Katie 2013 Log: Difference between revisions

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==Fri Aug 2, 2013==
=OM Tools=
*[[OSE Organization and Operations Manual]]
*[[Material, RFQ, and Work Requisition]]
*[[Travel Expense Log]]
*[[Account Management]] and [[Vendor Database]]
*[[DPV Orientation and Message Board]]
{{RightTOC}}


*Ongoing [[Future State July 2013]]
==Mon Nov 25, 2013==
**[[Parking Lot]]
***Evaluate system/structure analysis tools that are open soure/free
***DPV Orientation
****Introduction to design tenents
****Materials used during builds
****Video of materials for RCs
****Embed list
***Anaylsis of parts/supplies - parts availability analysis of geographic locations (TCM)
**[[OSE Definitions]]
***What is the assumption of the workshop capabilities needed to fabricate the 50 GVCS - a reasonably well equipt workshop - what is that? Define a easonably well equipt workshop


== Thur Aug 1, 2013 ==
*Meet with Shirley and confirm [https://docs.google.com/a/opensourceecology.org/document/d/1kg15UQKOVBjtuUBiOa4rlskugEKH1Lxp1UXfjHSlCfg/edit#heading=h.rzg0yway6pyt contract]
*See [[Microhouse Build Planning]]
*Created [[Bill Payment]] - added Cloverdale and Sweiger information
*James Slade, Dorkmo possibly available to help with Microhouse prep - confirming and connecting them with PL to ensure coordination/communication
*Called Labormax to set up automatic bank withdraws instead of debit card payments
**Availablily to help prep 50hp power cube
*Called Labormax (Melissa) to confirm that OSE is not working on Thursday (816 749 4562)
**Dates on site (FeF)
*Pay to Account added in BofA for Mark Applegarth, Sweiger Shop (also paid invoices from October 19 to November 19th, as well as invoices in the mail - $3441.98), Bradley Morris, Chad Krejci - Cloverdale Manufacturing, Christopher Reinhart, Rob Kirk, R&W Container, Audrey Rampone, Maysville Tax Service - Shirley Marshall
*Correct embeds from iFrame to HTML
*Reimbursed Bunn Fabrication for 1) Total Overhead, DPVs (food) 2) Total Overhead, Campus Operations and Maintenance (caulk, welding supplies) 3) Total Overhead, Gas 4) Total Overhead, Campus Operations and Maintenance (truck repairs, battery, fluids)
**[[Current State July 2013]] - added matrix
*Reimbursed Mike for 1) Total Overhead, DPVs (food)
**[[Future State July 2013]]
*Updated [[Food Staples - purchasing]] with Marcin's [[Basic Food Items]] - and added note that DPVs will be reimbursed for purchasing items in '''PLAN 2'''
*John Stager and Elifarley embedded the '''edit''' extension on OSE wiki -'''Update''' they removed embed, troubleshooting
*Turned over to Marcin: 1) ADP 2) PSWD Water Bill 3) R&W 4) Ameren 5) BofA 7) Centurylink
*Meeting with Gerard re: Budget management 
*Coordinating Emily's final interview for The Spark article 
*[https://docs.google.com/a/opensourceecology.org/drawings/d/1xSfSf7pSBuM9U9hvoo44Fr8wzMEwlZMDmqhhr4UOqkc/edit Dozuki / Development Template (Concept)]
*Tracking [http://opensourceecology.org/wiki/Development_Status_and_Needs#July_27.2C_2013_Plan Design Sprint Agenda] - inputs from ED needed for TCM announcement 
*Interim Truck Log create - located on HabLab magnetic announcement board - intended to act as a large rmdr note, ensuring truck logistics are considered in everyday planning
*Updated [[Development Process and System Engineering Implementation Plan]]


== Wed July 31, 2013 ==
==Fri Nov 22, 2013==
*Called APAC for a gravel order, see [[Vendor Database]] - 816.632.2319 - no message machine or pick up
*Linked [[Travel]] to the index graphic - added ''Airport tickets need to be purchased for arrival and departure times that support airport runs during working hours.''
*Called Latakoo to update payment options - Latakoo will return call this PM
*Created [http://opensourceecology.org/wiki/Admin_Assistant#Billing_Calendar Billing Calendar] and updating accounts to pay from BofA not debit card ending in 2595
*Cancelled Hammerspace membership
*Set up reoccuring payment in BofA to R&W Container - $75 every three month
*Added [http://opensourceecology.org/wiki/M-Th_Production_Meeting M-Th Production Meeting] to [[OSE Organization and Operations_Manual]]
*Prototyping Meeting - need to purchase microphone, camera, speakers - currently, remote meeting at HabLab are a challenge due to poor video teleconferencing set up (none in place beyond laptops)
*Purchased [http://www.amazon.com/gp/product/B001AJS1AQ/ref=ox_sc_act_title_1?ie=UTF8&psc=1&smid=ATVPDKIKX0DER Band-Aids], [http://www.amazon.com/gp/product/B001S98EBO/ref=ox_sc_act_title_3?ie=UTF8&psc=1&smid=ATVPDKIKX0DER Eyewash Kit], [http://www.amazon.com/gp/product/B001B9Y8IY/ref=ox_sc_act_title_4?ie=UTF8&psc=1&smid=A3RJHKN59DL8A Eyewash Safety Sign], [http://www.amazon.com/gp/product/B00BGN8PLG/ref=ox_sc_act_title_5?ie=UTF8&psc=1&smid=ATVPDKIKX0DER Papertowels], per [[House Supplies]] - via amazon
*Under [[Admin Assistant]] created - [http://opensourceecology.org/wiki/Admin_Assistant#Google_Admin Google Admin], [http://opensourceecology.org/wiki/Admin_Assistant#Corporate_Calendar Corporate Calendar] (1) May 15, Yearly- Taxes are due unless OSE applies for an extension prior to this date (2) August 31, Yearly - File MO Registration Report - Failure to file results in dissolution of entity., [https://docs.google.com/a/opensourceecology.org/document/d/1ajV3STgn-4k4_Kn0zwo2eEbmyy7C-UxM9N1e7lK8b1Q/edit?usp=sharing Employee Handbook]
*Created [[Internet, Phone, Domains, Server]] adding information from the document Ops Manual to the page, updated the Index Graphic with the new link, redirected the [http://opensourceecology.org/w/index.php?title=OSE_Internet_and_Phone_-_CenturyLink&redirect=no old] link
*From document Ops Manual, added [http://opensourceecology.org/wiki/House_Maintenance#Water Water] information
*From document Ops Manual, added ''Meetings, internal and external - Meetings minutes are documented on the wiki where functionally appropriate and categorized as OSE Meeting Minutes, see [http://opensourceecology.org/wiki/Category:OSE_Meeting_Minutes Category:OSE Meeting Minutes]'' to [[Admin Assistant]]
**Also added ''[[Routine Executive Staff Meeting]] - Executive Staff Member schedules the meeting on ''OSE Schedule''. Executive Staff Member archives slides after each meeting and creates the slides for the upcoming meeting. Executive Staff Members update slides as needed.''
*From document Ops Manual, added ''When selecting a Contractor or Service Provider - Minimum of 3 bids are required prior to selecting a contractor or service provider. Complete a Statement of Work, which Executive Director must authorize, prior to entering contractual agreements between OSE and contractor or service provider.'', to [[Vendor Database]]
*From document Ops Manual, added ''BOOKING TRAVEL AND LOGISTICS - Confirm travel plans and update OSE Schedule as soon as reasonably possible. Communicate with Executive Staff to ensure logistics are coordinated. Executive Staff are responsible for updating OSE Schedule with their travel details {date, time, airlines, contact number during travel). Should the member fail to comply, they may held responsible for expenses resulting from ineffective personnel logistics management due to lack of communication.Exception - If there are reasonable circumstances resulting in the members inability to complete the above requirement 3 working days prior, then the member will not be held responsible for expenses resulting.TRAVEL REIMBURSEMENT - Travel Expense Log - Executive Staff are responsible for submitting the Travel Expense Form via the Travel Expense Form Log to the purchasing authority upon completion of travel. The employee must notify the purchasing authority in the event that a travel advance is required. DPV Travel - OSE covers travel to and from Kansas City, including Kansas City International Airport and Union Station, Kansas City.'' to [[Travel]] and linked to index graphic
*From document Ops Manual, added ''Positional Email Management ensures 1) that copies of positional emails are automatically forwarded to respective professional email accounts and 2) that original emails are stored in the positional email accounts. [https://docs.google.com/a/opensourceecology.org/document/d/1PO4RWnb9P3DEvJH2bGQwgx31qTsUf9GjW7e5klDRA1o/edit OSE Protocol: Positional Email Management]'' to [[Admin Assistant]] linked to index graphic
*Added to [[Admin Assistant]], [http://opensourceecology.org/wiki/Admin_Assistant#Standard_Formatting Standard Formatting]


*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit Wednesday Blog Update Compiling Document] - pushed out to OSE Executive Staff for inputs
==Thur Nov 21, 2013==
*OSE Schedule shared with new DPV
*Chris to the airport
*Working [[Future State July 2013]]
*Rob auto payments set up - need to verify that the process is seamless on December 6, 2013
**[[Action Item Tracker - Development Process and System Engineering Implmentation Plan]]
*Chris auto payments set up - same as above on November 25, 2013
***Product concept
*Info provided on [[Financial Management]] wiki and linked to [[OSE Organization and Operations Manual]] index graphic
***Drive sharing scrub - once planning is complete
*Confirmed with Shirley a Monday meeting and decided that paper bank statements to her address will be the simplest way to update Quicken along with the receipt filing system at OSE
*Microhouse Construction Manager visit - September 31 (Sat) - August 2 (Mon)
*Updated Receipt center in HabLab with user friendly notes - will explain to Shirley on Monday
**Test soil pulverizer & brickpress
*Updated Shirley Contract] to not include payroll, but to include Quicken maintenance, bank statement and notice responsibilities, and OSE's deliverables, which are to provide a clear history of transactions month to month
*[[OSE Definitions]] - added [[Product Ecology]]
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/1kg15UQKOVBjtuUBiOa4rlskugEKH1Lxp1UXfjHSlCfg/edit#heading=h.rzg0yway6pyt Shirley Contract] - no payroll, but OSE bank statements will be sent to Maysville Tax Service for her to support ED in keeping accounts in good standing
*IT issues - Volunteer link, homepage skewed - '''corrected Aug 1 (Elifarley)''', wiki editing extension
*Removed ''Contract'' wiki page and added info to [[Financial Management]] wiki page, added Contract Template to [[Admin Assistant] wiki page
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDNCclYyTk5BeF9kTEpXdV9ZMWlfU2c&usp=drive_web#gid=0 Personnel Tracker]
*Created [[Donation Receipts]] and also added [https://drive.google.com/file/d/0B1Cf1fl002zpSjlZSW1oSXpkNXc/edit?usp=sharing Donation Receipts Template] to [Admin Assistant]]


== Tues July 30, 2013 ==
==Wed Nov 20, 2013==


=== Goals for the Week: ===
*Plumbing bill to Alan
 
*Paid for up plumbing supplies
#'''Continue executing the [[Development Process and System Engineering Implementation Plan]]'''
*Picked up Mike
#'''Continue organizing budget if possible'''
*Made Rob the owner of [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdEN6Mm95QjluWkJLNGZSdW5xZTBKU1E&usp=drive_web#gid=0 SIC]
 
*[https://docs.google.com/a/opensourceecology.org/drawings/d/1KOtdOjk7H-kZvDWnfUN0gzhLlEjuB-Jecxk_3oR1W7o/edit Operations 2014]
 
**Added [https://docs.google.com/a/opensourceecology.org/document/d/15aAx68WpS4b2KmGOT1dKzetT0s5_XRiCPl-XzS2qYmI/edit Valerie's contract] to [[House Cleaning]] - Valerie Dannar
 
**Created [[House Maintenance]] - added plumbing, electrical (supporting and info documents, see page), statement of work, solar, added [https://docs.google.com/a/opensourceecology.org/document/d/16Szh9N3tJFefbHFFJwDJqiLHg-Lcbb7W6oxmA_QB1AA/edit OSE Meeting Notes: Master Plan] and [[FeF Master Plan]] info
=== Recap Last Week: ===
**Added [https://docs.google.com/a/opensourceecology.org/file/d/0B6fjnh3lOWcCME1CaVFZNkJyU1E/edit Cert of Insurance_Ford Pickup OSE_4Jun2013.pdf] to [[OSE Ford Ranger]]
 
**Added [[Workshop Guidelines]] to [[Workshop Organization and Build Prep/Cleanup]]
#'''Planning last week was not effective, but possible solution identified '''
**Linked [[Material, RFQ, and Work Requisition]]
##OSE Exec. Staff (self included) need to engage in pre-planning discussions, long & short term
**Linked [http://opensourceecology.org/wiki/Factor_e_Farm_Community_Standards FeF Standards]] to DPV Oversight
##Staff discussed short term strategic goals - remotely
**Created [[Contracts]]
 
**Created [[Admin Assistant]]
----
**Linked [https://docs.google.com/a/opensourceecology.org/drawings/d/1nl4_s9RbLVY8sq38M25Dr6ZjyK3l6arlNpEnG_11GRo/edit OSE Farm Map]
 
**Linked [http://www.google.com/url?q=http%3A%2F%2Fopensourceecology.org%2Fwiki%2FAcronyms%2C_Nomenclature%2C_and_Definitions&sa=D&sntz=1&usg=AFQjCNEZRMoqK6RTNZskGD5QuyeGrHEYoA Acronyms, etc]
*[[Work for Hire & Assignment Agreement]] - approved and ready to implement
**Lined [http://opensourceecology.org/wiki/OSE_Internet_and_Phone_-_CenturyLink Internet and Phone]
*Week Agenda (Goal cont'd):
**Created [[Taxes]]
**July 28 - Current State Mapping
**Linked [https://docs.google.com/a/opensourceecology.org/document/d/1ajV3STgn-4k4_Kn0zwo2eEbmyy7C-UxM9N1e7lK8b1Q/edit?usp=sharing Employee Handbook], but did not create wiki page - OBE
**July 29 - Complete Current State [http://opensourceecology.org/wiki/Current_State_July_2013 Mapping] and [http://opensourceecology.org/wiki/DPAI_Current_State_July_2013_Matrix Matrix]
**Created [[Facilities Management]]
**July 30 - Completing Current State Matrix then Future State Mapping
**Created [[Production]]
***ongoing - [[Action Item Tracker - Development Process and System Engineering Implmentation Plan]] - issues working during this process, ''Note spelling mistake'': Implementation
**Added [[Pilot Projects]] to infographic and added [https://docs.google.com/a/opensourceecology.org/document/d/1h8SZtQ-h4TLJPZyIbMyNR0ogdAO4p7yaL5tvpJwu6WY/edit OSE Email and Phone Notes: Molly Reichert], [https://docs.google.com/a/opensourceecology.org/document/d/1rBJOdUq_FyVujc4hzByoMxQxhBQoH67pKW42yc9X12g/edit OSE Template: Field Testing Inquiry Email Response], [https://docs.google.com/a/opensourceecology.org/document/d/1YrYFDBcT3jhua6IUXTyEgVTMAqSNQZheJWGGNycRAfE/edit Pilot Project Notes] to [[Pilot Projects]]
***ongoing - [[Parking Lot]] - issues to work at a future time
**Created [[Intellectual Property]]
**July 31 - Build a [http://opensourceecology.org/wiki/Development_Process Development Process] based on Future State
**Added [https://docs.google.com/a/opensourceecology.org/document/d/1xqQYvw_BW7TbRYsX_dfkHis6TYzQEBli69Ze0VGhOM8/edit RELEASE AND WAIVER OF LIABILITY V.11-20-13] to [[DPV Orientation and Message Board]] - inputted Creative Commons note brought up by Sam
***The above DP was created while engaged in a build and may or may not reflect the desired Future State
*Called Alan - 816 288 1992 for final bill - will mail to 702 W. 3rd Street, Cameron 64429
**Aug 1 - Create Future State Matrix, which will include deliverables for [http://opensourceecology.org/wiki/Development_Template Development Template]: Protocols & Example Work Product - resulting in a tangible developmental timeline
*Plumbing pick up - 502 Sylvanie St, Saint Joseph, MO prior to picking up Mike
**Aug 2 - Input into PM & Resource Load
*Updated [[Solar]] with the issue of clearing a space for installation
***PM tutorials (TCM product - [https://docs.google.com/a/opensourceecology.org/document/d/1tTirjkklCYjz-XiJB9sov7us_j5AUL-6Ftez5Nv03AE/edit PM QRS])
*Sent Microhouse Tally to Chris via email
*[[Parking Lot]]
*Meeting with Shirley tomorrow - she will be able to maintain OSE's Quicken once per month due to upcoming tax season, she will also be able to take over OSE's payroll
**Complete: Trash
***R&W servicing on Thursdays
***[http://opensourceecology.org/wiki/Lucas%27s_Log#Wed_Jul_24.2C_2013 Dumpster] built by Lucas Warner & Dave Preiss
**Added: 1) [http://opensourceecology.org/wiki/Work_Log#Work_Log_Checklist Work Log Checklist], 2) [http://opensourceecology.org/wiki/OSE_Definitions OSE Definitions] - specifically ''Machine, Module, Component, Design creep, Scope creep'', 3) Inventory - protocol for execution and product for tracking, 4) Protective Hydraulic Hose Covers (Ops Man input: discuss during parts dictation step in Development Process), 5) Broken Tool Protocol, 6) Work Logs - scalable naming


== Mon July 29, 2013 ==
==Tue Nov 19, 2013==


*Identified confusion regarding definitions, discussed, and outlined definitions - [https://docs.google.com/a/opensourceecology.org/drawings/d/1cUlSdt7RoBZ7FIPZF38CxH-rMXjsbml3PN3g2hSwPV0/edit Machine, Module, Component] - Added to [[OSE Definitions]]
* Microhouse receipt tally - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArNBTd6xfT7MdDdmMlNLUE1TRFhJM3duLUZ0UXdfaUE&usp=sharing Microhouse receipt] - done - email to Chris
*Working [[Current State July 2013]] (9-1220PM)
*Quicken, OSE Budget, Receipt center, ADP/Payroll discussion with Marcin
*TCM product [[DPAI Current State July 2013 Matrix]] - currently filling out matrix (1220-6PM)
*HabLab's propane tanks refilled
*Added minimal inputs to TCM's ''CRM'' product - [https://docs.google.com/a/opensourceecology.org/document/d/15LgiZObYifnxlpY_Evgcnd8122Di7RxlQdhYa5o2R8c/edit Volunteer Management Systems - Research]
*DPV stipends for Sam and Scott from present to week of December 2-6 written, DPV stipend for Mike on HabLab magnetic board
*Working [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=1 Operating Budget] to compare actual spending to budget
*Reimbursed Chris for microhouse supplies and FeF travel
**Added April, May, June 2013 - start of BofA
*Archived [https://docs.google.com/a/opensourceecology.org/document/d/1YRaJoZ3SZsWMUesmE7HDED_0d3aU_VNBbE8viOKYa7s/edit V.11-06-13] and created [https://docs.google.com/a/opensourceecology.org/document/d/11E9JGZfU2cp7ujx4J0VZLPW5QB6O1VpkzjA8u5KGVOM/edit V.11-19-13], owned by Executive Director, see [[OSE Organization and Operations Manual]]
*Updated[[OSE Organization and Operations Manual]] with the following:
**Design - ''Ad Hoc Design Sprints will be hosted as priorities and resources dictate. Sprints shall focus on specific invitations to microtasks, as opposed to more general topics.''
**Removed the ''Badge program'' - not in place at this time
**Removed subcatagories in ''Code of Conduct'' and ''Training & Education''
**Volunteers Section - assigned Technical Community Manager as responsible authority
*Printed LaborMax receipt, filed
*Printed Latakoo receipt, filed
*Filed propane, microhouse receipt
*MFA Propane - (800) 366-0200
*Began adding links to [https://docs.google.com/a/opensourceecology.org/drawings/d/1KOtdOjk7H-kZvDWnfUN0gzhLlEjuB-Jecxk_3oR1W7o/edit Operations 2014] - see ''revision history'' for specific links added - changed items to lighter blue when added link - 24 links added, not all the links are complete


== Sun July 28, 2013 ==
==Mon Nov 18, 2013==


*Proposed planning timeline:
*Called Freightquote (Dan -  800.323.5441 x6142, also on [[Vendor Database]]) - he is waiting for Cloverdale to provide 1) Weight 2) Dimensions 3) Value 4) What class of goods
**Expected timelIne to complete the Development Process and System Engineering Implementation Plan:
**Called Cloverdale (See google or [[Vendor Database]] for number) - Chad was out of the office Thursday & Friday, he will get back asap
**July 26 - Current State
*Maintaining Quickbooks - 57 transactions categorized in Quickbooks
**July 29 - complete Current State, begin Future State
*Called Centurylink regarding last bill - outcome: Centurylinks's auto-pay system failed and funds were not taken out for August and September
**July 30 - complete Future State w/ action items
*Labormax inquiry - will OSE be working on and after Thanksgiving?
**July 31 - Development Process
*Maintained [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=1 OSE Budget] from October 16, 2013 to present (This took hours)
**Aug 1&2 - Protocols & Example Work Product - resulting in a tangible developmental timeline
**Simplified format - removing budget columns and difference columns - removing outdated information and assumptions
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=1 Operating Budget] - Ameren
**Rename catagories to align with Week X - OSE Cash Flow - Specification
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Critical, IT, Vendor, and Media Account Management] - Ameren & Sescloc
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1pB6LrtOJIKgbPxnZFy2wchfxKFdEHoL3y-380bUfw3A/edit Financial Management Turnover]
*Updated [http://opensourceecology.org/wiki/Routine_Executive_Staff_Meeting Executive Staff Meeting] slides
*[https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing Log] - spoke with Alan this AM about bill - he will stop by FeF


==Sun Nov 17, 2013==


*Labeled HabLab shelves
*Deposited The Feast's travel reimbursement
*Responded to Todd Childers regarding healthcare status
*Audrey's [https://docs.google.com/a/opensourceecology.org/document/d/1ZStgSyUaYRtHYq-mVnAF7S3fVt8kWZae9iUJ7lqHRl0/edit?usp=sharing Media Document] - in progress
*Paid and filed water bill
*Menard's - return hammer drill and meet Mark for lumber purchase - not replacing the drill
*Walmart - USB keyboard to support Mac mini
*Laser cutter payment sent - 2 of 2 - shipping and exchange rate difference costs are still outstanding
*Mark reimbursed for gas - Sweiger, Menards, Menards
*Scott Mader - emailed regarding camping equipment - stored boxes in ''yellow'' HabLab room and labeled with Scott Mader's contact information
*Added Mac mini account to [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdExadkdKdU1BRHgtYmxXZlVMWXhGZ1E&usp=drive_web#gid=0 IT, Vendor, and Media Account Management] and [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c&usp=drive_web#gid=0 Critical, IT, Vendor, and Media Account Management] - see [https://docs.google.com/a/opensourceecology.org/document/d/1eB9qKaCYz7w80iLQSKrK3xlsMxND5afAYKyRubUzBzM/edit OSE Protocol accounts]
**Deleted ''Critical, IT, Vendor, and Media Account Management'' wiki page and created [[Account Management]] wiki page
*[[OSE Organization and Operations Manual]] - Replaced ''Critical, IT, Vendor, and Media Account Management'' wiki page with [[Account Management]] wiki page
*Running all linens found outside of clean storage bins through wash
*Left message with Shirley, (816) 449-5344, regarding a Monday Meeting, not confirmed at this time
*HabLab cleaning
*Posted print outs of wiki pages I use routinely in HabLab office (turnover)
*Filed miscellaneous receipts
*Called BofA 1800-BUSINESS - cancelled paper statements - call center closed - accessed online profile to change account settings as follows: 1) Account notices - paperless & mail 2) Statements - only paperless 3) Tax statement - only paperless 4) Claim correspondence - paperless & mail
*Filed Kansas Department of Labor Notices (no action, just info) in PL file, see HabLab filing cabinet
*ykang404@gmail.com - emailed regarding mail
*Need to confirm meeting with Andrew Rens (Marcin action) Monday or Wednesday - [http://doodle.com/5dx6k54cb2qhk6kk Doodle]


== Sat July 27, 2013 ==
==Sat Nov 16, 2013==


*[[Current State July 2013]] - TMC identifies 4th Current State - need to incorporate outsourced documentation steps
*Bank transfer to Cloverdale scheduled for 1 day transaction
*FYI from TCM, reviewed [https://acc.dau.mil/CommunityBrowser.aspx?id=511646&lang=en-US DAU] and [http://www.nwlean.net/toolsCD/VSM/4%20steps%20to%20VSM.pdf Value Stream Mapping (VSM)]
*Email to freight quote to coordination the pick up
**VSM overview: 1) Pick product (GVCS), 2) Current State VSM (CSVSM) 3) Future State VSM (FSVSM) 4) [http://opensourceecology.org/wiki/Action_Item_Tracker_-_Development_Process_and_System_Engineering_Implmentation_Plan Action Plan] to make FSVSM to CSVSM
*Bolts delivered to FeF from St. Joe (Picked up from MoKan by TCM)
*Updated [[Bed Logistics]]
*Reimbursed Scott Bunn for travel
*Updated [[Development Process and System Engineering Implementation Plan]] per TCM Wrap Up email - syncing all participants and outlining next steps
*Provided DPV Meal Stipend
*July 30 skype interview with Neon coordinated - Neon to initiate skype call, skype names exchanged
*Mark Applegarth - airport run
*Forwarded TCM's [https://docs.google.com/a/opensourceecology.org/document/d/1CmCOqAqQeDiuMAjwdA1N9bgx4GNvA9Tg-PqbG6niHs8/edit product] to experienced Grant Writer for review
*Provided possible solution (links) to Christoph Gurk regarding GVCS.jpg
*HabLab office sweep - organization
*Receipt filing explained in HabLab office
*Called Alan regarding plumbing bill - work has been done, but it is not clear whether he is completed the plumbing work or has more to do - looks like the trench just needs to be filled in, but the grading is complete
*Truck jumped - battery died while the ''key'' was out of the ignition - this is a problem


== Fri July 26, 2013 ==
==Wed Nov 13, 2013==


*Internal management products uploaded to wiki - all the below documents are intended for viewing and comment, please notify if unable to view or comment
*HabLab office admin - filed receipts, printed CASHFLOW chart to assist with receipt labeling, hung chart in HabLab
**[http://opensourceecology.org/wiki/Development_Process_and_System_Implementation_Plan Development Process and System Implementation Plan]
*Check mailed to Dan Benamy for reimbursement of ironworker supplies
**[http://opensourceecology.org/wiki/Hablab_Chore_Chart_%26_Laundry_Schedule Hablab Chore Chart]
*Added to [https://docs.google.com/a/opensourceecology.org/document/d/11E9JGZfU2cp7ujx4J0VZLPW5QB6O1VpkzjA8u5KGVOM/edit Ops Manual] - ''SECURITY - For account security, see section 5.3 ACCOUNTS. For HabLab Office Security, keep the office locked when not occupied by Executive Staff. Keys are issued to and must be maintained securely by Executive Staff.''
**[http://opensourceecology.org/wiki/Development_Process Development Process]
*As directed, created another file of accounts, see [https://docs.google.com/a/opensourceecology.org/document/d/1eB9qKaCYz7w80iLQSKrK3xlsMxND5afAYKyRubUzBzM/edit Account Protocol]
**[http://opensourceecology.org/wiki/Development_Template Development Template]
*Enabled FB notifications for Chris, Marcin, Rob - don't have access to Audrey's account.
*Planning continues - '''Facilitated by TCM''', Participants: Ops Manager, Product Lead, Documentation Manager, DPVs
*Terra SESLOC account being closed out via mail - check and closeout letter enroute from Linda
**Goal today is to create the '''[http://opensourceecology.org/wiki/Development_Template Development Template]''', formally known as the Design/Build Development Skeleton (renamed to streamline and simplify OSE language)
*Fix Truck - 1) [http://www.yellowpages.com/saint-joseph-mo/mip/battery-man-supply-auto-electric-480303429?lid=304357278 Battery Man Supply] - busy signal, (816) 279-2172, 1729 Commercial Street, Saint Joseph - apprehensive about truck's key situation 2) Asked locals at Mitchell Park, did not know mechanics
***Development Template is derived from [http://opensourceecology.org/wiki/Development_Process Development Process], formally known as the Design/Build Development Checklist (renamed to streamline and simplify OSE language)
*High Res GVCS - provided links from [http://opensourceecology.org/wiki/High_Resolution_GVCS_Media here]
***Creating protocols, example [http://opensourceecology.org/wiki/How_to_Make_a_BOM How to Make a BOM] - Development Template protocols are concise, no standardizing, just focus on being concise - [http://opensourceecology.org/wiki/OSE_Protocol:_OSE_Protocol_Template OSE Protocol: OSE Protocol Template] for reference, but not necessary
*Drop EB 330-530
***Provide examples
*Trip to FeF for:
***Color code - highlighting essential/critical steps
**Mark mileage - 30 miles (microhouse supplies) + 132 miles (airport) = 162 * .565 = 91.53 - check for Mark in HabLab
***Today's planning process, facilitated by TCM - [http://opensourceecology.org/wiki/Development_Process_and_System_Engineering_Implementation_Plan Development Process and System Engineering Implementation Plan]
**Randy Solar - meet for site survey and signing papers - met at 2PM, signed contract, hard copy in HabLab file cabinet (FeF drawer)
**'''Update''': 1230 - 530PM focused on '''[http://opensourceecology.org/wiki/Current_State_July_2013 Current State]''' - progress made, but delayed due to internet connectivity and video teleconferencing suite set up, 530-7PM ensure all notes updated on wiki
**Shirley Taxes - touch base, ensure these will be submitted on time - spoke with Shirley and will be meeting with her this PM.
***[http://opensourceecology.org/wiki/File:Current_State_July_2013_Planning.JPG Planning Photo]
*Call Chad (402) 571-8824 - no answer, called back, estimates the work will be complete by the end of the week, but will call to confirm
**'''Next Step (Monday, July 29)''': Create Future State - TCM creating matrix in preparation for Monday, July 29.
***Created by TCM - [http://opensourceecology.org/wiki/Action_Item_Tracker_-_Development_Process_and_System_Engineering_Implmentation_Plan Action Item Tracker]
*DPV weekly meal allowance provided - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=2 Interim budget] updated
*Connected with Linda Seeley, Terra Foundation, accessed [https://www.sesloc.org/ OSE Sesloc]
*Updated [http://opensourceecology.org/wiki/Bed_Logistics Bed Logistics] triggered by DPV arrival July 29
*Prepped [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit Wednesday Blog Update Compiling Document] for week of July 29


== Thur July 25, 2013 ==
==Tue Nov 12, 2013==
*Spoke with Linda and Marcin regarding OSE and Terra's taxes - report as is
*Informed IC (Rob and Chris) of OSE's observed holidays
*Added Marcin's inputs to [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdGM0NzRxN2FtdVJ0MFRWeW84eU0wbHc&usp=sharing#gid=0 FeF Improvement] and added to Ops Manual
*Verify with Mark his mileage driven and whether he found a window for the space
**Mark fixed the window - win
**'''Mileage is 30 plus airport run
*Shuttleworth email - prototyping funds questions - sent email to Karien
*[[OSE Organization and Operations Manual]]
**Deleted ''Records Management'' - Filing, Maintenance, and Protection, Forms Managements (include Formats), Reports Management, Correspondence Management, Effective Writing (include Templates), Mail Management (exclude Postal Affairs), Publishing, Management'', but added ''RECORDS MANAGEMENT - records and documentation are created and maintained as wiki pages, on Google Drive and/or the HabLab office.''
**Deleted ''Workload and Performance Measurement, Methods and Procedures, Evaluation and Review'' - no process set up - ED to sit-down with employees and develop metrics (per employee contracts)
**Added ''GENERAL MANPOWER AND PERSONNEL - HOLIDAYS: December 23 to January 03, Thanksgiving, Martin Luther King, Jr Day, Memorial Day, Independence Day, Veterans Day, Columbus Day, Labor Day, Hours of Work/Daily Routine: Working Hours are between 9 AM to 6 PM, from Monday to Friday with an hour of personal time.''
**Deleted ''Routing - The routing procedure requires the following steps for execution and tracking. Upload document to wiki. Annotate all persons or roles responsible, accountable, consulted, and / or informed in the order in which the document is to be routed, see Appendix A. Categorize the document for routing, see Appendix B. Notify next person in line for routing.'' - in practice this was too complicated to execute
**Added to MAINTENANCE AND CONSTRUCTION - ''See FeF Improvement Form [http://opensourceecology.org/wiki/FeF_Improvement_Form here] (Construction Manager)''
**Updated Travel - ''TRAVEL - Confirm travel plans and update OSE Schedule as soon as reasonably possible. Communicate with Executive Staff to ensure logistics are coordinated.. Executive Staff are responsible for updating OSE Schedule with details required: date, time, airlines, contact number during travel. Should the member fail to comply, they may held responsible for expenses resulting from ineffective personnel logistics management due to lack of communication. Exception - If there are reasonable circumstances resulting in the members inability to complete the above requirement 3 working days prior, then the member will not be held responsible for expenses resulting.''
**Removed Storage, under Logistics - not applicable, no process
**Added the note: ''RECEIPTS - File receipts as hardcopies in HabLab office by month (Executive Staff).'' and removed ''Inventory Control, Allowances, Supply Levels'' > no process in place
**Added  ''VENDORS, SUPPLY AND MATERIALS - Selecting a Vendor, Contractor, or Service Provider - Minimum of 3 bids are required prior to selecting a vendor, contractor, or service provider. Complete a Statement of Work, which Executive Director must authorize, prior to entering contractual agreements between OSE and vendors, contractors, or service providers. See Vendor Database [http://opensourceecology.org/wiki/Vendor_Databas here] (Executive Staff)''
**Removed PENDING from [https://docs.google.com/a/opensourceecology.org/document/d/1eB9qKaCYz7w80iLQSKrK3xlsMxND5afAYKyRubUzBzM/edit this] and added [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c&usp=sharing#gid=0 this] - Critical Accounts Protocol
**Deleted from CONTRACTS since this information is always included in the contracts themselves - ''Fixed Price, Cost-Type, Labor Hour and Time and Material Contracts, Sourcing Contracts, Inspection and Acceptance, Contract Termination''
** Added ''PERSONNEL SERVICES - 1) Kitchen - The kitchen is stocked with basic cooking staples listed on the DPV Meal Stipend found [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdENuY09wb3ZnM0hkcnZWVU9Ja0UwSHc#gid=0 here] (Operations Manager).  OSE’s vehicle is available for basic cooking stales. 2) Laundry - Clean mattress covers are provided on the back shelves of the HabLab, marked as clean in clear plastic bins. Used mattress covers are placed in the laundry basket adjacent to the washing machine (Dedicated Project Visitors). 3) Daily Meals - see DPV Meal Stipend found [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdENuY09wb3ZnM0hkcnZWVU9Ja0UwSHc#gid=0 here] (Operations Manager). Dedicated Project Visitors are responsible for coordinating group meals. OSE’s vehicle is available for sourcing daily meal supplies. 4) Purchasing - OSE’s DPV Debit card (Operations Manager and Executive Director)''
**Added notes: 1) ''Build Preparation - Ensure all tools and materials are sourced (Operations Manager, designated Product Lead and Executive Director)'' 2) ''Build - placeholder, no significant input at this time'' 3) ''Test -  placeholder, no significant input at this time''
**Added [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdEdZVGJ2c2t3bGJLOW1kVHBpNzNaUkE#gid=1 Development Board] under design preparation - added the following notes: ''Tailor (to each product, machine, or module) and then hang Development Board as appropriate (Executive Director or Designated Product Lead). Create tasks (aligned with Development Board) in Github for each product, machine, or module. (Executive Director or Designated Product Lead).''
**Added [https://docs.google.com/a/opensourceecology.org/document/d/1maBkPJ1izokY6XE7GEWXI4JrfGPyANhUwev1pK6EPY4/edit OSE Protocol: Wed Blog Update]
*Plumber - called Alan - he plans on arriving Thursday for final plumbing repairs - he does not need assistance, is aware that OSE staff may not be on site, and will call if he is able to switch the work work to Wednesday
*Taxes - Weekend and Monday, confirmed with Aaron that [[OSE Financial Transparency]] is not comprehensive (not for any reason other than bookkeeping was primarily done in Gnucash) - called Shirley, left voice message
**Called again in PM - no answer
*Solar - Meeting with Randy tomorrow for a site survey and final paperwork signing
*Truck to airport - left at 5PM need to info Chris on where we park
*Created Nov 12th [[Routine Executive Staff Meeting]] slides, archived Nov 6th slides - 1) added point about calendar inputs - for arrivals and departures at the airport, they should be placed on the calendar when they are occurring, not in an Event's notes 2) Shuttleworth Deliverables - a. None at this time - re-applying, b. Did Shuttleworth provide feedback regarding the October 30th deadline? 3) 4th Qtr - Really use Github's tasks function 4) Removed Project Manager Row 5) Updated Resources and Personnel - 3 airport runs on Friday - need to be coordinated during Exec. Staff Meeting (added Sam, Marcin and Chris to OSE Schedule)
*Created positional FB accounts for documentation, architecture, and director - provided info to team
*Reminded team to update [[Wednesday Blog Update Compiling Document]] - no significant updates from my role
*Provided feedback to Rob regarding [https://docs.google.com/a/opensourceecology.org/document/d/1ilozPHBmS26KZbhcDbPZOeYVLPESnrjsfd8FBpcWGkc/edit Microhouse script]
*Called Gary Gibson - clearing FeF lands prior to solar install - 8164495573 (home) 8162843191 (cell) - Gary might be able to work the job this week and will call to confirm, he has my cell number, but this will need follow up - [[Vendor Database]]
*Coordinating answers to Christoph Gurk regarding high resolution photos and copyright
**Eli does not know of a high resolution GVCS.jpg - asked him to link [[Development Team]] to the ''About'' button on opensourceecology.org
*Aaron provided [https://drive.google.com/a/opensourceecology.org/folderview?id=0Bz7WbjRT9mlmQzFzVmo2M29XLW8&usp=sharing#list OSE Accounting Archive]


*Protected [http://opensourceecology.org/wiki/FAQ FAQ] page following reporter inquiry regarding who is responding to the Reporter Questions - Unless noted otherwise, the below responses are from Marcin Jakubowski, OSE Executive Director.
==Wed Nov 06, 2013==
**Updated [http://opensourceecology.org/wiki/Operations_Protocols#Public_Relations.2C_Media OSE Org and Ops Manual - Operations Protocols] to justify/note protected page
*Facebook account accessed and [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c&usp=drive_web#gid=0 Critical IT and Accounts] information updated - team notified and info'd regarding ID and PW
*[https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpU3NZaGRZSTJVUGs/edit?usp=sharing Directors and Officers Insurance Quote] received for review and approval
*Solar - see [https://docs.google.com/a/opensourceecology.org/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/edit here]
*Updated BofA's OSE mailing address PO Box
**Spoke with Randy this morning
*LifeTrac 5 hard drive express mailed to Documentation Manager - expected arrival is July 26
*Spoke with Mark - working tile in the mircohouse
*Neon interview confirmed - July 30, 3PM CST
*Updated [[Wednesday Blog Update Compiling Document]] with Marcin's input and redirected [[Blog Compiling Document]] to wiki page
*[[OSE Organization and Operations Manual]] changes:
**Added [https://docs.google.com/a/opensourceecology.org/document/d/1XZNJCsdzg99rVK1JIXPVHenVNJTd-EIxP_wB8PVYLmY/edit Letterhead], note regarding Personnel Records - parenthesis dictate persons or positional role responsible, Employee Handbook link under Employee Policy, to Volunteer section - Recruiting Operations, Remote Collaborator Recruiting, Dedicated Project Visitor Recruiting, Specialized Dedicated Project Visitor Recruiting, Recruiter Training, Recruiting Irregularities, Advertising, Material Control, Recruiting Aids, Systems, Operations, Recruiting Support, Development Process Presentations, Program Development, Audio/Visual, Remote Collaborator/Dedicated Project, Visitor Advocates, Educator Advocates, Professional Experience and OSE Badges, [https://docs.google.com/a/opensourceecology.org/document/d/1HYs7_7wGMVaCJSeLWS2ZInOpTJHLy_M0oNvrWASrqYY/edit OSE Template: Notes], Communication Systems under IT, Communication Methods under General Admin and Management, added Postional Email Management and Protocol, Routine Executive Staff meeting
**Deleted - Retention/Career Planning (not applicable), Recruiting (not needed wrt employees), Personnel Accounting, Research, Program Analysis, Recruiting Operations, Remote Collaborator Recruiting, Dedicated Project Visitor Recruiting, Specialized Dedicated Project Visitor Recruiting, Recruiter Training, Recruiting Irregularities, Advertising, Material Control, Recruiting Aids, Systems, Recruiting Support, Development Process Presentations, Program Development, Audio/Visual, Remote Collaborator/Dedicated Project, Visitor Advocates, Educator Advocates (not applicable) - all were under Employee, cell phone,
**Employee Handbook viewable to people with @opensourceecology.org
*Enroute to FeF after [[Routine Executive Staff Meeting]] to source checks and verify whether the trench is dry enough to be re-graded
*Created hard copy SESLOC file in HabLab Office
*Water needs to be bucketed out of the trench - called Alan to verify whether he is available to work at FeF tomorrow - no answer
*Check for Solar installation - got it
**Coordinated with Randy and Audrey for them to meet to sign the contract - Randy was busy after 6PM today, unable to meet me until 10PM
*Scanned Employee Contract (RACI page), Cert of Incorporation for MO, and ID for forward to Facebook (to unlock OSE's Facebook Account)
**Emailed to Facebook for processing
*Verified OSE sprocket inventory at FeF, sent sprocket email


== Wed July 24, 2013 ==
==Tue Nov 05, 2013==
*SESLOC discussion ongoing
*Went to FeF today - Office Locked...
*'''OSE's trademark background and status > Filed for revival of the trademark application, see [http://opensourceecology.org/wiki/File:Input_to_Trademark_Revival_Nov_5_2013.pdf here] for filing - PTO will email ops@opensourceecology.org with decision - and send decision via mail'''
**Received a ''Notice of Abandonment'' on September 16, 2013 - must file to revive the trademark action within 2 months of this notice (November 16, 2013)
***[http://www.uspto.gov/trademarks/basics/Petition_Revive.jsp USPTO], [http://www.uspto.gov/trademarks/teas/petition_forms.jsp Petition Forms], [http://teas.uspto.gov/poa/ Petition To Revive Abandoned Application - Failure To Respond Timely To Office Action]
**Abandonment notice stated, "The trademark application identified below was abandoned in full because a response to the Office Action mailed on Feb 17, 2013 was not received within the 6-month response period. If the delay in filing a response was unintentional, you may file a petition to revive the application with a fee. If the abandonment of this application was due to USPTO error, you may file a request for reinstatement. Please note that a petition to revive or request for reinstatement must be received within two month from the mailing date of this notice. For additional information go to (the above links). If you are unable to get the information you need from the website, call the Trademark Assistance Center at 1-800-789-9199.
***First question on the revival form asks, "Did you receive the Original Office Action?" - can't confirm this, answered no.
****Update - found the Original Office Action online, [http://tsdr.uspto.gov/#caseNumber=85754254&caseType=SERIAL_NO&searchType=statusSearch here] - answering yes
***''In submitting this petition, the signatory confirms that he/she has firsthand knowledge that the failure to respond to the Office Action by the specified deadline was unintentional; and requests the USPTO to revive the abandoned application.'' - yes
***Problems with trademark due to the following, (per this notice from the [http://tsdr.uspto.gov/documentviewer?caseId=sn85754254&docId=OOA20130217135241#docIndex=1&page=1 Action Office on Feb 17, 2013])
****''Applicant must disclaim the descriptive wording “OPEN SOURCE” apart from the mark as shown because it merely describes an ingredient, quality, characteristic, function, feature, purpose, or use of applicant’s goods and/or services.''
****''The specimen does not show the applied-for mark used in connection with any of the goods and/or services specified in International Class(es) 41, and therefore is not acceptable.''


