
  • Created OSE Letterhead with Logo
  • Fielded numerous phone calls re: Handyman ad, created Handyman/woman Database
  • Updated blog
  • Conducted Wrap up 8 Oct Daily Product Development Meeting (:20)
  • Emailed several collaborators re: tech development & documentation
  • Hammerspace: membership is $40/mo for individual; will give us $100/mo for non-profit rate @ 4 memberships; discussed with Marcin, will go with 1 membership right now (:20)
    • Laser cutter: have a feed and the cape to cut 4x8 sheets; Craig is POC for laser shop--also takes work on @ 50 cents per minute of use, no set up fee for members
    • They also have a CNC plasma cutter, need to get more info on this -- do they have the cape to cut 4x4 tubing?
    • Need to know cert requirements to use machines
    • Need to know lead times for orders if we want to contract out
    • Need to know if they have sources of supply for steel and /or cardboard
    • They are OSE supporters! Need to give them an updated pamphlet
  • Need to contact CCC tomorrow
  • Reviewing design documentation / logs for Backhoe & LifeTrac 6, attempting to complete LifeTrac 6 PDB, need to set up LifeTrac 6 prototype assessment; emailed Dorkmo re: loader arms instructions
  • Reviewed Roofing video -- (looks great!) requested a volunteer! page be added at the end

Mon, 7 Oct

Goals for the Week:

  1. Continue building Product Development process: boards, meetings, protocols, instructionals
  2. Drive Backhoe development schedule

Recap from Last Week:

  1. Complete outstanding items from goals from last week
  2. Assess, prioritize & develop templates for Product Development Board(s)
  3. Reflow TCM schedule and re-assess Backhoe and Ironworker schedule

Today

  • Facilitated Daily Product Development (DPD) Meeting (1:50):
  • Post DPD Meeting w/ Marcin (:30):
    • Marcin suggested I go to KC on Friday to get more cardboard cut for rapid prototyping: need to check out Hammerspace, Cowtown Computer Congress and Open Hardware groups, or architecture firms; we pay for materials
    • Researching space heaters, received permission from Marcin to buy two
    • Handiman: Marcin would like the Handiman here ASAP, need updated status from Katie re: newspaper, also will check Sutherland's board when I'm in Cameron on Tuesday. Things we need to fix ASAP: Microhouse help, Stove (dismantle and weld--big job), toilet
    • Chris is returning on the 17th & 18th
    • Decision: We will see if Mark can come out on Thurs, one of the DPVs will work with Mark to finish the MH roof (priority)
    • Decision: Focus media messages on new Rapid Prototyping capes: FB, blog, newsletter
  • Ordered 2 space heaters (2 x Jarden Consumer Heater BCH9212-U Bionaire Ceramic Mini Tower Heater , Sold by STAR ON LINE, total $133.98, Order# 105-6580029-0761840, EDD is: Friday, October 11, 2013 - Thursday, October 17, 2013. Emailed confirmation to Katie for accounting purposes. (:30)
  • Ordered iShowU HD subscription to allow Documentation DPVs to capture CAD animation in high definition; cost: $29.99 per year; more info can be found IShowU HD; also incorporated into DPV Orientation and Message Board; requested Emmett to create log in and use instructions, as well as uninstall instructions upon departure. Emailed Katie about creating a ghost DPV email address for logging into these types of programs. (:25)
  • Updated DPV Orientation and Message Board with trovebox, Dozuki and iShowU info -- left placeholders for instructions (:15)
  • Updated Current Events page (:5)
  • Updated OSE Design Sprint ((:03)
  • Created Volunteer Call Script and Talent Recruitment - Military Organizations protocol; still need to develop email "shorts" and flyers; updated Consolidated Recruiting Database with a new tab - "military orgs". (1:20)
    • Met with Marcin to discuss recruiting status -- Called 14 military/veteran offices; Two answered. Realized non-mission essential personnel are not available due to the Govt shutdown. Will continue this avenue and career centers tomorrow. (:05)
  • Facilitated wrap up meeting: Wrap Up Meeting notes (:35)

Sun, 6 Oct

Continued working Daily Product Development Meeting page / board...integrating risk page and relevant work logs to current status...prepping for 0900 development meeting tomorrow morning. Concerned we aren't using product dev boards...