*July 29 interview with [http://www.neon.de/ Neon] - coordinating re-schedule due to NOLA travel
*SESLOC's June 16th transfer - 7/16/2013 - 3646 - CHECK - SHARE DRAFT 3646 Trace # 99200097*992000975 16 - ($20,000.00)
*Outcome of[https://docs.google.com/a/opensourceecology.org/presentation/d/1WxHwgfrDPeNXiuLmZZf8AdznMVzNeXKHy5bYRVUwh8Q/edit#slide=id.gf506ac00_05 July 24, 2013 Dozuki Meeting]
**SESLOC account needs to be closed out - requested either Marcin or Linda call and close out, numbers to SESLOC: (805) 227-1030 or (805) 464-5030
*Created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdExfLTl4ajZrSFl6LXBFLWo4VEZSN2c#gid=0 Design/Build Development (Module Skeleton)]
*Texted Mark regarding his ticket - 816-344-1632 - need to connect with him to sign - see [[Vendor Database]] for numbers
*Scheduled July 26 to connect with [http://terrafoundation.org/about-us/ Terra Foundation]
*Major admin cleaning - merged [[Factor e Farm Agriculture Resources]] into [[Vendor Database]] - find all outsourced services, vendors, etc. in once place. Added over 1) Charles Sweiger 2) Small Engines - Wayne Tollefson 3) Motar Sprayers - Construction 4) APAC Quarry - Construction 5) [http://sproutrobot.com/maysville-mo/planting-calendar/64469 Sprout Robot] - Crop Planning 6) Crop Planning Software - Google 7) Dennis Co. Pond Digging 8) Jim Woodward - Pond Digging 9) Milligan - Pond Digging 10) Chip - Pond Digging 11) Water Tubes - County Barn 12) [http://www.stihldealer.net/default-dealer-_rcjraa.aspx Jack Horner Machinery and Supply] - Chain Saw and Honda Generator repair 13) Elixir Farm Botanicals, LLC - seeds 14) Greenseeds 15) Organic Grains 16) John Marlatt - Carpentry 17) Homesteader Supply 18) Gary Gibbson - Haycutting 19) To be continued - ''Bookmarked'' where I stopped integrating on [[Factor e Farm Agriculture Resources]]
*Updated [https://docs.google.com/a/opensourceecology.org/drawings/d/1xJccDBGqxZPDwPYf8yYkR4rtZ-s7n0mW5mL4iOopf_4/edit?disco=AAAAAGVdRj0 Design/Build Development Checklist] & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdExfLTl4ajZrSFl6LXBFLWo4VEZSN2c#gid=0 Design/Build Development (Module Skeleton)] with ED comment: "Organize build team and draw up Detailed Workflow and Personnel allocation"
*Added the following to [https://docs.google.com/a/opensourceecology.org/document/d/19dgEjb9MdCUeT5NNMZlGOkjweqbz6jQErUiJRRIL_EY/edit OSE Organization and Operations Manual V.10-30-13]] - 1) [[Factor e Farm Agriculture Resources]] 2) [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=10 OSE Budget]
*[https://docs.google.com/a/opensourceecology.org/document/d/1kX3plKFC5YO94OS6Z7ZEdXKHG1_1ljstz0fwiwZssUM/edit Retreat/Planning 2013]
*More concerns regarding Solar Meeting, added to [https://docs.google.com/a/opensourceecology.org/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/edit Solar Notes]
*While setting up Operations Manager BofA account access, found that to do so, OSE is required to sign up for [https://www.bankofamerica.com/smallbusiness/online-banking/account-management.go Account Management] or [https://www.bankofamerica.com/smallbusiness/checking-accounts/business-advantage.go Business Advantage], both have costs - none of which were mentioned at in person meeting with BofA the previous week
*SESLOC discussion with Linda - coordinating transfer of funds, verifying the funds are OSE's to transfer first
**[https://www.bankofamerica.com/smallbusiness/online-banking/account-management.go Account Management] - integrates with Quickbooks, OSE is not using Quickbooks, but to look into due to integration capability
*Ameren automatic payments set up through Western Union - program linked to Ameren account  
**[https://www.bankofamerica.com/smallbusiness/checking-accounts/business-advantage.go Business Advantage] fees are waived if a minimum amount is spent monthly via BofA debit card
**Cancelled automatic payments through Western Union - account set up to make automatic payments through bank
*Possibilities note (Microhouse): [http://living-future.org/lbc Living Building Challenge]
*Following up on IP Contributor Agreement issue
**Streamline wiki log in via Elifarley's proposed [http://opensourceecology.org/wiki/How_to_Get_an_Account_on_the_Wiki solution]
**Embed [https://docs.google.com/a/opensourceecology.org/document/d/1g--wuJwKVzQpUuDxQ2urP3-uXzLwda-zKMf-Eiyc_dc/edit?usp=sharing IP Contributor Agreement]


== Tue July 23, 2013 ==
==Mon Nov 04, 2013==
 
*[https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing Log] - called Alan to see if he is available this week - left voicemail
*Re-directed Product Lead's planning priorities - slowing down the schedule, finish outstandings of LifeTrac 5 and focus on the must haves for the microhouse
*Updated [[Executive Staff Meeting]], see document's revisions for updates
*Tech Community Manager notified of tomorrow's shift from weeks DPV goals to project planning
*Added operations questions to [https://docs.google.com/a/opensourceecology.org/document/d/1vZSgIhNNzus9lJUIQTaOE1xWSGt9QljM72D7rPs-FME/edit Operations Notes] - need to ask next Operations Meeting
*Aaron Makaruk continues to backfill OSE Executive Staff with information - thank you Aaron
*Verified password to sesloc.org - unable to login - the passwords are correct, but the site puts the user in an unending login loop - re-requested that Shelly Best (Terra Foundation's accountant doing their 2012 taxes) verify the June 16, 2013 SESLOC transaction
*At Tech Community Manager's recommendation, OSE homepage will include Volunteer link with the following landing pages:
*Removed disclaimer from [[Development Team]] - Uploaded File:Chris_R.jpg and added to Development Team, Added positional@ email addresses to team, removed product lead placeholder, emailed Elifarley to link the [[Development Team]] to the ''about'' button on opensourceecology.org's homepage, instead of the [http://blog.opensourceecology.org/2013/05/introducing-the-ose-core-team-2013/ blog] post
**Design Sprint, DPV, Workday (workdays need to be discussed, 1) propose non-Saturday workdays until the manpower to manage is available and 2) remove $50 participation fee
*Changed ed@ to director@ and began forwarding from director@ to audrey@ - per email from ED
*Confirmed Aug 5 IP Meeting
*'''Currently working [https://docs.google.com/a/opensourceecology.org/document/d/1kg15UQKOVBjtuUBiOa4rlskugEKH1Lxp1UXfjHSlCfg/editOSE Contract], using [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=11 Operations Budget], see Staff Funding Tab, and [https://docs.google.com/a/opensourceecology.org/document/d/1ib8b8iGvSxw_M4HACo9t8fiLJ0NSDZUDtmuZb0oCSHU/edit Chris Contract]
*Meetings 9AM to 2PM
**Resent request for W-9s
*Answered [http://www.cbiz.com/ CBIZ] inquiries via phone
**Created [https://docs.google.com/a/opensourceecology.org/document/d/1kg15UQKOVBjtuUBiOa4rlskugEKH1Lxp1UXfjHSlCfg/edit?usp=sharing Accounting contract]
*Working [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&pli=1#gid=2 July & August Operating Budget]
**Created Independent Contractor Tab - updating so info is available for 2013 taxes with James, Chris, and Rob's information and amounts paid
**Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG5YQmVtQ3dvdmc1Qk1SdW15TXFGYUE#gid=0 Bed Logistics] to provide personnel numbers for DPV weekly food costs
*Updated [[Wednesday Blog Update Compiling Document]]
*See [https://docs.google.com/a/opensourceecology.org/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/edit Solar Notes]
*Paid [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpdndHM3hRM1lZbWM/edit?usp=drive_web LaborMax Invoice]
*Molly Reichert - [https://docs.google.com/a/opensourceecology.org/document/d/1h8SZtQ-h4TLJPZyIbMyNR0ogdAO4p7yaL5tvpJwu6WY/edit emil notes] - Chris following up with Molly
*Facebook account locked - multiple steps to correcting - need a copy of Marcin's ID
*TNT, called for quote (800) 558-5555  Innsbruck, 6020, Austria - account ID 904472 - Shipping economy (fastest way to ship this package due to size) 1) with insurance for $7,000, the cost is $3,125.37 (quote number is 093423) 2) without insurance the cost is $3066.72 (quote number is 093435) - 5 to 9 businesses days - Shipping cheapest - (TNT representative is researching - needs approval from management to lower quote) - total without insurance is $2300.00 hot quote number 093488, total with insurance is $2358.65 hot quote number 093842
**Marcin to check with local shipping in Innsbruck
**Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c&usp=drive_web#gid=0 Critical, IT, Vendor, and Media Account Management] with TNT information
*Called Alan Reed to determine his availability to correct pipe gradient this week 816-288-1992 - [https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing Log]
*Added the following to [[OSE Organization and Operations Manual]] 
** Monday - OSE Executive Staff update Wednesday Blog Update Compiling Document and input current week’s goals and recap of last week’s goal on work logs, Thursday - R&W pickup trash, [https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing Log], [https://docs.google.com/a/opensourceecology.org/document/d/16Szh9N3tJFefbHFFJwDJqiLHg-Lcbb7W6oxmA_QB1AA/edit OSE Meeting Notes: Master Plan] which includes [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFhPZGFGM21HVG1falVBQVdWa3prbmc&usp=drive_web Site Development Questions] and [https://docs.google.com/a/opensourceecology.org/file/d/1r_Y20eKlAmOOCTxh54fQLEh4GvXeeCq3TgnXD6f3vHZzjLBQcujrj0KYxqko/edit?usp=drive_web Semester Plan and Budget], [https://docs.google.com/a/opensourceecology.org/document/d/1ZJ4YGKqv409px0udh4MoyYgMSKsJHP8emwqsXgBJjak/edit OSE Meeting Notes: Recruiting], [[Routine Executive Staff Meeting]] - this requires weekly updates - see ops manual for details, [https://docs.google.com/a/opensourceecology.org/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/edit OSE Meeting Notes: Solar Installation], Accountant to process payroll for for staff and independent contractors, see [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=11 OSE Budget 12 months from May 14 2013], [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdEFTamdSSWppejA2VUdRWGQ1RXliQlE&usp=drive_web#gid=17 DPV Work Plan], [[Bed Logistics]], [https://docs.google.com/a/opensourceecology.org/document/d/1YrYFDBcT3jhua6IUXTyEgVTMAqSNQZheJWGGNycRAfE/edit Pilot Project Notes], added [http://opensourceecology.org/wiki/Parking_Lot Parking Lot]
*Updated DPV Work Plan - no DPVs at this time
*Added Ian Curry [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFQ3ckJGT0FTVnFaMTg0cU1DaG80dmc#gid=0 here]


=== Goals for the Week: ===
=== Goals for the Week: ===
#'''[[OSE Organization and Operations Manual]]
#'''Plumbing infrastructure improvements


#'''Plan then budget (Cont'd from last week)'''
=== Recap of Last Week: ===
#'''[[OSE Organization and Operations Manual]] - ongoing
#'''Mailed forms for MO Tax Exempt card - will arrive in 5-10 business days


=== Recap Last Week: ===
==Sun Nov 03, 2013==
 
#'''Planning and budget goals were offset by other operational events - this underscores the need to plan and develop a reasonable schedule'''
 
== Mon July 22, 2013 ==
 
#Kicked off [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda Planning Agenda July 22-24, 2013]
##Doc Man is creating a Machine Dashboard Skeleton on Dozuki, using the ironworker as the template. This skeleton is to include all the design/build development steps listed on the left side of the [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda Design/Build Development Checklist]. This will create a one stop shop for machine specific collaborators, collaboration, and deliverables.
##Tech Community Manager and Product Lead built '''Machine Development''' template in [https://secure.projectmanager.com/#id=LaunchPad&section=none Project Manager] using the 9 phases listed on the right side of the [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda Design/Build Development Checklist]. This template is generic and must be modified for each machine as Product Lead builds schedule out. The following steps were used to complete the template build:
###Input checklist steps into PM
###Verify each phase must be completed entirely prior to advancing to the next phase
###Identify parallel and sequential sub-phases - link, de-link as necessary
###Recognized that design sprint must be redefined to include collaboration conducted throughout the week, without a design sprint manager, but using the Machine Dashboard to manage/organize
###Following design sprint discussion, modified Machine Development template to Machine Development M-F template - 5 day work week, rather than 6 - this emphasizes the goal to use PM as a real world tool
###Prioritize ongoing machine builds
####CNC TT (return to this later, following ED and Product Lead discussion
####Tractor
####Brickpress
####Backhoe
####Car
##Outstanding - awaiting PM support desk response regarding automatic start date adjustment
###Finished with Product Lead inputing Backhoe into PM


*Coordinated with Solari regarding today's phone call, notified ED
*Continue to update [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdDdXS2o1RXpmdVh6WXYyLWpDbUxCMnc&usp=drive_web#gid=1 Operations 2013] - hid rows that are complete or overcome by events - see revision history for updates
*Coordinated with IP Lawyers regarding next week (July 29th) meeting - possibly rescheduling to August 5th
*Updated [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda#Tue_July_23.2C_2013 Planning Agenda Tuesday July 23, 2013]:


#Ops Meeting - ED & Operations Manager Sync
==Fri Nov 01, 2013==
#Weekly Planning and Review: Goals and Recap
#(T) ED, OpsMan, & Product Lead Module vs. Non-module discussion
#Documentation Manager meeting w/ all regarding Machine Dashboard Skeleton
#Work independently:
##Operations Manager begin to input Programs into PM to then schedule outstanding events & tasking
##Technical Community Manager continue meeting touchpoint goals for DPV recruiting
##Product Lead continue building out schedule base on prioritized list
###CNC TT (return to this later, following ED and Product Lead discussion
###Tractor
###Brickpress
###Backhoe
###Car
#Meet to review and discuss schedule built in PM:
##Verify PM will work as a primary scheduling tool
##Review and discuss schedule
###Sequence of events
###Timeline of events - resource assumptions, which should mirror reality or the expected reality
###Gut check - is this schedule reasonable - pessimistic or optimistic - which view do we want to take (Ops Manager recommends taking a pessimistic view at the start of our scheduling initiatives, then cut back timelines after OSE develops processes, executes process, and then refines based on execution lessons learned or [http://opensourceecology.org/wiki/Prototype_Assessment Prototype Assessments]


== Sun July 21, 2013 ==
*Coordinated airport run with Dan (email)
*Received Marcin's [https://docs.google.com/a/opensourceecology.org/drawings/d/1x2tIAuqpOzdEO4mjxPYCbT6boqxLQbg3bTjckZph7ec/edit OSE Operations] graphic for integration into [[OSE Organization and Operations Manual]]
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdGcwZXBteHkwSTJpenNQOERBR0Y3WWc&usp=sharing#gid=0 Laser dimensions] - Call FedEX/UPS/DHL/TNT Express/- from Innsbruck to Missouri. Dimensions and weight: 1700x1170x360mm (67x46x14.2") - 120kg + 30 kg - 150kg. 19 mm plywood
**1800 558 5555 - TNT - '''TNT emailing a form to complete quote request'''- calling TNT back, resumbitted my email address - they are resending the account paperwork - must have an import acount to ship the Laser using TNT - sent account info to TNT, will hear back response in 24 hours (assume business days), poc NA.Pickup.Request@tnt.com and/or cathy.besse@tnt.com
*Scrubbing and updating [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdDdXS2o1RXpmdVh6WXYyLWpDbUxCMnc&usp=drive_web#gid=1 Operations 2013] with statuses, next steps, comments, etc. - see Ops tab
*Spoke with Shirley regarding OSE's grant expenditures prior to April 9, 2012 - providing Shelly Best (Terra Foundation tax poc) with the information - email - ccing all concerned (Linda, Shelly, Shirley) - [[OSE Financial Transparency]]
*Project Manager subscription cancelled - confirmed by PM representative
*Dan to the airport - traffic - left message with Marcin to depart to MCI early due to traffic, can't confirm receipt
*Emailed Randy questions, see [https://docs.google.com/a/opensourceecology.org/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/edit Solar Meeting Notes]
*Added [[Sketchup Pro]] notes to [https://docs.google.com/a/opensourceecology.org/document/d/19dgEjb9MdCUeT5NNMZlGOkjweqbz6jQErUiJRRIL_EY/edit Ops Manual]
*Spoke with Shirley Best regarding Terra and OSE - asked her to provide info regarding June 16, 2013 SESLOC transfer - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=1 OSE Budget]


*Follow up interview with Emily Eakin late July or early August - updated [http://opensourceecology.org/wiki/FAQ#Reporter_Questions FAQ Reporter Questions] for ED response, notified ED
==Thur October 31, 2013==
*Working [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&pli=1#gid=1 July 2013 Budget]
*Car not ready until tomorrow (late in the day) - took Audrey to the airport to support taking Dan/Marcin tomorrow
*Email checked - outstanding task since The Spark arrived - complete
*Linda Seeley is working with Shelly Best to complete the Terra Foundation's taxes
*Confirmed Aug 1 discussion with Alicia Beard, [http://wildrockpr.com/ WildRock PR & Marketing], see [https://www.google.com/calendar/render?tab=mc&pli=1# OSE Schedule]
**Shirley Marshall - OSE accountant (816) 449-5344 - coordinating discussions between Shelly and Shirley
*Provided Colby Thomson with [http://opensourceecology.org/wiki/File:OSE_ContributorAgreementv1_8July2013final.docx OSE Contributor Agreement] and current inability to upload as a prerequisite for creating a wiki account
*architecture@opensourceecology.org - set up, instructions forwarded to Chris - follow up to ensure he set up forwarding
*Added to [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda#Mon_July_22.2C_2013 Planning Agenda July 22-24, 2013]
*Requested Randy email the solar contract for Marcin's review - will follow up - Randy will email the solar contract today
*Need to provide information to Jonathan Miller - [https://docs.google.com/a/opensourceecology.org/document/d/1vZSgIhNNzus9lJUIQTaOE1xWSGt9QljM72D7rPs-FME/edit Ops Meeting Notes]
**Provided him a [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdHlUazFrVUJjUXhzY1QxMGlHYnpLb2c#gid=0 copy] of [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdEdjR2wteGZtQWZ1YmotSVp0NVZpTkE#gid=0 6 in 60 Surpluscenter Final Order]
*Created Appendix F - [[OSE Organization and Operations Manual]]
*Solar Contracts received - see [https://docs.google.com/a/opensourceecology.org/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/edit Solar Meeting Notes]
*To [https://docs.google.com/a/opensourceecology.org/document/d/16Szh9N3tJFefbHFFJwDJqiLHg-Lcbb7W6oxmA_QB1AA/edit OSE Meeting Notes: Master Plan] added [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFhPZGFGM21HVG1falVBQVdWa3prbmc&usp=drive_web Site Development Questions] 2) [https://docs.google.com/a/opensourceecology.org/file/d/1r_Y20eKlAmOOCTxh54fQLEh4GvXeeCq3TgnXD6f3vHZzjLBQcujrj0KYxqko/edit?usp=drive_web Semester Plan and Budget], added up to [[OSE Organization and Operations Manual]]
*Updated OSE's [https://docs.google.com/a/opensourceecology.org/document/d/16Szh9N3tJFefbHFFJwDJqiLHg-Lcbb7W6oxmA_QB1AA/edit Master Plan] notes with ''next steps'' and added link to the notes in [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdDdXS2o1RXpmdVh6WXYyLWpDbUxCMnc&usp=drive_web#gid=0 Operations 2013]
*Added [http://opensourceecology.org/wiki/FeF_Improvement_Form FeF Improvement Form] to Ops Manual, Appendix F
*Updated Line 13 in [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdDdXS2o1RXpmdVh6WXYyLWpDbUxCMnc&usp=drive_web#gid=0 Operations 2013]


#IP Agreement on wiki
==Wed October 30, 2013==
#Depending which development process is chosen, discuss Landing Pages - will they be module or machine based, will they be wiki or Dozuki based?
*Chris@opensourceecology.org - set up
##Schedule Saturday Documentation Sprint, introducing Dozuki
*Requested Chad confirm steel order pick up date - chad@cloverdalemfg.omhcoxmail.com
##Build 50 machine Dozuki/Wiki Landing Pages or Unknown number of module Dozuki/Wiki Landing Pages - include Infographics
*Added to [http://opensourceecology.org/wiki/FeF_Improvement_Form FeF Improvement List]
#Ensure schedule prioritizes finishing 6 in 60 machines
*Confirmed with Hammerspace that payments are sent automatically via paypal - created paypal folder and added Hammerspace to periodic tasks in [https://docs.google.com/a/opensourceecology.org/document/d/19dgEjb9MdCUeT5NNMZlGOkjweqbz6jQErUiJRRIL_EY/edit Ops Manual]
#Workshop
**Changed Paypal password - updated in [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Critical, IT, Vendor, and Media Account Management]
##Develop Workshop Safety and Orientation Course - [http://opensourceecology.org/wiki/Workshop_Guidelines Workshop Guidelines]
*LaborMax, St. Joseph - Rick to work today
##Inventory Storeroom or Designated Area
**Jake on site, chicken room cleanout due to rain
##Tools Storeroom or Designated Area
*Dan - travel
##Finished Goods Designated Area
*Discussed/confirmed airport logistics - Dan and Marcin to drive to St. Joseph on Friday - leave the truck in St. Joseph (possibly for repair)
##One initial overhaul asap
*Hetzner, ADP - created file and added to periodic tasks in [https://docs.google.com/a/opensourceecology.org/document/d/19dgEjb9MdCUeT5NNMZlGOkjweqbz6jQErUiJRRIL_EY/edit Ops Manual]
##routine organization and inventory prior to each build
*Latakoo - added to periodic tasks in [https://docs.google.com/a/opensourceecology.org/document/d/19dgEjb9MdCUeT5NNMZlGOkjweqbz6jQErUiJRRIL_EY/edit Ops Manual]
##Develop Workshop Safety and Orientation Course
*Reset CenturyLink password - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Critical, IT, Vendor, and Media Account Management], created file and added to periodic tasks in [https://docs.google.com/a/opensourceecology.org/document/d/19dgEjb9MdCUeT5NNMZlGOkjweqbz6jQErUiJRRIL_EY/edit Ops Manual]
##[https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910 OSHA - General Industry]
*Mark reimbursed for gas to Cameron - microhouse lumber run
###[https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9735 OSHA - Occupational Noise Exposure]
*Signed up for CenturyLink autopay w/ bank account, not debit card
###[https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10118 OSHA - Personal Protective Equipment]
*Cancelled APD's paper statements
###[https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10121 OSHA - General Environmental Controls]
*Called Latakoo (Paul - 512-502-5666) to transfer monthly payments from debit to bank account - Paul to verify whether Latakoo can support bank payments and follow up via phone or email - created Latakoo file
#Sans Retreat - integrate fun events into OSE's ongoing schedule - to include DPVs - this aims to solve overworking Executive Staff & DPVs
**Added to periodic tasks in [https://docs.google.com/a/opensourceecology.org/document/d/19dgEjb9MdCUeT5NNMZlGOkjweqbz6jQErUiJRRIL_EY/edit Ops Manual]
##[http://kansascity.royals.mlb.com/schedule/sortable.jsp?c_id=kc Royals] - 1hr 7min south of Maysville
*Called PWSD #1 of Dekalb County - 816 393 5311 - PWSD to send an email to subscribe to auto payments
##[http://www.stjomo.com/see-do/entertainment-nightlife/ St. Jo nightlife]
**Added to periodic tasks in [https://docs.google.com/a/opensourceecology.org/document/d/19dgEjb9MdCUeT5NNMZlGOkjweqbz6jQErUiJRRIL_EY/edit Ops Manual]
##[http://www.stjomo.com/see-do/arts-culture/ St. Jo art & culture]
*Created BofA file in addition to regular file
#Time for Ops Man to review and implement [https://www.osha.gov/index.html OSHA] standards
*Mailed OSE's application for MO tax exemption
#Refine/review Community Standards
*Created Cloverdale and Freightquote folder with routing info, payment info, and Freightquote POC -[https://docs.google.com/a/opensourceecology.org/document/d/1N8-TT8LeAM5zajV2z0YKGfw7cSOVwyttgsdr4n22wTw/edit Cloverdale notes]
##OSHA standards
*Printed [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c#gid=0 Critical, IT, Vendor, and Media Account Management] and included in file of hard copy ''Account Information''
##Address why DPVs are not reading the standards prior to arriving
*Sent in [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpT1pMSDRBNmFuQm8/edit?usp=drive_web PSWD #1 auto payment paperwork] via scan - awaiting confirmation that the forms don't need to be mailed (as well)
#Add to Test Plan
##Backhoe to put in the drainage tubes through the forest
##Bulldozer to level grounds
##Microtrac to mow
##Open up access to HabLab through the forest road and close direct access road


*Touched base with Isaac Wilder re: [http://thefnf.org/ FNF and OSE] pending discussion
==Tues October 29, 2013==
*Condensed [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual OSE Org and Ops Manual] and added reach back:
**Back to [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual OSE Organization and Operations Manual]
*From Rob Huffman - [http://opensourceecology.org/wiki/File:Temp_Tent_Hoop_Greenhouse_Growing_Power.pdf Temp Tent Hoop Greenhouse Growing Power] & [http://opensourceecology.org/wiki/File:Hoop_House_Material_List_Growing_Power.pdf Hoop House Material List Growing Power]


== Sat July 20, 2013 ==
*Tax information sent to Linda
 
*Sent [https://docs.google.com/a/opensourceecology.org/document/d/1PhJ9mqU7o9PqHhOw283V22hl1hxR8n2jhgM6d7TNPOU/edit OSE Shuttleworth 2012 Invoice 4 (Staff Funding)], for reference see 1) [https://docs.google.com/a/opensourceecology.org/document/d/1AG4l398tiReebLtK1YL_YWvhwvlM4dPDHsevGmlbXAY/edit OSE Shuttleworth 2012 Invoice 1] 2) [https://docs.google.com/a/opensourceecology.org/document/d/1MDlrSCDS_mgHmZrp6ptO3ovqcG1zVFZ0Ibxw-EUu2wk/edit?usp=sharing OSE Shuttleworth 2012 Invoice 2] 3) [https://docs.google.com/a/opensourceecology.org/document/d/1BOBizhLh4qta3Hw50ipB1GrekIoJpvz0oLNS09rGhNM/edit?usp=sharing OSE Shuttleworth 2012 Invoice 3 (Staff Funding)]
*July 29, 2013 IP Meeting reschedule to July 30, 2013 to deconflict with ED travel
*Confirmed with Gary Gibson (8164495573 (home) 8162843191 (cell)) that he will come by OSE next week to mow FeF grounds - mowing grounds will support solar installation
*Tracking [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda#Additional_Scheduling_Items Planning July 22-24, 2013]
**Charles Sweiger (Doug Sweiger's father) clears land - called Charles, he may arrive today to look at FeF and quote the job
**Closeout interview with Leandra and Cory
*Confirmed with Randy that OSE will move ahead with Option 2, see [https://docs.google.com/a/opensourceecology.org/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/edit OSE Meeting: Solar Installation V.08-27-13]
***ED to approve [https://docs.google.com/a/opensourceecology.org/document/d/1ajV3STgn-4k4_Kn0zwo2eEbmyy7C-UxM9N1e7lK8b1Q/edit Employee Handbook]
*Working '''and completed for review''' [https://docs.google.com/a/opensourceecology.org/document/d/15aAx68WpS4b2KmGOT1dKzetT0s5_XRiCPl-XzS2qYmI/edit# OSE Contract with Valerie Dannar (Oct 2013)]
*Follow up meeting with Catherine Austin Fitts of [http://solari.com/blog/ Solari] Monday 22, 2013 630PM PST (830PM CST) - emailed to confirm
*Cancelled PM subscription via email (support@projectmanager.com) - awaiting confirmation
*Integrated Development Checklist into Product Lead's Design/Build Process - [https://docs.google.com/a/opensourceecology.org/drawings/d/1xJccDBGqxZPDwPYf8yYkR4rtZ-s7n0mW5mL4iOopf_4/edit Design/Build Development Checklist]
**Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=1 OSE Budget] to reflect subscription change
*Planning for [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda#Mon_July_22.2C_2013 Planning Agenda July 22-24, 2013]
*Confirmed questions regarding MO tax exempt status/cards with MO Department of Revenue (573)751-2836 - spoke with a representative who will review OSE's application - she info'd that they try to send the cards out within 5-7 business days of reviewing the application
 
**[https://docs.google.com/a/opensourceecology.org/document/d/1p3EklqFXDAsTbhfIaVBORv_0ZFlbksmmzOWQVZKkAgs/edit Missouri Sales or Use Tax Exemption Application Cover Letter V.10-29-2013] - All forms ready for mail (tomorrow)
#Identify which '''Development Process''' will be templated into Project Manager - currently there are 3 draft processes
*Dan Benamy reimbursed for truck gas
##[http://opensourceecology.org/wiki/OSE_Design_Sprint Design Process] - Draft created by ED and TechComManager
*Stove dropped at Sweiger - follow up to ensure Marcin connects with Doug Sweiger regarding stove deliverables (Doug had questions)
##[https://docs.google.com/a/opensourceecology.org/drawings/d/12BY8xcHmjeq6FgFjLN1Pv5A-zS7uKm5XCXAxAIkQuI0/edit Design/Build Process] - Draft created by Product Lead with ED collaboration
##[https://docs.google.com/a/opensourceecology.org/drawings/d/1xJccDBGqxZPDwPYf8yYkR4rtZ-s7n0mW5mL4iOopf_4/edit Design/Build Development Checklist] - Product Lead Design/Build Process with ED checklist incorporated
#Build a Development Process Ribbon to represent timelines - '''time permitting prior to July 22, input example here'''
#Template Development Process into Project Manager or adjust the template Audrey has already worked
#Identify which projects are currently ongoing
##6 in 60 closeout
##Hydrafabber
##CNC Torch Table
##Welder
##OSCar
##Articulated Tractor
##Microhouse
#Identify where in the above Development Process Ribbon each project is located
#In excel, build schedule incorporating ongoing projects and [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdHZjUUVKOVdJbGJYMFdjZUdYVzFoclE&usp=sharing Product Lead Schedule] and Development Process Ribbons - this will allow us to tentatively plan, easily moving around projects
##Upload schedule into Project Manager - in the future Project Manager will be the first tool to scheduling, but right now this step is necessary > scheduling is the primary focus and by using familiar tools, scheduling will remain the primary focus
#Depending which development process is chosen, create a '''standard module landing page''' on the wiki - '''time permitting prior to July 22, input example here'''
 
*Added to [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda#Mon_July_22.2C_2013 Planning Agenda July 22-24, 2013]
**Close out interview with Cory and Leandra
***OSE Operations - How OSE Executive Staff works, company processes < ongoing development of company processes
***OSE Lessons Learned - personal, OSE, product design, and manufacturing, etc. - purpose > to create recruiting video and improve DPV experience
**ED to approve [https://docs.google.com/a/opensourceecology.org/document/d/1ajV3STgn-4k4_Kn0zwo2eEbmyy7C-UxM9N1e7lK8b1Q/edit Employee Handbook]
**Workshop overhaul, organization, and inventory
***One initial overhaul asap
***routine organization and inventory prior to each build
**Dozuki orientation
***for Executive Staff
***for collaborators
**6 in 60 Open HotWash
**LifeTrac 5 Open Hotwash
**Infrastructure assessment - purpose to identify needed improvements and prioritize
*Updated Emily regarding Doc Man's timeline to provide closing information on build
 
== Fri July 19, 2013 ==
 
*Comp Day
*Requested [http://opensourceecology.org/wiki/Tom_Griffing Tom Giffing's] expected return date - no immediate need for power cube, but track
*Added to [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda#Additional_Scheduling_Items Planning Agenda July 22-24, 2013]
**Isaac Wilder - Internet Options - [http://thefnf.org/people-2/ Free Network Foundation]
**Steve Long & John Biggs - Episode Filming - [http://techcrunch.com/video/techcrunch-makers/ TechCrunch Makers]
*HR - Verification of Employment returned and confirmation of receipt received
*Insurance status update - [http://www.cbiz.com/ CBIZ Insurance Services] - Possibly hear back during the week of July 22.
*LifeTrac 5 Photo to Lisa
**[http://opensourceecology.org/wiki/File:LifeTrac_5_Photo1.JPG LifeTrac 5 Photo1]
**[http://opensourceecology.org/wiki/File:LifeTrac_5_Photo2.JPG LifeTrac 5 Photo2]
*Coordinating hard drive transfer btwn The Spark and Rob - confirming whether a hard drive ''with LifeTrac 5 completion video'' was left at FeF '''Update''' Hard drive in OSE office
*Forwarded [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDRDQ3VoR0duSEJ2Y1o5ZXY4NTkzc2c#gid=0 Spark and OSE Invoice Breakdown] to Siku and Drew for review and input
*Added [http://www.lexpress.fr/ L'Express] questions to FAQ wiki page [http://opensourceecology.org/wiki/FAQ#Reporter_Questions Reporter Questions] and transferred all other reporter questions from [https://docs.google.com/a/opensourceecology.org/document/d/1848D6CgNBPQjcXyQUMxdK9jeuMmzRxRrg05cCge79vo/edit Interview Question Responses by ED].
*On [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Admin OSE Org and Ops Manual]:*Changed [http://opensourceecology.org/wiki/Public_Relations,_Media INTERIM Protocol: Media Interview Requests and Scheduling] to direct [http://opensourceecology.org/wiki/FAQ#Reporter_Questions Reporter Questions] to wiki [http://opensourceecology.org/wiki/FAQ FAQ], instead of [https://docs.google.com/a/opensourceecology.org/document/d/1848D6CgNBPQjcXyQUMxdK9jeuMmzRxRrg05cCge79vo/edit Interview Question Responses by ED]. Simplifies process by removing unnecessary google drive document.
*Rescheduling/coordinating July 29th scheduling conflicts due to NOLA trip
 
== Thur July 18, 2013 ==
 
*Comp Day
*Bradley Morris Invoice received
*Spark departed 0530PM with power cube, to be returned by [http://opensourceecology.org/wiki/Tom_Griffing Tom Giffing], time TBD
 
== Wed July 17, 2013 ==
 
*Spark ongoing - in workshop for the remainder of the evening, departing FeF 12AM
*Closed out Dell Trouble Ticket regarding ED compter
**Service Tag 618SCN1
**Service Request # 878558938
**Dispatch(s) # 166678958
*Intern Daily Meal responsibilities for week of July 17 - Leandra (and Cory) and for week of July 22 - Lucas
*Require [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDRDQ3VoR0duSEJ2Y1o5ZXY4NTkzc2c#gid=0 BOM] to include in [https://docs.google.com/a/opensourceecology.org/document/d/11nDfP9Iq4wrUDTDF8lzVeh0ErbG1gQRmGD1crOveXMQ/edit?usp=sharing OSE Invoice to Spark].
*Updated OSE Personnel - Gary no longer onsite July 22-24, 2013
*Completed 1 month working officially at OSE.
*Added the following to [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Admin OSE Org and Ops Manual]:*[http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#ED_Protocols Interim Protocol: Design Sprint Agenda]
**[http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Product_Lead_Protocols Interim Protocol:] [http://opensourceecology.org/wiki/Prototype_Assessment Prototype Assessment]
**[http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Product_Lead_Products Product Lead Product] with [http://opensourceecology.org/wiki/Prototype_Assessment Prototype Assessment]
*Updated OSE Schedule with [http://opensourceecology.org/wiki/Development_Status_and_Needs Development Status and Needs Design Sprint Agenda] RMDR
**Note other RMDRs on OSE Schedule ensuring execution of weekly deliverables which affect '''more than one''' Executive Staff Member:
***Monday 1200PM CST > ED submit Vlog to Rob/Lisa via [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit Wednesday Blog Update Compiling Document] per [https://docs.google.com/a/opensourceecology.org/document/d/1maBkPJ1izokY6XE7GEWXI4JrfGPyANhUwev1pK6EPY4/edit PENDING OSE Protocol: Wednesday Blog Update]
***Tuesday 0900AM CST or prior Weekly Planning and Review Meeting > Executive Staff submit Goals and Recap to Ops Man via [http://opensourceecology.org/wiki/Log_Guidelines Work Logs]
***Tuesday 1200PM CST > Executive Staff submit Highlights to Lisa via [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit Wednesday Blog Update Compiling Document] per [https://docs.google.com/a/opensourceecology.org/document/d/1maBkPJ1izokY6XE7GEWXI4JrfGPyANhUwev1pK6EPY4/edit PENDING OSE Protocol: Wednesday Blog Update]
***Tuesday 1200PM CST > ED update Design Sprint Agenda via [http://opensourceecology.org/wiki/Development_Status_and_Needs Development Status and Needs] for Tech Community Manager's reference
***Wednesday 1200PM CST > Tech Community Manager email Design Sprint notification message to participants referencing [http://opensourceecology.org/wiki/Development_Status_and_Needs Development Status and Needs]
 
== Tue July 16, 2013 ==
 
*Baked Farewell cake
*Notified Exec. Staff of upcoming [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda Planning Agenda July 22-24, 2013]
*Emailed Heidi Walker regarding insurance status
*Per today's [https://docs.google.com/a/opensourceecology.org/document/d/1YZI8VJiZzrhDcCR7MUMck1vII3bfwxT7dbu4rUGTjT0/edit Development Check List] discussion, updated the Materials Requisition Form Template & Materials Requisition Form Log, as well as the [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Accounting OSE Org and Ops Manual] to read [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDNZTXY1N25mdFFBQ1l2REo3blMwMkE#gid=0 Material, RFQ, & Work Requisition Form Log] & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdGRyMkRHOEVzbVZ5elg2Mk02YS1YQ3c#gid=0 Material, RFQ, & Work Requisition Form Template]
*Added the following to [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Admin OSE Org and Ops Manual]:*[http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#ED_Protocols Interim Protocol: ED review of OSE Organization and Operations Manual]
**[http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Product_Lead_Protocols Interim Protocol: DPV Daily Meal]
**Product Lead Products - [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Product_Lead_Products Hablab Chore Chart & Laundry Schedule]
*Updated and turned over [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFJkQTRMZFR6ZUFYMmNtWHVRRllKOHc#gid=9 Hablab Chore Chart & Laundry Schedule] and established [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Product_Lead_Protocols Interim Protocol: DPV Daily Meal] - notified Product Lead, Tech Community Manager via email and current DPVs in discussion.
*Preparing [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDRDQ3VoR0duSEJ2Y1o5ZXY4NTkzc2c#gid=0 Spark and OSE Invoice Breakdown] for [https://docs.google.com/a/opensourceecology.org/document/d/11nDfP9Iq4wrUDTDF8lzVeh0ErbG1gQRmGD1crOveXMQ/edit Spark Invoice]
*Posted [[https://docs.google.com/a/opensourceecology.org/document/d/1lu9xCVucn23OEEUrQhKCCeVt0qGAaO5TMUvKdyJKYRM/edit OSE Invoice Template]
*OSE Schedule shared with John, David, Miguel - Jordan, Siku, Ian removed
*Updated [https://docs.google.com/a/opensourceecology.org/drawings/d/1v4ip2EnTZdLEWOxHChEtY8VZWl44LCMamCyttjeLlgc/edit Bed Logistics]
*Connected with [http://opensourceecology.org/wiki/David_Preiss David Preiss]. Logistics coordinted for his pick up, all concerned have contact information.
*Updated [https://docs.google.com/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing Wednesday Blog Update Compiling Document], awaiting Executive Staff inputs
*[https://docs.google.com/a/opensourceecology.org/document/d/1YZI8VJiZzrhDcCR7MUMck1vII3bfwxT7dbu4rUGTjT0/edit?usp=sharing Development Check List]
*Rob will connect with Emily, ensuring that she receives essential information regarding the build's outcome
*Spark ongoing
*See Goals and Recap Below


=== Goals for the Week: ===
=== Goals for the Week: ===
#'''Ops Manual
#'''Submit for MO 501(c)(3) card


#'''Budget for 22July - 22Aug, 2013'''
=== Recap of Week: ===
##Create time ribbons for the [https://docs.google.com/a/opensourceecology.org/document/d/1YZI8VJiZzrhDcCR7MUMck1vII3bfwxT7dbu4rUGTjT0/edit Development Check List], which ensures that the [http://opensourceecology.org/wiki/Design_Sprint Design Process] and Product Lead's [https://docs.google.com/a/opensourceecology.org/drawings/d/12BY8xcHmjeq6FgFjLN1Pv5A-zS7uKm5XCXAxAIkQuI0/edit Build/Design Process] wickets are both met in a formal and accountable environment.
#'''Infrastructure improvements: plumbing is in progress, cleaning contract and landscaping are still being sourced
##Using the above ribbons, create a plan, then schedule, using Product Lead's [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdHZjUUVKOVdJbGJYMFdjZUdYVzFoclE#gid=0 Schedule] input. Outcome will mirror my [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdENHeVlqVFJVaHBmQWlhaGhXVWF1M3c#gid=0 OSE Initial Planning] concept.
#'''Met with Shirley to finish OSE's taxes
##Using the schedule, create a budget


=== Recap Last Week: ===
==Mon October 28, 2013==
*Note: Browser shut down 7 times today while working
*Compiling documentation to submit MO form 1746 - 1) 1746 2) Cert of Inc. for MO 3) Determination of Exemption 4) Bylaws 5) Financial Statement
*Filed loose invoices and receipts (3 total) in October's receipt file
*Removed departed DPVs from End Of Day Wrap Up in OSE Schedule
*Production meeting - cut short
*[https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing Log]
*OSE Business cards for TCM and ED ordered, OSE Notecards ordered
*Requested decision on solar installation plan - recommending [https://docs.google.com/a/opensourceecology.org/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/edit Option 2]
*Payroll ran
*[[Executive Staff Meeting]] - updated slides (see red) for upcoming meeting, archived October 24, 2013, emailed collaborators to updates slides - Archived October 28, 2013 Executive Staff Meeting and added November 04, 2013 Executive Staff Meeting
*Direct connect update to Quicken - reviewed 30 transactions, making corrections as needed
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/1ZJ4YGKqv409px0udh4MoyYgMSKsJHP8emwqsXgBJjak/edit Recruiting Meeting Notes] with email discussions - reminding team to keep discussions logged to ensure progress on issues
*Labormax invoice paid via email and filed in HabLab office
*Called [http://www.projectmanager.com/contact.php Project Manager] -  1 (800) 765-2495 - left message, expect call back within 24 hours
*[https://docs.google.com/a/opensourceecology.org/document/d/1cM0-2LE__7uWToENskrOdlkCfhS7A-qVGYxcGepK3GA/edit Theodore Meeting Notes] - updated with emails sent - responded to Theodore regarding his deliverables
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit Wed Blog Compiling Document]
*[https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpNmxCYkV5ZlJOUWc/edit?usp=drive_web SoilReport] and[https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpVkxBcWx1QVZ2YjA/edit?usp=drive_web SoilReport2] sent to John Motloch - uploaded to OSE Sharedrive
*Gerard reviewed [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=0 OSE Budget] - likes it
*Signed Mark and Rick's LaborMax ppwk - filed ppwk
*Boot's cat food refilled - more food stored/found in backroom


#'''Complete Logistics for Spark - Necessary paperwork completed by all personnel, No events with the bathroom reported, No bed issues reported, Food preparation and delivery went smoothly for all personnel with impromptu lunches, as well as normally scheduled dinners, No issues reported regarding airport or departure logistics'''
==Fri Oct 25, 2013==
#'''Set up accounting infrastructure:'''
##Infrastructure is not complete: Inventory Storeroom or Designated Area, Tools Storeroom or Designated Area, Finished Goods Designated Area
##Documents are not complete, but inprogress: Materials Requisition Form, Transfers Out of Storeroom, Transfer to Finished Goods, Accounting Manual
##Filing: In need of Vendor, Completed Chronological
##Budget - Initial outline created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFNCMHNjX0F0cjlMOUtyTFZFLU5kWFE&usp=drive_web Operating Budget] as an outline/starting point, but need to integrate Product Lead's [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdHZjUUVKOVdJbGJYMFdjZUdYVzFoclE#gid=0 Schedule]


== Mon July 15, 2013 ==
*Rick to unearth the pipe running along the HabLab
**Returning Monday to help Alan complete plumbing re-gradient
*Question > [http://forum.opensourceecology.org/discussion/1036/why-is-the-ose-forum-not-linked-anymore-in-the-main-page Why is the OSE Forum not linked in the main page?]
**Response > OSE Forums are linked to the [http://opensourceecology.org/wiki/Main_Page  Wiki main page] under OSE Orientation - will respond in the forums once account is set up
*[http://opensourceecology.org/wiki/File:Logobw.jpg OSE Logo] to Dan and Miquel
*Inquiry from Dan and Rafael regarding the latest version of CEB
*Microhouse instruction manuals for house appliances, etc. filed in FeF HabLab
*Meeting with [[Theodore Log]] with goal/brainstorming to connect Engineers Without Boards/OSE and Theodore's Haiti project


*Spark ongoing
==Thur Oct 24, 2013==
*Update to [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFNCMHNjX0F0cjlMOUtyTFZFLU5kWFE&usp=sharing OSE Operating Budget] - DocMan payment, DocMan travel, DocMan reimbursed for materials/parts
*BofA To Dos today at 4PM:
**Petty Cash Cards
**Signatory
**Second Deposit
*Updated [https://docs.google.com/a/opensourceecology.org/drawings/d/1v4ip2EnTZdLEWOxHChEtY8VZWl44LCMamCyttjeLlgc/edit?usp=sharing Bed Logistics] for John Stager's arrival tonight > Blue Room
**Info'd current DPVs to expect John tonight
*Doug at [http://www.sweigershop.com/ Sweiger Shop] will email recent receipts. '''Update''' Brian Sweiger - mocop1120@yahoo.com


emailed receipts, forwarded to Marcin for BOM. See [https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpMDE1dmIyYktYR0k&usp=sharing June & July Sweiger Shop Receipts]
*Called Alan - he is willing to work with OSE to correct the external PVC pipes gradient issue - expects to return on Monday 28Oct13, [https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing Log]
**Emailed LaborMax to source someone to excavate the pvc pipe running along the side of HabLab
*'''Call Valerie back with proposal
*OSE's Missouri [https://www.sos.mo.gov/BusinessEntity/annualreport/reportstart.asp Registration Report] complete, [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpU1N1WnRBM05lRlE/edit?usp=drive_web Invoice]
**Added to Corporate Calendar, including reminders to marcin@, Katie@, ed@, ops@
**[http://www.tax.gov/calendar/ IRS Tax Calendar] - resource
*[[Executive Staff Meeting]] - archived October 22, 2013 meeting, created October 24 meeting
*Ordered [http://www.apple.com/mac-mini/ Mac Mini] for Latakoo uploads - Order number W2843955599 - forwarded tax exempt status to surpreet@apple.com - tax will be credited back
*Tracked Documentation Manager's admin, [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdE10eG9Xa0RIVy1WT1NoWk1kZ1dnQ3c#gid=0 internal document]
*Sent [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpYm5oZ2dIYUtPOWM/edit?usp=drive_web W-9] to independent contractors
*Recommending [https://docs.google.com/a/opensourceecology.org/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/edit Option 2]
*[https://www.microsoftvolunteermanager.org/Nonprofit/FrequentlyAskedQuestions.aspx FAQ] and [https://www.microsoftvolunteermanager.org/ Microsoft Volunteer Manager]


*[http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda OSE Executive Staff Retreat], July 22-24, shifted from a team building focus to on [http://opensourceecology.org/w/index.php?title=Off_Site_Planning_Agenda&redirect=no Off Site Planning].
==Tue Oct 22, 2013==
*Added possible [https://www.google.com/calendar/render?tab=mc ED Trip to NOLA] to OSE Schedule & [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda#Additional_Scheduling_Items Off Site Planning Agenda]
*[https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing log] - Mark to help with plumbing - call Alan back
*Added possible Construction Site Manager timeframe to [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda#Additional_Scheduling_Items Off Site Planning Agenda] to be integrated into [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda#Mon_July_22.2C_2013 master plan, then master schedule].
*'''Verify if OSE has a soil report - send to John Motloch
*[http://terrafoundation.org/ Linda Seeley] confirms that paperwork is mailed, enroute to OSE, regarding Fiscal Sponsorship - Arranging to speak/sync with her this week or next - '''account access problems ongoing with current information'''
*For meeting with Shirley - [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpVmpsWGxocWY5Qms/edit?usp=drive_web F990]
*Sent weight photos, see [https://docs.google.com/a/opensourceecology.org/document/d/1Wp6n8LaMuCK82QsCsKJnBO5lgizrpVe-VzbfJrgMU8g/edit Admin]
*[[Executive Staff Meeting]], added ''Do we want to continue use of Latakoo after the promotional period ends?'' - Marcin and Rob discussing, Dan to use the truck 1030AM Wed for appointment - take cut saws with him to Harbor Freight
*Gerard reconnected regarding OSE Budget - provided him product 1) [https://docs.google.com/a/opensourceecology.org/drawings/d/1wTBv9kUbwYr7CNjoWe8W5r0uoy9ofKPWssAn4CbiJuU/edit Cash Flow] and 2) [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=10 October 17- Cash Flow - Specifications], DPVs becoming remote collaborators during November and December
*'''To do''' and add to corporate calendar - [https://www.sos.mo.gov/BusinessEntity/soskb/Filings.asp?3325095# Nov 30] - need director's addresses
*Mailed [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpVkhQZklTNGloYzQ/edit?usp=drive_web Sales Tax Non-Filer Notice]
*Chris Reinhart, microhouse [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AqmZomxPTKkodDlUNlI4V3ltcUdkWFllc1U5bTA5SGc&usp=sharing#gid=0 admin]
*[https://docs.google.com/a/opensourceecology.org/presentation/d/13Nr-PkebhocsDX4cUIR25CIWGXjXl99Q5hW2mtbNbGw/edit#slide=id.gf8ecd4a1_02 Executive Staff Meeting today]


== Sun July 14, 2013 ==
==Mon Oct 21, 2013==
*Angela, from ms@easymatch.com, confirmed updating their system with OSE information ''and'' provided Microsoft Volunteer Management's information to coordinate reporting volunteer hours - provided give@microsoft.com with OSE's information for volunteer matching
*Per conversation with Chris and Marcin, updated [https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing Log] - no conventional water heater
*[https://docs.google.com/a/opensourceecology.org/document/d/1vZSgIhNNzus9lJUIQTaOE1xWSGt9QljM72D7rPs-FME/edit Operations Meeting Notes]
*Confirmed 12PM CDT meeting with Mason Peck with Joyce/Jenn from NASA
*[[Executive Staff Meeting]] - added 1) Dan to use the truck W-F for appointment - take cut saws with him to Harbor Freight 2) OSE Personnel - Katie Off Site October 23 (W) (comp day for 9/28), OSE Off November 11th (M) Veterans Day, Audrey Off November 13-14th (Th-Fr) re: Vacation, Marcin Off Site December 4-8 re: Microcombine Trip (Boston), OSE Off December 21 - January 5 re: 2 week winter break, Marcin Off Site December ? - January 11 re: Vacation 3) Current Week Priorities - ''OSE Structuring'' and ''DPV and Design Sprint Recruiting'' line items 2) 
*DPV stipend to Cory and Dan
*Paid [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpcXluQ2pWdjVfRFk/edit?usp=drive_web LaborMax invoice]
*Development Boards - all product modules on a single board '''or''' or all modules on separate boards '''and''' all module boards linked under the module button in dozuki '''or''' all module boards linked under the development button in dozuki
*Randy, solar installation, to visit FeF tomorrow between 1PM and 4PM CDT to discussion Ameren response
*Met with Shirley
**Independent Contractors paid more than $600 need to complete W-9 forms
**Reviewed Quicken inputs, good
**Researched how to create invoices and payment histories
**Assessed 2012 accounting information by Aaron, [[OSE Financial Transparency]] - great base to complete 2012 990-N - see [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aj7WbjRT9mlmdE80MDR3S0gzV1ZEdUI0OHI0OVkxSEE#gid=20 ''Open Source Ecology - 2012 - Income & Expenditures'']
***Complete EXPENSE HW to complete prior to tomorrow's 10AM CDT follow up tax meeting with Shirley - Completed EXPENSE HW, see [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aj7WbjRT9mlmdE80MDR3S0gzV1ZEdUI0OHI0OVkxSEE#gid=20 ''Open Source Ecology - 2012 - Income & Expenditures'']
*[[Wednesday Blog Update Compiling Document]] - provided input and pictures, reminded team to update
*Personal appointment 1-130PM
*Digital caliper batteries order number: 105-5740469-9942606, cost $1.69, delivery 3-5 days
*John Motloch, Master Planner, [https://docs.google.com/a/opensourceecology.org/viewer?a=v&pid=gmail&attid=0.1&thid=141d6b517ee65f2a&mt=application/vnd.openxmlformats-officedocument.wordprocessingml.document&url=https://mail.google.com/mail/u/0/?ui%3D2%26ik%3D2cf1b4c571%26view%3Datt%26th%3D141d6b517ee65f2a%26attid%3D0.1%26disp%3Dsafe%26realattid%3Df_hn0hrvlc0%26zw&sig=AHIEtbRXmVw5F_ZrOP0C5uWAdBYnaRVnxA proposed plan] - Responded to John Motloch's [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFhPZGFGM21HVG1falVBQVdWa3prbmc&usp=drive_web#gid=0 Site Development Questions] - also see [https://docs.google.com/a/opensourceecology.org/viewer?a=v&pid=gmail&attid=0.1&thid=141d6b517ee65f2a&mt=application/vnd.openxmlformats-officedocument.wordprocessingml.document&url=https://mail.google.com/mail/u/0/?ui%3D2%26ik%3D2cf1b4c571%26view%3Datt%26th%3D141d6b517ee65f2a%26attid%3D0.1%26disp%3Dsafe%26realattid%3Df_hn0hrvlc0%26zw&sig=AHIEtbRXmVw5F_ZrOP0C5uWAdBYnaRVnxA Semester plan and Budget for Marcin]


*Building [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFNCMHNjX0F0cjlMOUtyTFZFLU5kWFE&usp=sharing OSE Living Budget]
===Goals for the Week: ===
**Payroll
#'''Re-do insurance search
**Recent Spark purchases
#'''Address OSE trademark mail
*Miguel Castro arriving - bed assembly in Pink room
#'''Continue infrastructure improvements: plumbing, cleaning contract and landscaping


== Fri July 12, 2013 ==
===Recap for last Week: ===
#'''Re-do insurance search - ongoing
#'''Address OSE trademark mail - ongoing
#'''OSE Accounting - met with Shirley today and tomorrow to complete 990-N


*[[OSE Internet and Phone - CenturyLink]]
==Sat Oct 19, 2013==
*Building [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFNCMHNjX0F0cjlMOUtyTFZFLU5kWFE&usp=sharing OSE Operating Budget]
*Missouri Glass pick up
**Car Insurance
*Menards - stain, foam insulator, caulk, drill
**Payroll
*Stained loft area of microhouse (1st coat)
**Cash
*Office work until 3PM
**Trash
*Microhouse info provided by John and Scott: [https://sites.google.com/site/osecprogram/ OSEC Program]
*Spark ongoing


== Thur July 11, 2013 ==
==Fri Oct 18, 2013==


*Updated BofA email addresses to positional email addresses
*Picked up passive solar heating windows from Missouri Glass in St. Joseph, MO
*[https://docs.google.com/document/d/1CSLGryQjMd4_e4jfhYg16ilc1gsdNQdyR0r-w-7no8I/edit?usp=sharing Media Response Template (Round 1)]
*Picked up hinges for screen doors from Lowes
*Spark ongoing
*Requested Lee and Becky confirm Saturday work visit
*Shane (aka firewood vendor) is unable to assist with landscaping, his tractor does not have the capacity
*Dan to KC for personal errand and to MoKan and [http://www.harborfreight.com/storelocator/location/map?zipcode_input=64469 Harbor Freight] for OSE errands - [https://docs.google.com/a/opensourceecology.org/presentation/d/13Nr-PkebhocsDX4cUIR25CIWGXjXl99Q5hW2mtbNbGw/edit#slide=id.g105694539_020 Executive Staff Meeting]
*James Slade is willing to assist with translation of the CEB instructions at a future time. Action is needed by those interested in the translation to source a linguist who can then confirm the translation with a technical expert (James Slade) - informed Rafael Gomes of James's availability
*Coordinating possible meeting with Mason Peck for October 23, 2013 - time is 2PM CDT - need contact information
*Thank you Topher - http://www.techsoup.org/
*Looking through [[Factor e Farm Agriculture Resources]] for Bush Hogging in Maysville
**Does not do bush hogging > Wells Implement, Maysville, MO - (816) 449-2116
**Will call me back and may do bush hogging or provide me with another name > Hay cutting: Gary Gibson 8164495573 (home) 8162843191 (cell)


== Wed July 10, 2013 ==
==Thurs Oct 17, 2013==
*Reed Plumbing to quote at 730AM CDT - Katie onsite - See [https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing Log]
*Shane delivering wood before 2PM CDT''' - need help offloading
*2PM CDT meeting with Shirley - taxes - Shirley called yesterday to shift meeting to Friday at 1030AM CDT
*Mark successfully installed dishwasher, replaced molded wood below sink (yesterday), painted new wood with mold resistant paint, laid pallets on south facing wall of HabLab for wood delivery (yesterday), painting screen doors with protective paint, then re-screening
*[[Dozuki]] meeting - Updated [https://docs.google.com/a/opensourceecology.org/drawings/d/1xSfSf7pSBuM9U9hvoo44Fr8wzMEwlZMDmqhhr4UOqkc/edit Dozuki Concept] - added to [[Routine Executive Staff Meeting]] for staff discussion and ED approval
*Cody gas reimbursement - Cody picking up Dan on Saturday, Oct 19
*Uninstalled possible pop-up causing programs from OSE01
*Emailed ms@easymatch.com per Tropher's request, inquired about volunteer hour matching and next steps
*Samuel's Nov 8 - Dec 24 trip dates conflict with the following: November 1-15, Marcin is offsite due to Lasercutter and Shuttleworth gathering, November 28-29, OSE is off for Thanksgiving Holiday, December 4-8, Marcin is offsite due to Microcombine Trip (Boston), December 21-January 5, OSE is off for 2 week winter break and Marcin may not return until January 11th - sent an email to Marcin and Samuel, but will also discuss during next [[Routine Executive Staff Meeting]] if needed - added to slides
*Confirmed Tuesday plumbing with Alan Reed - '''need to determine if water heater is to be installed and connect Marcin and Alan for leach discussion'''
*[https://docs.google.com/a/opensourceecology.org/document/d/16Szh9N3tJFefbHFFJwDJqiLHg-Lcbb7W6oxmA_QB1AA/edit Master Planner and OSE Meeting Notes V.10-17-13] added to [[Routine Executive Staff Meeting]] for coordination - responded to TCM's concerns
*Infrastructure improvement this week - [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpRS1WZGk4NExoR0k/edit?usp=drive_web Receipt]
*Added tax line to categorized items in Quicken, transitioning items from personal to business expenses (approximately 30 items)
**Direct connected Quicken - updated categories for all new transactions (approximately 20)
**Created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=10 Cash Flow] tab


*[http://solari.com/blog/ Solari] Interview questions forwarded with OSE landline number provided.
==Wed Oct 16, 2013==
*Added the following to [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Admin OSE Org and Ops Manual]:*Rules regarding [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Travel Travel] notification between Executive Staff members and Operations Manager
*Researching [http://keepass.info/ Keepass] - '''Found''' [http://keepass.info/ Keepass] did not open consistently and shutdown unexpectedly. Will revisit and until then maintain current password set up.
**Keepass takes 6.7MB of space
**XQuartz takes 198.7MB
**Mono takes 107.MB
*'''Trash pick up''' For reference see [http://whitessanitation.com/html/dumpster_sizes.html Dumpster Size Pictures]
*R&W - 816.632.3590
**2yrd $60 per month, pick up Thur
**4yrd $75 per month, pick up Thur
**Allowed 8 bags per week $25 per month, pick up Thur
*[http://deffenbaughinc.com/ Deffenbaugh] - 816.238.7900 - Deffenbaugh will call back to confirm whether or not they service this area.'''Update from this AM''': Deffenbaugh's rate do not include about $10 of surcharges and admin fees. Local Deffenbaugh POC can be reached at 816.876.0911 (name unknown, cell)
**'''Update from this AM''' 4yrd $54 per month, pick up weekly <span style="color:blue">This is a competitive price, due to weekly pick up.</span>
**<span style="color:blue">6yrd $64 per month, pick up weekly</span>
**<span style="color:blue">8yrd $82 per month, pick up weekly</span>
*<span style="color:blue">Advance Disposal - 660.385.5426 </span>
**<span style="color:blue">2yrd $32 per month, $43 per two weeks, $80 per week</span>
**<span style="color:blue">4yrd $40 per month, $56 per two weeks, $90 per week</span>
**<span style="color:blue">6yrd $47 per month, $56 per two weeks, $119 per week</span>


<span style="color:blue"><span style="color:blue">I recommend using Advance Disposal's 4yrd $40 for pick up every month or $56 for pick up every 2 weeks</span></span>
*Reed Plumbing called, see [https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing Log]
*Valerie Dannar, see [https://docs.google.com/a/opensourceecology.org/document/d/15aAx68WpS4b2KmGOT1dKzetT0s5_XRiCPl-XzS2qYmI/edit Contract]
*Confirmed with Missouri glass  (816-279-2768) that Microhouse glass order has come in - will pick up glass either today or tomorrow AM.
*[[Routine Executive Staff Meeting]] updated with questions to resolve, see ''OM Priorities, Issues, Help Slide'' - 1. What is happening wrt OSE Chapters? Samuel Carlisle is emailing about the Berlin Chapter? 2. Would you like people to schedule speaking engagements at their academic institutions at the academic institutions availability or your availability?, 3. Do you approve a request to order slipcovers for the couches? 4. Where the latest CEB instructions are - Audrey has had some recent inquiries. 5. Regarding the 101 people emailed for DPVs, are we extending contracts to them prior to arrival or winging it? 6. Where can we put the wood delivery? Possibly build a space to keep it?
*Shane 660-334-1688, $60 for a truckload 16-18 inches long and all wood that is greater than 10 inches in diameter he splits - added to [[Vendor Database]]
*Transferred [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDk0eko0SUw3LXVxdExyU1N2eV9yZ3c#gid=0 Handyman/woman Database] to [[Vendor Database]] - added John and Carmen
*Cloverdale Steel order lag time is 3-5 weeks with 1 week for processing
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=1 OSE Budget] - need to transfer into Quicken for reporting
*Returning from FeF - picked up hardware for dishwasher installation and mold resistant paint


== <span style="color:blue"><span style="color:blue">Tues July 9, 2013</span></span> ==
==Tues Oct 15, 2013==
*[[FeF Improvement Form]] - 1) Lid improvements 2) Concrete sealer (info from [http://www.wisegeek.org/what-is-concrete-sealer.htm Wisegeek]) in HabLab bathroom: a) Film Formers - glossy or wet-look or b) Penetrating sealer - matte look - Compound may need to be periodically stripped and reapplied to keep the concrete in good condition 3) Screen door 4) Landscaping - mow FeF 5) Paint HabLab interior wood walls and exterior trim
*Plumbing, see [https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit Plumbing Log]
*OSE's recent [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpck9jVWNLajBmNUE/edit?usp=drive_web Ameren bill] forwarded to solar installers
*[[OSE Organization and Operations Manual]]
**added [https://docs.google.com/a/opensourceecology.org/document/d/1yxmhdSKzMSJdpb9CS7SkLRgoRQZr178r7lOJNhmBU70/edit# OSE Contract Template 2013], saved V.09-26-13 which is organized by position, created V.10-15-13 which is organized by functional areas with responsible positions noted
**transferred all protocols from V.09-26-13 structure to V.10-15-13 structure - recruiting and onboarding executive staff, protocol for reviewing and approving ops manual, Design Sprint Agenda, contract responsibilities, travel, Routine Executive Staff Meeting, mail handling, travel expense, media relations, OSE Wednesday Blog Update, [[Critical, IT, Vendor, and Media Account Management]], positional emails, protocol templates (not effective or used - consider trashing), selecting a vendor, statement of work, server information, water information, standard correspondence, embedding html, DPV work schedule
*Scrubbed OSE Schedule share settings
*Updated [[Routine Executive Staff Meeting]]
*Received [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpRDZpQm43UzBFc2M/edit?usp=drive_web Cloverdale quote] - to transfer funds, BofA mandates that OSE signs up for ''safepass'' because transfer is greater than 5K, so 1) verified that safepass did not add additional monthly fees 2) signed up for safepass 3) transferred funds
*Added TCM's response to [https://docs.google.com/a/opensourceecology.org/document/d/1ZldHumD_aCCwYSrmImVQgjQWVhNld2OaUrwOKBBEFcQ/edit OSE Purchase Inquiry Template] - added Henry to [https://www.google.com/url?q=https%3A%2F%2Fdocs.google.com%2Fa%2Fopensourceecology.org%2Fspreadsheet%2Fccc%3Fkey%3D0AlCf1fl002zpdFQ3ckJGT0FTVnFaMTg0cU1DaG80dmc%26usp%3Ddrive_web%23gid%3D0 Product Inquiry and Wait list]
*LifeTrac 5 issues - Rob Huffman, "The joystick valve that does the lift and tilt has had a leak since we've had it and it's getting worse. I started to take the valve apart and realized that it's something -- an O ring maybe -- way down inside there. I'm wondering if you think this is something that the manufacturer or the place the valve was purchased can replace...as in just exchange the whole valve. I'm not sure which of those two places to call or even what to call the thing if I did call them can you point me in the right direction?" '''Need to coordinate technical support and possibly The Spark's part sourcing, see [[Vendor Database]]'''
**Emailed Lucas
*Requesting Marcin's approval for requisition form [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdGx6U0NyTUtSdGNPc3h4MTRTTjN2NFE&usp=sharing#gid=0 104], logged [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdGRyMkRHOEVzbVZ5elg2Mk02YS1YQ3c&usp=sharing#gid=0 here]
*Updated contact information [http://opensourceecology.org/wiki/Other_donation_options#Charitable_Donations here] - found [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdGpsVUwtUzFXZ2JNVkx1ZTJ6TGlCelE#gid=5 OSE 2012 accounting spreadsheets] - see [http://opensourceecology.org/wiki/OSE_Financial_Transparency this] page for OSE's 2011 990-N
**Accessed OSE Gnucash files - confirmed meeting with Shirley on Thursday Oct 17th to determine whether current accounting set up will is sufficient for 2012 taxes
*Received [https://docs.google.com/a/opensourceecology.org/document/d/1WPMBDmENO9tASq2klOXcwgHxVp0aFuJnSSET5AkLy6Y/edit Prototype Assessment] from Gary, added to [[LifeTrac 5]] and [[LifeTrac 5 Prototype Assessment]]


*<span style="color:blue"><span style="color:blue">Update [https://docs.google.com/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit?usp=sharing Wed Blog Update Compiling Document]</span></span>
==Mon Oct 14, 2013==
*<span style="color:blue"><span style="color:blue">Consider, back-burner: [http://www.pestcontrol.com.co/maysville-mo-pest-control-missouri.html Maysville Pest Control]</span></span>
*<span style="color:blue"><span style="color:blue">Emailed [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpcGNXWjZjVDFtWk0/edit?usp=sharing Cloverdale] regarding remaining steel - ship or pick up</span></span>
*<span style="color:blue"><span style="color:blue">Reached out to [http://terrafoundation.org/ Terra Foundation] to renew contract. See below information from previous contract.</span></span>
**<span style="color:blue"><span style="color:blue">[http://opensourceecology.org/wiki/Terra_Foundation_Fiscal_Sponsorship_Financial_Procedures_Manual Terra Foundation Fiscal Sponsorship Financial Procedures]</span></span>
**<span style="color:blue"><span style="color:blue">[http://opensourceecology.org/wiki/Terra_Foundation_Income_and_Balance_Sheet Terra Foundation Income and Balance Sheet]</span></span>
*<span style="color:blue"><span style="color:blue">Ameren, for electrical outage 1-800-552-7583</span></span>
*<span style="color:blue"><span style="color:blue">Added the following to [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Admin OSE Org and Ops Manual]:</span></span>
**<span style="color:blue"><span style="color:blue">[http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Product_Lead_Rules_and_Regulations DPV's normal work schedule]</span></span>
*<span style="color:blue"><span style="color:blue">BofA meeting scheduled July 15, 2013 4PM CST, Confirmation number: 2603286569, 1200 Main Street, Kansas City, MO 64105, 816.979.6677</span></span>
*<span style="color:blue"><span style="color:blue">Toilet chain breaks today > corrected today > trip to Baker's True Value Hardware, Maysville; met JC or John Chris</span></span>
*<span style="color:blue"><span style="color:blue">Michelle > Maysville, MO Town Hall receptionist, provided the following information regarding local trash pick up:</span></span>


#<span style="color:blue"><span style="color:blue">R&W - 816.632.3590</span></span>
*[https://drive.google.com/a/opensourceecology.org/?tab=mo#recent LaborMax invoice]
#<span style="color:blue"><span style="color:blue">[http://deffenbaughinc.com/ Deffenbaugh] - which does not service Maysville per website, but will call, 816.238.7900</span></span>
*Packages brought in from workshop to HabLab - printing paper, stamps, legal pads, space heaters, Scott Madder's packages
#<span style="color:blue"><span style="color:blue">Name unknown - Michelle's father uses this service for his bar, so possibly the best option, 660.385.5426</span></span>
*[[Wednesday Blog Update Compiling Document]]
*LifeTrac 5 - controller arm leak (cylinder valve) - 718.415.0890
*Tried to confirm receipt of [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdGk3bmxZY0R5Y2h2bHRJa1VsOHVUWWc#gid=0 Cloverdale] order with Chad - left message - 402.571.8824
*Reimbursed Rob for travel
*Removed opensourceecology@gmail.com email from the [http://opensourceecology.org/wiki/Other_donation_options#Introduction Donation Options] wiki page
*[https://docs.google.com/a/opensourceecology.org/document/d/1YrYFDBcT3jhua6IUXTyEgVTMAqSNQZheJWGGNycRAfE/edit?usp=sharing Pilot Project] email chain and need to coordinate translations - OSE Chapters would fill this role
*Created Oct 14-18 space on [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdEFTamdSSWppejA2VUdRWGQ1RXliQlE#gid=16 DPV Work Plan] - requested plan be updated


*<span style="color:blue"><span style="color:blue">Jeff Moe and Dawn, [http://www.lulzbot.com/ Lulzbot] referred [http://wildrockpr.com/ Wildrock PR] to OSE. Scheduling phone con with Alicia Beard early August.</span></span>
===Goals for the Week: ===
#'''Re-do insurance search
#'''Address OSE trademark mail
#'''OSE Accounting - meet with Shirley to check books and address merging of GNUcash with Quicken - plan 990 submission


=== <span style="color:blue"><span style="color:blue">Goals for the Week:</span></span> ===
===Last Week's Recap: ===
#'''Re-do insurance search - no progress
#'''OSE Accounting - all transactions from BofA inputted and verified