Note: research Job Corps organizations as a conduit of volunteer advertising.

Sat, 5 Oct

Continued working Daily Product Development Meeting page / board. Thanks Dorkmo for fixing formatting issues. Populated first two windows, added production rhythm. Reviewed Dozuki and other sources to try to determine where development status is on ironworker and backhoe...need more info

Fri, 4 Oct

Thurs, 3 Oct

  • Spoke with Jonathan M wrt BYU speaking engagement; Nov 22nd is a good date, discussed fee; he will be put me in touch with POCs on the faculty; also, they need a Media packet to include Marcin's resume, Fees, Requirements, Agenda/topics, Goals, and general info about OSE -- this is my priority today
    • Jonathan is going to put me in touch with engineering clubs at BYU; also told me about their 1 year Capstone program, need to rersearch
  • Emailed followup re: proper use of TED logo and TED Fellows logo for flyers and pamphlets
  • Emailed response to several questions re: Design Sprint;
  • MailChimp update: October 2nd Newsletter has hit 21.7% Open Rate in less than 24 hours! This is the above our average after 7 days! Great response from the community! Need to post Microhouse pictures to Facebook...
  • Migrated Academic Touchpoint to new database: Academic contacts
  • Added a new section to OSE Design Sprint page : Design Sprint resources.
  • Participated in Recruiting Meeting Notes
  • Updated OSE Staff page, deleted Product Lead info and added Rob's picture under the DM
  • Created Recruiting Meeting Notes for 10-4-2013 meeting, sent calendar invite
  • Created Product Development Meeting Notes for 10-4-2013 meeting, set agenda, and sent calendar invite
  • Created draft Marcin Resume -- old resume on wiki has outdated contact info and does not focus on OSE and fellowships

Wed, 2 Oct

Tues, 1 Oct

  • Updated blog
  • Coordinated/fielded questions with several potential DPVs
  • Attended OSE re-grouping meeting: discussed status of Ironworker & Backhoe and strategy to get volunteers for the design & prototying; using product development board for each module for the Ironworker & Backhoe
  • Began 10/2 Newsletter
  • Photographed Microhouse progress:

Mon, 30 Sep

Goals for the Week:

  1. Complete outstanding items from goals from last week
  2. Assess, prioritize & develop templates for Product Development Board(s)
  3. Reflow TCM schedule and re-assess Backhoe and Ironworker schedule

Recap from Last Week:

  1. Establish Work Day program - Done.
  2. Complete outreach plan : support materials & budget - Done.
  3. Media strategy / plan : INW
  4. Complete residual tasks from previous weeks : INW

Today

  • Created draft University Flyer, requested advice from TED POC wrt use of TED logo

NOTE: Mon, 30 Sep & Fri, 27 Sep

Out of office (vacation days)

Thurs, 26 Sep

Day off due to car trouble (vacation day)

Wed, 25 Sep

Tues, 24 Sep

  • Flash Mob email is highly successful with a 33.51% open rate in less than 24 hours; 4 new names to TTCS
  • Added Xavier University's Sustainability Program to the touch point database
  • Updated blog compiling document; uploaded and shared photos of the LifeTrac 6 build, the Microhouse foundation prep & the infrastructure improvement (gravel roads!); also highlighted what I believe is important to the LifeTrac 6 build re: improved quality of steel, improved logistics obtaining steel, utilizing Best Practices from LFT 5, etc.
  • Updated Staff Meeting slides for TCM
  • Updated Bed Logistics
  • Updated DPV Tracker with Cody H offer acceptance, emailed Cody with DPV sponsors name/info and welcome letter
  • Microhouse: helped with Bed Logistics and am verifying attendance of two tentative volunteers
  • Corresponded with Dorkmo about 50 hp power cube & Microhouse
  • Uploaded recipes to Recipes; added to link to Factor e Farm Community Standards
  • Created folders for blank Medical Insurance forms and Liability Release & Waiver forms for the HabLab announcement board; made form dropbox location in the office

Mon, 23 Sep

Goals for the Week:

  1. Establish Work Day program
  2. Complete outreach plan : support materials & budget
  3. Media strategy / plan
  4. Complete residual tasks from previous weeks

Recap from Last Week:

  1. Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates -- Still INW
  2. Complete outreach plan -- Done

Today

  • Integrated Product Development Schedule into Volunteer page
  • Extended offer to Cody H., awaiting response
  • Researching open source or free mass texting services
  • Sent Tech Team Culturing Survey info to Flash Mob listserv via Mail Chimp ... 193 possible new subscribers to Design Sprints, newsletters, etc
  • Corresponded with several collaborators requesting information about a DPV, microhouse participation, remote project via University, how to build a tractor, etc
  • Modified/updated [1]

Fri, 20 Sep

  • Completed updates to Volunteer page
  • Sourced/picked up 50 1" washers from Sweiger
  • Interviewed Cody Harrison for DPV; updated DPV Tracker with interview notes and offer
  • During LFT 6 Production Meeting, Marcin requested weo obtain day labor : called Mark Greer of Maysville to gauge interest
  • Began putting together hydraulics for LFT 6

Thurs, 19 Sep

  • Participated in LFT 6 Production Meeting
  • Updated TCM schedule in PM; incorporated changes from routing feedback
  • Newsletter / Design Sprint announcement sent to community; updated Development Status & Needs with latest sprint agenda and updated links to Design Sprint and Events pages.
  • Updated DPV Tracker with Cody H details -- interview scheduled for 20 Sep; assisted with t-shooting picture loading capes
  • Workshop: replaced bolts and added washers/self-locking bolts to cab & power cube modules; found 24 bolts were missing washers...and we are short; going to source additional washers tomorrow from Sweiger &/or MoKan; need root cause analysis of error
  • Found work instructions lacked bolt pattern instructions--stumbled over 1 instance where bolt pattern mattered...penciled in to WI for incorporation--but believe we need to review each area for critical bolt insertion (i.e. where inserting bolts from one side or the other will effect range of motion of other parts)
  • Imported OSE Smart Mob contact list to a new list in MailChimp -- going to invite them to sign up for TTCS or new listserv, plus give them an update on current OSE projects, new org structure, ways to volunteer, etc.

Wed, 18 Sep

Goals for the Week:

  1. Develop Specialized DPV App Process (#8-13 in TCM schedule) -- protocols & templates
  2. Complete outreach plan

Recap from Last Week:

  1. Establish notional University Tour schedule and ID support materials, etc; send announcement to universities - INW
  2. ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions - done

Today

  • Participated in Production Meeting: Notes
  • Corresponded with several people interested in assisting with the Microhouse build
    • Questions to OM: Is Chris' team staying at HabLab, camping, hotel? Bed availability? Dates? What is the Microhouse schedule? The schedule in PM is not complete...when are we making forms?
  • Corresponded with Jonathan M re: possible university trip to BYU for ED presentation
  • Updated DPV Tracker with Cody H details
  • Added Rob B as tentative Microhouse participant to Microhouse Prep / Checklist & DPV Tracker (see Work Day tab)
  • Updated OSE Design Sprint page with 21 Sep announcement and 28 Sep Sprint status (i.e. we will not be hosting a Sprint); and updated Events page
  • Updated blog with announcement of University Tour
  • Answered Site Development Questions--I believe we need to have a staff discussion as a some of these questions will impact OSE's strategic vision (i.e. are we going to get into aquaponics in the future?)

Tues, 17 Sep

  • Updated calendar & bed logistics for Dan B -- DPV arrival
  • LT6 Production notes
  • Assisted Katie with gravel research & site plan for parking, roads & walkways
  • Slipped and fell on muddy walkway near HabLab -- hurt knee @ ER all afternoon
  • Corresponded with several potential collaborators wrt the Microhouse

Mon, 16 Sep

Sun, 14 Sep

  • Participated in Production Meeting; cut bonding plates; picked Rob up at the airport; hosted OSE morale event -- attended by Rob, Katie, Gary, James, Emmett & Lucas

Sat, 13 Sep

  • Updated Tech Team Culturing Survey and Mail Chimp list with a volunteer's new email address
  • Coordinated use of DPV for shop clean up...we need to get ready to build a tractor!
  • Cleaned the workshop and prepped material to cut; manually recorded shop inventory (wifi password did not work for OSEtwo); cut 4x4 steel beams
  • Purchased ear p;lugs and grease tubes at True Value...picked up more ear plugs, duct tape & limestone at Home Depot Sat evening
  • Prepped food and beverage for Potluck dinner on 14 Sep