#<span style="color:blue"><span style="color:blue">'''Continue setting up accounting infrastructure:'''</span></span>
==Fri Oct 11, 2013==
##<span style="color:blue"><span style="color:blue">'''Infrastructure: Inventory Storeroom or Designated Area, Tools Storeroom or Designated Area, Finished Goods Designated Area'''</span></span>
*Put Chris R. arrival and departure times in OSE Schedule
##<span style="color:blue"><span style="color:blue">'''Documents: Materials Requisition Form, Transfers Out of Storeroom, Transfer to Finished Goods, Accounting Manual'''</span></span>
*[http://opensourceecology.org/wiki/Daily_Product_Development_Meeting#Fri.2C_11_Oct_2013 Meeting notes] for [[Daily Product Development Meeting]]
##<span style="color:blue"><span style="color:blue">'''Filing: Vendor, Chronological'''</span></span>
*Office trash taken out - R&W did not pick up trash this Thurs - confirmed with R&W that OSE's debit card on file was void (8851), provided updated debit card (2595)
##<span style="color:blue"><span style="color:blue">'''Budget'''</span></span>
*Thank you Elifarley for removing the border, see updated [http://opensourceecology.org/wiki/File:Logobw.jpg OSE Logo]
#<span style="color:blue"><span style="color:blue">'''Four protocols pending for ED review, but not complete. Once these are approved, focus on filling out the OSE Org and Ops Manual rather than finalizing protocols - putting the content together is more important now, finished products later'''</span></span>
*Created [https://docs.google.com/a/opensourceecology.org/document/d/1XZNJCsdzg99rVK1JIXPVHenVNJTd-EIxP_wB8PVYLmY/edit# Letterhead V.10-11-13] and [https://docs.google.com/a/opensourceecology.org/document/d/168daTDSdyWiqpzFagQHxGfWoH24zhW8wXBdq4HWCwIQ/edit Letterhead V.10-11-13-1018] - unable to place the heading information to the left of the logo, format challenge
##<span style="color:blue"><span style="color:blue">'''[https://docs.google.com/a/opensourceecology.org/document/d/1eB9qKaCYz7w80iLQSKrK3xlsMxND5afAYKyRubUzBzM/edit?usp=sharing Accounts Management]'''</span></span>
*Added direction to [https://docs.google.com/a/opensourceecology.org/document/d/1ZJ4YGKqv409px0udh4MoyYgMSKsJHP8emwqsXgBJjak/edit Recruiting Meeting Notes]
##<span style="color:blue"><span style="color:blue">'''[https://docs.google.com/a/opensourceecology.org/document/d/1PO4RWnb9P3DEvJH2bGQwgx31qTsUf9GjW7e5klDRA1o/edit?usp=sharing Positional Email Management]'''</span></span>
*Waiting on wordpress for forward new password link - purpose - access blog for updates
##<span style="color:blue"><span style="color:blue">'''[https://docs.google.com/a/opensourceecology.org/document/d/1L5Uj56iTAj4_66cYRq-YkZwRV4EowB2typGan9komus/edit?usp=sharing Weekly Planning and Review]'''</span></span>
*Solar installers info'd that Ameren is unable to discuss OSE's electrical capacity today - moving meeting to Monday/Tuesday
##<span style="color:blue"><span style="color:blue">'''[https://docs.google.com/document/d/1maBkPJ1izokY6XE7GEWXI4JrfGPyANhUwev1pK6EPY4/edit?usp=sharing Wednesday Blog Update]'''</span></span>
*'''Quicken''' Called BofA - realized that Quicken has only downloaded transactions from June 18, 2013 to present
**Labeling transactions from May 2013 to June 2013
**Realized Quicken is not capturing all transactions listed in BofA, BofA is not listing all transactions captured in manually inputted [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=1 OSE Budget] - action required: verify every single transaction in quicken against those in BofA and OSE Budget - currently 363 transactions
**Manually inputted all BofA April transactions into Quicken - confirmed each transaction from May 2013 to October 10 2013 using [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpbXMxMW1iQkdVZkE/edit?usp=sharing BofA transactions] - found mistakes and corrected
**Set up accounts receivable in Quicken based on today's date - will backdate and ensure transactions are not duplicated when meet with Shirley - SESLOC, True Fans, Marcin, Shuttleworth Prototyping, Shuttleworth Staff Funds
**[https://docs.google.com/a/opensourceecology.org/document/d/1YiGjb2e_ziK_ZpPEQd3CIEVaXpGXqROw2ByvvWWkmsc/edit Cash Flow Jan-Oct 2013] and [https://docs.google.com/a/opensourceecology.org/document/d/1rdmWdAsVhpt_CHwdYZgxHP_-4paQLD-R4kFUdCHefk8/edit Cash Flow Oct 1-11 2013] generated from Quicken using Marcin's [https://drive.google.com/a/opensourceecology.org/?tab=mo#recent Cash Flow diagram and BofA transactions] - used Cash Flow diagram to define ''chart of accounts'' or ''categorize'' transactions
*[https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpYjBFTGRXLW1GM0E/edit?usp=drive_web The Feast] paperwork sent
*816-749-4482 - LaborMax, requested Mark return at 12PM on Monday and 930AM on Tues-Friday of next week
*[[Bed Logistics]] - DPV stipend provided


=== <span style="color:blue"><span style="color:blue">Recap Last Week</span></span> ===
==Thur Oct 10, 2013==
*HELP by removing the border from OSE's logo: [http://opensourceecology.org/wiki/File:Logobw.jpg OSE Logo Black]
*Quicken ''chart of accounts'' or ''category'' labeling (252 labels total), June to August completed today - using Marcin's CashFlow product for labeling direction (see Oct 9 log for CashFlow product) - registered Quicken, direct connected to BofA to update Quicken - 46 new transactions to label - completed labeling 46 new transactions - next step to meet with Shirley to answer specific questions and input additional funds that do not direct connect
*Refilled propane tank for HabLab
*HabLab office mail scrub and receipt filing (admin time)
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDk0eko0SUw3LXVxdExyU1N2eV9yZ3c#gid=0 Handyperson Database] - added 2 Marks, Casey
*The Feast personnel are unable to access Marcin's prezi slides - outstanding item completed - Kate Fisher confirmed receipt
*Email forwarding re-set up:
**gary@ > Forwarding to productlead@
**productlead@ > Forwarding to marcin@
**ed@ > Forwarding to marcin@
**TechCommunity@ > Forwarding to audrey@
**documentation@ > Confirmation code sent to rob@ - Action needed: 1) Input code into documentation@ 2) Check the box to enable forwarding '''completed'''
*Solar installers available today or tomorrow at 2PM CDT - confirming Marcin's availability, '''confirmed'''
*Confirming Chris R. arrival time
*Processed payroll for October 2-18th
*[Term. Admin] - bedframe reimbursement mailed
*[https://drive.google.com/a/opensourceecology.org/?tab=mo#folders/0B1Cf1fl002zpU0tsVWtZR0V2WmM Letterhead] - [https://docs.google.com/a/opensourceecology.org/document/d/1J89vE9obBZdbF2S3-kMT9tVI5SF3yoMYoKgIxh8oy4c/edit Yellow] and [https://docs.google.com/a/opensourceecology.org/document/d/1JWl-peH7Cs0zpiMuiWT5YzXzAOq06R9iyXkpU5uDHdc/edit# Black]
*Ordered 3 double-paned, tempered glass units from Missouri Class Co. (based in St. Joe)816-279-2768, POC Connie - Chris R. placed the order - 1822 Frederick Ave, Saint Joseph - '''Pick up''' glass on Th or Fr of next week
*LaborMax - 14-15 October (M-T) Mark for Backhoe, 16 October (W) Mark for stucco of North side of the workshop, 17-18 October (Th-F) Mark for microhouse, 21-22 October (M-T) Mark for microhouse and other tasks
*'''Note:''' Stucco directions - 2 shovels of dirt, 3 shovels of sand, 1 cup of cement, 1/2 cup of lime - STEPS: 1) Use 2 shovels of dirt + 1 shovel of sand plus water + mix 2) add cement + lime 3) add remaining sand


#<span style="color:blue"><span style="color:blue">'''Logistics for Spark are reasonably complete. Parking will be managed as people arrive, but beds are on site, people logistics are handled, food is planned and bought, printer has arrived: medical and liability waivers can be distributed upon arrival.'''</span></span>
==Wed Oct 9, 2013==
##<span style="color:blue"><span style="color:blue">Plumber is still ongoing, need 2 additional bids</span></span>
*Called LaborMax to bring Mark Applegarth back: 816-749-4562
#<span style="color:blue"><span style="color:blue">'''Accounting Infrastructure is ongoing. Completed items are the most immediate: Travel Forms, Materials Requisition Forms'''</span></span>
*Contacting Randy (solar installer) to confirm whether he will be able to come by FeF Thursday or Friday to speak with Ameren
*Marcin's [https://docs.google.com/a/opensourceecology.org/drawings/d/1EtfMQJoPwMxXRZrMtDT1H-qD7DgWG5wRYZI9Vm5V_B8/edit Cash Flow] product - using Marcin's document for direction > inputing catagories into Quicken for the month of September and mid-August
*Updated [[Routine Executive Staff Meeting]]
*Replacing Required Labor Law posters - [http://www.labor.mo.gov/notices.asp#posters here] and [http://www.labor.mo.gov/posters/#b2 here] - per companies mentioned below, fee for non-compliance is up to $17K
**Per the above link, companies are scamming local businesses into purchasing these free posters - today OSE received a phone call and mailing from such company
**866-268-9626 ADP Labor Law Poster Service Team - called to replace posters, awaiting return call
*PSWD of DeKalb County is emailing a paperwork to set up automatic payments (816.393.5311 - account number 07-3270-00) to katie@
*BofA PayPal - [http://www.hammerspacehobby.com/p/membership-rates.html HammerspaceHobby] monthly membership - automatic reoccurring payments via BofA PayPal
**Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=1 OSE Budget] - repeat expenses tab and operating budget tab
**Updated BofA PayPal primary phone number - 816-449-1239
**Updated BofA PayPal card - 2595 from 8851
**Updated [[Critical, IT, Vendor, and Media Account Management]] with Hammerspace Hobby membership
*The Feast - Prezi access to kate.fisher@feastongood.com
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/1Wp6n8LaMuCK82QsCsKJnBO5lgizrpVe-VzbfJrgMU8g/edit Admin Log]
*DM check mailed, but dated October 15, 2013
*HabLab laundry ongoing
*Created [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdGkxLUtvZmJaY1lwcUtXem90SEF3SUE#gid=9 Copy of OSE Budget] - deleted OLD spreadsheets and work product from current [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=3 OSE Budget]
*Reimbursed DPV for design purchase (check 1119)
*Completed [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpUXVtbk5vT3ZWQ2M/edit?usp=drive_web paperwork] - mailed to included address, also see [https://docs.google.com/a/opensourceecology.org/document/d/1Wp6n8LaMuCK82QsCsKJnBO5lgizrpVe-VzbfJrgMU8g/edit Admin Log]


==Tue Oct 8, 2013==


*Emailed Melissa, LaborMax, to find out if there are height restrictions for temporary workers (melissa.miller@labormaxstaffing.com) - if none, then requesting Mark Applegarth for Thursday 1000AM microhouse roofing help - Chris R. "The roof is pitched at 20 degrees. This is about 4.5:12, when using the standard nomenclature for roof pitches."


== <span style="color:blue"><span style="color:blue">Mon July 8, 2013</span></span> ==
==Mon Oct 7, 2013==


*<span style="color:blue"><span style="color:blue">Sent heads up to Elifarley regarding IP To Do's:</span></span>
*Re-sent The Feast presentation to Kate, last sent to Miraya on September 23, 2013
*OSE and ESW partnership - is OSE speaking with a POC at ESW or does OSE need to find a POC to begin this discussion?
*[https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpVTRZeHVCSTVqQUU/edit?usp=drive_web LaborMax invoice], paid to Nicole Koedatich Corporate Office PO Box 900 Kearney, MO 64060 816-903-5555
*[http://www.processon.com ProcessOn] Account: 5252e9460cf2fbb4e41ba3bd, [http://www.processon.com/diagraming/5252ec1f0cf2fbb4e41ba3e3 Speaking Arrangement Process]
*Chis R. confirmed [http://blog.opensourceecology.org/2013/10/the-microhouse-goes-up/ microhouse blog's] technical points
*Coordinating Catherine and Lisa's quick discussion for a blog update re: microhouse and working with OSE
*[https://docs.google.com/a/opensourceecology.org/document/d/1oItLil72OZK3SYcc01nS7J3jXZi81sZuzy6SWHNTFIw/edit Contractor Agreement] to microhouse contributors


#<span style="color:blue"><span style="color:blue">Creating a wiki account consent form '''Update''': Possibly using [http://www.mediawiki.org/wiki/Extension:CCAgreement this CCAgreement page] as a template</span></span>
==Sat Oct 5, 2013==
#<span style="color:blue"><span style="color:blue">Pop up for Portugal and South Africa</span></span>
*[https://docs.google.com/a/opensourceecology.org/document/d/1ETB9B2Ft54jZc0u21g2mLqD0Nfsnu-VcjAIIwho0w1Q/edit Admin work]
#<span style="color:blue"><span style="color:blue">Emailing persons already holding wiki accounts</span></span>
*Mailed Catherine's glasses
*Spoke with solar panel installers - need to meet next week at FeF to speak with Ameren representatives together


*<span style="color:blue"><span style="color:blue">Updated: [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFJkQTRMZFR6ZUFYMmNtWHVRRllKOHc&usp=sharing HabLab Chore Chart]</span></span>
==Fri Oct 4, 2013==
*<span style="color:blue"><span style="color:blue">For coordination, prepared [https://docs.google.com/a/opensourceecology.org/document/d/19_UNicHu2g0V0YcsVgToFFs1itYXby7r4BXP2TXXczo/edit?usp=sharing July 8, 2013 DPV Intern Spark Menu]</span></span>
*[[Bed Logistics]] - linens from microhouse surge to the wash, reorganize current DPVs into separate rooms
*<span style="color:blue"><span style="color:blue">[http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Product_Lead_Protocols DPV and Interns Daily Schedule], '''Updated''': [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Product_Lead_Protocols Interim Protocol: DPV and Intern Daily Schedule]</span></span>
*DPV meal prepped (into crockpot)
*Labor Max's Mark Applegarth - possible handyperson
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=1 Budget]
**see Operational Budget tab and the transfers between accounts
**See repeat Expenses tab
*[https://docs.google.com/a/opensourceecology.org/document/d/1ZJ4YGKqv409px0udh4MoyYgMSKsJHP8emwqsXgBJjak/edit Recruiting Meeting Notes]
*'''To do''' - provide DPVs with meal stipend
*Squared microhouse expenses with Chris R.- mailed expense to Ryan Zaricki (TCM created [https://docs.google.com/a/opensourceecology.org/document/d/15XOF5r0LiRPxMM0Be_jeawSTARUt5JbGrvVJ1hIHf4c/edit Letter Head])
*Reimbursed Code and Emmett for gas to MCI (Route from FeF to MCI is 132 miles at 0.14 per mile, total gas cost is $18.50)
*Local Maysville, MO papers: DeKalb County Record Herald 816-449-2121, Cameron Citizen Observer & Shopper 816-632-7281
**Called Record Herald (2PM CDT) - no one answered, no voicemail
**Called Cameron Citizen Observer & Shopper - classified@mycameronnews.com, goes to Kristen - she will work the add up and return for approval, cost is $10 per 25 words or 5 lines, then $1 per additional line
*Local POC for DeKalb County information: depclerk@centurytel.net
*Forwarded 2 time lapses to Lisa - Bricks and Plastering
*TCM Product - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdGM0NzRxN2FtdVJ0MFRWeW84eU0wbHc&usp=drive_web#gid=0 FeF Improvement (Responses)]
*[https://www.healthcare.gov/what-is-the-shop-marketplace/ SHOP Marketplace] - can apply now, eligibility is known by mid-November, coverage begins January 1, 2014 - BCBS needs a 30 day notice to cancel the plan, there is no penalty to cancelling. Broker recommends keeping BCBS for a year to avoid the unforeseen glitches and see where rates are heading for 2015.
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/1CXrkRlF4t1sPYezqujT7-Zv5qLLWVR6xQSR4FBgvmnA/edit# Ops Manual] with, "All documents not classified as internal documents, using the following classifications, are assumed open source." - will remove OPEN SOURCE classifications as I find them - removed OPEN SOURCE from [https://docs.google.com/a/opensourceecology.org/document/d/1ViixwxMwXGQpulr6DlymmxLcnc3r1yHr1uhZy-qBQkI/edit Microhouse Prototype Assessment]
*Pushed [http://www.google.com/url?q=https%3A%2F%2Fdocs.google.com%2Fa%2Fopensourceecology.org%2Fspreadsheet%2Fccc%3Fkey%3D0ArpE5Y9PpJCXdF9SN3VFRUY1d2RpWXlfRi1kdmQzS1E%23gid%3D1 General Development Deliverables] to Catherine for input regarding clarity and process
*[[Routine Executive Staff Meeting]] - archived Oct 01 meeting and updated Oct 09 meeting
**Removed OPEN SOURCE from 15 slides
**Changed out Development Board link and inputted [http://www.google.com/url?q=https%3A%2F%2Fdocs.google.com%2Fa%2Fopensourceecology.org%2Fspreadsheet%2Fccc%3Fkey%3D0ArpE5Y9PpJCXdF9SN3VFRUY1d2RpWXlfRi1kdmQzS1E%23gid%3D1 General Development Board] link (Slide 4)
**Backhoe and Ironworker updates to current week's projects


== <span style="color:blue"><span style="color:blue">Sun Jul 7, 2013</span></span> ==
==Thur Oct 3, 2013==
*Researching healthcare options, see [https://www.healthcare.gov/ SHOP]
*Requested from [https://dekalbcountymo.com DeKalb County] a local newspaper POC to advertise for a handyperson and cleaning person
*[https://docs.google.com/a/opensourceecology.org/document/d/1ZJ4YGKqv409px0udh4MoyYgMSKsJHP8emwqsXgBJjak/edit Recruiting Meeting Notes]
*Responded to Pablo requesting available times to meet.
*Created [[Microhouse Prototype Assessment]] for Oct 9, 2013 meeting
*Updated OSE Schedule with new battle rhythm - Prototyping meeting everyday 9AM CDT, Operations Meeting M, W, F, and Documentation Meeting T, Th at 12PM CDT, Microhouse Review 1PM CDT (only Oct 9), Recruiting Meeting M, T, Th, F 10AM CDT
*[[Development Board]] inputs
**Merging ''Step Instructions'' column and ''Example'' column to ''Instructions and Example'' column - created a single [[Instructions and Example for Baseline Product Requirements]], created a single [[Instructions and Example for BOM]], created a single [[Instructions and Example for Parts Order]]
**Hid steps that do not produce deliverables
*Lucas to MCI 730AM CDT
*Emily Eakin's article about Marcin and OSE may run in the ''New Yorker'' during a December 1st issue
*Changed Deliverable Board to Development Board - change discussed and approved by Executive Team
**[[Development Process]]
**Deleted ''Deliverable Board'' wiki page - transferred information to [[Development Board]] wiki page
**Removed ''Deliverable Board'' wiki page on [[DPV Orientation and Message Board]] and replaced with [[Development Board]] wiki page
*Updated DPV Work Plan with Oct 7-11 space for inputs, notified ED, DM and TCM to update and decide whether a Workshop overview is needed from Lucas, see [[DPV Orientation and Message Board]]
*Unable to find current DPV Work Logs, provided DPVs with [[Work Log Standards]] on [[DPV Orientation and Message Board]] - asked they provide feedback regarding log creation (easy or difficult)
*For Friday Oct 4, 2013 - Dan and Cody meal stipend: $70 or Dan, Emmett and Cody meal stipend: $105, see [http://opensourceecology.org/wiki/DPV_Orientation_and_Message_Board#Hablab_Chore_Chart_.26_Laundry_Schedule DPV Meals]


*<span style="color:blue"><span style="color:blue">Plan and shop for July 8, 2013 week, including The Spark arrival</span></span>
=== Goals for the Week (Late to post): ===
#'''Re-do insurance search - this goal is carried over from the previous week
#'''Create a chart of accounts and input categories into Quicken for September timeframe - Shirley will check work prior to moving into August, July, etc.
=== Recap of Last Week (Late to post): ===
#'''Insurance search ongoing
#'''Employee Healthcare decision complete - broker will update OSE on status of paperwork and expects healthcare cards in one to two weeks


== <span style="color:blue"><span style="color:blue">Thu Jul 4, 2013</span></span> ==
==Wed Oct 2, 2013==


*<span style="color:blue"><span style="color:blue">Updated: [https://docs.google.com/a/opensourceecology.org/document/d/1848D6CgNBPQjcXyQUMxdK9jeuMmzRxRrg05cCge79vo/edit?usp=sharing Interview Questions Responses by ED] with [http://thestoryofseedsmovie.com/ The Story of Seed; Pending questions]</span></span>
*CDT and CST - Central Daylight Time and Central Standard Time - FeF is now in CDT
*Menards run - Blue Tarp
*Labor Max workers enroute
*Submitted additional information to Labor Max - Principal and Trade References
*Skype downloaded to OSE01 (Windows 8)
*Added [http://sutherlands.com/homepage.php?store=5602 Southerlands] to [[Vendor Database]]
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web#gid=3 OSE Budget] from mid September through October - many of the quarterly supplies purchased in July do not need to be restocked - list of quarterly supplies that need restocking: printer paper, stamps (not purchased in July), earplugs, printer ink (purchased), legal pads
**Updated Repeat Expenses to reflect current state
*Ameren bill paid
*Spoke with Karien
*Baked unacceptable brownies for Lucas's departure - non critical skill to possibly improve


== <span style="color:blue"><span style="color:blue">Wed Jul 3, 2013</span></span> ==
==Tues Oct 1, 2013==


*<span style="color:blue"><span style="color:blue">Responded to Neon, scheduling interview for late July.</span></span>
*Wal-Mart run - DVD tapes
*<span style="color:blue"><span style="color:blue">Added the following to [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Admin OSE Org and Ops Manual]:</span></span>
*Lowes run - Concrete
**<span style="color:blue"><span style="color:blue">[http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#ED_Protocols INTERIM Protocol: Media Interview Requests and Scheduling]</span></span>
*Called Labor Max - requested Sept 30th workers to return at approx. 0930AM CST
**<span style="color:blue"><span style="color:blue">[https://docs.google.com/a/opensourceecology.org/document/d/1848D6CgNBPQjcXyQUMxdK9jeuMmzRxRrg05cCge79vo/edit?usp=sharing Interview Question Responses by ED] to [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#ED_Products ED Products]</span></span>
*Submitting healthcare paperwork - Wage and Tax Form
*Post office run
*Provided solar installers with additional information regarding OSE's expected future electricity use - 1) anticipate volunteers onsite during the winter months will increase short-term electricity use due to heating needs 2) future workshop date is not laid down
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/12c7K6FQ_6ZbjCQYwXtR1xov6Xy0r0x92rIrvgf5jGPI/edit Blog Compiling Document]
*[[Critical, IT, Vendor, and Media Account Management]] - added Quicken


*<span style="color:blue"><span style="color:blue">CenturyLink</span></span>
==Mon Sept 30, 2013==
**<span style="color:blue"><span style="color:blue">Transitioned from residential to business service, from 1.5MBps to 5.0MBps speed (Caveat - price increase). Per CentuyLink, this transition will also add OSE to all the search engines, just a note, not a reason to transition.</span></span>
*Best Buy run (closed), Wal-Mart run for DM tape
**<span style="color:blue"><span style="color:blue">OSE numbers, Unlimited national call service (note if needed: international service is additional $5.95 per month)</span></span>
*Temp Workers research here - [[Temporary Work Agencies]] - identified the agency Elliot sourced during FeF clean up
**[http://www.labormax.net/ Labor Max] providing 3 temporary workers - cannot operate vehicles and/or equipment
*Provided Todd Childers with first round of paperwork for employee medical
*Speaking with BofA about Quicken/QuickBooks - offers full payroll for $79 per month plus $2 per employee without OM needing to process each month
**Set up Business Advantage
*Met with Shirley from 220-420PM CST - Quicken, healthcare compliance paperwork, 990 or 990-EZ
*Spoke with BofA - takes 12-24 hours to show the channel in Quicken (linked to BofA)
**BofA representative Josh Brall (866.953.2481 Ext. 1402361, joshua.brall@bankofamerica.com, "I have verified with our support that you will not have any problems with a sync of the information to Quicken and I turned on the correct channel: Our Tier 2 support for the Quicken is: 800-887-5749(option 2) - direct support for quicken


<span style="color:blue"><span style="color:blue">+1 816.449.2307</span></span>
==Solar==


<span style="color:blue"><span style="color:blue">+1 816.449.1239</span></span>
Around Sept-Oct 2013:


*<span style="color:blue"><span style="color:blue">If needed, CenturyLink offers additional services such as cloud services, web hosting, Fax via email, etc.</span></span>
===OSE Meeting: Solar Installation===
*<span style="color:blue"><span style="color:blue">[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdHdDQlMxdFJEeU9iUW11VTViZWhfdmc&usp=sharing Travel Expense Form Log]</span></span>
*<span style="color:blue"><span style="color:blue">Dell Status report: ED's computer received by Dell. For current updates see [http://depotstatustool.dell.com/DepotStatusTool/SearchLaptop.aspx Depot Status Tool]</span></span>
*<span style="color:blue"><span style="color:blue">Added the following to [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Admin OSE Org and Ops Manual]:</span></span>
**<span style="color:blue"><span style="color:blue">Interim Protocol: [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Tech_Community_Protocols DPV Application to Approval process]: [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Aqfjnh3lOWcCdDI3d2Nfb2FUdEJHX2szZE84M0J1akE&usp=sharing 2013 DPV/Intern/Work Day Tracker], ensure ED approves DPVs</span></span>
**<span style="color:blue"><span style="color:blue">Interim Protocol: [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Tech_Community_Protocols Design Sprint Set Up]: [https://docs.google.com/spreadsheet/ccc?key=0Aqfjnh3lOWcCdGNONk5LOUVLNXZQUE1COGp4Z1hUV2c&usp=sharing OSE Technical Team Culturing Survey]</span></span>
**<span style="color:blue"><span style="color:blue">Interim Protocol: [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Product_Lead_Protocols Quality Control Sprint Management] - [https://docs.google.com/a/opensourceecology.org/document/d/1L0V5sL4IqTznvfPWlR6aqdJ8mEirp9QUrp6GAxZY9x0/edit?usp=sharing PENDING OSE Protocol: Quality Control Sprint Management]</span></span>
**<span style="color:blue"><span style="color:blue">Interim Protocol: [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Accounting Receiving Deliveries or Packages]</span></span>
**<span style="color:blue"><span style="color:blue">Interim Protocol: [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Accounting Travel Expense Reimbursement] - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdHdDQlMxdFJEeU9iUW11VTViZWhfdmc&usp=sharing Travel Expense Form Log]</span></span>
*<span style="color:blue"><span style="color:blue">For My Information (FMI): [https://www.sos.mo.gov/BusinessEntity/soskb/Corp.asp?3325095 Missouri Secretary of State - OSE]</span></span>
*<span style="color:blue"><span style="color:blue">FMI - Scheduling a trip to BofA - Consideration of driving times:</span></span>
**<span style="color:blue"><span style="color:blue">FeF to KCI = 1hr, 3m</span></span>
**<span style="color:blue"><span style="color:blue">FeF to BofA = 56m</span></span>
**<span style="color:blue"><span style="color:blue">FeF to BofA to KCI = 1hr, 30m</span></span>
*<span style="color:blue"><span style="color:blue">Nearest BofA to FeF - website warns to call for hours (816-979-6909), 1500 Kearney Road, Excelsior Springs, MO 64024</span></span>
*<span style="color:blue"><span style="color:blue">Updated to reflect The Spark arrival: [https://docs.google.com/a/opensourceecology.org/drawings/d/1v4ip2EnTZdLEWOxHChEtY8VZWl44LCMamCyttjeLlgc/edit?usp=sharing Bed Logistics Layout] & [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG5YQmVtQ3dvdmc1Qk1SdW15TXFGYUE&usp=sharing Bed Logistics]</span></span>
*<span style="color:blue"><span style="color:blue">[http://www.amazon.com/gp/product/B005O55TDO/ref=oh_details_o01_s00_i00?ie=UTF8&psc=1 Printer] arriving July 5-9</span></span>
*<span style="color:blue"><span style="color:blue">On, July 2, Amazon refund 2 mattresses not received by OSE personnel on recorded delivery date. Today, July 3, identified an overlooked, rolled up package as 1 of the mattresses. Amazon recharged OSE for 1 mattress. Amazon and OSE are square, unless 2nd mattress arrives/appears. '''To do''': create protocol for receipt of packages >> '''Done''' >> Interim Protocol: [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Accounting Receiving Deliveries or Packages]</span></span>


== <span style="color:blue"><span style="color:blue">Tue Jul 2, 2013</span></span> ==
<html><iframe src="https://docs.google.com/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/pub?embedded=true" frameborder="0" width="100%" height="500" allowfullscreen="true" mozallowfullscreen="true" webkitallowfullscreen="true"></iframe></html>


*<span style="color:blue"><span style="color:blue">Spoke with plumber via phone to receive quote. Outcome: quote to be emailed tomorrow, follow up needed.</span></span>
[https://docs.google.com/a/opensourceecology.org/document/d/1Wx2k9N_lG1Em6bjl63GaQu8I3AxfEYjf_g8dhwejxyk/edit edit/comment]
*<span style="color:blue"><span style="color:blue">Lesson Learned wrt Amazon: Mattress delivery intercepted by unknown personnel, Unable to ship replacement product due to stock out, Amazon service center shopped around (saving OSE man hours) and provided links adequate replacement product.</span></span>
**<span style="color:blue"><span style="color:blue">Lesson Learned - OSE requires a Receipt of Shipment protocol</span></span>
*<span style="color:blue"><span style="color:blue">Set up 2 bed, 1 empty frame - Capacity is 9</span></span>
*<span style="color:blue"><span style="color:blue">[http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Admin OSE Org and Ops Manual] Added:</span></span>
**<span style="color:blue"><span style="color:blue">Interim Protocol - Completion of Statement of Work</span></span>
**<span style="color:blue"><span style="color:blue">Interim Protocol - Selecting a Vendor, Contractor, or Service Provider</span></span>
**<span style="color:blue"><span style="color:blue">[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdGRyMkRHOEVzbVZ5elg2Mk02YS1YQ3c&usp=sharing Materials Requisition Form Log]</span></span>
*<span style="color:blue"><span style="color:blue">Accounting '''To Do''':</span></span>


#<span style="color:blue"><span style="color:blue">Infrastructure:</span></span>
==Sun Sept 29, 2013==
##<span style="color:blue"><span style="color:blue">Inventory Designated Area</span></span>
##<span style="color:blue"><span style="color:blue">Tools Designated Area</span></span>
##<span style="color:blue"><span style="color:blue">Finished Goods Designated Area</span></span>
#<span style="color:blue"><span style="color:blue">Documents:</span></span>
##<span style="color:blue"><span style="color:blue">[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdGRyMkRHOEVzbVZ5elg2Mk02YS1YQ3c&usp=sharing Materials Requisition Form Log]</span></span>
##<span style="color:blue"><span style="color:blue">Transfer of Material out of Inventory</span></span>
##<span style="color:blue"><span style="color:blue">Transfer of Work in Processes to Finished Goods</span></span>
##<span style="color:blue"><span style="color:blue">Accounting Manual (which will be integrated into [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual#Admin OSE Org and Ops Manual] for single source access)</span></span>
#<span style="color:blue"><span style="color:blue">Filing:</span></span>
##<span style="color:blue"><span style="color:blue">Chronological filing (completed last week)</span></span>
##<span style="color:blue"><span style="color:blue">Vendor filing</span></span>
#<span style="color:blue"><span style="color:blue">Living Budget (simple)</span></span>
#<span style="color:blue"><span style="color:blue">Input receipts into GNUcash</span></span>


<span style="color:blue"><span style="color:blue"><span style="color:purple">Thanks to [http://opensourceecology.org/wiki/Aaron_Makaruk Aaron Makaruk] for setting up the [http://opensourceecology.org/wiki/Accounting_Manual Accounting Manual] for reference ''and copy''.</span></span></span>
*Updated [[Routine Executive Staff Meeting]] ''Other Tasks'' - Email Admin task for ED, Sourcing Ironworker and Backhoe Leads, Healthcare
*DPV Candidates with RVs are directed to [http://campponyexpress.com/ Camp Pony Express] - FeF's infrastructure does not support RVs at this time, but it is a future state goal
*Updated OSE Schedule with ''OSE Off re: Dec 23-Jan03'' and ''OSE Off re: Nov 28-29'' - removed all work events during this time, left Design Sprint as ''Tentative''
*Release waivers on hand for - Chris R., Cody H., John M., Seth J., Rob B. (all participants accounted for) - updated [[Bed Logistics]] - removing Lilly/Caleb
*See internal document - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdHJXRDVOS29xQmhLRXBoSUpTSWpoY2c#gid=0 Admin], ''Sept 29, 2013''
*OSE received 501(c)(3) status, [https://docs.google.com/a/opensourceecology.org/document/d/15VlywyqgSZ6mGJ606Mix5eUzy-f4axJ6B65oJYyvsd8/edit here] (internal document due to sender's restrictions)
**Added ''Taxes (Form 990)'' to '''Corporate Calendar''' - November 15, 2013 (Shirley is aware of this deliverable) and May 15, 2014, 2015, etc.
**Added Determination Letter, email, and Compliance Guide to [[501c3 Application]]
**'''To Do'''
***Read Determination Letter and Compliance Guide
***Submit the Missouri Tax Exempt Application - [http://dor.mo.gov/forms/index.php?formName=1746&category=&year=&searchForms=Search+Forms Form 1746] or [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpaEpvTHo1Z1R2Nkk/edit?usp=drive_web Google Doc Form 1746] - To do '''must first''', meet with Shirley to prepare financial statement (Monday September 30), Board of Directors approve Bylaws
***Before soliciting funds in Missouri submit the [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpNG1Ec0NRbHN6WUU/edit?usp=drive_web Initial Registration Statement], See [http://www.hurwitassociates.com/l_s_initial_mo.php here] for where to submit
***[http://www.hurwitassociates.com/l_s_initial_mo.php Nonprofit resource library]
*Response sent to [http://www.kathleensharp.com/ Kathleen Sharp] - reconnect after 2013


=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Goals for the Week:</span></span></span> ===
==Sat Sept 28, 2013==


#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Complete Logistics for Spark: Parking, Bed set up, On-boarding protocols for visitors to ensure collection of medical, waivers, and liability paperwork.'''</span></span></span>
*Met with Catherine - discussed budget, accounting (bookkeeper arriving Monday), [[Routine Executive Staff Meeting]], future state and where she help - recommend Catherine help with re-application to Shuttleworth and proofreading Deliverable Board Steps for clarity (her experience with process in large and small organizations would benefit the execution of the Deliverable Board)
#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Set up accounting infrastructure:'''</span></span></span>
*Bought can openers for HabLab and snacks for Microhouse builders
##<span style="color:blue"><span style="color:blue"><span style="color:purple">Infrastructure: Inventory Storeroom or Designated Area, Tools Storeroom or Designated Area, Finished Goods Designated Area</span></span></span>
*Confirmed dinner cook time - 10min prep, but 4hr cook - ensuring responsible cooks are given a heads up
##<span style="color:blue"><span style="color:blue"><span style="color:purple">Documents: Materials Requisition Form, Transfers Out of Storeroom, Transfer to Finished Goods, Accounting Manual</span></span></span>
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdHJXRDVOS29xQmhLRXBoSUpTSWpoY2c#gid=0 Admin] - Internal spreadsheet
##<span style="color:blue"><span style="color:blue"><span style="color:purple">Filing: Vendor, Chronological</span></span></span>
*[https://docs.google.com/a/opensourceecology.org/document/d/1Wp6n8LaMuCK82QsCsKJnBO5lgizrpVe-VzbfJrgMU8g/edit Admin] - Internal document
##<span style="color:blue"><span style="color:blue"><span style="color:purple">Budget</span></span></span>
*Updated [http://opensourceecology.org/wiki/DPV_Orientation_and_Message_Board#Check_Out DPV Chore Chart]
*Updated [http://opensourceecology.org/wiki/DPV_Orientation_and_Message_Board#Message_Board DPV Meals], corrected [http://opensourceecology.org/wiki/DPV_Orientation_and_Message_Board#Message_Board DPV Work Plan] formatting
*Picked up DM from MCI
**Best Buy run to replace an Canon battery for OSE's camera
*Fitted volunteer's mattresses with mattress protectors - ensuring HabLab cleanliness standards are raised and met - Lesson Learned: Need to inbrief volunteer when they arrive or immediately soon after
*Removed food from living areas in HabLab and returned to kitchen
*See [https://docs.google.com/a/opensourceecology.org/document/d/1Wp6n8LaMuCK82QsCsKJnBO5lgizrpVe-VzbfJrgMU8g/edit Admin] for additional updates
*Emailed Randy and Dave for status on Ameren's acceptance of OSE's solar installation - last status was on September 23, Randy was waiting on Ameren's response and would reach out to his Ameren POC
*Wired 1/2 of [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpLU9FRnV5cWZZak0/edit?usp=drive_web OSE laser invoice] funds to Nortd Labs e.U - informed Stefan (email)
**made a note for second payment, due November 9, 2013 in OSE Schedule
*Added Marcin Off Site re: Laser to OSE Personnel calendar (November 1-9)
*Archived [[Routine Executive Staff Meeting]] from 09-25-13 and created V.10-01-13 - updated personnel off site days


=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Recap Last Week</span></span></span> ===
==Fri Sept 27, 2013==
*Grocery store for micro house
*Medical Clinic with DPV
*[[Bed Logistics]] updated and shuffled to accommodate changes
*[https://docs.google.com/a/opensourceecology.org/document/d/1Wp6n8LaMuCK82QsCsKJnBO5lgizrpVe-VzbfJrgMU8g/edit Admin] - Internal document
*Subscribed to MO Department of Labor newsletters


#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Four protocols pending for ED review, but not complete. Goal was to complete 3 protocols.'''</span></span></span>
==Thur Sept 26, 2013==
##<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/document/d/1eB9qKaCYz7w80iLQSKrK3xlsMxND5afAYKyRubUzBzM/edit?usp=sharing Accounts Management]</span></span></span>
##<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/document/d/1PO4RWnb9P3DEvJH2bGQwgx31qTsUf9GjW7e5klDRA1o/edit?usp=sharing Positional Email Management]</span></span></span>
##<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/document/d/1L5Uj56iTAj4_66cYRq-YkZwRV4EowB2typGan9komus/edit?usp=sharing Weekly Planning and Review]</span></span></span>
##<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/document/d/1maBkPJ1izokY6XE7GEWXI4JrfGPyANhUwev1pK6EPY4/edit?usp=sharing Wednesday Blog Update]</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Master [http://www.gnucash.org/ GNUcash] and organize finances to create a balance sheet. Update, organized finances, but need to input into GNUcash.'''</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Logistics assessment, foresight, communication, and control preparations for upcoming surge in personnel: plumbing, parking, trash, food, bedding. Outcome: Plumber arrived Jul 1 2013, will return with a quote. No plan for parking. Trash will be taken out this week, but a long term solution is not in place. Informed Spark producer of the food and food storage situation at FeF. Eight beds are set up and mattress pads are provided.'''</span></span></span>


*Possible 2-230PM appt. with Shirley Marshall, Maysville Accountant and Tax POC - '''rescheduled to Monday'''
*Edited [[Workshop Guidelines]] removing all first person and excess or subjective points
*Edited [[DPV Orientation and Message Board]], adding [[Factor e Farm Community Standards]]
*Cody arrived, forms filed
*Sweiger Shop run complete, sprockets in workshop
*Coordinated with Catherine regarding accounting, banking sit down for Saturday at end of day
*Finished HabLab laundry
*Reworked [[Bed Logistics]], see magnetic board in HabLab, based on Sept 26 volunteer updates from Chris
*Confirming with specific volunteers their housing during microhouse build - Cameron or HabLab
*Rob Kirk's admin paperwork mailed - info'd Rob via text msg
*Processed payroll for October 1, 2013


==Wed Sept 25, 2013==


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Mon Jul, 1, 2013</span></span></span> =
*Completed Executive Staff Meeting
*HabLab laundry
*HabLab water filter - researched filter, ordered replacement filters (X2), cost ~$200 - created [[GE SmartWater Fitler]]
*Confirming NASA meeting options
*For reference, [https://plus.google.com/u/0/109167315937284436272/posts OSE Google plus page]
*For future cook/cleaning advertising - Dekalb County Record Herald - 201 N Polk St - Maysville, MO 64469-9089 (816) 449-2121


*<span style="color:blue"><span style="color:blue"><span style="color:purple">Accounting Assessment Meeting, outcome: tasking related to accounting infrastructure</span></span></span>
==Tues Sept 24, 2013==
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Tech Community Sync Meeting, outcome: create [https://projectmanager.com Project Manager] module template and future wiki module template</span></span></span>
*Microhouse
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Plumber arrived, to return with a quote</span></span></span>
**Ordered from Eccotemp at 1-866-356-1992: tankless hot water heater: 1) FVI-12LP tankless h20 heater, SKU is 122 0001, cost is $339 2) 18" vent extension, SKU is 120 0030, cost is $19.95, Arrive in 3-5 days
*<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.neon.de/ Neon] - action for ED</span></span></span>
***Order Confirmati​on (#10227664​)
**Gerhard's Appliances at 215-529-8919: stove: 1) 20" wide Avanti gas range, model number G2002CW, cost is $386.88, shipping is $99, Arrive in 2 weeks
**Menards order complete - expect delivery on Thursday
*Updated [[Vendor Database]] with the above vendors
*Updated [[Bill of Materials Microhouse]]
*Reviewed today's [http://opensourceecology.org/ blog] update by Lisa
*Corporate Calendar created. Added the following events - 1) Taxes November 15, 2) Shuttleworth re-application 1st Draft 3) Shuttleworth re-application Final Draft
*[[Bed Logistics]] - at capacity for the microhouse build
*HabLab organizing - moved 3D printer from work area and stored in back room (labeled), '''clutter flush of items around HabLab'''
*Trip to Maysville to source cleaning person - none found
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG5YQmVtQ3dvdmc1Qk1SdW15TXFGYUE#gid=1 Microhouse meals planned]


==Mon Sept 23, 2013==
*Confirmed that Maxwell Health is still in progress of sourcing quotes
*Revised [[Factor e Farm Community Standards]] - forwarded to Executive Staff for [[Routing]]
**Updated DPV Meal calculations, see [[DPV Orientation and Message Board]]
*Updated [[Wednesday Blog Update Compiling Document]]
*Paid Ameren bill and signed up for Direct Pay, which will take time to process, so must continue manual payments until notified via email
*Confirmed address with The Spark crew for power cube delivery - expected to arrive in 3 business days
*Added Payless (aka Cameron) Concrete and Talbot Construction to [[Vendor Database]]
*Forwarded ED's presentation to Miraya, The Feast and confirmed bio and headshot sent on Sept 4, 2013
*Rescheduled meeting with Shirley Marshall re: accounting and taxes
*Internet and Phone down - updated [[OSE Internet and Phone - CenturyLink]] with information and action
*Concrete sourcing re: microhouse foundation
**[https://plus.google.com/110032220096179712880/about?gl=us&hl=en Cameron Concrete], (816) 632-3683, 726 W Prospect St Cameron, MO 64429 - no answer, left message
**[https://plus.google.com/118387761212643404113/about?gl=us&hl=en Bottorff Construction], (816) 632-3091, Cameron, MO 64429 - no answer, left message
**'''Quoted me, but asked additional questions, see below''' - [https://plus.google.com/101049598858078297699/about?gl=us&hl=en Keystone Construction], (816) 294-6217, 616 W 3rd St Cameron, St joseph, MO 64429‎ -
***Is the slab formed up? - It is more like a footer than a slab. It's sometimes called a grade beam. It's about 9.25" thick, 1' wide, with exterior dimensions of 14' by 14', Marcin is placing forms today.
***Is the plumbing complete? - Marcin is placing today.
***Is the re-barbing complete? - Marcin is placing today.
***Is there a footing done (without footing, they will not pour)? There is no footing. Actually - this is the footing.
***Is there plastic laid over it? - We were not planning to lay plastic into the formwork.
***For less that 3 cubic feet it will be called a Short Load, which costs approximately $650-$700
***What is the length and width? - 14' x 14' exterior. 12' x 12' interior. It is a large square, 1' wide - the middle is open.
**'''Said they would be able to do it, but I was not able to reconnect with them after initial quote''' - [https://plus.google.com/104844480573050947217/about?gl=us&hl=en Payless Concrete], (816) 632-8894, 726 W Prospect St Cameron, MO 64429‎, for 2.0 cubic yards the cost is approximately $350-450
**[https://plus.google.com/116192123108715643677/about?gl=us&hl=en Alan Russell Construction], (816) 664-2526, 310 Sheridan St Turney, MO 64493‎ - no answer, left message
***'''Returned my call at 850PM CST, unable to help due to short timeline, but ideal future vendor - willing to work-in jobs on the weekend if needed'''
**[https://plus.google.com/101176381852589274959/about?gl=us&hl=en Lehr Construction], (816) 232-4431, 2115 Frederick Ave St Joseph, MO 64506 - no answer, left message
**[https://plus.google.com/116211957043726374747/about?gl=us&hl=en Clark Construction], (816) 262-4979, 4506 Gene Field Rd St Joseph, MO 64506 - no answer, left message
**[https://plus.google.com/111299239811610171147/about?gl=us&hl=en Above & Beyond Concrete], (816) 279-9912, buys concrete from Payless Concrete 
**[https://plus.google.com/102259674127058052060/about?gl=us&hl=en Mudjacks], (816) 271-5551, does not pour concrete, but lifts sunken concrete
**[https://plus.google.com/100449313659296728022/about?gl=us&hl=en McFadden Construction], (816) 279-1900, no smaller than parking lots and driveways
**[https://plus.google.com/117549546535430663272/about?gl=us&hl=en Precision Foundation Contractors], (816) 232-6147, phone line disconnected
**[http://www.yellowpages.com/saint-joseph-mo/mip/shouse-concrete-construction-inc-461727140?lid=296243419 Shouse Concrete Construction], (816) 232-7837, does nor sell concrete - only builds foundations
**[http://www.yellowpages.com/nationwide/mip/mead-concrete-construction-451306951?lid=171531254 Mead Concrete], (816) 805-8397 - no answer, left message
**[http://www.budgethomerepairco.com/ Budget Home Repair], 816-273-6489, business focus is more repair work than new work
**[https://plus.google.com/102747900360494790528/about?gl=us&hl=en St. Joe Brick], (816) 238-6282
**[https://plus.google.com/117844655852758860033/about?gl=us&hl=en Talbot Construction], (816) 390-9927 - no answer, left message - returned call and quoted $550
**[https://plus.google.com/116495521211455372985/about?gl=us&hl=en Wood Sand Construction], (660) 663-4380 - no answer, did not leave message


===Goals for the Week: ===
#'''Re-do insurance search
#'''OSE Accounting
#'''If receive Healthcare quotes this week, ensure decision regarding which quote is expedited


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Sun Jun 30, 2013</span></span></span> =
===Recap of Week: ===
#'''Re-do insurance search - did not accomplish
#'''Awaiting Healthcare quotes


<span style="color:blue"><span style="color:blue"><span style="color:purple">See [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual OSE Organization and Operations Manual]. Significant changes since Sat 29, 2013 build.</span></span></span>
===BofA===


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Sat Jun 29, 2013</span></span></span> =
*'''Options to integrate BofA with accounting software'''
**Direct Connect - open software, then directly connect to Bank of America account
**Web connect - download online banking information and load download into the software
**Purchase accounting software separately from BofA (online or on a cloud) - [http://quicken.intuit.com/ Quicken] or [http://quickbooks.intuit.com/ QuickBooks(business)] 
*'''BofA Tools'''
**Account Management tool ($15) - provides Direct Connect, option for additional users, option to see multiple accounts (for multiple businesses) under one roof 
*'''BofA Checking Accounts that provide additional tools/services'''
**[https://www.bankofamerica.com/smallbusiness/checking-accounts.go Business Fundamentals] - For accounts with lower balances and not many transactions, provides one checking and one savings, must maintain $5,000 in account to waive fee ($18.95)
**[https://www.bankofamerica.com/smallbusiness/checking-accounts.go Business Advantage Relationship] - Provides Account Management tool, two checking accounts, one savings account, multiple account IDs, must maintain $15,000 in account to waive fee ($29.95)
*Ordered more BofA OSE checks


*<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdGhjUm15YzBaU0h0bzNMajZTMTh1THc&usp=sharing Outsourcing Research]</span></span></span>
==Sat Sept 21, 2013==


*<span style="color:blue"><span style="color:blue"><span style="color:purple">Drafting [http://opensourceecology.org/wiki/OSE_Organization_and_Operations_Manual OSE Organization and Operations Manual], See progress below:</span></span></span>
*Updated [[Routine Executive Staff Meeting]] with Quarter 4 priorities and Marcin's priorities (received via email), info'd staff to update slides
*News that [http://opensourceecology.org/wiki/OSE_Board_of_Directors OSE Board of Directors] is growing, info'd staff
*Created [http://opensourceecology.org/wiki/DPV_Orientation_and_Message_Board#DPV_Weekly_Meals DPV Weekly Meals]
**Inputted time for meal runs into [http://opensourceecology.org/wiki/DPV_Orientation_and_Message_Board#DPV_Weekly_Schedule DPV Weekly Schedule], and Comp Days


----
==Fri Sept 20, 2013==
*Vacation day
==Thur Sept 19, 2013==
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdEZvb0tUekJjZEJPeHEtNWc4aWEwY3c#gid=0 Copy of Open Source Ecology - Smart Mob Recruiting Form - New]
*Followed up with Jenn re: NASA
*[http://www.sba.gov/content/business-insurance SBA]
**[http://www.sba.gov/content/insurance-requirements-employers Insurance Requirements for Employers]
***Workers' Compensation Insurance - see [Workers' Compensation Insurance Workers Compensation Office]
***Unemployment Insurance Tax - if required to pay this tax, must register with state's workforce agency
****'''To done'''- confirmed that this is met through ADP - Paid to Missouri
*Added [http://chillicotheironandsteel.com/ Chillicothe Iron & Steel] to [[Vendor Database]]
*Updated [[Wednesday Blog Update Compiling Document]]
*Received and deposited The Spark reimbursement for LifeTrac 5.
**''Thank you and congratulations'' to The Spark and LifeTrac 5 Team, see following article sent from Siku Thompson: [http://bit.ly/189p5wW  Financial Chronicle], [http://bit.ly/1epBEbO The KNOW section page 1], [http://bit.ly/19ejGCU The KNOW section page 2], [https://twitter.com/FCLive Twitter Info is @FCLive]


<span style="color:blue"><span style="color:blue"><span style="color:purple">Chapters</span></span></span>
*Updated [[Bed Logistics]] using Chris R's Sept 19 inputs to [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdC1KNG80OWRmdk85TlBQTVA3YWhRbEE#gid=4 Microhouse Prep/Checklist] updates
*Changed weekly reminders to the following:  
**Friday Rmdr - For Monday: 1) Goals and 2) Executive Staff Meeting Slides
**Monday Rmdr - For Tuesday: 1) Blog Highlights and 2) Design Sprint Agenda Input


*<span style="color:blue"><span style="color:blue"><span style="color:purple">1.1 - OSE Board of Directors</span></span></span>
===Bolts===
*<span style="color:blue"><span style="color:blue"><span style="color:purple">1.2 - OSE International Organizations, Mission, and Functions</span></span></span>
*[http://www.orschelnfarmhome.com/edealinv/servlet/ExecMacro?nurl=control/ManageMyStores.vm&ctl_nbr=16754 Orshceln] 816-632-3137 - no 10" bolts
**<span style="color:blue"><span style="color:blue"><span style="color:purple">1.2.1 - Executive Director</span></span></span>
*[http://sutherlands.com/homepage.php?store=5602&aut_c_set=1379611102 Sutherlands] - largest bolt available is 6"
**<span style="color:blue"><span style="color:blue"><span style="color:purple">1.2.2 - Operations Organizations and Functions</span></span></span>
*[http://www.earleytractor.com/ Early Tractor] - no 10" bolts
**<span style="color:blue"><span style="color:blue"><span style="color:purple">1.2.3 - Technical Community Organizations and Functions</span></span></span>
*Updated [[Vendor Database]]
**<span style="color:blue"><span style="color:blue"><span style="color:purple">1.2.4 - Product Lead Organizations and Functions</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">1.2.5 - Documentation Manager</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">1.3 - OSE Regional Organizations and Functions</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">1.3.1 - OSE North America</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">1.3.2 - OSE Europe</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">1.3.4 - OSE South America</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">1.3.5 - OSE Asia</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">1.3.6 - OSE Africa</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">1.1A - Appendices</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">2.1 - Cross Organizational Boards/Councils External to OSE</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">2.2 - Commercial Affiliates</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">2.A2 - Appendices</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">3.1 - General Administrative Procedures</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">3.2 - Correspondence and Records Management</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">3.3 - Employees</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">3.4 - Security</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">3.5 - Information Technology</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">3.A3 - Appendices</span></span></span>


----
===Gravel ongoing===
#Order 1 truck of gravel for today for the driveway: driveway from the road to the north side of workshop.
#Order the Microhouse gravel order for Friday (tomorrow). Unload from the North side.
#Order 1 truck of gravel for the workshop parking lot.
##Prior to ordering:
###Edges need to be smoothed and the metal piles need to be moved (few hours).
###Fill trenching holes
###''Hold on to the gravel for the parking lot until after the Microhouse build''


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Fri Jun 28, 2013</span></span></span> =
*Called APAC and changed gravel order to September 20
**1 truck of 3/4 inch cleaned for Microhouse
**1 truck of 2 inch base for driveway from the road to the north side of the workshop
*Cancelled additional trucks until parking lot is prepared
*Driver requires a check upon delivery


*<span style="color:blue"><span style="color:blue"><span style="color:purple">MSC order placed with Saturday Morning delivery [https://www.mscdirect.com/product/01725332 Square End Mills (1)] & [https://www.mscdirect.com/product/01725365 Square End Mills] Monday</span></span></span>
*Callled APAC and changed gravel order to September 19
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG0yTE95YjRRYi1xOHdnVklWQ3prY2c&usp=sharing OSE Account Management] with FedEx, USPS, & [https://www.mscdirect.com/ MSC] and [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdHB4MHhQZ2xLLURxYUJXejJ0Qm9VRnc&usp=sharing Vendor Database] with MSC.</span></span></span>
**2 trucks of 2 inch base for driveway from the road to the north side of the workshop (PM)
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Check mailed to Pondus, LLC covering [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpUUE3b1Ezai1OR1U/edit?usp=sharing Invoice #1008]</span></span></span>
**1 truck of 3/4 inch cleaned for Microhouse is still scheduled for '''September 20''' (AM)
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Intern admin [https://docs.google.com/a/opensourceecology.org/document/d/1V5FYqUhSVLj5OqeWAOgH6KkXgfZ9AxprG5myqFssRd4/edit?usp=sharing note]</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">OSE is officially enrolled in [http://www.projectmanager.com/ Project Manager]. Will provide notes regarding how the suite's functions are beneficial, and possibly not beneficial. Expecting the pros to significantly outweigh the cons.</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.amazon.com/gp/product/B005O55TDO/ref=oh_details_o00_s00_i00?ie=UTF8&psc=1 HP Office Jet Pro 8600] prints 2300 sheets per [http://www.amazon.com/HP-CN045AN-140-Officejet-Cartridge-Black/dp/B005BZNEMK/ref=pd_bxgy_e_img_y cartridge].</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdENHeVlqVFJVaHBmQWlhaGhXVWF1M3c&usp=sharing OSE Initial Planning] - This document, or something similar following ED review, will kick off the Executive Staff planning discussions. It's sole purpose is to provide the entire staff with an overview, direction, and perspective.</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Schedule Scrub, below are upcoming events:</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">30-06 July - Kavitha arrives, Caleb departs, '''Finish 6 in 60''', July 4th</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">07-13 July - IP Meeting, John Motloch arrives, Doc meeting w/ Yann, Module Management Turnover w/ Prod Lead, Gerard Cox meeting, Emily Eakin Arrive, '''Spark''' Arrive, '''Single Day Build'''</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">14-20 July - Meet with Jenn, Meet with Robert, BofA Admin errand, Continue Module Management Turnover, '''Identify and develop protocols for 1Mo out''', Tech Comm Sync Meeting</span></span></span>


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Thur Jun 27, 2013</span></span></span> =
<html><iframe width='1000' height='200' frameborder='0' src='https://docs.google.com/spreadsheet/pub?key=0AlCf1fl002zpdDdXdUU5ZW5aaFRySmVOTEVRNHkxM3c&output=html&widget=true'></iframe></html>


*<span style="color:blue"><span style="color:blue"><span style="color:purple">Uploaded & protected [http://opensourceecology.org/wiki/OSE_Protocol:_OSE_Protocol_Template OSE Protocol Template].</span></span></span>
[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDdXdUU5ZW5aaFRySmVOTEVRNHkxM3c#gid=0 edit/comment]
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Created [http://opensourceecology.org/wiki/OSE_Executive_Staff_Retreat_Agenda#To_Do OSE Executive Staff Retreat Agenda] and listed To Dos.</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Completed filing - organized by DPV, FeF Infrastructure, Bills/Receipts, Tax/Licensing Documents</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">PENDING OSE Protocols ready for Executive Director review:</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/document/d/1maBkPJ1izokY6XE7GEWXI4JrfGPyANhUwev1pK6EPY4/edit?usp=sharing Accounts Management]</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/document/d/1L5Uj56iTAj4_66cYRq-YkZwRV4EowB2typGan9komus/edit?usp=sharing Positional Email Management]</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/document/d/1eB9qKaCYz7w80iLQSKrK3xlsMxND5afAYKyRubUzBzM/edit?usp=sharing Weekly Planning and Review]</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/document/d/1PO4RWnb9P3DEvJH2bGQwgx31qTsUf9GjW7e5klDRA1o/edit?usp=sharing Wednesday Blog Update]</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Dell Laptop to be returned in 10 days, shipped out today via Fedex. [http://www.dell.com/support/contents/us/en/19/category/Contact-Information/Technical-Support?c=us&l=en&s=dhs&cs=19 Dell Tech Support] Service Tag: 618SCN1</span></span></span>


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Wed Jun 26, 2013</span></span></span> =
==Wed Sept 18, 2013==
*MoKan bolts expected to arrive at MoKan September 19 at 11AM CST
*Updated [[Bed Logistics]] using [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdC1KNG80OWRmdk85TlBQTVA3YWhRbEE#gid=4 Microhouse Prep/Checklist]
**'''Depending on arrival dates of microhouse participants, may be able to house everyone - need to confirm arrival and departure dates'''
*Updated [[Material, RFQ, and Work Requisition]], [[Bill of Materials Microhouse]] with gravel order status (requisition form 102), and [[LifeTrac 6]] bolts requisition form 103.
*Added [[Factor e Farm Site Plan]] to Outdated Information category
**Received outstanding questions from John Motloch
**Added John Motloch's questions and [https://sites.google.com/site/osecprogram/home OSEC link] to [[FeF Master Plan]]
**Added John Motloch's questions to [[Routine Executive Staff Meeting]] for staff input
*[[Routine Executive Staff Meeting]] - updated slides for September 23 meeting:
**Included confirmed Shuttleworth Deliverables
**Personnel Offsite - ED from November 1-4 re: 100 watt laser cutter
**Current week microhouse priorities: Press bricks, assess personnel logistics, Current week OSE Structuring priorities: Tax/Accounting, Healthcare, Insurance 
*Renamed Master Product Development Board to [[Deliverable Board]], see [[Development Process]]
*[http://classic.wunderground.com/cgi-bin/findweather/getForecast?query=64469&wuSelect=WEATHER Weather]
**Gravel plan - order 3 trucks of 1 to 2 inches of gravel, 1 truck to cover the road to the end of the workshop, and another 2 trucks to touch up and to extend the workshop parking, using LifeTrac to smooth over
**Arriving after 9AM on Monday, 23 September:
***For microhouse: 3/4" cleaned gravel, approximately 18 tons
***For workshop driveway: 2 inch base is 2 inch size rock and down, cost is $10.70 per ton with delivery cost of $4.85 per ton, 3 trucks with 18 tons per truck
**Total (without tax) is approximately $400 for microhouse and $900 for workshop drives


*<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://opensourceecology.org/wiki/Aaron_Makaruk Aaron Makaruk] turned over the [http://opensourceecology.org/wiki/Annual_Fundraising_Plan_2013 Annual Fundraising Plan 2013] he was working on. He estimates that it will take about a month to complete it the plan. Having his framework and idea puts me way ahead of schedule, had I started from scratch. Thanks Aaron.</span></span></span>
<html><iframe width='1000' height='200' frameborder='0' src='https://docs.google.com/spreadsheet/pub?key=0AlCf1fl002zpdDdXdUU5ZW5aaFRySmVOTEVRNHkxM3c&output=html&widget=true'></iframe></html>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">Aaron also turned over the [http://opensourceecology.org/wiki/Grant_Proposal_Modules Grant Proposal Modules], which set up a collaborative platform for people to critique standard and repetitive grant responses. Great idea Aaron, thanks.</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://github.com/HerrPfister/OSE_True-Fans_Page/tree/dan OSE True Fans Page (need to address)]</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Goal this week is to master GNUcash. A step toward this is to first master OSE's office space. All OSE's [http://opensourceecology.org/wiki/File:AllOSEPaperwork.JPG paperwork] was sorted today, tomorrow, I complete filing; this includes 3 years worth of [http://opensourceecology.org/wiki/File:AllOSEReceipts.JPG receipts].</span></span></span>


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Tues Jun 25, 2013</span></span></span> =
[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDdXdUU5ZW5aaFRySmVOTEVRNHkxM3c#gid=0 edit/comment]


*<span style="color:blue"><span style="color:blue"><span style="color:purple">OSE ramping up to accommodate 12 people</span></span></span>
===Gravel unload logistics===
*<span style="color:blue"><span style="color:blue"><span style="color:purple">(T) Colby Thomson visiting July 8, in the PM</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Audrey, our Technical Community Manager, is coordinating a TrueFan visit, Matt Tyler, from July 1-3. [https://docs.google.com/a/opensourceecology.org/drawings/d/1v4ip2EnTZdLEWOxHChEtY8VZWl44LCMamCyttjeLlgc/edit?usp=sharing Bed Logistics]. Chris and Jordan have been notified. Need to ensure Matt's bed is ready/set up.</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">July 8, 1030AM CST meeting with Yann re: Documentation Management</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Marcin connected with[http://cms.bsu.edu/academics/collegesanddepartments/cap/contactus/capdirectory/landarch/motlochjohn Prof. John Motloch]. Through mutual collaboration and aligned goals, together, we may be able to make some significant progress on a microhouse and wheatboard.</span></span></span>


<html><img src="https://docs.google.com/drawings/d/1hjmdNoPq86pajw-TXCnWbNuYiXMAXDtTpKQaVykKIOc/pub?w=500&amp;h=300"></html>


[https://docs.google.com/a/opensourceecology.org/drawings/d/1hjmdNoPq86pajw-TXCnWbNuYiXMAXDtTpKQaVykKIOc/edit edit/comment]


=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Goals for the Week:</span></span></span> ===
==Tues Sept 17, 2013==
*Ordered replacement printer cartridges - cartridges were replaced today
*Admin - reimbursed Rob for travel and Trovebox
**Created [[Trovebox]] wiki page for information regarding subscription
*Updated [[Material, RFQ, and Work Requisition]] with current status of orders - 2 orders pending
*Added [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdExsVXVXdTh1VWI1eGNmcWNGMU5qREE#gid=0 Modular Wheel Req] form to [[LifeTrac 6]]
*Set up Ameren reoccurring payments and paid current Ameren bill
*Updated [[Wednesday Blog Update Compiling Document]]
*Created [[Travel Expense Log]]
*3 of 4 payments due by the end of the month > Mailing the entire remaining balance to Bradley Morris for invoice 21214
*[http://www.ataktrucking.com/materials-calculator/gravel-calculator Gravel calculator]
**[https://docs.google.com/a/opensourceecology.org/drawings/d/1hjmdNoPq86pajw-TXCnWbNuYiXMAXDtTpKQaVykKIOc/edit Gravel map] for gravel calculations
**Enter desired materials depth: >>> 1.75 inches
**Total coverage area is 6452 square feet
**Estimated materials required is 34.85 cubic yards 
**Approximately 1 cubic foot is equal to 100 pounds or 0.05 ton, 1 ton of gravel is around 20 cubic feet
*Requested input from Master Planner and Marcin regarding future Master Plan for input to [https://docs.google.com/a/opensourceecology.org/drawings/d/1hjmdNoPq86pajw-TXCnWbNuYiXMAXDtTpKQaVykKIOc/edit gravel laydown]
*Requested expected date for quote return from Maxwell Health
*Reimbursed TMC for September 14 hardware purchase (soap stone, grease tubes, ear plugs, duct tape)
*Admin - filed J&G Metal Shop receipts
*Added J&G Metal Shop Driving directions to [[Vendor Database]], added ''Construction'' to dropdowns
*Inspected packing of TAZ - mailing reimbursement to John Stager for TAZ shipment
*Updated [https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit plumbing log]


#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Complete three OSE Protocols. Five currently [https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpNDRfUWdlV09STU0&usp=sharing PENDING OSE Protocols].'''</span></span></span>
<html><iframe src="https://docs.google.com/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/pub?embedded=true" frameborder="0" width="100%" height="200" allowfullscreen="true" mozallowfullscreen="true" webkitallowfullscreen="true"></iframe></html>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Master [http://www.gnucash.org/ GNUcash] and organize finances to create a balance sheet.'''</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Logistics assessment, foresight, communication, and control preparations for upcoming surge in personnel: plumbing, parking, trash, food, bedding.'''</span></span></span>


=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Recap Last Week</span></span></span> ===
[https://docs.google.com/a/opensourceecology.org/document/d/1XlDJNmC-YlBFWrefmh8jk4Lm6ZFHl80bgl_W1Pi_ctg/edit edit]
===Gravel===
<html><img src="https://docs.google.com/drawings/d/1hjmdNoPq86pajw-TXCnWbNuYiXMAXDtTpKQaVykKIOc/pub?w=500&amp;h=300"></html>


#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Last week researched [https://www.openerp.com/ OpenERP], however, OSE needs an ERP suite with a stronger project management focus. Audrey our Technical Community Manager has the strongest PM background. During her research she came up with [http://www.google.com/enterprise/marketplace/viewListing?productListingId=9007+5474922921879123975&category=Project+Management&query= Project Management] and [http://www.google.com/enterprise/marketplace/viewListing?productListingId=3429+4388443950638085375&category=Project+Management&query= Smartsheet] - Smartsheet is winning in the comparison thought process, primarily due to the feedback we have received from other experienced users.'''</span></span></span>
[https://docs.google.com/a/opensourceecology.org/drawings/d/1hjmdNoPq86pajw-TXCnWbNuYiXMAXDtTpKQaVykKIOc/edit edit/comment]
#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Established OSE Schedule for the OSE Core Team. The ED gets credit for making this a valuable tool. Without top down support, the OSE Schedule would just be a plan, but this past week, it has been enforced and therefore becoming a useful tool.'''</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Intended to push three OSE Protocols from idea to approval. Only pushed one through to approval. Wrote five. [https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpNDRfUWdlV09STU0&usp=sharing PENDING OSE Protocols].'''</span></span></span>


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Mon Jun 24, 2013</span></span></span> =
<html><iframe width='1000' height='300' frameborder='0' src='https://docs.google.com/spreadsheet/pub?key=0AlCf1fl002zpdDdXdUU5ZW5aaFRySmVOTEVRNHkxM3c&output=html&widget=true'></iframe></html>


*<span style="color:blue"><span style="color:blue"><span style="color:purple">Protected [http://opensourceecology.org/wiki/Workshop_Guidelines Workshop Guidelines]</span></span></span>
[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdDdXdUU5ZW5aaFRySmVOTEVRNHkxM3c#gid=0 edit/comment]
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Protected [http://opensourceecology.org/wiki/Factor_e_Farm_Community_Standards Factor e Farm Community Standards]</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Scheduled Documentation Management meeting with Yann, July 8.</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Scheduled ED with Robert Steele re: 5-10 Somalia villages, July 15.</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Scheduled ED with Jenn re: NASA, July 15.</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Scheduled ED with [http://solari.com/blog/ Solari Report], July 17.</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://www.paypal.com/ PayPal] Lessons Learned - to send money, email account must have PayPal account set up. To send invoice for payment, email account does not require PayPal account set up.</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdHB4MHhQZ2xLLURxYUJXejJ0Qm9VRnc&usp=sharing Vendor Database]</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdFJkQTRMZFR6ZUFYMmNtWHVRRllKOHc&usp=sharing HabLab DPV Chore & Laundry]</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/drawings/d/1v4ip2EnTZdLEWOxHChEtY8VZWl44LCMamCyttjeLlgc/edit Bed Logistics Picture]</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdG5YQmVtQ3dvdmc1Qk1SdW15TXFGYUE&usp=sharing Bed Logistics by the Numbers]</span></span></span>


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Sat Jun 22, 2013</span></span></span> =
=== Goals for the Week: ===
#'''Re-do insurance search
#'''If receive Healthcare quotes this week, ensure decision regarding which quote is expedited
=== Recap Last Week: ===
#'''Benefits - Contacted Maxwell Health for quote - requested quote status September 17
#'''Sourced Book-keeper and Tax expert - meeting with her September 23rd
#'''Budget to Shuttleworth complete


*<span style="color:blue"><span style="color:blue"><span style="color:purple">Created [http://opensourceecology.org/wiki/OSE_Accounts_Management OSE Accounts Management]</span></span></span>
==Mon Sept 16, 2013==
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Out for Executive Staff review:</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/document/d/1eB9qKaCYz7w80iLQSKrK3xlsMxND5afAYKyRubUzBzM/edit?usp=sharing PENDING OSE Protocol: OSE Accounts Management] - Concurs: Audrey, Rob (updated June 24)</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/document/d/1PO4RWnb9P3DEvJH2bGQwgx31qTsUf9GjW7e5klDRA1o/edit?usp=sharing PENDING OSE Protocol: Positional Email Management] - Concurs: Gary</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/document/d/1L5Uj56iTAj4_66cYRq-YkZwRV4EowB2typGan9komus/edit?usp=sharing PENDING OSE Protocol: Weekly Planning and Review] - Concurs: Audrey, Gary</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Out for Executive Director review:</span></span></span>
**<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/document/d/1maBkPJ1izokY6XE7GEWXI4JrfGPyANhUwev1pK6EPY4/edit?usp=sharing PENDING OSE Protocol: Wednesday Blog Update]</span></span></span>


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Fri Jun 21, 2013</span></span></span> =
*'''To Do''' - order APAC 816.632.2319 16 tons of 3/4" washed gravel
**FROM AUDREY: Marcin said that "cleaned" gravel is fine...APAC does not have washed gravel, only cleaned. They can deliver (most likely) same day if we call at 7am; otherwise, next day. They are open Mon-Fri from 7-3:30. Cost for 3/4" cleaned gravel: $14.90/ton plus tax, delivery charge is $4.84/ton. A truck typically holds 18-19 tons. Also...3/8" gravel is $13.85/ton (for use on pathways, etc). We will need to wait until the ground dries.
*MoKan order, see [[LifeTrac 6]], picked up and 90 additional 10" bolts ordered for pick up on Wednesday, September 18
*Grainger parts from LifeTrac 5 build returned
*Sprocket dropped off at Sweiger Shop for machining - no additional parts requested, no chains requested
*BofA debit cards activated
*Honda generator returned to FeF


*<span style="color:blue"><span style="color:blue"><span style="color:purple">First OSE Protocol approved by Executive Director, located here: [http://opensourceecology.org/wiki/Protocols Protocols]</span></span></span>
==Sun Sept 15, 2013==
**<span style="color:blue"><span style="color:blue"><span style="color:purple">Protocols, approved by the Executive Director, ensure that 1) complex operations function harmoniously, 2) processes are accessible for open source collaboration for the purpose of optimizing efficiency, and 3) turnover of processes are simple and comprehensive.</span></span></span>
*Rob arrives 5:08PM CST (MCI, US Airways)
*<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://opensourceecology.org/wiki/The_Spark Spark] Team and OSE are wrapping up logistics wrt to their upcoming visit to FeF: July 8-15th visit; [http://topics.nytimes.com/topics/reference/timestopics/people/e/emily_eakin/index.html Emily Eakin] is joining us for their visit.</span></span></span>
*Remaining tasks identified today:
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Requested [http://opensourceecology.org/wiki/Gerard_Cox Gerard Cox] to give us his opinion on project management suites our Technical Community Manager identified and is looking into for implementation: [https://www.google.com/enterprise/marketplace/viewListing?productListingId=9007+5474922921879123975&category=Project+Management&query&pli=1 Project Management] & [https://www.google.com/enterprise/marketplace/viewListing?productListingId=3429+4388443950638085375&category=Project+Management&query&pli=1 Smartsheet]. Please provide input on either if you have any experience using either.</span></span></span>
**Cut 4x4 without holes and steel rods
**Update shop inventory
***Call CenturyLink to correct connectivity and expedite
**Start Q connects
**Need hydraulic schematics by Wed, Sept 18
**Source Tires
*Logistic runs:  
**MoKan - Bolts
**Jason - Rims
**[http://sweigershop.com/ Sweiger] - Sprockets & mesh
*Scrubbed OSE Schedule
**0900-0930 Technical Meetings through the end of this week
**0930-1030 DPV Meetings
**1030-1130 Executive Staff Meeting (M and TH)
*Created Microhouse Category for:  
**[[OSE Microhouse Prototype Build]]
**[[OSE Microhouse]]
**[[Microhouse Build Planning]]
**[[Microhouse 2013 Discussion]]
**[[Bill of Materials Microhouse]]
***Added [http://opensourceecology.org/wiki/Bill_of_Materials_Microhouse Microhouse Prep/Checklist]
*Created Requisition Form for Microhouse gravel order
*LifeTrac 6 Tires: 16inch in diameter and 6.5inch section width (or 165.1mm section width)
**Source from Jason if possible
*Updated [[Material, RFQ, and Work Requisition]] with Form 103
*[http://www.nytimes.com/2013/09/15/magazine/can-emotional-intelligence-be-taught.html?pagewanted=2&_r=1&ref=general&src=me EI]
*Updated [[DPV Orientation and Message Board]] and added physical sign in HabLab
**Added DPV Schedule


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Thur Jun 20, 2013</span></span></span> =
==Fri Sept 13, 2013==


*<span style="color:blue"><span style="color:blue"><span style="color:purple">OSE's bed capacity assessed - needs to increase before our next surge of visitors coming soon</span></span></span>
*Addressed connectivity problems, see [[OSE Internet and Phone - CenturyLink]]
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Piranha Ironworker blades ordered and enroute</span></span></span>
*[https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpT2FaWDU5RFR3SFk/edit Shuttleworth Pitch] received, signed and returned
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Interns have been working overtime, compensation days documented for payback</span></span></span>
*Maysville Tax Service - Shirley Marshall - (816) 449-5344, updated [[Vendor Database]]
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Speaking with Spark team to coordinate schedules</span></span></span>
**September 23, 2013 meeting - research BofA Quicken Book requirements prior to meeting
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Logistics coordination amped up wrt to a slight surge of arriving in the next few weeks</span></span></span>
*Wheel Rims (4) ordered from Justin Fuston, see [[Vendor Database]]
*<span style="color:blue"><span style="color:blue"><span style="color:purple">OSE Protocol Template out for Executive Director's second review</span></span></span>
*Menard's (816-901-3061) order, placed by Chris, complete for microhouse build, order does not include 12 pieces of 10' and 1/2" rebarb, order is expected to arrive on Monday, September 16, updated [[Vendor Database]]
*<span style="color:blue"><span style="color:blue"><span style="color:purple">OSE Protocol Wednesday Blog Update out for Executive Director's first review</span></span></span>
*Two Honda generators picked up, TCM has 1 of 2
*<span style="color:blue"><span style="color:blue"><span style="color:purple">OSE Protocol Weekly Planning and Review out for Executive Staff's review</span></span></span>
*Monday, September 16th KC run - '''MoKan - bolts''', Grainger - Return box, '''Justin Fuston - wheel rims'''
*Mailed outstanding admin for James Slade
*Updated internal [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=8 OSE Budget] tab Shuttleworth Budget pitch, addressing questions raised within spread sheet, corrected discrepancy identified via emails
*[https://docs.google.com/a/opensourceecology.org/document/d/14E9FrKYd4RUNtvU8pnUqqamkjhVvq-RXHHnCU7cLaGQ/edit 1st Prototyping Invoice] to Shuttleworth, then edited and sent update (Invoice 1a)
*Added Received and Accepted status to [[Material, RFQ, and Work Requisition]]
*See [http://opensourceecology.org/wiki/LifeTrac_6#Discussions LifeTrac 6 Discussions]


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Wed Jun 19, 2013</span></span></span> =
==Thur Sept 12, 2013==


*<span style="color:blue"><span style="color:blue"><span style="color:purple">Latakoo for OSE</span></span></span>
*(Internal document) See Shuttleworth Budget Pitch Tab in [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc&usp=drive_web OSE Budget]
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Hydraulics order complete and parts enroute</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Tuesday Blog Update posted</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Google calendars shareable...jumped through intense admin options to make happen</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Filing system built and files organized in OSE Drive</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">OpenERP might not be our best option, due to program management requirements/needs</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Operations and Executive Staff meetings stood up - communication improving</span></span></span>
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Accounting turnover ongoing</span></span></span>


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Tues Jun 18, 2013</span></span></span> =
==Wed Sept 11, 2013==


*<span style="color:blue"><span style="color:blue"><span style="color:purple">Operations Tasking list reviewed</span></span></span>
*Followed up with Cloverdale regarding wheel hubs quote, no need for quote
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Super Admin access gained and calendar kinks ironed out</span></span></span>
*MoKan (816) 221-2064 September 9th order will arrive earliest on September 12th, but probably September 13th
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Hydraulic order ongoing</span></span></span>
*[[Wednesday Blog Update Compiling Document]]
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Working Protocols - 2 of 3 out for team review</span></span></span>
*Updated [[LifeTrac 6]] Material Requisition Form V.09-09-13 with MoKan order and Jason Fuston information regarding wheel hubs order - [[Material, RFQ, and Work Requisition]]
*<span style="color:blue"><span style="color:blue"><span style="color:purple">Learned a bit about our servers - expect to learn more about their ERP options</span></span></span>
*Added Audrey's routing product to [[Routing]] - added internal document disclaimer, but removed, no reason this shouldn't be an Open Source document
*Corrected [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdENvMFBFQ3c3RnBtZWdrR3gzb2swUUE#gid=0 contract], added to [[Routing]], and notified all stakeholders to review and provide concur or non-concur, feedback provided
*Contacted Maxwell Health again, scheduled 2PM CST call with Andrew Brit (617) 329-9364
**Updated Vendor Database with Maxwell Health info
*Add Gary's [http://opensourceecology.org/wiki/File:OSEquickAttach.skp Bobcat Q Attach] to [[Routing]] tracker
*Spoke with Maxwell Health, provided census information - representative is providing quotes
*Added "Cut off Saws (HARBOR FREIGHT) and Bolts (MOKAN) - Go or send someone on Friday, bring Debit Cards to activate, MoKan receipt and Grainger return item." and [[Routing]] to [[Routine Executive Staff Meeting]]
*Creating [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=3 Shuttleworth Budget Pitch] with a '''focus on expected expenses, not past expenses or budgeted numbers.'''