Fri, 12 Sep

  • Lost 45 minutes of work productivity due to internet connectivity issues...cleaned the office and de-cobwebbed the HabLab instead
  • Modified Product Development Schedule with bigger font for readability in integrated pages
  • Updated Staff and Contractors page on the wiki with current OSE staff members
  • Corresponded with several potential volunteers re: Design Sprint participation
  • Picked up small generators that were repaired in St Joe
  • Continued Academia Tour Plan...coordinating possible BYU speaking engagement in Nov

Thurs, 12 Sep

  • Provided input to the blog -- highlighted Emmett's arrival as our first Video Documentation DPV, highlighted current work that Lucas and James are supporting, and included a plug for volunteers. I also asked that a standard statement be included in all future blog posts that inform people how to get involved.
  • Provided comments and input to Microhouse Project Pitch Sept 11, 2013 for submission to the foundation. Would like to see these types of documents earlier to provide input from a strategic and community management point of view.
  • 11 Sep newsletter has achieved a 20.4% open rate to date; will keep monitoring. Going to slightly change the format for future publications; click rate is high at 4.6% to industry std 3.5%, monitoring...
  • Updated Main Page with current Product Development Schedule; updated PDS with current build schedule slippage
  • 2013-2014 Academia Tour Plan v.9-12-13

Wed, 11 Sep

  • Updated DPV Tracker with Dan B offer
  • Coordinating with possible Work Day volunteer: Josh from Kansas City
  • MailChimp: Our newsletter for the week of 3 Sep achieved a 22% open rate; up almost 5% from the previous week
    • Updated Tech Team Culturing Survey with new sheet that autoupdates and feeds into Mail Chimp listserv with fewer steps
    • Researching how to auto feed True Fans list into listserv
  • Stopped by GVS Graphics (101 W. Jackson, Maysville MO)to get a quote on embroidery for shirts & screen printing for a table cloth with OSE logo
    • Embroidery for shirt: right breast pocket, 3-4" : $90 digitization set up fee (one time fee); $8-10 per shirt (estimate)
    • Tablecloth : image approx 12" tall - estimating 3 colors/screen, $15 per screen for set up, $10 for imprint; we could also use older OSE logo (two colors?)
  • Updated OSE Facebook page admin access to include all members of Exec Staff

Tues, 10 Sep

Goals for the Week:

  1. Establish notional University Tour schedule and ID support materials, etc; send announcement to universities
  2. ID volunteer position descriptions - categorize by need (primary, secondary, tertiary) and develop primary descriptions

Recap from Last Week:

  1. Complete and begin implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer; UPDATE: still INW
  2. Complete TCM project planning in PM; UPDATE: Done, sending to staff for review
  3. Recruiting outreach; UPDATE: on-going

Today

  • Sourcing tires for LifeTrac6 6 - called Tom's New & Used Tires, (816) 279-2527, 1925 Frederick Ave, Saint Joseph, MO 64501 -- no tires of that size available. He said to call back, they get a new truckload daily. Also checked TSC and found these -- sent to Lucas & Gary
  • Updated TCM schedule in PM; exporting for routing / approval of Exec Staff
  • Created OSE Staff Internal Routing / Approval Tracker...shared with Exec Staff for feedback/comments
  • Tried to export PM to Open Office version of excel, but failed. Will try to export from the pdf so I can post the TCM schedule for review /comment to the staff
    • Was able to export to Open Office on my home computer, sent to team via OSE Staff Internal Routing / Approval Tracker
  • Stopped at Used tire dealers in Leavenworth; one suggested the size tire we are likely looking for is 235/85R16. Confirming tire size with Lucas & Gary.
  • Stopped at Stitch by Stich Custom Embroidery (305 Cherokee, Leavenworth KS, 913-680-0404, POC Sherri Stich) to get quote to have OSE Logo embroidery done -- actual costs can be determined after the logo has been converted / set up in their system; there is a $25 one-time fee for this service; the estimate for a 3-4" logo on the right breast of a polo or button-up shirt is $10-15 if we have under 20 items done. Will look for 2 more quotes.
  • Participated in 1:45 min meeting with Exec team and CAF
  • Emailed to exec staff sample key duties, tasks & responsibilities document I used on active duty to track recurring tasks (prompted from staff meeting discussion)
  • Updated OSE Design Sprint page with correct link to Sep 14th Sprint; updated Events page to include updated Design Sprint info, updated Tractor build info, and expanded Microhouse build schedule