=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Goals for the Week:</span></span></span> ===
==Tues Sept 10, 2013==


#<span style="color:blue"><span style="color:blue"><span style="color:purple">Decide which ERP to implement. Currently considering OpenERP.</span></span></span>
*Midcourse correction for LifeTrac 6 Development: team is shifting dual focus of 1) structuring [[Development Process]] '''and''' working 2) [[LifeTrac 6]] to single focus targeted at completing [[LifeTrac 6]]
#<span style="color:blue"><span style="color:blue"><span style="color:purple">Establish OSE Schedule for the OSE Core Team. Managing the content will determine its value. If the content is substantial, meaning, meeting happen when scheduled, then it is a valuable resource.</span></span></span>
*[[Routine Executive Staff Meeting]] - posted and updated meeting slides for September 16, 2013
#<span style="color:blue"><span style="color:blue"><span style="color:purple">Write, collaborate with OSE Core Team, and route for approval three OSE Protocols.</span></span></span>
*Updating [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=3 Operating Budget] through current BofA transactions
*Creating [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=3 Shuttleworth Budget Pitch]


=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Recap of Last Week:</span></span></span> ===
----
=== Goals for the Week: ===
#'''Benefits - last week complete goal, but received midcourse correction when health care quotes were submitted
#'''Source Book-keeper and Tax expert
#'''Budget to Shuttleworth


#<span style="color:blue"><span style="color:blue"><span style="color:purple">Goal: Drive from DC to MO and find housing in a single week > Done.</span></span></span>
=== Recap Last Week: ===
#<span style="color:blue"><span style="color:blue"><span style="color:purple">Goal: Claim Missouri residency and register for Missouri plates > Residency claimed and while plates are still due, they are not in the red.</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">Planned to meet with Marcin on Friday. We were able to meet on both Thursday and Friday (about 4 hours total).</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">Lastly, I was able to link up with an impressive mentor.</span></span></span>


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Mon Jun 17, 2013</span></span></span> =
#'''Continue working ADP, third week
#'''Step Instructions and Sample Deliverables ongoing


<span style="color:blue"><span style="color:blue"><span style="color:purple">[[File:Check.png]]First day at FeF.</span></span></span>
==Mon Sept 09, 2013==


<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://docs.google.com/a/opensourceecology.org/document/d/169kcVDbzFnUMOlRdOTCYcuWWIcie2ijA5az7WgbbF6g/edit?usp=sharing/ Open IP Meeting Notes w/ Andrew Rens & Catharina Maracke] - discussed OSHW License and OSHW Contributor Agreement.</span></span></span>
*Processed RunADP - 02-18 September
*Cloverdale confirms receipt of payment and steel pick up at 1015AM today. Expect delivery of steel at 1PM CST to FeF.
*Confirmed with Lucas that LifeTrac 6 requires two 27hp Power Cubes; one 50hp Power Cube will not work due to pump requirements
*Called Brother's Welding 816 253 9748 - looking for the contact information for a local CNC torch table
*Logistics and parts ordering
**Fastenel - 90 bolts/nuts in the workshop that need to be returned. The order was placed under Cropanganda Films, LLC. Use Siku Thompson as a reference. The funds should be returned to the credit card used to purchase the bolts. Address - 3520 Pear St  St Joseph, MO 64503 Phone: 816-527-0172
**MoKan -  Pick up bolts. Receipt is in the office, located on OM desk - currently easy find since completed office admin/filing on (Thursday September 5). Address: 1508 E 9th St, Kansas City, MO 64106 Phone:(816) 221-2064
**Grainger - Return box located on black bookshelf in office. Receipt or packing invoice in box. Address - 2300 E. 18TH St. Kansas City, MO 64127-2543 Phone: (816) 241-5600
**Sweiger Shop - Pick up steel. Address: 5502 NE Dallas Rd, Weatherby, MO 64497 Phone:(816) 449-5582
*[[LifeTrac 6]] - added Material Requisition, FRQ, and Work Form V.09-06-13
*Logged V.09-06-13 in [[Material, RFQ, and Work Requisition]] as form 101
*[https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0Ai5ioldYa6LLdGVIYXhlS19KMzk1S3AxNXNFX01WWlE#gid=0 Mat, RFQ, and Work Form V.09-06-16], all but hub mounting plates sent to Mokan at mokanfast@msn.com for sourcing.
*Updated [[Vendor Database]] with Mokan's email address (not online), Brother's Welding contact information, and Jason Fuston's phone and email address (not found online)
*[http://opensourceecology.org/wiki/File:Wheel_hub_mounting_plate_for_LifeTrac_6_wheels_(8x6.5_bolt_pattern_,75in_holes).dxf Wheel Hub Mounting Plates]
*Left a message for Jason Fuston (816) 271-3692 - potential machinist located in Amity
**Jason looking at design today, will return with quote and estimated time to machine
**Forwarded design to Cloverdale for quote and estimated time to machine
*[http://www.dancingrabbit.org/ Dancing Rabbit's] Aaron Murphy - potential DPV and past contributor
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdDdXS2o1RXpmdVh6WXYyLWpDbUxCMnc#gid=2 Operations 2013] with additional tabs (see tabs for specific updates)
*Coordinated hardware pick up with MoKan
*[[Routine Executive Staff Meeting]] - changed from Sept 9th to Sept 10th and added Design Sprint note
*Maxwell Health responded to Friday's inquiry, coordinating meeting for Tuesday or Wednesday (Sept 9th or 10th)
*Removed the following from [[Volunteer]]
**'''<span style="font-size:small"><span style="font-family: Arial;  color: rgb(0, 0, 0);  background-color: transparent;  font-weight: normal;  font-style: normal;  font-variant: normal;  text-decoration: none;  vertical-align: baseline">Non-technical</span></span><br/>'''
*Created [[Outdated Information: Volunteer]]


<span style="color:blue"><span style="color:blue"><span style="color:purple">Moving forward with [https://www.openerp.com/ Open ERP]. Spoke with Jeff Moe to discuss options, he provided great points.</span></span></span>
==Sat Sept 07, 2013==


<span style="color:blue"><span style="color:blue"><span style="color:purple">Beginning to write [https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpeE91VjhRLVJOQms&usp=sharing/ OSE Protocols] to 1) establish standard protocols, 2) allow for collaborative review of OSE's internal operations so inefficiencies are corrected, 3) allow for seamless turnover and tasker sharing.</span></span></span>
*Updated [[Bed Logistics]]
 
*PL - following up with James Wise and Tom Griffing regarding design approval
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Sun Jun 16, 2013</span></span></span> =
*PL - HabLab clean sweep needed
*BOL forwarded to ED, PL, and DPV for review/confirmation
*DM arrival and departure dates for the microhouse build - requested input
*Internal document - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AqmZomxPTKkodDM2OENpQjY0QzdhcDVjVndOUWljZkE#gid=0 Microhouse build invoice]


<span style="color:blue"><span style="color:blue"><span style="color:purple">OSE Standard Processes (SP) update:</span></span></span>
==Fri Sept 06, 2013==


<span style="color:blue"><span style="color:blue"><span style="color:purple">Please see [https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpeE91VjhRLVJOQms&usp=sharing Standard Processes] to provide recommendations, comments, concerns.</span></span></span>
*Healthcare mid-course correction - Per Colby's feedback following his review of quotes provided, I submitted a request to [http://www.maxwellhealth.com/ Maxwell Health] for assistance with compiling health care and benefit packages.
*Confirmed with [https://plus.google.com/106097595348308128203/about?gl=us&hl=en Cloverdale Manufacturing] that steel order is ready for pick up Monday (September 9).
*Confirmed with [https://www.unishippers.com/index.html Unishippers] and [http://www.freightquote.com/ Freightquote] prior bids. Unishippers's bid increased and Freightquote's bid remained the same. Unishippers expected to source a truck within 2-3 days. Freightquote expected to source a truck within 1 day and promised to report status on Monday (September 9). Freightquote sourced a truck same day, Friday (September 6).
*Provided complete invoice payment to Cloverdale - challenging due to lack of internet in Erie, PA (current location) - significant note: Cloverdale no longer accepts PayPal payments, only wire transfers
*Freightquote followed up with [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpbjRuX285S0poVTQ/edit Bill of Lading] and coordinated with Cloverdale regarding logistics details. '''No need to coordinate between the shipping broker and vendor.'''
*Confirmed with incoming DPV, arriving Wednesday or Thursday week of September 9 - POV


<span style="color:blue"><span style="color:blue"><span style="color:purple">Next step is to identify and create SPs. SPs will be created by the process owners.</span></span></span>
==Thurs Sept 05, 2013==


*Cloverdale steel order ongoing due to machining issues. Cloverdale to provide pick up date as soon as possible.
*Executive Staff Meeting with Catherine scheduled for Tuesday at 5PM CST, scheduled in OSE Schedule
*Separated funds spend on CEB and Hablab consumables on three of the enclosed spreadsheet, [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=7 OSE Budget]
*Held [[Routine Executive Staff Meeting]] and updated slides for next meeting September 09
*CEB contract reworked
*Admin filed in HabLab Office


==Wed Sept 04, 2013==


----
*[[OSE Standard Identification Codes (SIC)]]
*Created [http://opensourceecology.org/wiki/Category:Routing Category: Routing]
**Added [[2013 DPV / Intern Tracker]]
*Added Disclaimer to [[2013 DPV / Intern Tracker]]
*Created Routing Protocol and notified Exec. Staff, [[OSE Organization and Operations Manual]]
*Employee Benefits - compiled and forwarded 3 healthcare quotes to 3rd party consultant
*Updated for Sept 5th [[Routine Executive Staff Meeting]]
*[[Marcin Biography]] and head shots sent to The Feast, updated OSE Schedule information with [https://docs.google.com/a/opensourceecology.org/file/d/0B1Cf1fl002zpQ201eFpRaWhGdzg/edit The Feast Draft Timeline]
*Budget - Sept 5th, 9AM meeting with Catherine scheduled
*[[Wednesday Blog Update Compiling Document]]


<span style="color:blue"><span style="color:blue"><span style="color:purple">ERP</span></span></span>
==Tues Sept 03, 2013==


<span style="color:blue"><span style="color:blue"><span style="color:purple">Notes taken while viewing Open ERP during the free trial: 1) Project visibility provides options: All Users, Portal Users and Employees, Employees Only, Followers Only 2) Projects are broken into stages: Specification, Design, Development, Testing, Done, Cancelled, Analysis, Merge, plus the option to create stages 3) Can create tasking complete with assignment, project associated, etc. 4) Easy to use! 5) Reporting - 1) reports on projects/tasks > Task Summary, project associated, deadline, priority, time planned for, time spent, progress, stage, 2) HR > Leave Type, Maximum Allowed, Leave Taken, Leave Remaining (sick, compensatory, unpaid, etc.) 3) Task Analysis > number of tasks, number of days, total hours, remaining hours, effective hours, avg. plan. eff., Days to open, Days to close, Overpassed Deadline, Progress 4) Reports Project's Cumulative Flow 5) Invoicing tracks Customers (not yet applicable), but more importantly Suppliers > Invoices, refunds, receipts, payments, suppliers 6) CRM tracks customers, leads, opportunities, also Phone Calls (logged and scheduled) 7) Accounting & Finance < Very organized and simple!</span></span></span>
*[http://opensourceecology.org/wiki/OSE_License_for_Distributive_Economics#IP_Legal_Discussions_and_Education_with_Andrew_Rens_.26_Catharina_Maracke OSE Meeting Minutes: IP Legal Discussions and Education]
*Created [http://opensourceecology.org/wiki/Category:OSE_Meeting_Minutes Category:OSE Meeting Minutes] and added to [[OSE Organization and Operations Manual]] in section ''5.1.2- Meetings''
*Added Steel order to [[LifeTrac 6 Parts Order]] and added link to [[LifeTrac 6]]
*Ongoing coordination with TechCrunch Makers
*Cloverdale (402-571-8824) needs 24 hours before able to provide pick up date
**Received 3rd shipping quote - UShip $15,000
**1st quote - [http://www.freightquote.com/qstp/mainmenu.aspx Freightquote] $760, [http://www.bbb.org/kansas-city/business-reviews/trucking-transportation-brokers/freightquote-com-inc-in-lenexa-ks-10080600 BBB], [http://www.yelp.com/biz/freightquote-kansas-city Yelp]
**2nd quote - [https://www.unishippers.com/index.html Unishippers]  $775 without tarps - two or three day lag time to locate a truck for pickup
**[https://www.facebook.com/pages/Halter-Transportation-Services/168988379783473 Halter Transportation] does not operate in NE - updated [[Vendor Database]]


<span style="color:blue"><span style="color:blue"><span style="color:purple">Everything I am seeing is positive!</span></span></span>


----
----
=== Goals for the Week: ===
#'''Benefits
#'''Step Instructions and Sample Deliverables


<span style="color:blue"><span style="color:blue"><span style="color:purple">Enterprise Resource Planning [ERP] research/considerations for OSE:</span></span></span>
=== Recap Last Week: ===
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Options listed on Thu May, 30, 2013 focus primarily on project management operations (PMO) and tasking. Marcin recommended looking into [https://www.openerp.com/ Open ERP]. ERP packages are going to provide a more comprehensive operational toolkit. Below are additional ERP options with comments/impressions:</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Going down [http://en.wikipedia.org/wiki/List_of_ERP_software_packages Wikipedia's List], plus additional web surfing:</span></span></span>
 
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://a1.io/ A1.IO] - Focus is on business, education and HR, medium to larger organizations, pricing not listed</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.adaxa.com/ Adaxa] - Provides standard ERP modules, requested pricing today</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.adempiere.com/ADempiere_ERP/ ADempiere] - Site states, "There is no such thing as Quick Start ERP. Getting involved with this application will take time" (Citing this link: [http://www.adempiere.com/Getting_Started#Try_it_On-Line http://www.adempiere.com/Getting_Started#Try_it_On-Line] Getting Started]). At first look, ADempiere is free, funded by [http://www.adempiere.com/ADeV ADeV]. No PMO.</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.compiere.com/ Compiere] - No PMO, low cost (exact cost not listed)</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.dolibarr.org Dolibarr] - Free, but add ons are priced ([http://www.dolibarr.org/downloads Dolibarr downloads]). Designed for smaller organizations and foundations. Not PMO focused.</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://epe.si/ Epesi] - Not PMO focused. Strong CRM support. Free, but add ons are priced.</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">GNU Enterprise - unable to load site</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.heliumv.org/ Helium V] - Pricing increases with increased users, see [http://www.heliumv.org/opensource-Preise-2.html pricing].</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.jfire.net/erp Jfire] - Free, no PMO focus.</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.kuali.org/ Kuali Foundation] - Education focus.</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[[File:Check.png]][https://www.openerp.com/ OpenERP] - Open ERP provide tracking of PMO and tasking, as well as many other [https://www.openerp.com/apps/ modules], which I think are necessary for maintaining organized operations. Pricing is [https://www.openerp.com/pricing/ $49 per month].</span></span></span>
#<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.project-open.org/ Project-open] - Mostly free, but access to the Financial Reporting module is priced. See link to [http://www.project-open.com/en/shop// project-open pricing]. PMO.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">...</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">RECOMMEND Open ERP: After web surfing through many ERP options, I recommend OSE use Open ERP. NEGATIVE: 1) Although it comes at cost, the cost looks to be a fixed cost. POSITIVE: 1) Looks to be incredibly user friendly and intuitive. In my experience, if a program is not user friendly, it is worthless since people refuse to use it (input information). Programs are often only as good as the inputted information. 2) PMO applications with chat capability. 3) Already trusted by millions < customer reviews are positive and numerous</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Sat Jun 15, 2013</span></span></span> =
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Commenced building OSE's methodology for creating and implementing internal [https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpeE91VjhRLVJOQms&usp=sharing Standard Processes].</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Thu May 30, 2013</span></span></span> =
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">FYI on OTHER open source OPTIONS for tracking projects and tasking:</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">IMPORTANT: The below information, posted under Thursday, May 30, 2013's entry, is sourced from the following site [http://www.nilambar.net/2012/11/free-project-management-applications-tools.html/ Nilambar.net]. Author: Nilambar Sharma; Title: 15 Best Free Open Source Project Management Applications and Tools; Publication Date: Thursday, November 15, 2012.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">1) WebCollab [http://webcollab.sourceforge.net/ webcollab.sourceforge.net]</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Easy to read and intuitive screen layouts. Most users can use WebCollab ***without training***</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Individual users are assigned rights and permissions. Users can also be put into groups with controlled rights and permissions.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Projects and tasks progress and approaching deadlines are graphically highlighted.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Changes are personally highlighted for other users to see.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- ***Changes and new items can be emailed to affected users***</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- WebCollab is released under the General Public License (GPL). Essentially this means you may download, use, deploy, re-distribute, or even modify it as you wish, all free of charge.</span></span></span>
 
<br/><span style="color:blue"><span style="color:blue"><span style="color:purple">2) [http://www.redmine.org/ Redmine.org]</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Multiple projects support</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Flexible role based access control</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Flexible issue tracking system</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Gantt chart and calendar***</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-News, documents & files management</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Feeds & email notifications</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Per project wiki***</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Per project forums***</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Time tracking</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Custom fields for issues, time-entries, projects and users</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-SCM integration (SVN, CVS, Git, Mercurial, Bazaar and Darcs)</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Issue creation via email</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Multiple LDAP authentication support</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-User self-registration support</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Multilanguage support</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Multiple databases support</span></span></span>
 
<br/><span style="color:blue"><span style="color:blue"><span style="color:purple">3) [http://collabtive.o-dyn.de/ Collabtive]</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Unlimited projects, milestones, tasklists, and tasks</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Unlimited members with user profiles</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Role-based permission management</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Messaging and instant messaging</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-File management</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Timetracking</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Timetracker reports, activity logs and messages in PDF format</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Export user profiles as vCard</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-RSS feeds for messages and tasks</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Synchronization of calendars via iCal task export</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Excel files from activity logs and timetracker reports</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-E-mail notifications</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Fully themeable</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">-Available in more than 30 languages</span></span></span>
 
<br/><span style="color:blue"><span style="color:blue"><span style="color:purple">4) [http://www.taskjuggler.org/ The TaskJuggler Project Management Software]</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Serious project management</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Optimizing scheduler that computes project time lines and resource assignments based on the project outline and the constraints that you have provided.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Manages tasks, resources and accounts of your project</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Powerful to-do list management</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Detailed reference manual</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Simple installation</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- Runs on all Linux, Unix, Windows, MacOS and several other operating systems</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">NEGATIVE</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">- may be too intense - if it's not user friendly ppl won't use it</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Sat May 25, 2013</span></span></span> =
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">In progress: [https://docs.google.com/document/d/19HMPbHoUeInMlRRijR98BhkpaJD6qIFLaKRwAIx3CZI/edit?usp=sharing/ OSE Chubb Insurance Application (Current)] to [http://www.cbizprofile.com/heidi-a-walker/ Hiedi Walker]. I need access to [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=0/Budget From May 14, 2013 for 12 Months]</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">!!!The OPEN IP AGREEMENT is entirely revised based off this [http://www.hbs.edu/entrepreneurship/pdf/IP%20Assignment.pdf/ hbs template]. Please see the May 25, 2013 [https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpdHRKZFZTSnlFUFk&usp=sharing/ OSE Work for Hire & Assignment Agreement to ensure Open Intellectual Property]</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Tue May 21, 2013</span></span></span> =
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpdHRKZFZTSnlFUFk&usp=sharing/ Open IP Agreement] is ready for review. I included the original (April 15, 2013) draft. I made substantial changes, all to simplify the agreement, while ensuring IP produced during employment by and collaboration with OSE is open.</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Mon May 20, 2013</span></span></span> =
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Editing [https://docs.google.com/a/opensourceecology.org/document/d/1ajV3STgn-4k4_Kn0zwo2eEbmyy7C-UxM9N1e7lK8b1Q/edit?usp=sharing/ Edited OSE Team Member Handbook] and [https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpdHRKZFZTSnlFUFk&usp=sharing/ Open IP Agreement]</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Wed Apr 24, 2013</span></span></span> =
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpdHRKZFZTSnlFUFk&usp=sharing/ Open IP Agreement (editing)]</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpMFNETVRzQmtFbnM&usp=sharing/ Bios (compiling)]</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">[https://drive.google.com/a/opensourceecology.org/folderview?id=0B1Cf1fl002zpb0pmaExmOEJ2Qms&usp=sharing/ Head Shots (compiling)]</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Tue Mar 19, 2013</span></span></span> =
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Final assignment summary - [[File:Katiefinal.docx]]</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Mon Mar 18, 2013</span></span></span> =
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Drafting Project Summary Plan</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">[http://www.building-cost.net/CornersType.asp/ Building-cost.net] inputs:</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Inputs:</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">How many corners does this home have? Four corners</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Enter the total living area in SF. 256 SF</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">What is the quailty class of this home? Foundation</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Class 6 Slab on grade</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Exterior Walls Class 4 Few changes in wall hieght to accomidate a sloping roof</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Exterior Finish Class 6 Inexpensive stucco siding</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Windows and Doors Class 6 Recommend using reused and recylcled doors and windows. Class 6 reflects costs, not quality.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Roof and Soffit Class 5 Dual pitch (Passive Solar Design) roof with architectural composition tile, 2’ open soffit.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Interior Finish Class 6</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Floor Finish Class 5 Needs to stand up to daily wear and tear. Do not recommend minimum quality materials. Do recommend reused or reclcyed flooring or bamboo.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Bathrooms Class 5 Needs to stand up to daily wear and tear. Do not recommend minimum quality materials.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Kitchen Class 6 Modular kitchen</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Plumbing and Electrical Class 6 Due to small space, small amount of materials required</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Is there an attic, balcony, basement, garage or exterior porch? No</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Is this home in a housing tract? No</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Is this home built outside the metroplitan area? Yes</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Does this house use unit heating or cooling? Yes</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">How many heating and cooling units are in there? 1 Single floor unit</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">How many fireplaces in this house? None</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Pick the state where this house is being built. Missouri</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Pick the nearest Zip are where this house is built. 644-645 Saint Joseph</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Sun Mar 17, 2013</span></span></span> =
 
=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Drainage</span></span></span> ===
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">“Because a slab-on-grade floor is above the surrounding exterior grade, no subsurface drainage system or waterproofing is required.” However, “the ground surface should slope downward at leadt 5 percent (6 inches) over the first 10 feet surrounding the foundation edge” [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Cite: Builder's Foundation Handbook, p.75].</span></span></span>
 
=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Septic System</span></span></span> ===
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">"A septic tank/absorption field is the most common onsite sewage treatment system in use in Missouri. Nearly 30 percent of all housing units in Missouri use onsite wastewater treatment systems most of these are septic tank/absorption field systems. Several surveys throughout the state have shown that 70 percent, or 150,000, of these systems are not functioning properly. Based on the General Soils Map of Missouri, counties in the Missouri Ozarks are particularly at risk. Depending on the county, 60 to 99 percent of the soils show severe limitations for using absorption field systems" [http://extension.missouri.edu/publications/DisplayPub.aspx?P=EQ401/ Cite: Septic Tank/Absorption Field Systems, by Robert A. Schultheis, an Agricultural Engineering Specialist].</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Plan of action: Become familiar with Schultheis's article referenced above. Call every septic professional in and around Maysville, MO for additional insight on 1) wether septic installation is a DIY option and 2) if not, with which septic professional to do business. Taking the time to meeting and familiarize oneself with local professionals is time consuming. However, it is beneficial to budget and system education/understanding. The right septic system meets current/future needs and location code/regulation. The right septic professional takes the time to explain what works in your specific location for your specific needs. Reference Missouri Department of Health's [http://www.sos.mo.gov/adrules/csr/current/19csr/19c20-3a.pdf/ C9 CSR 20-3.060, Minimum Construction Standards for On-Site Sewage Disposal Systems, p.17]. Schultheis's above comments emphasize the significance that must be placed on proper installation.</span></span></span>
 
=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Floor Plan</span></span></span> ===
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">I recommend a 16 X 16 FT floor plan as a stepping off point. See [http://tranquilcottages.com/yahoo_site_admin/assets/docs/Marla_16.124154648.jpg/ Tranquil Cottage's 16 X16 Floor Plan]. If construction is successful, then future plans can be larger, see additional [http://tranquilcottages.com/tranquil_floor_plans/ Tranquil Cottage Floor Plans].</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Until the reused and recycled windows and doors are sourced, exact dimensions are unknown. Maximize window surface area in the following order: southern, eastern, western and northern facing. Place the bathroom in the north western corner.</span></span></span>
 
=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Reused and Recycled Building Materials</span></span></span> ===
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Plan of action: Scour local MO locations for reused and recycled building materials, see [http://stlouis-mo.gov/government/departments/street/refuse/recycle/buybuilding.cfm/ St. Louis Reused and Recycled Building and Construction Materials]. To accommodate for different size windows, doors, this must be completed prior to building house walls.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Advantages''': low prices, often superior quality once refinished, contributes character and charm</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Below are some pricing breakouts, [http://www.trulia.com/blog/jazell_smith/2011/04/saving_money_with_salvaged_building_materials: Amanda Abrams's 2011 Saving Money with Salvaged Building Materials article].</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Salvaged oak flooring: $1 to $3 per sq. ft. New oak flooring: $4 to $10 per sq. ft. Average savings for 12x16-foot room: $960</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Salvaged interior solid panel door (basic): $20 to $50 New interior panel door: $100 to $200 Average savings: $115</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Secondhand pedestal sink: $20 to $250 New pedestal sink: $100 to $800 Average savings: $315</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">'''Disadvantages''': selection of reused and reclaimed building materials vary, may require extra work to install, such as refinishing or reframing, may deviate from original plans due to size variations, may not be as energy efficient (windows particularly)</span></span></span>
 
=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Windows</span></span></span> ===
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Strongly recommend sourcing windows from reused and recycled building and construction materials.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">I digress to show you these incredible [http://inspirationgreen.com/greenhouses-made-from-old-windows-and-doors.html/ Greenhouses]. Collecting reusable building materials is beneficial for future projects. I strongly recommend it.</span></span></span>
 
=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Walls</span></span></span> ===
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">As directed, see [http://opensourceecology.org/wiki/Compressed_Earth_Blocks/ Compressed Earth Blocks] for materials recommended. Use the same exterior as stucco coating as [http://opensourceecology.org/wiki/Hab_Lab/ Hab Lab].</span></span></span>
 
=== <span style="color:blue"><span style="color:blue"><span style="color:purple">Orientation</span></span></span> ===
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">I recommend taking full advantage of passive solar heating, explained here at [http://energy.gov/sites/prod/files/guide_to_passive_solar_home_design.pdf/ Energy.gov]. [http://opensourceecology.org/wiki/Hab_Lab#Building_Orientation/ Hab Lab] mentions the need to dial down heat absorption with respect to Hab Lab's southern facing windows. Due to the aforementioned plan to use reused and recycled materials, particularly windows, this will be a tricky, but possible balance.</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Sat Mar 16, 2013</span></span></span> =
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">The biggest take away I have from the past couple of days is that building codes and regulations are not posted online. There are international , national, regional, county, city and local codes/regulations. All of which are constantly adapting to climate impacts and technology. That said, the below plan is evolving since the information available is piecemeal. Why is it piecemeal? Traditionally when building, people emulate other local structures. Since one room studios are not common in Missouri, emulating is not an option. The next step is to source building codes and regulations. Google building code and building regulations and you are directed to local contractors, but no building codes and regulations. I was able to rangle an informal conversation with an architect in Alexandria, VA. The architect confirmed that building codes/regulations are not out posted for public perusing. The information can be tapped using local contractors and/or local building departments.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Connecting with a local Maysville or St. Joseph contractor would be ideal.</span></span></span>
 
= <span style="color:blue"><span style="color:blue"><span style="color:purple">Wed Mar 13, 2013 to Fri Mar 15, 2013</span></span></span> =
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">My primary source for foundation decisions is the [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Builder’s Foundation Handbook], by the U.S. Department of Energy Building Envelope Systems and Material (BTESM) Research Program out of Oak Ridge National Laboratory. This resource highlights energy efficiency and cost.</span></span></span>
 
==== <span style="color:blue"><span style="color:blue"><span style="color:purple">Foundation</span></span></span> ====
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Three basic types of foundation – full, basement, crawl space, and slab-on-grade [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Cite: Builder’s Foundation Handbook, p.6].</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Four factors to consider when choosing foundation: [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Cite: Builder’s Foundation Handbook, p.7]</span></span></span>
 
<br/><span style="color:blue"><span style="color:blue"><span style="color:purple">1. Site conditions:</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">a. Topography is rolling hills and plains. The Soil Survey of Dekalb County, Missouri conducted in 1916, is the most recent soil survey. “[Dekalb County] occupies a broad rolling, well-dissected plain, with a gradual slope to south and south east…The surface varies from flat to moderately hilly, although more than 80 percent of the area is only gently rolling. No considerable part of the county is too flat to have a good surface drainage” [http://soils.usda.gov/survey/online_surveys/missouri/dekalbMO1916/dekalbMO1916.pdf/ Cite: The Soil Survey of Dekalb County, Missouri, p.5].</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">b. Water table location (not an issue for foundation, instead optimistic for sourcing well water) "There is no difficulty in obtaining an abundant supply of water by means of dug wells. The wells are usually 35 to 65 feet in depth, through borings have been made to 165 feet. The depth of the wells generally is equal to the thickness of the layers of unconsolidated material” [http://soils.usda.gov/survey/online_surveys/missouri/dekalbMO1916/dekalbMO1916.pdf/ Cite: The Soil Survey of Dekalb County, Missouri, p.6].</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">c. Radon: I recommend conducting a self-test to determine local radon level. Some self-test options found here: [https://securechek.com/DIY/index.html/ Radon Test Options]. Justification for self-test: The county of DeKalb has a radon level of 4.3 pCi/L [http://county-radon.info/MO/DeKalb.html/ Cite: County Radon Info]. The EPA’s recommends corrective measures for all levels above 4.0 pCi/L [http://www.radon.com/radon/radon_levels.html/ Cite: Radon.com]. Corrective measures recommended by the Builder’s Foundation Handbook and the EPA include gravel beneath slab, polyethylene, vent, plastic [http://www.epa.gov/radon/rrnc/basic_techniques_builder.html/ Cite: EPA Radon Mitigation]. If a self-test confirms the local radon level to be above 4.0 pCi/L, then I recommend adhering to the Builder’s Foundation Handbook recommendations with respect to radon mitigation measures.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">d. Soil type: “Expansive clay soils on a site requires special techniques” [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Cite: Builder’s Foundation Handbook, p.6]. Based on the information in Soil Survey of Dekalb County, Missouri, I am not considering clay to be an issue. Soil seems to be the primary soil type, recognizing this is an assumption I need to verify.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">e. Depth of bedrock – Limestone and shale [http://mrdata.usgs.gov/sgmc/mo.html/ Cite: USGS]</span></span></span>
 
<br/><span style="color:blue"><span style="color:blue"><span style="color:purple">2. Building design is not a consideration here as the Builder’s Foundation Handbook considers building design with respect to aesthetics, which are a low priority. The design will form out of function, but there is little emphasis on aesthetics, if any.</span></span></span>
 
<br/><span style="color:blue"><span style="color:blue"><span style="color:purple">3. Climate determines minimum foundation footing depth. Determining footing depth was enlightening. The following are notes, but the immediate answer is 3 FT. While searching for building codes, “Missouri does not have a statewide building or energy code. Each local jurisdiction has the authority to adopt its own code. In most cases, local jurisdictions have adopted the Building Officials and Code Administrators (BOCA) International, National Building Code (NBC), although the western part of the state has adopted the International Conference Building Officials (ICBO), Uniform Building Code (UBC) and a few localities in the southeast use the Southern Building Code Congress, International (SBCCI) Standard Building Code (SBC). Missouri General Assembly passed a bill that would allow the county commission of any county to adopt a building code subject to voter approval. In creating or amending such code, a calendar year 1999 or later edition of a nationally recognized building code must be adopted. (Section 64.180, RSMo)” [http://www.dsireusa.org/incentives/incentive.cfm?Incentive_Code=MO06R/ Cite: DSIRE].</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Interior vertical insulation is the most cost-effective approach to insulating, please see Comparison of Insulation Approaches, [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Cite: Builder's Foundation Handbook, p.62] the Builder’s Foundation Handbook for comparisons.</span></span></span>
 
<span style="color:blue"><span style="color:blue"><span style="color:purple">Insulation Recommendation for Slab-on-Grade Foundations, Table 4-1 [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Cite: Builder's Foundation Handbook, p.58]: Parameters are the 4-6000 Heating Degree Days (KAN CITY), concrete foundation walls with interior insulation placed vertically, and a lower end price level. Using the aforementioned parameters, Builder's Foundation Handbook recommends a configuration of 2 FT DEEP: R-5 interior vertically placed insulation. However based on further digging, 3 FT DEEP foundation might be required [http://www.doityourself.com/forum/bricks-masonry-asphalt-concrete/126119-footer-depth.html#b/ Cite: DIY Forum]. Must connect with a local contractor.</span></span></span>


<span style="color:blue"><span style="color:blue"><span style="color:purple">“The construction system in all cases is concrete with foundation wall extending 2 or 4 feet deep with the upper 8 inches of the foundation wall exposed on the exterior” [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Cite: Builder's Foundation Handbook, p.58-59]. Based on Table 4-1 in the Builder’s Foundation Handbook, 2 FT is recommended, but due to this [http://www.doityourself.com/forum/bricks-masonry-asphalt-concrete/126119-footer-depth.html#b/ DIY Forum] I am recommending 3 FT.</span></span></span>
#'''Continue working ADP, third week
#'''Step Instructions ongoing


<br/><span style="color:blue"><span style="color:blue"><span style="color:purple">4. Local cost: “Virtually any foundation type and construction system can be built in any location in the United States. The relative costs, however, are likely to differ. These costs reflect local material and labor costs as well as the availability of certain materials and the preferences of local contractors” [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Cite: Builder's Foundation Handbook, p.7].</span></span></span>
==Mon Sept 02, 2013==


<span style="color:blue"><span style="color:blue"><span style="color:purple">Foundation recommendation summary: Slab-on-Grade Foundation with a 3 FT DEEP perimeter, vertically placed R-5 interior insulation. See Figure 4-16 [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Cite: Builder's Foundation Handbook, p.74]. A significant note when referring to Figure 4-16 is that the insulation is horizontally, not vertically placed. Refer to Figure 4-15 [http://www.ornl.gov/sci/roofs+walls/foundation/ORNL_CON-295.pdf/ Cite: Builder's Foundation Handbook, p.74] for the insulation piece.</span></span></span>
*Removed dead-end links from [[OSE Organization and Operations Manual]]
*Edits on [[OSE Standard Identification Codes (SIC)]] and [[OSE Organization and Operations Manual]]
**Changed organization from persons responsibile to functional area


<span style="color:blue"><span style="color:blue"><span style="color:purple">The above design concept, uses a brick veneer, see the [http://en.wikipedia.org/wiki/Masonry_veneer/ Wikipedia page on Masonry Veneer] for additional veneer information and references. However, assuming that the mud bricks produced at Factor e Farm are structural bricks, I recommend brick construction rather than brick veneer. See the [http://en.wikipedia.org/wiki/Masonry/ Wikipedia page on Masonry] for additional masonry information and references. Interior above ground insulation can be added later.</span></span></span>
==Sun Sept 01, 2013==
*Gnucash
**Gnucash - [http://www.youtube.com/watch?v=EqEmJACXmI0 Recording a purchase not paid for] - Go to ''Vendor'', ''bill'', ''Invoice Information'' is the vendor's information, post the invoice to record it
**Gnucash - [http://www.youtube.com/watch?v=0fPbSzw3Lbg Expenses]
*[https://bench.co/ Bench] - Outsource accounting with a bookkeeper, seen here [http://boss.blogs.nytimes.com/2013/08/01/a-virtual-accounting-department-for-small-businesses/?_r=0 New York Times]
*[https://www.bankofamerica.com/smallbusiness/online-banking/quickbooks.go QuickenBooks and BofA]
*Created OSE Quarterly and update operating budget, internal document here - [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0ArpE5Y9PpJCXdFJMX3VWWVB5Y3NraExtaUgzWlhSTmc#gid=5 OSE Budget]
*Updated [[Material, RFQ, and Work Requisition]] with examples
**Created and forwarded to ED, PL, DPV - [http://opensourceecology.org/wiki/LifeTrac_6#Material.2C_RFQ.2C_and_Work_Requisition_Form LifeTrac 6 Order Form]
**Order places, See [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdEdCWHFUTmVfTTRIcHg4ZFEwLVNQbkE#gid=0 LifeTrac 6 Product Development Board] or [[LifeTrac 6]]
*Updated [https://docs.google.com/a/opensourceecology.org/spreadsheet/ccc?key=0AlCf1fl002zpdEdCWHFUTmVfTTRIcHg4ZFEwLVNQbkE#gid=0 LifeTrac 6 Product Development Board] with BOM and Req Form, steps 44 & 47.


==[[Archived Katie Log August 2013]]==


==[[Archived Katie Log July 2013]]==


= <span style="color:blue"><span style="color:blue"><span style="color:purple">Tue Mar 12, 2013</span></span></span> =
==[[Archived Katie Log June 2013]]==


<span style="color:blue"><span style="color:blue"><span style="color:purple">Reviewed parameters of Test Assignment received from [[Marcin Jakubowski]] on Mar 11, 2013. Created '''RTENOTITLE'''.</span></span></span>
==[[Archived Katie Log March-May 2013]]==

Latest revision as of 20:25, 29 November 2020

OM Tools

Mon Nov 25, 2013

  • Meet with Shirley and confirm contract
  • Created Bill Payment - added Cloverdale and Sweiger information
  • Called Labormax to set up automatic bank withdraws instead of debit card payments
  • Called Labormax (Melissa) to confirm that OSE is not working on Thursday (816 749 4562)
  • Pay to Account added in BofA for Mark Applegarth, Sweiger Shop (also paid invoices from October 19 to November 19th, as well as invoices in the mail - $3441.98), Bradley Morris, Chad Krejci - Cloverdale Manufacturing, Christopher Reinhart, Rob Kirk, R&W Container, Audrey Rampone, Maysville Tax Service - Shirley Marshall
  • Reimbursed Bunn Fabrication for 1) Total Overhead, DPVs (food) 2) Total Overhead, Campus Operations and Maintenance (caulk, welding supplies) 3) Total Overhead, Gas 4) Total Overhead, Campus Operations and Maintenance (truck repairs, battery, fluids)
  • Reimbursed Mike for 1) Total Overhead, DPVs (food)
  • Updated Food Staples - purchasing with Marcin's Basic Food Items - and added note that DPVs will be reimbursed for purchasing items in PLAN 2
  • Turned over to Marcin: 1) ADP 2) PSWD Water Bill 3) R&W 4) Ameren 5) BofA 7) Centurylink

Fri Nov 22, 2013

  • Called APAC for a gravel order, see Vendor Database - 816.632.2319 - no message machine or pick up
  • Linked Travel to the index graphic - added Airport tickets need to be purchased for arrival and departure times that support airport runs during working hours.
  • Called Latakoo to update payment options - Latakoo will return call this PM
  • Created Billing Calendar and updating accounts to pay from BofA not debit card ending in 2595
  • Cancelled Hammerspace membership
  • Set up reoccuring payment in BofA to R&W Container - $75 every three month
  • Added M-Th Production Meeting to OSE Organization and Operations_Manual
  • Prototyping Meeting - need to purchase microphone, camera, speakers - currently, remote meeting at HabLab are a challenge due to poor video teleconferencing set up (none in place beyond laptops)
  • Purchased Band-Aids, Eyewash Kit, Eyewash Safety Sign, Papertowels, per House Supplies - via amazon
  • Under Admin Assistant created - Google Admin, Corporate Calendar (1) May 15, Yearly- Taxes are due unless OSE applies for an extension prior to this date (2) August 31, Yearly - File MO Registration Report - Failure to file results in dissolution of entity., Employee Handbook
  • Created Internet, Phone, Domains, Server adding information from the document Ops Manual to the page, updated the Index Graphic with the new link, redirected the old link
  • From document Ops Manual, added Water information
  • From document Ops Manual, added Meetings, internal and external - Meetings minutes are documented on the wiki where functionally appropriate and categorized as OSE Meeting Minutes, see Category:OSE Meeting Minutes to Admin Assistant
    • Also added Routine Executive Staff Meeting - Executive Staff Member schedules the meeting on OSE Schedule. Executive Staff Member archives slides after each meeting and creates the slides for the upcoming meeting. Executive Staff Members update slides as needed.
  • From document Ops Manual, added When selecting a Contractor or Service Provider - Minimum of 3 bids are required prior to selecting a contractor or service provider. Complete a Statement of Work, which Executive Director must authorize, prior to entering contractual agreements between OSE and contractor or service provider., to Vendor Database
  • From document Ops Manual, added BOOKING TRAVEL AND LOGISTICS - Confirm travel plans and update OSE Schedule as soon as reasonably possible. Communicate with Executive Staff to ensure logistics are coordinated. Executive Staff are responsible for updating OSE Schedule with their travel details {date, time, airlines, contact number during travel). Should the member fail to comply, they may held responsible for expenses resulting from ineffective personnel logistics management due to lack of communication.Exception - If there are reasonable circumstances resulting in the members inability to complete the above requirement 3 working days prior, then the member will not be held responsible for expenses resulting.TRAVEL REIMBURSEMENT - Travel Expense Log - Executive Staff are responsible for submitting the Travel Expense Form via the Travel Expense Form Log to the purchasing authority upon completion of travel. The employee must notify the purchasing authority in the event that a travel advance is required. DPV Travel - OSE covers travel to and from Kansas City, including Kansas City International Airport and Union Station, Kansas City. to Travel and linked to index graphic
  • From document Ops Manual, added Positional Email Management ensures 1) that copies of positional emails are automatically forwarded to respective professional email accounts and 2) that original emails are stored in the positional email accounts. OSE Protocol: Positional Email Management to Admin Assistant linked to index graphic
  • Added to Admin Assistant, Standard Formatting

Thur Nov 21, 2013

  • Chris to the airport
  • Rob auto payments set up - need to verify that the process is seamless on December 6, 2013
  • Chris auto payments set up - same as above on November 25, 2013
  • Info provided on Financial Management wiki and linked to OSE Organization and Operations Manual index graphic
  • Confirmed with Shirley a Monday meeting and decided that paper bank statements to her address will be the simplest way to update Quicken along with the receipt filing system at OSE
  • Updated Receipt center in HabLab with user friendly notes - will explain to Shirley on Monday
  • Updated Shirley Contract] to not include payroll, but to include Quicken maintenance, bank statement and notice responsibilities, and OSE's deliverables, which are to provide a clear history of transactions month to month
  • Updated Shirley Contract - no payroll, but OSE bank statements will be sent to Maysville Tax Service for her to support ED in keeping accounts in good standing
  • Removed Contract wiki page and added info to Financial Management wiki page, added Contract Template to [[Admin Assistant] wiki page
  • Personnel Tracker
  • Created Donation Receipts and also added Donation Receipts Template to [Admin Assistant]]

Wed Nov 20, 2013

Tue Nov 19, 2013

  • Microhouse receipt tally - Microhouse receipt - done - email to Chris
  • Quicken, OSE Budget, Receipt center, ADP/Payroll discussion with Marcin
  • HabLab's propane tanks refilled
  • DPV stipends for Sam and Scott from present to week of December 2-6 written, DPV stipend for Mike on HabLab magnetic board
  • Reimbursed Chris for microhouse supplies and FeF travel
  • Archived V.11-06-13 and created V.11-19-13, owned by Executive Director, see OSE Organization and Operations Manual
  • UpdatedOSE Organization and Operations Manual with the following:
    • Design - Ad Hoc Design Sprints will be hosted as priorities and resources dictate. Sprints shall focus on specific invitations to microtasks, as opposed to more general topics.
    • Removed the Badge program - not in place at this time
    • Removed subcatagories in Code of Conduct and Training & Education
    • Volunteers Section - assigned Technical Community Manager as responsible authority
  • Printed LaborMax receipt, filed
  • Printed Latakoo receipt, filed
  • Filed propane, microhouse receipt
  • MFA Propane - (800) 366-0200
  • Began adding links to Operations 2014 - see revision history for specific links added - changed items to lighter blue when added link - 24 links added, not all the links are complete

Mon Nov 18, 2013

  • Called Freightquote (Dan - 800.323.5441 x6142, also on Vendor Database) - he is waiting for Cloverdale to provide 1) Weight 2) Dimensions 3) Value 4) What class of goods
    • Called Cloverdale (See google or Vendor Database for number) - Chad was out of the office Thursday & Friday, he will get back asap
  • Maintaining Quickbooks - 57 transactions categorized in Quickbooks
  • Called Centurylink regarding last bill - outcome: Centurylinks's auto-pay system failed and funds were not taken out for August and September
  • Labormax inquiry - will OSE be working on and after Thanksgiving?
  • Maintained OSE Budget from October 16, 2013 to present (This took hours)
    • Simplified format - removing budget columns and difference columns - removing outdated information and assumptions
    • Rename catagories to align with Week X - OSE Cash Flow - Specification
  • Created Financial Management Turnover
  • Updated Executive Staff Meeting slides
  • Plumbing Log - spoke with Alan this AM about bill - he will stop by FeF

Sun Nov 17, 2013

  • Labeled HabLab shelves
  • Deposited The Feast's travel reimbursement
  • Responded to Todd Childers regarding healthcare status
  • Audrey's Media Document - in progress
  • Paid and filed water bill
  • Menard's - return hammer drill and meet Mark for lumber purchase - not replacing the drill
  • Walmart - USB keyboard to support Mac mini
  • Laser cutter payment sent - 2 of 2 - shipping and exchange rate difference costs are still outstanding
  • Mark reimbursed for gas - Sweiger, Menards, Menards
  • Scott Mader - emailed regarding camping equipment - stored boxes in yellow HabLab room and labeled with Scott Mader's contact information
  • Added Mac mini account to IT, Vendor, and Media Account Management and Critical, IT, Vendor, and Media Account Management - see OSE Protocol accounts
    • Deleted Critical, IT, Vendor, and Media Account Management wiki page and created Account Management wiki page
  • OSE Organization and Operations Manual - Replaced Critical, IT, Vendor, and Media Account Management wiki page with Account Management wiki page
  • Running all linens found outside of clean storage bins through wash
  • Left message with Shirley, (816) 449-5344, regarding a Monday Meeting, not confirmed at this time
  • HabLab cleaning
  • Posted print outs of wiki pages I use routinely in HabLab office (turnover)
  • Filed miscellaneous receipts
  • Called BofA 1800-BUSINESS - cancelled paper statements - call center closed - accessed online profile to change account settings as follows: 1) Account notices - paperless & mail 2) Statements - only paperless 3) Tax statement - only paperless 4) Claim correspondence - paperless & mail
  • Filed Kansas Department of Labor Notices (no action, just info) in PL file, see HabLab filing cabinet
  • ykang404@gmail.com - emailed regarding mail
  • Need to confirm meeting with Andrew Rens (Marcin action) Monday or Wednesday - Doodle

Sat Nov 16, 2013

  • Bank transfer to Cloverdale scheduled for 1 day transaction
  • Email to freight quote to coordination the pick up
  • Bolts delivered to FeF from St. Joe (Picked up from MoKan by TCM)
  • Reimbursed Scott Bunn for travel
  • Provided DPV Meal Stipend
  • Mark Applegarth - airport run
  • Provided possible solution (links) to Christoph Gurk regarding GVCS.jpg
  • HabLab office sweep - organization
  • Receipt filing explained in HabLab office
  • Called Alan regarding plumbing bill - work has been done, but it is not clear whether he is completed the plumbing work or has more to do - looks like the trench just needs to be filled in, but the grading is complete
  • Truck jumped - battery died while the key was out of the ignition - this is a problem

Wed Nov 13, 2013

  • HabLab office admin - filed receipts, printed CASHFLOW chart to assist with receipt labeling, hung chart in HabLab
  • Check mailed to Dan Benamy for reimbursement of ironworker supplies
  • Added to Ops Manual - SECURITY - For account security, see section 5.3 ACCOUNTS. For HabLab Office Security, keep the office locked when not occupied by Executive Staff. Keys are issued to and must be maintained securely by Executive Staff.
  • As directed, created another file of accounts, see Account Protocol
  • Enabled FB notifications for Chris, Marcin, Rob - don't have access to Audrey's account.
  • Terra SESLOC account being closed out via mail - check and closeout letter enroute from Linda
  • Fix Truck - 1) Battery Man Supply - busy signal, (816) 279-2172, 1729 Commercial Street, Saint Joseph - apprehensive about truck's key situation 2) Asked locals at Mitchell Park, did not know mechanics
  • High Res GVCS - provided links from here
  • Drop EB 330-530
  • Trip to FeF for:
    • Mark mileage - 30 miles (microhouse supplies) + 132 miles (airport) = 162 * .565 = 91.53 - check for Mark in HabLab
    • Randy Solar - meet for site survey and signing papers - met at 2PM, signed contract, hard copy in HabLab file cabinet (FeF drawer)
    • Shirley Taxes - touch base, ensure these will be submitted on time - spoke with Shirley and will be meeting with her this PM.
  • Call Chad (402) 571-8824 - no answer, called back, estimates the work will be complete by the end of the week, but will call to confirm

Tue Nov 12, 2013

  • Spoke with Linda and Marcin regarding OSE and Terra's taxes - report as is
  • Informed IC (Rob and Chris) of OSE's observed holidays
  • Added Marcin's inputs to FeF Improvement and added to Ops Manual
  • Verify with Mark his mileage driven and whether he found a window for the space
    • Mark fixed the window - win
    • Mileage is 30 plus airport run
  • Shuttleworth email - prototyping funds questions - sent email to Karien
  • OSE Organization and Operations Manual
    • Deleted Records Management - Filing, Maintenance, and Protection, Forms Managements (include Formats), Reports Management, Correspondence Management, Effective Writing (include Templates), Mail Management (exclude Postal Affairs), Publishing, Management, but added RECORDS MANAGEMENT - records and documentation are created and maintained as wiki pages, on Google Drive and/or the HabLab office.
    • Deleted Workload and Performance Measurement, Methods and Procedures, Evaluation and Review - no process set up - ED to sit-down with employees and develop metrics (per employee contracts)
    • Added GENERAL MANPOWER AND PERSONNEL - HOLIDAYS: December 23 to January 03, Thanksgiving, Martin Luther King, Jr Day, Memorial Day, Independence Day, Veterans Day, Columbus Day, Labor Day, Hours of Work/Daily Routine: Working Hours are between 9 AM to 6 PM, from Monday to Friday with an hour of personal time.
    • Deleted Routing - The routing procedure requires the following steps for execution and tracking. Upload document to wiki. Annotate all persons or roles responsible, accountable, consulted, and / or informed in the order in which the document is to be routed, see Appendix A. Categorize the document for routing, see Appendix B. Notify next person in line for routing. - in practice this was too complicated to execute
    • Added to MAINTENANCE AND CONSTRUCTION - See FeF Improvement Form here (Construction Manager)
    • Updated Travel - TRAVEL - Confirm travel plans and update OSE Schedule as soon as reasonably possible. Communicate with Executive Staff to ensure logistics are coordinated.. Executive Staff are responsible for updating OSE Schedule with details required: date, time, airlines, contact number during travel. Should the member fail to comply, they may held responsible for expenses resulting from ineffective personnel logistics management due to lack of communication. Exception - If there are reasonable circumstances resulting in the members inability to complete the above requirement 3 working days prior, then the member will not be held responsible for expenses resulting.
    • Removed Storage, under Logistics - not applicable, no process
    • Added the note: RECEIPTS - File receipts as hardcopies in HabLab office by month (Executive Staff). and removed Inventory Control, Allowances, Supply Levels > no process in place
    • Added VENDORS, SUPPLY AND MATERIALS - Selecting a Vendor, Contractor, or Service Provider - Minimum of 3 bids are required prior to selecting a vendor, contractor, or service provider. Complete a Statement of Work, which Executive Director must authorize, prior to entering contractual agreements between OSE and vendors, contractors, or service providers. See Vendor Database here (Executive Staff)
    • Removed PENDING from this and added this - Critical Accounts Protocol
    • Deleted from CONTRACTS since this information is always included in the contracts themselves - Fixed Price, Cost-Type, Labor Hour and Time and Material Contracts, Sourcing Contracts, Inspection and Acceptance, Contract Termination
    • Added PERSONNEL SERVICES - 1) Kitchen - The kitchen is stocked with basic cooking staples listed on the DPV Meal Stipend found here (Operations Manager). OSE’s vehicle is available for basic cooking stales. 2) Laundry - Clean mattress covers are provided on the back shelves of the HabLab, marked as clean in clear plastic bins. Used mattress covers are placed in the laundry basket adjacent to the washing machine (Dedicated Project Visitors). 3) Daily Meals - see DPV Meal Stipend found here (Operations Manager). Dedicated Project Visitors are responsible for coordinating group meals. OSE’s vehicle is available for sourcing daily meal supplies. 4) Purchasing - OSE’s DPV Debit card (Operations Manager and Executive Director)
    • Added notes: 1) Build Preparation - Ensure all tools and materials are sourced (Operations Manager, designated Product Lead and Executive Director) 2) Build - placeholder, no significant input at this time 3) Test - placeholder, no significant input at this time
    • Added Development Board under design preparation - added the following notes: Tailor (to each product, machine, or module) and then hang Development Board as appropriate (Executive Director or Designated Product Lead). Create tasks (aligned with Development Board) in Github for each product, machine, or module. (Executive Director or Designated Product Lead).
    • Added OSE Protocol: Wed Blog Update
  • Plumber - called Alan - he plans on arriving Thursday for final plumbing repairs - he does not need assistance, is aware that OSE staff may not be on site, and will call if he is able to switch the work work to Wednesday
  • Taxes - Weekend and Monday, confirmed with Aaron that OSE Financial Transparency is not comprehensive (not for any reason other than bookkeeping was primarily done in Gnucash) - called Shirley, left voice message
    • Called again in PM - no answer
  • Solar - Meeting with Randy tomorrow for a site survey and final paperwork signing
  • Truck to airport - left at 5PM need to info Chris on where we park
  • Created Nov 12th Routine Executive Staff Meeting slides, archived Nov 6th slides - 1) added point about calendar inputs - for arrivals and departures at the airport, they should be placed on the calendar when they are occurring, not in an Event's notes 2) Shuttleworth Deliverables - a. None at this time - re-applying, b. Did Shuttleworth provide feedback regarding the October 30th deadline? 3) 4th Qtr - Really use Github's tasks function 4) Removed Project Manager Row 5) Updated Resources and Personnel - 3 airport runs on Friday - need to be coordinated during Exec. Staff Meeting (added Sam, Marcin and Chris to OSE Schedule)
  • Created positional FB accounts for documentation, architecture, and director - provided info to team
  • Reminded team to update Wednesday Blog Update Compiling Document - no significant updates from my role
  • Provided feedback to Rob regarding Microhouse script
  • Called Gary Gibson - clearing FeF lands prior to solar install - 8164495573 (home) 8162843191 (cell) - Gary might be able to work the job this week and will call to confirm, he has my cell number, but this will need follow up - Vendor Database
  • Coordinating answers to Christoph Gurk regarding high resolution photos and copyright
    • Eli does not know of a high resolution GVCS.jpg - asked him to link Development Team to the About button on opensourceecology.org
  • Aaron provided OSE Accounting Archive

Wed Nov 06, 2013

  • Facebook account accessed and Critical IT and Accounts information updated - team notified and info'd regarding ID and PW
  • Solar - see here
    • Spoke with Randy this morning
  • Spoke with Mark - working tile in the mircohouse
  • Updated Wednesday Blog Update Compiling Document with Marcin's input and redirected Blog Compiling Document to wiki page
  • OSE Organization and Operations Manual changes:
    • Added Letterhead, note regarding Personnel Records - parenthesis dictate persons or positional role responsible, Employee Handbook link under Employee Policy, to Volunteer section - Recruiting Operations, Remote Collaborator Recruiting, Dedicated Project Visitor Recruiting, Specialized Dedicated Project Visitor Recruiting, Recruiter Training, Recruiting Irregularities, Advertising, Material Control, Recruiting Aids, Systems, Operations, Recruiting Support, Development Process Presentations, Program Development, Audio/Visual, Remote Collaborator/Dedicated Project, Visitor Advocates, Educator Advocates, Professional Experience and OSE Badges, OSE Template: Notes, Communication Systems under IT, Communication Methods under General Admin and Management, added Postional Email Management and Protocol, Routine Executive Staff meeting
    • Deleted - Retention/Career Planning (not applicable), Recruiting (not needed wrt employees), Personnel Accounting, Research, Program Analysis, Recruiting Operations, Remote Collaborator Recruiting, Dedicated Project Visitor Recruiting, Specialized Dedicated Project Visitor Recruiting, Recruiter Training, Recruiting Irregularities, Advertising, Material Control, Recruiting Aids, Systems, Recruiting Support, Development Process Presentations, Program Development, Audio/Visual, Remote Collaborator/Dedicated Project, Visitor Advocates, Educator Advocates (not applicable) - all were under Employee, cell phone,
    • Employee Handbook viewable to people with @opensourceecology.org
  • Enroute to FeF after Routine Executive Staff Meeting to source checks and verify whether the trench is dry enough to be re-graded
  • Created hard copy SESLOC file in HabLab Office
  • Water needs to be bucketed out of the trench - called Alan to verify whether he is available to work at FeF tomorrow - no answer
  • Check for Solar installation - got it
    • Coordinated with Randy and Audrey for them to meet to sign the contract - Randy was busy after 6PM today, unable to meet me until 10PM
  • Scanned Employee Contract (RACI page), Cert of Incorporation for MO, and ID for forward to Facebook (to unlock OSE's Facebook Account)
    • Emailed to Facebook for processing
  • Verified OSE sprocket inventory at FeF, sent sprocket email

Tue Nov 05, 2013

  • SESLOC discussion ongoing
  • Went to FeF today - Office Locked...
  • OSE's trademark background and status > Filed for revival of the trademark application, see here for filing - PTO will email ops@opensourceecology.org with decision - and send decision via mail
    • Received a Notice of Abandonment on September 16, 2013 - must file to revive the trademark action within 2 months of this notice (November 16, 2013)
    • Abandonment notice stated, "The trademark application identified below was abandoned in full because a response to the Office Action mailed on Feb 17, 2013 was not received within the 6-month response period. If the delay in filing a response was unintentional, you may file a petition to revive the application with a fee. If the abandonment of this application was due to USPTO error, you may file a request for reinstatement. Please note that a petition to revive or request for reinstatement must be received within two month from the mailing date of this notice. For additional information go to (the above links). If you are unable to get the information you need from the website, call the Trademark Assistance Center at 1-800-789-9199.
      • First question on the revival form asks, "Did you receive the Original Office Action?" - can't confirm this, answered no.
        • Update - found the Original Office Action online, here - answering yes
      • In submitting this petition, the signatory confirms that he/she has firsthand knowledge that the failure to respond to the Office Action by the specified deadline was unintentional; and requests the USPTO to revive the abandoned application. - yes
      • Problems with trademark due to the following, (per this notice from the Action Office on Feb 17, 2013)
        • Applicant must disclaim the descriptive wording “OPEN SOURCE” apart from the mark as shown because it merely describes an ingredient, quality, characteristic, function, feature, purpose, or use of applicant’s goods and/or services.
        • The specimen does not show the applied-for mark used in connection with any of the goods and/or services specified in International Class(es) 41, and therefore is not acceptable.
  • SESLOC's June 16th transfer - 7/16/2013 - 3646 - CHECK - SHARE DRAFT 3646 Trace # 99200097*992000975 16 - ($20,000.00)
    • SESLOC account needs to be closed out - requested either Marcin or Linda call and close out, numbers to SESLOC: (805) 227-1030 or (805) 464-5030
  • Texted Mark regarding his ticket - 816-344-1632 - need to connect with him to sign - see Vendor Database for numbers
  • Major admin cleaning - merged Factor e Farm Agriculture Resources into Vendor Database - find all outsourced services, vendors, etc. in once place. Added over 1) Charles Sweiger 2) Small Engines - Wayne Tollefson 3) Motar Sprayers - Construction 4) APAC Quarry - Construction 5) Sprout Robot - Crop Planning 6) Crop Planning Software - Google 7) Dennis Co. Pond Digging 8) Jim Woodward - Pond Digging 9) Milligan - Pond Digging 10) Chip - Pond Digging 11) Water Tubes - County Barn 12) Jack Horner Machinery and Supply - Chain Saw and Honda Generator repair 13) Elixir Farm Botanicals, LLC - seeds 14) Greenseeds 15) Organic Grains 16) John Marlatt - Carpentry 17) Homesteader Supply 18) Gary Gibbson - Haycutting 19) To be continued - Bookmarked where I stopped integrating on Factor e Farm Agriculture Resources
  • Added the following to OSE Organization and Operations Manual V.10-30-13] - 1) Factor e Farm Agriculture Resources 2) OSE Budget
  • More concerns regarding Solar Meeting, added to Solar Notes
  • SESLOC discussion with Linda - coordinating transfer of funds, verifying the funds are OSE's to transfer first
  • Ameren automatic payments set up through Western Union - program linked to Ameren account
    • Cancelled automatic payments through Western Union - account set up to make automatic payments through bank

Mon Nov 04, 2013

Goals for the Week:

  1. OSE Organization and Operations Manual
  2. Plumbing infrastructure improvements

Recap of Last Week:

  1. OSE Organization and Operations Manual - ongoing
  2. Mailed forms for MO Tax Exempt card - will arrive in 5-10 business days

Sun Nov 03, 2013

  • Continue to update Operations 2013 - hid rows that are complete or overcome by events - see revision history for updates

Fri Nov 01, 2013

  • Coordinated airport run with Dan (email)
  • Received Marcin's OSE Operations graphic for integration into OSE Organization and Operations Manual
  • Laser dimensions - Call FedEX/UPS/DHL/TNT Express/- from Innsbruck to Missouri. Dimensions and weight: 1700x1170x360mm (67x46x14.2") - 120kg + 30 kg - 150kg. 19 mm plywood
    • 1800 558 5555 - TNT - TNT emailing a form to complete quote request- calling TNT back, resumbitted my email address - they are resending the account paperwork - must have an import acount to ship the Laser using TNT - sent account info to TNT, will hear back response in 24 hours (assume business days), poc NA.Pickup.Request@tnt.com and/or cathy.besse@tnt.com
  • Scrubbing and updating Operations 2013 with statuses, next steps, comments, etc. - see Ops tab
  • Spoke with Shirley regarding OSE's grant expenditures prior to April 9, 2012 - providing Shelly Best (Terra Foundation tax poc) with the information - email - ccing all concerned (Linda, Shelly, Shirley) - OSE Financial Transparency
  • Project Manager subscription cancelled - confirmed by PM representative
  • Dan to the airport - traffic - left message with Marcin to depart to MCI early due to traffic, can't confirm receipt
  • Emailed Randy questions, see Solar Meeting Notes
  • Added Sketchup Pro notes to Ops Manual
  • Spoke with Shirley Best regarding Terra and OSE - asked her to provide info regarding June 16, 2013 SESLOC transfer - OSE Budget

Thur October 31, 2013

Wed October 30, 2013

  • Chris@opensourceecology.org - set up
  • Requested Chad confirm steel order pick up date - chad@cloverdalemfg.omhcoxmail.com
  • Added to FeF Improvement List
  • Confirmed with Hammerspace that payments are sent automatically via paypal - created paypal folder and added Hammerspace to periodic tasks in Ops Manual
  • LaborMax, St. Joseph - Rick to work today
    • Jake on site, chicken room cleanout due to rain
  • Dan - travel
  • Discussed/confirmed airport logistics - Dan and Marcin to drive to St. Joseph on Friday - leave the truck in St. Joseph (possibly for repair)
  • Hetzner, ADP - created file and added to periodic tasks in Ops Manual
  • Latakoo - added to periodic tasks in Ops Manual
  • Reset CenturyLink password - Critical, IT, Vendor, and Media Account Management, created file and added to periodic tasks in Ops Manual
  • Mark reimbursed for gas to Cameron - microhouse lumber run
  • Signed up for CenturyLink autopay w/ bank account, not debit card
  • Cancelled APD's paper statements
  • Called Latakoo (Paul - 512-502-5666) to transfer monthly payments from debit to bank account - Paul to verify whether Latakoo can support bank payments and follow up via phone or email - created Latakoo file
  • Called PWSD #1 of Dekalb County - 816 393 5311 - PWSD to send an email to subscribe to auto payments
  • Created BofA file in addition to regular file
  • Mailed OSE's application for MO tax exemption
  • Created Cloverdale and Freightquote folder with routing info, payment info, and Freightquote POC -Cloverdale notes
  • Printed Critical, IT, Vendor, and Media Account Management and included in file of hard copy Account Information
  • Sent in PSWD #1 auto payment paperwork via scan - awaiting confirmation that the forms don't need to be mailed (as well)

Tues October 29, 2013

Goals for the Week:

  1. Ops Manual
  2. Submit for MO 501(c)(3) card

Recap of Week:

  1. Infrastructure improvements: plumbing is in progress, cleaning contract and landscaping are still being sourced
  2. Met with Shirley to finish OSE's taxes

Mon October 28, 2013

  • Note: Browser shut down 7 times today while working
  • Compiling documentation to submit MO form 1746 - 1) 1746 2) Cert of Inc. for MO 3) Determination of Exemption 4) Bylaws 5) Financial Statement
  • Filed loose invoices and receipts (3 total) in October's receipt file
  • Removed departed DPVs from End Of Day Wrap Up in OSE Schedule
  • Production meeting - cut short
  • Plumbing Log
  • OSE Business cards for TCM and ED ordered, OSE Notecards ordered
  • Requested decision on solar installation plan - recommending Option 2
  • Payroll ran
  • Executive Staff Meeting - updated slides (see red) for upcoming meeting, archived October 24, 2013, emailed collaborators to updates slides - Archived October 28, 2013 Executive Staff Meeting and added November 04, 2013 Executive Staff Meeting
  • Direct connect update to Quicken - reviewed 30 transactions, making corrections as needed
  • Updated Recruiting Meeting Notes with email discussions - reminding team to keep discussions logged to ensure progress on issues
  • Labormax invoice paid via email and filed in HabLab office
  • Called Project Manager - 1 (800) 765-2495 - left message, expect call back within 24 hours
  • Theodore Meeting Notes - updated with emails sent - responded to Theodore regarding his deliverables
  • Updated Wed Blog Compiling Document
  • SoilReport andSoilReport2 sent to John Motloch - uploaded to OSE Sharedrive
  • Gerard reviewed OSE Budget - likes it
  • Signed Mark and Rick's LaborMax ppwk - filed ppwk
  • Boot's cat food refilled - more food stored/found in backroom

Fri Oct 25, 2013

  • Rick to unearth the pipe running along the HabLab
    • Returning Monday to help Alan complete plumbing re-gradient
  • Question > Why is the OSE Forum not linked in the main page?
    • Response > OSE Forums are linked to the Wiki main page under OSE Orientation - will respond in the forums once account is set up
  • OSE Logo to Dan and Miquel
  • Inquiry from Dan and Rafael regarding the latest version of CEB
  • Microhouse instruction manuals for house appliances, etc. filed in FeF HabLab
  • Meeting with Theodore Log with goal/brainstorming to connect Engineers Without Boards/OSE and Theodore's Haiti project

Thur Oct 24, 2013

  • Called Alan - he is willing to work with OSE to correct the external PVC pipes gradient issue - expects to return on Monday 28Oct13, Plumbing Log
    • Emailed LaborMax to source someone to excavate the pvc pipe running along the side of HabLab
  • Call Valerie back with proposal
  • OSE's Missouri Registration Report complete, Invoice
    • Added to Corporate Calendar, including reminders to marcin@, Katie@, ed@, ops@
    • IRS Tax Calendar - resource
  • Executive Staff Meeting - archived October 22, 2013 meeting, created October 24 meeting
  • Ordered Mac Mini for Latakoo uploads - Order number W2843955599 - forwarded tax exempt status to surpreet@apple.com - tax will be credited back
  • Tracked Documentation Manager's admin, internal document
  • Sent W-9 to independent contractors
  • Recommending Option 2
  • FAQ and Microsoft Volunteer Manager

Tue Oct 22, 2013

Mon Oct 21, 2013

  • Angela, from ms@easymatch.com, confirmed updating their system with OSE information and provided Microsoft Volunteer Management's information to coordinate reporting volunteer hours - provided give@microsoft.com with OSE's information for volunteer matching
  • Per conversation with Chris and Marcin, updated Plumbing Log - no conventional water heater
  • Operations Meeting Notes
  • Confirmed 12PM CDT meeting with Mason Peck with Joyce/Jenn from NASA
  • Executive Staff Meeting - added 1) Dan to use the truck W-F for appointment - take cut saws with him to Harbor Freight 2) OSE Personnel - Katie Off Site October 23 (W) (comp day for 9/28), OSE Off November 11th (M) Veterans Day, Audrey Off November 13-14th (Th-Fr) re: Vacation, Marcin Off Site December 4-8 re: Microcombine Trip (Boston), OSE Off December 21 - January 5 re: 2 week winter break, Marcin Off Site December ? - January 11 re: Vacation 3) Current Week Priorities - OSE Structuring and DPV and Design Sprint Recruiting line items 2)
  • DPV stipend to Cory and Dan
  • Paid LaborMax invoice
  • Development Boards - all product modules on a single board or or all modules on separate boards and all module boards linked under the module button in dozuki or all module boards linked under the development button in dozuki
  • Randy, solar installation, to visit FeF tomorrow between 1PM and 4PM CDT to discussion Ameren response
  • Met with Shirley
  • Wednesday Blog Update Compiling Document - provided input and pictures, reminded team to update
  • Personal appointment 1-130PM
  • Digital caliper batteries order number: 105-5740469-9942606, cost $1.69, delivery 3-5 days
  • John Motloch, Master Planner, proposed plan - Responded to John Motloch's Site Development Questions - also see Semester plan and Budget for Marcin

Goals for the Week:

  1. Re-do insurance search
  2. Address OSE trademark mail
  3. Continue infrastructure improvements: plumbing, cleaning contract and landscaping

Recap for last Week:

  1. Re-do insurance search - ongoing
  2. Address OSE trademark mail - ongoing
  3. OSE Accounting - met with Shirley today and tomorrow to complete 990-N

Sat Oct 19, 2013

  • Missouri Glass pick up
  • Menards - stain, foam insulator, caulk, drill
  • Stained loft area of microhouse (1st coat)
  • Office work until 3PM

Fri Oct 18, 2013

  • Picked up passive solar heating windows from Missouri Glass in St. Joseph, MO
  • Picked up hinges for screen doors from Lowes
  • Requested Lee and Becky confirm Saturday work visit
  • Shane (aka firewood vendor) is unable to assist with landscaping, his tractor does not have the capacity
  • Dan to KC for personal errand and to MoKan and Harbor Freight for OSE errands - Executive Staff Meeting
  • James Slade is willing to assist with translation of the CEB instructions at a future time. Action is needed by those interested in the translation to source a linguist who can then confirm the translation with a technical expert (James Slade) - informed Rafael Gomes of James's availability
  • Coordinating possible meeting with Mason Peck for October 23, 2013 - time is 2PM CDT - need contact information
  • Thank you Topher - http://www.techsoup.org/
  • Looking through Factor e Farm Agriculture Resources for Bush Hogging in Maysville
    • Does not do bush hogging > Wells Implement, Maysville, MO - (816) 449-2116
    • Will call me back and may do bush hogging or provide me with another name > Hay cutting: Gary Gibson 8164495573 (home) 8162843191 (cell)

Thurs Oct 17, 2013

  • Reed Plumbing to quote at 730AM CDT - Katie onsite - See Plumbing Log
  • Shane delivering wood before 2PM CDT - need help offloading
  • 2PM CDT meeting with Shirley - taxes - Shirley called yesterday to shift meeting to Friday at 1030AM CDT
  • Mark successfully installed dishwasher, replaced molded wood below sink (yesterday), painted new wood with mold resistant paint, laid pallets on south facing wall of HabLab for wood delivery (yesterday), painting screen doors with protective paint, then re-screening
  • Dozuki meeting - Updated Dozuki Concept - added to Routine Executive Staff Meeting for staff discussion and ED approval
  • Cody gas reimbursement - Cody picking up Dan on Saturday, Oct 19
  • Uninstalled possible pop-up causing programs from OSE01
  • Emailed ms@easymatch.com per Tropher's request, inquired about volunteer hour matching and next steps
  • Samuel's Nov 8 - Dec 24 trip dates conflict with the following: November 1-15, Marcin is offsite due to Lasercutter and Shuttleworth gathering, November 28-29, OSE is off for Thanksgiving Holiday, December 4-8, Marcin is offsite due to Microcombine Trip (Boston), December 21-January 5, OSE is off for 2 week winter break and Marcin may not return until January 11th - sent an email to Marcin and Samuel, but will also discuss during next Routine Executive Staff Meeting if needed - added to slides
  • Confirmed Tuesday plumbing with Alan Reed - need to determine if water heater is to be installed and connect Marcin and Alan for leach discussion
  • Master Planner and OSE Meeting Notes V.10-17-13 added to Routine Executive Staff Meeting for coordination - responded to TCM's concerns
  • Infrastructure improvement this week - Receipt
  • Added tax line to categorized items in Quicken, transitioning items from personal to business expenses (approximately 30 items)
    • Direct connected Quicken - updated categories for all new transactions (approximately 20)
    • Created Cash Flow tab

Wed Oct 16, 2013

  • Reed Plumbing called, see Plumbing Log
  • Valerie Dannar, see Contract
  • Confirmed with Missouri glass (816-279-2768) that Microhouse glass order has come in - will pick up glass either today or tomorrow AM.
  • Routine Executive Staff Meeting updated with questions to resolve, see OM Priorities, Issues, Help Slide - 1. What is happening wrt OSE Chapters? Samuel Carlisle is emailing about the Berlin Chapter? 2. Would you like people to schedule speaking engagements at their academic institutions at the academic institutions availability or your availability?, 3. Do you approve a request to order slipcovers for the couches? 4. Where the latest CEB instructions are - Audrey has had some recent inquiries. 5. Regarding the 101 people emailed for DPVs, are we extending contracts to them prior to arrival or winging it? 6. Where can we put the wood delivery? Possibly build a space to keep it?
  • Shane 660-334-1688, $60 for a truckload 16-18 inches long and all wood that is greater than 10 inches in diameter he splits - added to Vendor Database
  • Transferred Handyman/woman Database to Vendor Database - added John and Carmen
  • Cloverdale Steel order lag time is 3-5 weeks with 1 week for processing
  • Updated OSE Budget - need to transfer into Quicken for reporting
  • Returning from FeF - picked up hardware for dishwasher installation and mold resistant paint