NOTE: Doc appointment today; will work additional 3 hours this evening

Mon, 9 Sep

  • Updating Staff Meeting slides
  • Received DPV availability from Dan B, sending official offer; DPV app for D. Jensen loaded to wiki, added new potential DPV - Cody Harrison -- all updates in DPV tracker; emailed info to possible DPVs accordingly
  • ID'd Primary/secondary/tertiary position descriptions; researched/updated agriculture positions; updated Volunteer Position Descriptions
  • Reviewed / updated TCM schedule in PM
  • Added Cody Harrison to DPV tracker; coordinated with Cody on next steps

Fri, 6 Sep

  • Formatted new OSE laptop -- OSE-02; loaded open office, printer driver, google chrome, formatted bookmarks, etc
  • Accepted large FedEx delivery from Surplus Center (took 45 min to unload from truck and place into workshop x 3 people), inventory still needs to be done
  • Updated DPV tracker with updated status of DPV (Emmett) and current correspondence for David J; assigned Rob as DPV sponsor for Emmett
  • 5 Sep Newsletter stats from Mail Chimp: 17.9% open rate -- up by .4% from last week
    • Added Adrian & Colby to distro, deleted Lucas' Berea account info
  • Luncheon with Lucas & James S -- great morale booster, said goodbye to James (for now)
  • COMPLETED TCM schedule in PM!!!! Now for the execution!
  • Hunting down the owner of the Join a Flash Mob database that was on the Wiki Main page...need to migrate contacts to other databases and change ownership of product -- Katie reached out to Aaron for possible intel

Thurs, 5 Sep

  • Updated Main Page to redirect collaborators to the Tech Team Culturing Survey and to enroll in our Newsletter Listserv; deleted list for signing up for Flash Mob--migrating Hackathon list to OSE listserv
  • Developed first iteration of the weekly OSE newsletter and sent to listserv, to include Design Sprint update
    • Linked Mail Chimp list to the Tech Team Culturing Survey so it will auto update (!!!!!!)
    • Incorporated button functions to streamline access to Tech Team Culturing Survey & True Fan pages
    • Added social media sharing capabilities; need to link to OSE's twitter & Facebook accounts
  • Updated DPV Tracker
    • Confirmed Emmett's DPV, set appt for informationa telecon; assigned Lucas as his DPV sponsor
    • Participated in Staff Meeting--discussed tractor slip schedule and feedback to Dan B to set up dates for October DPV
  • Reviewed blog comments and provided information to commentators wrt how to volunteer

Tues, 3 Sep

Goals for the Week:

  1. Complete and begin implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics), web developer
  2. Complete TCM project planning in PM
  3. Recruiting outreach

Recap from Last Week:

  1. Implementing DPV Recruitment and Management - 2013 Strategic Plan; complete volunteer position descriptions for: 3D Designer, Fabricator, engineer (mech, ag & power electronics)-- UPDATE: completed plan; implementing strategy; need to finish position descriptions
  2. Complete & integrate top level schedule into Wiki Landing pages (Wiki Main, Events, Volunteer, DPV pages)-- completed; need to integrate into wiki

Today

  • Updated DPV Tracker for Dan B - interview, references update, & recommendation for an offer; drafted offers for 2 DPV apps INW--sent to reporting authority for review/input
  • Updating DPV Recruitment and Management - 2013 Strategic Plan
  • Updated PM for TCM projects--80% complete
  • Responded to numerous volunteer inquiries or DPV reference responses
  • Participated in Exec Staff Meeting
  • Migrated August log inputs to older entries; started Sept input
  • Researched PM for ways to archive old schedules--several options, reported in staff meeting
  • Researched ways to segregate MailChimp listservs...ongoing

Mon, 2 Sep

LABOR DAY

  • Worked on Mail Chimp newsletter template


Older Entries

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