Tues Oct 15, 2013

  • FeF Improvement Form - 1) Lid improvements 2) Concrete sealer (info from Wisegeek) in HabLab bathroom: a) Film Formers - glossy or wet-look or b) Penetrating sealer - matte look - Compound may need to be periodically stripped and reapplied to keep the concrete in good condition 3) Screen door 4) Landscaping - mow FeF 5) Paint HabLab interior wood walls and exterior trim
  • Plumbing, see Plumbing Log
  • OSE's recent Ameren bill forwarded to solar installers
  • OSE Organization and Operations Manual
    • added OSE Contract Template 2013, saved V.09-26-13 which is organized by position, created V.10-15-13 which is organized by functional areas with responsible positions noted
    • transferred all protocols from V.09-26-13 structure to V.10-15-13 structure - recruiting and onboarding executive staff, protocol for reviewing and approving ops manual, Design Sprint Agenda, contract responsibilities, travel, Routine Executive Staff Meeting, mail handling, travel expense, media relations, OSE Wednesday Blog Update, Critical, IT, Vendor, and Media Account Management, positional emails, protocol templates (not effective or used - consider trashing), selecting a vendor, statement of work, server information, water information, standard correspondence, embedding html, DPV work schedule
  • Scrubbed OSE Schedule share settings
  • Updated Routine Executive Staff Meeting
  • Received Cloverdale quote - to transfer funds, BofA mandates that OSE signs up for safepass because transfer is greater than 5K, so 1) verified that safepass did not add additional monthly fees 2) signed up for safepass 3) transferred funds
  • Added TCM's response to OSE Purchase Inquiry Template - added Henry to Product Inquiry and Wait list
  • LifeTrac 5 issues - Rob Huffman, "The joystick valve that does the lift and tilt has had a leak since we've had it and it's getting worse. I started to take the valve apart and realized that it's something -- an O ring maybe -- way down inside there. I'm wondering if you think this is something that the manufacturer or the place the valve was purchased can replace...as in just exchange the whole valve. I'm not sure which of those two places to call or even what to call the thing if I did call them can you point me in the right direction?" Need to coordinate technical support and possibly The Spark's part sourcing, see Vendor Database
    • Emailed Lucas
  • Requesting Marcin's approval for requisition form 104, logged here
  • Updated contact information here - found OSE 2012 accounting spreadsheets - see this page for OSE's 2011 990-N
    • Accessed OSE Gnucash files - confirmed meeting with Shirley on Thursday Oct 17th to determine whether current accounting set up will is sufficient for 2012 taxes
  • Received Prototype Assessment from Gary, added to LifeTrac 5 and LifeTrac 5 Prototype Assessment

Mon Oct 14, 2013

  • LaborMax invoice
  • Packages brought in from workshop to HabLab - printing paper, stamps, legal pads, space heaters, Scott Madder's packages
  • Wednesday Blog Update Compiling Document
  • LifeTrac 5 - controller arm leak (cylinder valve) - 718.415.0890
  • Tried to confirm receipt of Cloverdale order with Chad - left message - 402.571.8824
  • Reimbursed Rob for travel
  • Removed opensourceecology@gmail.com email from the Donation Options wiki page
  • Pilot Project email chain and need to coordinate translations - OSE Chapters would fill this role
  • Created Oct 14-18 space on DPV Work Plan - requested plan be updated

Goals for the Week:

  1. Re-do insurance search
  2. Address OSE trademark mail
  3. OSE Accounting - meet with Shirley to check books and address merging of GNUcash with Quicken - plan 990 submission

Last Week's Recap:

  1. Re-do insurance search - no progress
  2. OSE Accounting - all transactions from BofA inputted and verified

Fri Oct 11, 2013

  • Put Chris R. arrival and departure times in OSE Schedule
  • Meeting notes for Daily Product Development Meeting
  • Office trash taken out - R&W did not pick up trash this Thurs - confirmed with R&W that OSE's debit card on file was void (8851), provided updated debit card (2595)
  • Thank you Elifarley for removing the border, see updated OSE Logo
  • Created Letterhead V.10-11-13 and Letterhead V.10-11-13-1018 - unable to place the heading information to the left of the logo, format challenge
  • Added direction to Recruiting Meeting Notes
  • Waiting on wordpress for forward new password link - purpose - access blog for updates
  • Solar installers info'd that Ameren is unable to discuss OSE's electrical capacity today - moving meeting to Monday/Tuesday
  • Quicken Called BofA - realized that Quicken has only downloaded transactions from June 18, 2013 to present
    • Labeling transactions from May 2013 to June 2013
    • Realized Quicken is not capturing all transactions listed in BofA, BofA is not listing all transactions captured in manually inputted OSE Budget - action required: verify every single transaction in quicken against those in BofA and OSE Budget - currently 363 transactions
    • Manually inputted all BofA April transactions into Quicken - confirmed each transaction from May 2013 to October 10 2013 using BofA transactions - found mistakes and corrected
    • Set up accounts receivable in Quicken based on today's date - will backdate and ensure transactions are not duplicated when meet with Shirley - SESLOC, True Fans, Marcin, Shuttleworth Prototyping, Shuttleworth Staff Funds
    • Cash Flow Jan-Oct 2013 and Cash Flow Oct 1-11 2013 generated from Quicken using Marcin's Cash Flow diagram and BofA transactions - used Cash Flow diagram to define chart of accounts or categorize transactions
  • The Feast paperwork sent
  • 816-749-4482 - LaborMax, requested Mark return at 12PM on Monday and 930AM on Tues-Friday of next week
  • Bed Logistics - DPV stipend provided

Thur Oct 10, 2013

  • HELP by removing the border from OSE's logo: OSE Logo Black
  • Quicken chart of accounts or category labeling (252 labels total), June to August completed today - using Marcin's CashFlow product for labeling direction (see Oct 9 log for CashFlow product) - registered Quicken, direct connected to BofA to update Quicken - 46 new transactions to label - completed labeling 46 new transactions - next step to meet with Shirley to answer specific questions and input additional funds that do not direct connect
  • Refilled propane tank for HabLab
  • HabLab office mail scrub and receipt filing (admin time)
  • Handyperson Database - added 2 Marks, Casey
  • The Feast personnel are unable to access Marcin's prezi slides - outstanding item completed - Kate Fisher confirmed receipt
  • Email forwarding re-set up:
    • gary@ > Forwarding to productlead@
    • productlead@ > Forwarding to marcin@
    • ed@ > Forwarding to marcin@
    • TechCommunity@ > Forwarding to audrey@
    • documentation@ > Confirmation code sent to rob@ - Action needed: 1) Input code into documentation@ 2) Check the box to enable forwarding completed
  • Solar installers available today or tomorrow at 2PM CDT - confirming Marcin's availability, confirmed
  • Confirming Chris R. arrival time
  • Processed payroll for October 2-18th
  • [Term. Admin] - bedframe reimbursement mailed
  • Letterhead - Yellow and Black
  • Ordered 3 double-paned, tempered glass units from Missouri Class Co. (based in St. Joe)816-279-2768, POC Connie - Chris R. placed the order - 1822 Frederick Ave, Saint Joseph - Pick up glass on Th or Fr of next week
  • LaborMax - 14-15 October (M-T) Mark for Backhoe, 16 October (W) Mark for stucco of North side of the workshop, 17-18 October (Th-F) Mark for microhouse, 21-22 October (M-T) Mark for microhouse and other tasks
  • Note: Stucco directions - 2 shovels of dirt, 3 shovels of sand, 1 cup of cement, 1/2 cup of lime - STEPS: 1) Use 2 shovels of dirt + 1 shovel of sand plus water + mix 2) add cement + lime 3) add remaining sand

Wed Oct 9, 2013

  • Called LaborMax to bring Mark Applegarth back: 816-749-4562
  • Contacting Randy (solar installer) to confirm whether he will be able to come by FeF Thursday or Friday to speak with Ameren
  • Marcin's Cash Flow product - using Marcin's document for direction > inputing catagories into Quicken for the month of September and mid-August
  • Updated Routine Executive Staff Meeting
  • Replacing Required Labor Law posters - here and here - per companies mentioned below, fee for non-compliance is up to $17K
    • Per the above link, companies are scamming local businesses into purchasing these free posters - today OSE received a phone call and mailing from such company
    • 866-268-9626 ADP Labor Law Poster Service Team - called to replace posters, awaiting return call
  • PSWD of DeKalb County is emailing a paperwork to set up automatic payments (816.393.5311 - account number 07-3270-00) to katie@
  • BofA PayPal - HammerspaceHobby monthly membership - automatic reoccurring payments via BofA PayPal
  • The Feast - Prezi access to kate.fisher@feastongood.com
  • Updated Admin Log
  • DM check mailed, but dated October 15, 2013
  • HabLab laundry ongoing
  • Created Copy of OSE Budget - deleted OLD spreadsheets and work product from current OSE Budget
  • Reimbursed DPV for design purchase (check 1119)
  • Completed paperwork - mailed to included address, also see Admin Log

Tue Oct 8, 2013

  • Emailed Melissa, LaborMax, to find out if there are height restrictions for temporary workers (melissa.miller@labormaxstaffing.com) - if none, then requesting Mark Applegarth for Thursday 1000AM microhouse roofing help - Chris R. "The roof is pitched at 20 degrees. This is about 4.5:12, when using the standard nomenclature for roof pitches."

Mon Oct 7, 2013

  • Re-sent The Feast presentation to Kate, last sent to Miraya on September 23, 2013
  • OSE and ESW partnership - is OSE speaking with a POC at ESW or does OSE need to find a POC to begin this discussion?
  • LaborMax invoice, paid to Nicole Koedatich Corporate Office PO Box 900 Kearney, MO 64060 816-903-5555
  • ProcessOn Account: 5252e9460cf2fbb4e41ba3bd, Speaking Arrangement Process
  • Chis R. confirmed microhouse blog's technical points
  • Coordinating Catherine and Lisa's quick discussion for a blog update re: microhouse and working with OSE
  • Contractor Agreement to microhouse contributors

Sat Oct 5, 2013

  • Admin work
  • Mailed Catherine's glasses
  • Spoke with solar panel installers - need to meet next week at FeF to speak with Ameren representatives together

Fri Oct 4, 2013

  • Bed Logistics - linens from microhouse surge to the wash, reorganize current DPVs into separate rooms
  • DPV meal prepped (into crockpot)
  • Labor Max's Mark Applegarth - possible handyperson
  • Updated Budget
    • see Operational Budget tab and the transfers between accounts
    • See repeat Expenses tab
  • Recruiting Meeting Notes
  • To do - provide DPVs with meal stipend
  • Squared microhouse expenses with Chris R.- mailed expense to Ryan Zaricki (TCM created Letter Head)
  • Reimbursed Code and Emmett for gas to MCI (Route from FeF to MCI is 132 miles at 0.14 per mile, total gas cost is $18.50)
  • Local Maysville, MO papers: DeKalb County Record Herald 816-449-2121, Cameron Citizen Observer & Shopper 816-632-7281
    • Called Record Herald (2PM CDT) - no one answered, no voicemail
    • Called Cameron Citizen Observer & Shopper - classified@mycameronnews.com, goes to Kristen - she will work the add up and return for approval, cost is $10 per 25 words or 5 lines, then $1 per additional line
  • Local POC for DeKalb County information: depclerk@centurytel.net
  • Forwarded 2 time lapses to Lisa - Bricks and Plastering
  • TCM Product - FeF Improvement (Responses)
  • SHOP Marketplace - can apply now, eligibility is known by mid-November, coverage begins January 1, 2014 - BCBS needs a 30 day notice to cancel the plan, there is no penalty to cancelling. Broker recommends keeping BCBS for a year to avoid the unforeseen glitches and see where rates are heading for 2015.
  • Updated Ops Manual with, "All documents not classified as internal documents, using the following classifications, are assumed open source." - will remove OPEN SOURCE classifications as I find them - removed OPEN SOURCE from Microhouse Prototype Assessment
  • Pushed General Development Deliverables to Catherine for input regarding clarity and process
  • Routine Executive Staff Meeting - archived Oct 01 meeting and updated Oct 09 meeting
    • Removed OPEN SOURCE from 15 slides
    • Changed out Development Board link and inputted General Development Board link (Slide 4)
    • Backhoe and Ironworker updates to current week's projects

Thur Oct 3, 2013

Goals for the Week (Late to post):

  1. Re-do insurance search - this goal is carried over from the previous week
  2. Create a chart of accounts and input categories into Quicken for September timeframe - Shirley will check work prior to moving into August, July, etc.

Recap of Last Week (Late to post):

  1. Insurance search ongoing
  2. Employee Healthcare decision complete - broker will update OSE on status of paperwork and expects healthcare cards in one to two weeks

Wed Oct 2, 2013

  • CDT and CST - Central Daylight Time and Central Standard Time - FeF is now in CDT
  • Menards run - Blue Tarp
  • Labor Max workers enroute
  • Submitted additional information to Labor Max - Principal and Trade References
  • Skype downloaded to OSE01 (Windows 8)
  • Added Southerlands to Vendor Database
  • Updated OSE Budget from mid September through October - many of the quarterly supplies purchased in July do not need to be restocked - list of quarterly supplies that need restocking: printer paper, stamps (not purchased in July), earplugs, printer ink (purchased), legal pads
    • Updated Repeat Expenses to reflect current state
  • Ameren bill paid
  • Spoke with Karien
  • Baked unacceptable brownies for Lucas's departure - non critical skill to possibly improve

Tues Oct 1, 2013

  • Wal-Mart run - DVD tapes
  • Lowes run - Concrete
  • Called Labor Max - requested Sept 30th workers to return at approx. 0930AM CST
  • Submitting healthcare paperwork - Wage and Tax Form
  • Post office run
  • Provided solar installers with additional information regarding OSE's expected future electricity use - 1) anticipate volunteers onsite during the winter months will increase short-term electricity use due to heating needs 2) future workshop date is not laid down
  • Updated Blog Compiling Document
  • Critical, IT, Vendor, and Media Account Management - added Quicken

Mon Sept 30, 2013

  • Best Buy run (closed), Wal-Mart run for DM tape
  • Temp Workers research here - Temporary Work Agencies - identified the agency Elliot sourced during FeF clean up
    • Labor Max providing 3 temporary workers - cannot operate vehicles and/or equipment
  • Provided Todd Childers with first round of paperwork for employee medical
  • Speaking with BofA about Quicken/QuickBooks - offers full payroll for $79 per month plus $2 per employee without OM needing to process each month
    • Set up Business Advantage
  • Met with Shirley from 220-420PM CST - Quicken, healthcare compliance paperwork, 990 or 990-EZ
  • Spoke with BofA - takes 12-24 hours to show the channel in Quicken (linked to BofA)
    • BofA representative Josh Brall (866.953.2481 Ext. 1402361, joshua.brall@bankofamerica.com, "I have verified with our support that you will not have any problems with a sync of the information to Quicken and I turned on the correct channel: Our Tier 2 support for the Quicken is: 800-887-5749(option 2) - direct support for quicken

Solar

Around Sept-Oct 2013:

OSE Meeting: Solar Installation

edit/comment

Sun Sept 29, 2013

  • Updated Routine Executive Staff Meeting Other Tasks - Email Admin task for ED, Sourcing Ironworker and Backhoe Leads, Healthcare
  • DPV Candidates with RVs are directed to Camp Pony Express - FeF's infrastructure does not support RVs at this time, but it is a future state goal
  • Updated OSE Schedule with OSE Off re: Dec 23-Jan03 and OSE Off re: Nov 28-29 - removed all work events during this time, left Design Sprint as Tentative
  • Release waivers on hand for - Chris R., Cody H., John M., Seth J., Rob B. (all participants accounted for) - updated Bed Logistics - removing Lilly/Caleb
  • See internal document - Admin, Sept 29, 2013
  • OSE received 501(c)(3) status, here (internal document due to sender's restrictions)
    • Added Taxes (Form 990) to Corporate Calendar - November 15, 2013 (Shirley is aware of this deliverable) and May 15, 2014, 2015, etc.
    • Added Determination Letter, email, and Compliance Guide to 501c3 Application
    • To Do
  • Response sent to Kathleen Sharp - reconnect after 2013

Sat Sept 28, 2013

  • Met with Catherine - discussed budget, accounting (bookkeeper arriving Monday), Routine Executive Staff Meeting, future state and where she help - recommend Catherine help with re-application to Shuttleworth and proofreading Deliverable Board Steps for clarity (her experience with process in large and small organizations would benefit the execution of the Deliverable Board)
  • Bought can openers for HabLab and snacks for Microhouse builders
  • Confirmed dinner cook time - 10min prep, but 4hr cook - ensuring responsible cooks are given a heads up
  • Admin - Internal spreadsheet
  • Admin - Internal document
  • Updated DPV Chore Chart
  • Updated DPV Meals, corrected DPV Work Plan formatting
  • Picked up DM from MCI
    • Best Buy run to replace an Canon battery for OSE's camera
  • Fitted volunteer's mattresses with mattress protectors - ensuring HabLab cleanliness standards are raised and met - Lesson Learned: Need to inbrief volunteer when they arrive or immediately soon after
  • Removed food from living areas in HabLab and returned to kitchen
  • See Admin for additional updates
  • Emailed Randy and Dave for status on Ameren's acceptance of OSE's solar installation - last status was on September 23, Randy was waiting on Ameren's response and would reach out to his Ameren POC
  • Wired 1/2 of OSE laser invoice funds to Nortd Labs e.U - informed Stefan (email)
    • made a note for second payment, due November 9, 2013 in OSE Schedule
  • Added Marcin Off Site re: Laser to OSE Personnel calendar (November 1-9)
  • Archived Routine Executive Staff Meeting from 09-25-13 and created V.10-01-13 - updated personnel off site days

Fri Sept 27, 2013

  • Grocery store for micro house
  • Medical Clinic with DPV
  • Bed Logistics updated and shuffled to accommodate changes
  • Admin - Internal document
  • Subscribed to MO Department of Labor newsletters

Thur Sept 26, 2013

  • Possible 2-230PM appt. with Shirley Marshall, Maysville Accountant and Tax POC - rescheduled to Monday
  • Edited Workshop Guidelines removing all first person and excess or subjective points
  • Edited DPV Orientation and Message Board, adding Factor e Farm Community Standards
  • Cody arrived, forms filed
  • Sweiger Shop run complete, sprockets in workshop
  • Coordinated with Catherine regarding accounting, banking sit down for Saturday at end of day
  • Finished HabLab laundry
  • Reworked Bed Logistics, see magnetic board in HabLab, based on Sept 26 volunteer updates from Chris
  • Confirming with specific volunteers their housing during microhouse build - Cameron or HabLab
  • Rob Kirk's admin paperwork mailed - info'd Rob via text msg
  • Processed payroll for October 1, 2013

Wed Sept 25, 2013

  • Completed Executive Staff Meeting
  • HabLab laundry
  • HabLab water filter - researched filter, ordered replacement filters (X2), cost ~$200 - created GE SmartWater Fitler
  • Confirming NASA meeting options
  • For reference, OSE Google plus page
  • For future cook/cleaning advertising - Dekalb County Record Herald - 201 N Polk St - Maysville, MO 64469-9089 (816) 449-2121

Tues Sept 24, 2013

  • Microhouse
    • Ordered from Eccotemp at 1-866-356-1992: tankless hot water heater: 1) FVI-12LP tankless h20 heater, SKU is 122 0001, cost is $339 2) 18" vent extension, SKU is 120 0030, cost is $19.95, Arrive in 3-5 days
      • Order Confirmati​on (#10227664​)
    • Gerhard's Appliances at 215-529-8919: stove: 1) 20" wide Avanti gas range, model number G2002CW, cost is $386.88, shipping is $99, Arrive in 2 weeks
    • Menards order complete - expect delivery on Thursday
  • Updated Vendor Database with the above vendors
  • Updated Bill of Materials Microhouse
  • Reviewed today's blog update by Lisa
  • Corporate Calendar created. Added the following events - 1) Taxes November 15, 2) Shuttleworth re-application 1st Draft 3) Shuttleworth re-application Final Draft
  • Bed Logistics - at capacity for the microhouse build
  • HabLab organizing - moved 3D printer from work area and stored in back room (labeled), clutter flush of items around HabLab
  • Trip to Maysville to source cleaning person - none found
  • Microhouse meals planned

Mon Sept 23, 2013

  • Confirmed that Maxwell Health is still in progress of sourcing quotes
  • Revised Factor e Farm Community Standards - forwarded to Executive Staff for Routing
  • Updated Wednesday Blog Update Compiling Document
  • Paid Ameren bill and signed up for Direct Pay, which will take time to process, so must continue manual payments until notified via email
  • Confirmed address with The Spark crew for power cube delivery - expected to arrive in 3 business days
  • Added Payless (aka Cameron) Concrete and Talbot Construction to Vendor Database
  • Forwarded ED's presentation to Miraya, The Feast and confirmed bio and headshot sent on Sept 4, 2013
  • Rescheduled meeting with Shirley Marshall re: accounting and taxes
  • Internet and Phone down - updated OSE Internet and Phone - CenturyLink with information and action
  • Concrete sourcing re: microhouse foundation
    • Cameron Concrete, (816) 632-3683, 726 W Prospect St Cameron, MO 64429 - no answer, left message
    • Bottorff Construction, (816) 632-3091, Cameron, MO 64429 - no answer, left message
    • Quoted me, but asked additional questions, see below - Keystone Construction, (816) 294-6217, 616 W 3rd St Cameron, St joseph, MO 64429‎ -
      • Is the slab formed up? - It is more like a footer than a slab. It's sometimes called a grade beam. It's about 9.25" thick, 1' wide, with exterior dimensions of 14' by 14', Marcin is placing forms today.
      • Is the plumbing complete? - Marcin is placing today.
      • Is the re-barbing complete? - Marcin is placing today.
      • Is there a footing done (without footing, they will not pour)? There is no footing. Actually - this is the footing.
      • Is there plastic laid over it? - We were not planning to lay plastic into the formwork.
      • For less that 3 cubic feet it will be called a Short Load, which costs approximately $650-$700
      • What is the length and width? - 14' x 14' exterior. 12' x 12' interior. It is a large square, 1' wide - the middle is open.
    • Said they would be able to do it, but I was not able to reconnect with them after initial quote - Payless Concrete, (816) 632-8894, 726 W Prospect St Cameron, MO 64429‎, for 2.0 cubic yards the cost is approximately $350-450
    • Alan Russell Construction, (816) 664-2526, 310 Sheridan St Turney, MO 64493‎ - no answer, left message
      • Returned my call at 850PM CST, unable to help due to short timeline, but ideal future vendor - willing to work-in jobs on the weekend if needed
    • Lehr Construction, (816) 232-4431, 2115 Frederick Ave St Joseph, MO 64506 - no answer, left message
    • Clark Construction, (816) 262-4979, 4506 Gene Field Rd St Joseph, MO 64506 - no answer, left message
    • Above & Beyond Concrete, (816) 279-9912, buys concrete from Payless Concrete
    • Mudjacks, (816) 271-5551, does not pour concrete, but lifts sunken concrete
    • McFadden Construction, (816) 279-1900, no smaller than parking lots and driveways
    • Precision Foundation Contractors, (816) 232-6147, phone line disconnected
    • Shouse Concrete Construction, (816) 232-7837, does nor sell concrete - only builds foundations
    • Mead Concrete, (816) 805-8397 - no answer, left message
    • Budget Home Repair, 816-273-6489, business focus is more repair work than new work
    • St. Joe Brick, (816) 238-6282
    • Talbot Construction, (816) 390-9927 - no answer, left message - returned call and quoted $550
    • Wood Sand Construction, (660) 663-4380 - no answer, did not leave message

Goals for the Week:

  1. Re-do insurance search
  2. OSE Accounting
  3. If receive Healthcare quotes this week, ensure decision regarding which quote is expedited

Recap of Week:

  1. Re-do insurance search - did not accomplish
  2. Awaiting Healthcare quotes

BofA

  • Options to integrate BofA with accounting software
    • Direct Connect - open software, then directly connect to Bank of America account
    • Web connect - download online banking information and load download into the software
    • Purchase accounting software separately from BofA (online or on a cloud) - Quicken or QuickBooks(business)
  • BofA Tools
    • Account Management tool ($15) - provides Direct Connect, option for additional users, option to see multiple accounts (for multiple businesses) under one roof
  • BofA Checking Accounts that provide additional tools/services
    • Business Fundamentals - For accounts with lower balances and not many transactions, provides one checking and one savings, must maintain $5,000 in account to waive fee ($18.95)
    • Business Advantage Relationship - Provides Account Management tool, two checking accounts, one savings account, multiple account IDs, must maintain $15,000 in account to waive fee ($29.95)
  • Ordered more BofA OSE checks

Sat Sept 21, 2013

Fri Sept 20, 2013

  • Vacation day

Thur Sept 19, 2013

  • Updated Bed Logistics using Chris R's Sept 19 inputs to Microhouse Prep/Checklist updates
  • Changed weekly reminders to the following:
    • Friday Rmdr - For Monday: 1) Goals and 2) Executive Staff Meeting Slides
    • Monday Rmdr - For Tuesday: 1) Blog Highlights and 2) Design Sprint Agenda Input

Bolts

Gravel ongoing

  1. Order 1 truck of gravel for today for the driveway: driveway from the road to the north side of workshop.
  2. Order the Microhouse gravel order for Friday (tomorrow). Unload from the North side.
  3. Order 1 truck of gravel for the workshop parking lot.
    1. Prior to ordering:
      1. Edges need to be smoothed and the metal piles need to be moved (few hours).
      2. Fill trenching holes
      3. Hold on to the gravel for the parking lot until after the Microhouse build
  • Called APAC and changed gravel order to September 20
    • 1 truck of 3/4 inch cleaned for Microhouse
    • 1 truck of 2 inch base for driveway from the road to the north side of the workshop
  • Cancelled additional trucks until parking lot is prepared
  • Driver requires a check upon delivery
  • Callled APAC and changed gravel order to September 19
    • 2 trucks of 2 inch base for driveway from the road to the north side of the workshop (PM)
    • 1 truck of 3/4 inch cleaned for Microhouse is still scheduled for September 20 (AM)

edit/comment

Wed Sept 18, 2013

  • MoKan bolts expected to arrive at MoKan September 19 at 11AM CST
  • Updated Bed Logistics using Microhouse Prep/Checklist
    • Depending on arrival dates of microhouse participants, may be able to house everyone - need to confirm arrival and departure dates
  • Updated Material, RFQ, and Work Requisition, Bill of Materials Microhouse with gravel order status (requisition form 102), and LifeTrac 6 bolts requisition form 103.
  • Added Factor e Farm Site Plan to Outdated Information category
  • Routine Executive Staff Meeting - updated slides for September 23 meeting:
    • Included confirmed Shuttleworth Deliverables
    • Personnel Offsite - ED from November 1-4 re: 100 watt laser cutter
    • Current week microhouse priorities: Press bricks, assess personnel logistics, Current week OSE Structuring priorities: Tax/Accounting, Healthcare, Insurance
  • Renamed Master Product Development Board to Deliverable Board, see Development Process
  • Weather
    • Gravel plan - order 3 trucks of 1 to 2 inches of gravel, 1 truck to cover the road to the end of the workshop, and another 2 trucks to touch up and to extend the workshop parking, using LifeTrac to smooth over
    • Arriving after 9AM on Monday, 23 September:
      • For microhouse: 3/4" cleaned gravel, approximately 18 tons
      • For workshop driveway: 2 inch base is 2 inch size rock and down, cost is $10.70 per ton with delivery cost of $4.85 per ton, 3 trucks with 18 tons per truck
    • Total (without tax) is approximately $400 for microhouse and $900 for workshop drives

edit/comment

Gravel unload logistics

edit/comment

Tues Sept 17, 2013

  • Ordered replacement printer cartridges - cartridges were replaced today
  • Admin - reimbursed Rob for travel and Trovebox
    • Created Trovebox wiki page for information regarding subscription
  • Updated Material, RFQ, and Work Requisition with current status of orders - 2 orders pending
  • Added Modular Wheel Req form to LifeTrac 6
  • Set up Ameren reoccurring payments and paid current Ameren bill
  • Updated Wednesday Blog Update Compiling Document
  • Created Travel Expense Log
  • 3 of 4 payments due by the end of the month > Mailing the entire remaining balance to Bradley Morris for invoice 21214
  • Gravel calculator
    • Gravel map for gravel calculations
    • Enter desired materials depth: >>> 1.75 inches
    • Total coverage area is 6452 square feet
    • Estimated materials required is 34.85 cubic yards
    • Approximately 1 cubic foot is equal to 100 pounds or 0.05 ton, 1 ton of gravel is around 20 cubic feet
  • Requested input from Master Planner and Marcin regarding future Master Plan for input to gravel laydown
  • Requested expected date for quote return from Maxwell Health
  • Reimbursed TMC for September 14 hardware purchase (soap stone, grease tubes, ear plugs, duct tape)
  • Admin - filed J&G Metal Shop receipts
  • Added J&G Metal Shop Driving directions to Vendor Database, added Construction to dropdowns
  • Inspected packing of TAZ - mailing reimbursement to John Stager for TAZ shipment
  • Updated plumbing log

edit

Gravel

edit/comment

edit/comment

Goals for the Week:

  1. Re-do insurance search
  2. If receive Healthcare quotes this week, ensure decision regarding which quote is expedited

Recap Last Week:

  1. Benefits - Contacted Maxwell Health for quote - requested quote status September 17
  2. Sourced Book-keeper and Tax expert - meeting with her September 23rd
  3. Budget to Shuttleworth complete

Mon Sept 16, 2013

  • To Do - order APAC 816.632.2319 16 tons of 3/4" washed gravel
    • FROM AUDREY: Marcin said that "cleaned" gravel is fine...APAC does not have washed gravel, only cleaned. They can deliver (most likely) same day if we call at 7am; otherwise, next day. They are open Mon-Fri from 7-3:30. Cost for 3/4" cleaned gravel: $14.90/ton plus tax, delivery charge is $4.84/ton. A truck typically holds 18-19 tons. Also...3/8" gravel is $13.85/ton (for use on pathways, etc). We will need to wait until the ground dries.
  • MoKan order, see LifeTrac 6, picked up and 90 additional 10" bolts ordered for pick up on Wednesday, September 18
  • Grainger parts from LifeTrac 5 build returned
  • Sprocket dropped off at Sweiger Shop for machining - no additional parts requested, no chains requested
  • BofA debit cards activated
  • Honda generator returned to FeF

Sun Sept 15, 2013

Fri Sept 13, 2013

  • Addressed connectivity problems, see OSE Internet and Phone - CenturyLink
  • Shuttleworth Pitch received, signed and returned
  • Maysville Tax Service - Shirley Marshall - (816) 449-5344, updated Vendor Database
    • September 23, 2013 meeting - research BofA Quicken Book requirements prior to meeting
  • Wheel Rims (4) ordered from Justin Fuston, see Vendor Database
  • Menard's (816-901-3061) order, placed by Chris, complete for microhouse build, order does not include 12 pieces of 10' and 1/2" rebarb, order is expected to arrive on Monday, September 16, updated Vendor Database
  • Two Honda generators picked up, TCM has 1 of 2
  • Monday, September 16th KC run - MoKan - bolts, Grainger - Return box, Justin Fuston - wheel rims
  • Mailed outstanding admin for James Slade
  • Updated internal OSE Budget tab Shuttleworth Budget pitch, addressing questions raised within spread sheet, corrected discrepancy identified via emails
  • 1st Prototyping Invoice to Shuttleworth, then edited and sent update (Invoice 1a)
  • Added Received and Accepted status to Material, RFQ, and Work Requisition
  • See LifeTrac 6 Discussions

Thur Sept 12, 2013

  • (Internal document) See Shuttleworth Budget Pitch Tab in OSE Budget

Wed Sept 11, 2013

  • Followed up with Cloverdale regarding wheel hubs quote, no need for quote
  • MoKan (816) 221-2064 September 9th order will arrive earliest on September 12th, but probably September 13th
  • Wednesday Blog Update Compiling Document
  • Updated LifeTrac 6 Material Requisition Form V.09-09-13 with MoKan order and Jason Fuston information regarding wheel hubs order - Material, RFQ, and Work Requisition
  • Added Audrey's routing product to Routing - added internal document disclaimer, but removed, no reason this shouldn't be an Open Source document
  • Corrected contract, added to Routing, and notified all stakeholders to review and provide concur or non-concur, feedback provided
  • Contacted Maxwell Health again, scheduled 2PM CST call with Andrew Brit (617) 329-9364
    • Updated Vendor Database with Maxwell Health info
  • Add Gary's Bobcat Q Attach to Routing tracker
  • Spoke with Maxwell Health, provided census information - representative is providing quotes
  • Added "Cut off Saws (HARBOR FREIGHT) and Bolts (MOKAN) - Go or send someone on Friday, bring Debit Cards to activate, MoKan receipt and Grainger return item." and Routing to Routine Executive Staff Meeting
  • Creating Shuttleworth Budget Pitch with a focus on expected expenses, not past expenses or budgeted numbers.

Tues Sept 10, 2013

Goals for the Week:

  1. Benefits - last week complete goal, but received midcourse correction when health care quotes were submitted
  2. Source Book-keeper and Tax expert
  3. Budget to Shuttleworth

Recap Last Week:

  1. Continue working ADP, third week
  2. Step Instructions and Sample Deliverables ongoing

Mon Sept 09, 2013

  • Processed RunADP - 02-18 September
  • Cloverdale confirms receipt of payment and steel pick up at 1015AM today. Expect delivery of steel at 1PM CST to FeF.
  • Confirmed with Lucas that LifeTrac 6 requires two 27hp Power Cubes; one 50hp Power Cube will not work due to pump requirements
  • Called Brother's Welding 816 253 9748 - looking for the contact information for a local CNC torch table
  • Logistics and parts ordering
    • Fastenel - 90 bolts/nuts in the workshop that need to be returned. The order was placed under Cropanganda Films, LLC. Use Siku Thompson as a reference. The funds should be returned to the credit card used to purchase the bolts. Address - 3520 Pear St St Joseph, MO 64503 Phone: 816-527-0172
    • MoKan - Pick up bolts. Receipt is in the office, located on OM desk - currently easy find since completed office admin/filing on (Thursday September 5). Address: 1508 E 9th St, Kansas City, MO 64106 Phone:(816) 221-2064
    • Grainger - Return box located on black bookshelf in office. Receipt or packing invoice in box. Address - 2300 E. 18TH St. Kansas City, MO 64127-2543 Phone: (816) 241-5600
    • Sweiger Shop - Pick up steel. Address: 5502 NE Dallas Rd, Weatherby, MO 64497 Phone:(816) 449-5582
  • LifeTrac 6 - added Material Requisition, FRQ, and Work Form V.09-06-13
  • Logged V.09-06-13 in Material, RFQ, and Work Requisition as form 101
  • Mat, RFQ, and Work Form V.09-06-16, all but hub mounting plates sent to Mokan at mokanfast@msn.com for sourcing.
  • Updated Vendor Database with Mokan's email address (not online), Brother's Welding contact information, and Jason Fuston's phone and email address (not found online)
  • Wheel Hub Mounting Plates
  • Left a message for Jason Fuston (816) 271-3692 - potential machinist located in Amity
    • Jason looking at design today, will return with quote and estimated time to machine
    • Forwarded design to Cloverdale for quote and estimated time to machine
  • Dancing Rabbit's Aaron Murphy - potential DPV and past contributor
  • Updated Operations 2013 with additional tabs (see tabs for specific updates)
  • Coordinated hardware pick up with MoKan
  • Routine Executive Staff Meeting - changed from Sept 9th to Sept 10th and added Design Sprint note
  • Maxwell Health responded to Friday's inquiry, coordinating meeting for Tuesday or Wednesday (Sept 9th or 10th)
  • Removed the following from Volunteer
    • Non-technical
  • Created Outdated Information: Volunteer

Sat Sept 07, 2013

  • Updated Bed Logistics
  • PL - following up with James Wise and Tom Griffing regarding design approval
  • PL - HabLab clean sweep needed
  • BOL forwarded to ED, PL, and DPV for review/confirmation
  • DM arrival and departure dates for the microhouse build - requested input
  • Internal document - Microhouse build invoice

Fri Sept 06, 2013

  • Healthcare mid-course correction - Per Colby's feedback following his review of quotes provided, I submitted a request to Maxwell Health for assistance with compiling health care and benefit packages.
  • Confirmed with Cloverdale Manufacturing that steel order is ready for pick up Monday (September 9).
  • Confirmed with Unishippers and Freightquote prior bids. Unishippers's bid increased and Freightquote's bid remained the same. Unishippers expected to source a truck within 2-3 days. Freightquote expected to source a truck within 1 day and promised to report status on Monday (September 9). Freightquote sourced a truck same day, Friday (September 6).
  • Provided complete invoice payment to Cloverdale - challenging due to lack of internet in Erie, PA (current location) - significant note: Cloverdale no longer accepts PayPal payments, only wire transfers
  • Freightquote followed up with Bill of Lading and coordinated with Cloverdale regarding logistics details. No need to coordinate between the shipping broker and vendor.
  • Confirmed with incoming DPV, arriving Wednesday or Thursday week of September 9 - POV

Thurs Sept 05, 2013

  • Cloverdale steel order ongoing due to machining issues. Cloverdale to provide pick up date as soon as possible.
  • Executive Staff Meeting with Catherine scheduled for Tuesday at 5PM CST, scheduled in OSE Schedule
  • Separated funds spend on CEB and Hablab consumables on three of the enclosed spreadsheet, OSE Budget
  • Held Routine Executive Staff Meeting and updated slides for next meeting September 09
  • CEB contract reworked
  • Admin filed in HabLab Office

Wed Sept 04, 2013

Tues Sept 03, 2013


Goals for the Week:

  1. Benefits
  2. Step Instructions and Sample Deliverables

Recap Last Week:

  1. Continue working ADP, third week
  2. Step Instructions ongoing

Mon Sept 02, 2013

Sun Sept 01, 2013

Archived Katie Log August 2013

Archived Katie Log July 2013

Archived Katie Log June 2013

Archived Katie Log March-May 2013

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